CEDC Annual Report FY01/02COPPELL EDUCATION
CORPORATION
DEVELOPMENT
RECEIVED
· ! ? 2 2 NOV 1 1 2002
RECORDS CENTER
CITY OF COPPELL
ANNUAL CORPORATE
BUDGET
FY02
FY03
FY03
ANNUAL PERFORMANCE REVIEW
PROJECTION OF GOALS
BUDGET
OCTOBER 9, 2002
ANNUAL CORPORATE BUDGET
FY02 ANNUAL PERFORMANCE REVIEW, FY03 PROJECTION OF GOALS
AND FY03 BUDGET
FY02 ANNUAL PERFORMANCE REVIEW
FY02 (October 1, 2001 through September 30, 2002) was the inaugural fiscal year for the Coppell
Education Development Corporation (CEDC) established on September 18, 2001 by the Coppell
City Council's appointment of the following seven individuals to staggered terms comprising the
initial CEDC Board of Directors:
1) QuayBratton 139 Moore Rd, Coppell, TX 75019 lyearterm
2) Tiffany Pittman 1310 Bradford Dr, Coppell, TX 75019
1 year term
3) Ann Golding
837 Castle Creek Dr, Coppell, TX 75019 1 year term
4) Jerry Coker
131 Tennyson Place, Coppell, TX 75019 2 year term
5) David Hermanski 730 Armstrong Blvd, Coppell, TX 75019 2 year term
6) Betty Carter 787 Pelican, Coppell, TX 75019 2 year team
7) Peggy Qfinn
305 Beechwood Ln, Coppell, TX 75019 2 year term
These appointed individuals were offidally sworn into office in the City Council Chambers on
Tuesday, September 25, 2001 and subsequently held the first regularly scheduled CEDC Board of
Directors meeting on Wednesday, October 17, 2001 at Coppell Town Center. At this first meeting
the CEDC Board elected the following to serve as officers per its bylaws:
· Jerry Coker, President
· Peggy Quinn, Vice President
· Betty Carter, Secretary
With these officers presiding (further joined by the CEDC staff liaison, Jim Witt, Coppell City
Manager, and Kathy Bowling, Recording Secretary) the CEDC held ten (10) regularly scheduled
Board of Director meetings throughout FY02 including October 17, 2001, November 7, 2001,
December 5, 2001, January 2, 2002, February 13, 2002, March 20, 2002, April 10, 2002, May 8, 2002,
June 12, 2002 and July 17, 2002.
GRANT APPLICATION PROCESS DEVELOPMENT
During its first few meetings the CEDC Board reviewed, modified, adopted as modified, and then
forwarded to the Coppell City Council for final ratification, the CEDC Bylaws. Additionally, the
majority of the Board's effort throughout October 2001, November 2001, December 2001 and early
January 2002, was dedicated to the development of the inidal CEDC grant application document and
grant application process kself. A grant application development subcommittee was formed in
November 2001, comprised of Betty Carter, Tiffany Pittman and Peggy Quirm, to coordinate a draft
of an inidal grant application document to subsequently be reviewed, modified and approved by the
entire CEDC Board.
At the December 2001 meeting, the CEDC Board began reviewing the materials provided from the
subcommittee and also solicited input into the grant application development process directly from
each of the three school districts themselves. The following representatives from each district were
each heard by the CEDC Board of Directors at the December 5, 2001 meeting:
Coppell lSD
Buddy Echols, Superintendent
Coppell ISD
Vonita Wh/te, Assistant Superintendent
Carrollton/Farmers Branch ISD Mark Hyatt, Assistant Superintendent
Carrollton/Farmers Branch ISD Holly Barber, Principal- Riverchase Elementary
Lewisville ISD
Jerry Roy, Superintendent
As of January 17, 2002, Coppell ISD, Carrollton/Farmers Branch ISD and LewisMlle ISD had all
been provided a copy of the finalized CEDC Grant Application for the 2002-03 school year as well
as estimates of available grant funds as shown below. These estimates were based on the January
2002 enrollment figures provided by all three districts indicating a total of 8,966 Coppell students in
attendance within the three districts and further assuming $1,500,000 in total collectable 379A sales
tax revenues for CY2002.
Coppell ISD 8,578 Students 95.67% $1,435,050
Carrollton/Farmers Branch ISD 363 Students 4.05% $60,750
Lewisville ISD 25 Students 0.28% $4,200
8,966 Total
$1,500,000 Total
At the July 17, 2002 meeting, the CEDC Board reviewed and updated the CEDC Grant Ommi~
document to revise the application prerequiskes for CEDC grant applications for the 2002-03 school
year. Spedfically the CEDC Board added detailed requirements regarding the required legal notices
and public hearings to be associated with each grant application. The revised grant application
instructions were provided to each district on July 19, 2002 with a cover letter from JirnWitt, City
Manager.
GRANT APPLICATION REVIEW
On March 1, 2002, the CEDC Board received its first completed set of grant application submissions
which included five (5) grant applications from Coppell ISD (as listed below) requesting a total of
$1,565,000 in funding.
2002-E01
CISD English as a Second Language Program (ESL) $819,000
2002-G01 CISD Graphic Design and Animation Class
$62,000
2002-L01 CISD Summer Literacy Program $34,000
2002-L02 CISD Literacy Intervention Support $440,000
2002-S01 CISD Elementary Spanish Program $210,000
$1,565,000 Total
All five (5) of the grant applications submitted by Coppdl 1SD were reviewed by the CEDC Board
and officially considered during the March 20, 2002 CEDC meeting with Coppell ISD
representatives present for questions and discussion surrounding the grant applications. During this
review k was determined that certain of these grant requests would necessarily require financial
adjustments to properly exclude from the funding requests the pro-rata share attributable directly to
Valley Ranch Elementary students who are not Coppell residents and therefore not subject to
funding from the Coppell 379A sales tax revenues. After the appropriate fmandal adjustments were
made and all discussion was complete, the CEDC Board did offidally consider and approve all five
(5) grant applications (as listed brow) committing an adjusted total of $1,374,000 in funding.
2002-E01
CISD English as a Second Language Program $693,000
2002-G01 CISD Graphic Design and Animation Class
$62,000
2002-L01 CISD Summer Literacy Program $34,000
2002-L02 CISD Literacy Intervention Support $396,000
2002-S01 CISD Elementary Spanish Program $189,000
$1,374,000Total
By May 1, 2002, the CEDC Board had received two additional grant application submissions which
included one (1) grant application from Lewisville lSD and one (1) grant application from
Carrollton/Fanners Branch ISD (as listed below) requesting a total of $34,200 in funding combine&
2002-B01 LISD Library Books $4,200
2002-T01 CFBISD Instructional Technology Support $30,000
$34,200 Total
Both of the grant applications submitted by Lewisville ISD and Carrollton/Farmers Bran& ISD
were reviewed by the CEDC Board and officially considered during the May 8, 2002 CEDC meeting
with Lewisville ISD and Carrollton/Farmers Branch ISD representatives present for questions and
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discussion surrounding the grant applications. After all discussion was complete, the CEDC Board
did offidally consider and approve both grant applications committing a total of $34,200 in funding.
On June 1, 2002, the CEDC Board received a grant application submission from The North Hills
School (as listed below) requesting a total of $11,190.35 in funding.
2002-S02
TNHS Foreign Language Enrichment Materials $11,190.35
$11,190.35Total
The grant application submitted by The North Hills School was reviewed by the CEDC Board and
officially considered during the June 12, 2002 CEDC meeting with The North Hills School
representatives present for questions and discussion surrounding the grant application. After all
discussion was complete, the CEDC Board did officially consider and approve The North Hills
School grant application committing an adjusted total of $10,000 in funding.
GRANT AGREEMENTS FINALIZED
At the April 10, 2002 CEDC Board meeting, after discussion and review with City Attorney Bob
Hager, the CEDC Board approved the specific Grant Agreement documents associated with the
grant applications previously approved on March 20, 2002 (CISD Agreements) and forwarded those
Grant Agreements to the Coppell City Council for their approval on their April 23, 2002 agenda.
At the June 12, 2002 CEDC Board meeting the CEDC Board approved the spedfic Grant
Agreement documents associated with the Grant Applications previously approved on May 8, 2002
(LISD & CFBISD Agreements) and forwarded those Grant Agreements to the Coppell City Council
for their approval on their June 25, 2002 agenda.
At the July 17, 2002 CEDC Board meeting the CEDC Board approved the specific Grant
Agreement document associated with the Grant Application previously approved on June 12, 2002
(TNHS Agreement) and forwarded that Grant Agreement to the Coppell City Council for their
approval on their August 13, 2002 agenda.
DEFINITION OF PUBLICLY FUNDED INSTITUTIONS
On April 12, 2002, the Coppell City Manager was contacted by a Coppell resident (a parent of
children attending The North Hills School) to discuss the City of Coppell 379A tax revenue and its
applicability to charter schools. This resident provided initial information suggesting that charter
schools were to be considered as public school systems within the State of Texas and thereby
deserving of participation (subject to all appropriate normal constraints, rules and regulations) in the
CEDC grant application process for City of Coppell 379A sales tax revenue.
After soliciting a review of said information by the Coppell City Attorney, the CED(; Board included
The North Hills School (once obtaining their current Coppell-specific student enrollment census) in
a revision of the estimates of available grant funds as shown below. These estimates were based on
the January 2002 enrollment figures provided by all four districts indicating a total of 9,021 Coppell
students in attendance within the four districts and further assuming $1,650,000 in total collectable
379A sales tax revenues for CY2002. [Note: The $1,650,000 is the latest updated estimate of the
anticipated CY2002 379A collectable sales tax; earlier estimates of available grant funds were
based on $1,500,000.]
Coppell ISD
Carrollton/Farmers Branch ISD
The North Hills School
Lewisville ISD
8,578 Students
363 Students
55 Students
25 Students
9,021 Total
95.09%
4.02%
0.61%
0.28%
$1,568,985
$66,330
$10,065
$4,620
$1,650,000 Total
SUMMARY OF FY02 GRANT AWARDS
2002-E01 CISD
2002-G01 CISD
2002-L01 CISD
2002-L02 CISD
2002-$01 CISD
2002-B01 LISD
2002-T01 CFBISD
2002-S02 TNHS
English as a Second Language Program
Graphic Design and Animation Class
Summer Literacy Program
Literacy' Intervention Support
Elementary Spanish Program
Library Books
Instructional Technology Support
Foreign Language Enrichmem Materials
$693,000
$62,000
$34,000
$396,000
$189,000
$4,200
$30,000
$10,000
$1,418,200 Total
CISD Total: $1,374,000
CFBISD Total: $30,000
TNHS Total: $10,000
LISD Total: $4,200
$1,418,200
or $1,568,985 leamg $194,985
or $66,330 leaving $36,330
or $10,065 ~ $65
or $4,620 leavbzg $420
of $1,650,000 leaving $231,800
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FY03 PROJECTION OF GOALS
The purpose and overriding goal of the Coppell Education Development Corporation, a nonprofit,
non-stock corporation with no members, is to finance programs to publicly funded institutions
which will promote literacy, foreign language and career technology for a skilled workforce, as
authorized by Section 379A of the TEXAS LOCAL GOVERNMENT CODE, as amended. In
support of this goal, the high-level objectives of the CEDC Board of Directors for FY03 (October 1,
2002 through September 30, 2003) are represented in brief by the following bulleted list:
Continue to convene the CEDC Board of Directors at regularly scheduled meetings
throughout FY03 to faithfully administer the CEDC grant application, review and award
processes providing funding in accordance with our Bylaws. The current CEDC education
development plan, in accordance with City of Coppell budgetary estimates, expects to
administer in FY02 through FY06 the following levels of grant awards:
FY02 379A Sales Tax Revenue Estimate
$935,000
FY03 379A Sales Tax Revenue Estimate
$1,750,000
FY04 379A Sales Tax Revenue Estimate
$1,837,500
FY05 379A Sales Tax Revenue Estimate
$1,929,375
FY06 379A Sales Tax Revenue Estimate
$506,461
$6,958,336 Total
· Successfully integrate three new members into the CEDC Board of Directors as of October
1, 2002 with three terms expiring as of September 30, 2002.
Review, revise, refine and republish the CEDC Grant Application document, processes,
criteria, guidelines and requirements for the 2003-04 school year. This activityto be
conducted during October to December 2002 with updated kits available to school districts
in January 2003.
Work with the City Manager and the CEDC staff finandal liaison to develop specific
finandal accounting rules and procedures to deal with identified "carryover" issues for
school districts based on funding available per district per period, whether Calendar Year, or
Fiscal Year, or School Year when amounts are based on estimates and tied annually to
January 15 enrollment censuses.
· Process FY03 Grant Applications from March through June of 2003.
· Finalize FY03 Grant Agreements from April through July of 2003.
· Develop and submit, as required by the Bylaws, the CEDC Annual Corporate Budget report
by September 15, 2003.
FY03 BUDGET
The CEDC FY03 Budget induded herein is based on the most current available estimate of CY2003
collectable 379A sales tax revenues as provided by the Coppell City Manager. This budget is also
simply modeled to reflect the five (5) top-level account categories used as a standard in the budgets
of the City of Coppell.
CEDC FY03 BUDGET
Revenues
Section 379A (Municipal Education Development Act) Sales Tax Revenue $1,750,000
Expenditures
Salary & Benefits $0
Supplies $0
Maintenance $0
Services
Grant Award Services $1,745,000
Audit Services $5,000
Capital Outlay $0
This Annual Corporate Budget report is respectfully submitted in accordance with the Bylaws of the
Coppell Education Development Corporation (CEDC) this 9th day of October 2002.
ON BEHALF OF THE CEDC BOARD OF DIRECTORS
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