BM 2002-10-10 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
October 10, 2002
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
October 10, 2002 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Vice Chair, Chris Reed at 7:05.
Other board members present were Saul Friedman, Nancy Lemay, Carol Ann Myers, Charles
Petty, Thomas Trahan, John Reenan and student advisor Katelyn Browne. Staff in attendance
were Library Director, Kathy Edwards, and Administrative Secretary, Janet Lance.
2. ELECTION OF OFFICERS: Saul Friedman motioned to elect Chris Reed as Chairman
of the Library Board, Nancy Lemay seconded the motion. Carried. Carol Ann motioned to elect
Saul Friedman as Vice-Chairman, Nancy Lemay seconded the motion. Carried. Carol Ann
motioned to elect Nancy Lemay as Corresponding Secretary, Chris Reed seconded the motion.
Carried. The new officers are as follows:
Chairman - Chris Reed
Vice-Chairman - Saul Friedman
Secretary - Nancy Lemay
No committee appointments were made as Jeanne Heath and Carol Ann Myers volunteered to be
on the committee for NETLS.
3. OATH OF OFFICE: John Reenan was sworn in by Chair, Chris Reed, to serve on the
Library Advisory Board as an alternate.
4. READING AND APPROVAL OF BOARD MINUTES DATED August 8, 2002:
Charles Petty motioned to approve the minutes as written and Saul Friedman seconded the
motion. All were in favor and the minutes were approved.
5. CITIZENS' APPEARANCES: None
6. ADVISORY BOARD MEETING DATES: The library board members discussed
which months would be best to meet in the coming year. The board will meet in November and
discuss their goals and objectives for FY02/03 and the long-range planning process. Kathy
indicated that she would prepare the Request for Bid for the process in November and forward to
purchasing for action. The board decided not to meet in December, but will meet in January and
will decide month by month if a meeting is needed.
7. FRIENDS OF THE LIBRARY: Charles Petty reported that at the organizing meeting
held September 19, that only ones in attendance were the board members. Due to lack of interest,
it was decided to table reorganizing the Friends of the Library group at this time.
8. FY-02/03 LIBRARY ADVISORY BOARD GOALS AND OBJECTIVES: The board
members agreed to table this discussion for next month. Charles Petty recapped the goals that
were set and the ones accomplished by the board last year.
9. LIBRARY DIRECTOR'S REPORT:
FY1001/2002 Statistics: FY 01/02 ended with a 21% increase in circulation, with 420,435 items
circulating in 108,122 citizen visits. This is in addition to the 46% increase of the previous FY.
The Internet usage increased 75%. It has been a great year.
Quiet Reading Room: Cultural Surroundings is currently storing the wood furniture pending
removal of the shelving. Shelving will be moved to the City's Service Center once they have
received its Certificate of Occupancy. The fabric chairs are on order and the blinds have been
installed. We are hoping to have the room completed by mid-November.
Long-Range Plan: We are currently waiting written confirmation of our acceptance of the TIF
(Telecommunications Infrastructure Fund) grant. We will then order 3M Shelf-check first. The
workstations will be ordered a few at a time after the new library technician comes on board.
Budget/Five Year Plan: The FY2002/2003 budget was approved with $165,000 for library
materials. We have been told to budget $125,000 annually for library materials for the remaining
years of the 5-year plan. We are to plan our operating and services accounts with a 0% increase
for FY 03/04 and 4% for subsequent years. Personnel is to be budgeted at 6% largely due to
insurance increases. The merit raises for FY 02/03 will be lump sum and not rolled into base.
The Five-Year Plan is due October 28th' Kathy request any input before October 21.
7. ADJOURNMENT: Nancy Lemay motioned and Charles Petty seconded to adjourn at
8:05. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as written 11/14/02
C:/minutes/October02.DOC
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