CP 2002-11-12
NOTICE OF CITY COUNCIL MEETING AND AGENDA
NOVEMBER 12, 2002
CANDY SHEEHAN, DOUG STOVER, Place 5
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 DAVE HERRING, Place 6
DIANA RAINES, Place 3 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, November 12, 2002, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Shea v. City of Coppell.
B. Section 551.072, Texas Government Code - Deliberation regarding
Real Proper ty.
1. Discussion regarding Land Acquisition west of Coppell Road
and south of Bethel Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Practice and Game Fields.
B. Review City Council Goals.
C . Rev i e w o f Fe e Re s o l u t i o n .
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Invocation.
5. Pledge of Allegiance.
6. Presentation of a donation or gift by Kathleen Matsumura, Chair of the
Women’s Charity Organization 2003, to the City of Coppell for the benefit
of the Community Garden.
7. Repor t by Parks and Recreation Board.
A. Review CRDC Project Development Plan for 2002-2003.
8. Citizen's Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: October 22, 2002.
B. Consider approval of an ordinance amending Ar ticle 8-3 Parking,
Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to
prohibit parking, stopping or standing at all times on the nor th and
south sides of Wynnpage Drive from its point of intersection with
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ITEM # ITEM DESCRIPTION
Denton Tap Road on the nor th curb line westward for a distance of
204.80 feet and on the south curb line westward for a distance of
208.89 feet; and authorizing the Mayor to sign.
C. Consider approval of awarding Bid/Contract #Q-0902-03 to Tiseo
Paving Company in the amount of $802,394.92 for the construction
of Ruby Road as provided for in CIP funds; and authorizing the City
Manager to sign.
D. Consider approval of the proposed Project Development Plan for
2002-2003, for the Coppell Recreation Development Corporation.
Land Use and Development
E. Consider approval of an Ordinance for Case No. PD-194R,
AmberPoint Business Park, zoning change from PD-194-LI (Planned
Development-194-Light Industrial) to PD-194R-LI (Planned
Development-194 Revised, Light Industrial) to attach a Detail Site
Plan to allow the construction of a 228,250 square-foot
office/warehouse with future expansion of 161,750-square feet, on
approximately 18 acres of proper ty located at the southwest corner
of Sandy Lake Road and Nor thpoint Drive, and authorizing the Mayor
to sign.
F. Consider approval of an ordinance abandoning a one-foot wide strip
of an alley easement as dedicated by the Pecan Valley Subdivision,
with the retention of the underlying area as a utility easement; and
authorizing the Mayor to sign.
Resolutions
G. Consider approval of a Resolution amending Resolution #010996.3,
as heretofore amended, with regard to fire prevention fees, animal
ser vices fees, zoning fees, building fees, emergency ambulance
ser vice fees, recreational fees, special event fees, and engineering
fees, and authorizing the Mayor to sign.
END OF CONSENT
10. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone pursuant to
Section 312.201 of the Proper ty Redevelopment and Tax Abatement Act.
The proper ty to be considered for Reinvestment Zone designation is that
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ITEM # ITEM DESCRIPTION
proper ty owned by Texas Dugan Limited Par tnership; and Uline, Inc.,
described as Duke-Freepor t Addition, Block A, Lot 5 (11.835 acres) and
located along the west side of Freepor t Parkway and nor th of Bethel Road,
Coppell, Texas.
11. Consider approval of an Ordinance designating the Texas Dugan Limited
Par tnership and Uline, Inc. Reinvestment Zone No. 39, and authorizing the
Mayor to sign.
12. Consider approval of a Resolution approving a Tax Abatement Agreement
between the City of Coppell and Texas Dugan Limited Par tnership and
Uline, Inc., and authorizing the Mayor to sign.
13. Consider approval of an Economic Development Incentive Agreement
between the City of Coppell and Uline, Inc., and authorizing the Mayor to
sign.
14. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone pursuant to
Section 312.201 of the Proper ty Redevelopment and Tax Abatement Act.
The proper ty to be considered for Reinvestment Zone designation is that
proper ty owned by Texas Dugan Limited Par tnership; and The Container
Store, Inc., described as Duke-Freepor t Addition, a por tion of Block A, Lot
1 (52.566 acres) and located at the southeast corner of Freepor t Parkway
and Ruby Road, Coppell, Texas.
15. Consider approval of an Ordinance designating the Texas Dugan Limited
Par tnership and The Container Store, Inc. as Reinvestment Zone No. 40,
and authorizing the Mayor to sign.
16. PUBLIC HEARING:
Consider approval of Case No. S-1174R, Deliman’s Grille, zoning change
request from PD-133-HC (Planned Development-133-Highway Commercial)
to PD-133R4-HC-S.U.P-1174R (Planned Development-133R4-Highway
Commercial, Special Use Permit-1174R), to amend various development
standards of the Planned Development and to allow the construction of an
approximate 3,649 square-foot restaurant with a drive-through pick-up
window and private club, to be located along the west side of Denton Tap
Road, approximately 204 feet nor th of Natches Trace.
17. Consider approval of the Magnolia Restaurant Addition, Lot 1, Block A,
Minor Plat, to allow the construction of an approximate 3,649 square-foot
restaurant with private club, to be located along the west side of Denton
Tap Road, approximately 204 feet nor th of Natches Trace.
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ITEM # ITEM DESCRIPTION
18. Consider approval of the Park West Commerce Center, Lot 4, Block 7, Site
Plan Amendment, to allow an exterior dust collector within an approximate
3,600 square-foot screening enclosure on 9.4215 acres of proper ty located
at 425 Airline Drive.
19. Consider approval of the Denton Tap Office Plaza (ReMax), Site Plan
Amendment, to allow a 2,383 square-foot addition to the existing 13,289
square-foot office building on 1.383 acres of proper ty located at 500 S.
Denton Tap Road.
20. Consider approval of the Wynnpage Plaza, Lot 1, Block B, Site Plan, to
allow the development of an approximate 4,900 square-foot office building
on .86 of an acre of proper ty located at the nor thwest corner of Wynnpage
Drive and Denton Tap Road.
21. Consider approval of the Wynnpage Plaza, Lots 1-3, Block B, Preliminary
Plat, to allow the development of four office buildings on 3.09 acres of
proper ty located at the nor thwest corner of Wynnpage Drive and Denton
Ta p R o a d .
22. Consider approval of the Wynnpage Plaza, Lot 1, Block B, Final Plat, to
allow the development of an approximate 4,900 square-foot office building
on .86 of an acre of proper ty located at the nor thwest corner of Wynnpage
Drive and Denton Tap Road.
23. Consider award of Bid No. Q-0902-04 to A&A Landscape & Irrigation, Inc.,
for the installation of landscape and irrigation of Sandy Lake Road
medians and right of way, in an amount not to exceed $614,046.36, and
authorizing the City Manager to sign.
24. Consider Award of Bid No. Q-0902-02 for the purchase of trees for the
landscaping & beautification of the medians and right of ways of Sandy
Lake Road, in the amount not to exceed $65,166.00, and authorizing the
City Manager to sign.
25. PUBLIC HEARING:
Consider approval of an Ordinance authorizing par ticipation of City
Employees in the Texas Municipal Retirement System, twenty (20) year
ser vice retirement annuity pursuant to Section 854.202(g) of Title 8, Texas
Government Code, as amended; and authorizing the Mayor to sign.
26. Necessary action resulting from Work Session.
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ITEM # ITEM DESCRIPTION
27. Mayor and Council Repor ts.
A. Repor t by Mayor Sheehan regarding Dallas Regional Mobility
Coalition.
B. Repor t by Mayor Sheehan regarding 121 Project.
C. Repor t by Mayor Sheehan regarding meeting with Senator Shapiro.
D. Repor t by Mayor Sheehan regarding Coppell Community Gardens.
28. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Candy Sheehan, Mayor
CERTIFICATE
I cer tify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2002, at __________________.
____________________________________
Libby Ball, City Secretar y
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
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PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS 2002 - 2003 Economic Development Quality Public Facilities & Infrastructure Hometown Feeling Excellent City Services & High Citizen Satisfaction Quality Development Safe Community Effective Transportation Outstanding Leisure & Recreation Amenities & Programs
DATE: November 12, 2002
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney.
1. Shea v. City of Coppell.
B. Section 551.072, Texas Government Code - Deliberation regarding Real Property.
1. Discussion regarding Land Acquisition west of Coppell Road and south of Bethel Road.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %executive session
DATE: November 12, 2002
ITEM #: WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Practice and Game Field.
B. Review City Council Goals.
C. Review Fee Resolution.
D. Discussion of Agenda Items.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %worksession
DEPT: Jim Witt
DATE: November 12, 2002
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION: Presentation of a donation or gift by Kathleen Matsumura, Chair of the Women’s Charity
Organization 2003, to the City of Coppell for the benefit of the Community Garden.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Garden
DEPT: City Secretary
DATE: November 12, 2002
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION:
Report by Parks and Recreation Board
A. Review CRDC Project Development Plan for 2002-2003.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %boardreport
DATE: November 12, 2002
ITEM #: 8
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DEPT: City Secretary
DATE: November 12, 2002
ITEM #: 9/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: October 22, 2002.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %minutes
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MINUTES OF OCTOBER 22, 2002
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, October 22, 2002, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Candy Sheehan, Mayor
Doug Stover, Mayor Pro Tem (late arrival)
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember (early departure)
Dave Herring, Councilmember
Councilmember York was absent from the meeting. Also present were City
Manager Jim Witt, Deputy City Secretary Kathy Wilkerson and City Attorney
Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order, determined that a quorum
was present and advised that the group photo had been canceled. Mayor
Sheehan then convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Shea v. City of Coppell.
Mayor Sheehan convened into Executive Session at 5:49 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 5:53 p.m. and opened the Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Use of Practice and Game Fields.
B. Discussion regarding Tennis Center Operations.
C. Discussion of Agenda Items.
A. This item was postponed to the November 12, 2002 meeting.
B. Jane Ann Sellars, Parks and Recreation Manager, made a
presentation to Council regarding the proposed operations plans
for the Tennis Center.
Councilmember Stover arrived during Work Session.
Councilmember Tunnell departed at the conclusion of Work Session.
REGULAR SESSION (Open to the Public)
4. Invocation.
Pastor Rod Collver of the First Assembly of God Church of Coppell led
those present in the Invocation.
5. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming the week of
November 11-18, 2002 as VETERANS RECOGNITION WEEK,
and authorizing the Mayor to sign.
Presentation:
Mayor Sheehan read the Proclamation for the record and presented the
same to Kathy Edwards, Library Director, who served as a Captain in the
U. S. Army.
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Action:
Councilmember Peters moved to approve a proclamation naming the
week of November 11-18, 2002 as Veterans Recognition Week, and
authorizing the Mayor to sign. Councilmember Raines seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines, and Herring voting in favor
of the motion.
7. Consider approval of an Ordinance for appointing of Marian
Moseley as Municipal Judge and Terry Landwehr and Kim
Nesbitt as Alternate Judges of the Coppell Municipal Court No.
1 pursuant to the provisions of Section 4.06(b) and Section
4.06(d) of the City of Coppell Home Rule Charter and City
Ordinances for a term of two (2) years and authorizing the City
Manager to negotiate contracts with said persons; and
authorizing the Mayor to sign said Ordinance.
Action:
Councilmember Peters moved to approve Ordinance No. 2002-1016
appointing of Marian Moseley as Municipal Judge and Terry Landwehr
and Kim Nesbitt as Alternate Judges of the Coppell Municipal Court No.
1 pursuant to the provisions of Section 4.06(b) and Section 4.06(d) of the
City of Coppell Home Rule Charter and City Ordinances for a term of two
(2) years and authorizing the City Manager to negotiate contracts with
said persons; and authorizing the Mayor to sign said Ordinance.
Councilmember Brancheau seconded the motion; the motion carried 5-0
with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, and Herring voting in favor of the motion.
8. Swearing in of Municipal Judge and Alternate Judges.
Mayor Sheehan swore in Municipal Judge Marian Moseley and Alternate
Judges Terry Landwehr and Kim Nesbitt.
9. Citizen's Appearances.
A. Daniel Perry, 147 Winding Hollow, presented to the City an urn of
ashes from retired flags which were burned as part of his Eagle
Scout project.
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CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: October 8, 2002.
B. Consider approval of canceling the regular City Council
Meetings scheduled for November 26, 2002 and December
24, 2002 due to the Thanksgiving and December holidays.
C. Consider approval of allowing Ruby Road to be closed to
through traffic during reconstruction of Ruby Road.
D. Consider approval of an ordinance amending Article 8-3
Parking, Section 8-3-1(A) of the Code of Ordinances for
the City of Coppell to prohibit parking, stopping or
standing at all times on both sides of Bethel Road from
its point of intersection with Denton Tap Road on the
south curb line eastward for a distance of 409 feet and on
the north curb line eastward for a distance of 459 feet;
and authorizing the Mayor to sign.
E. Consider approval of a Resolution approving an Interlocal
Agreement with Dallas County to reimburse the City of
Coppell for the cultural resources investigation for the
Sandy Lake Road Project (from MacArthur Blvd. to the
Elm Fork of the Trinity River) in an amount of $6,000;
and authorizing the Mayor to sign.
Resolutions
F. Consider approval of a Resolution amending Resolution
082598.2 in part, by providing for the addition of one
alternate Red Cross Representative; and authorizing the
Mayor to sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council regarding Item C.
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Action:
Councilmember Herring moved to approve Consent Agenda Items A, B,
C, D carrying Ordinance No. 2002-1017, E carrying Resolution No. 2002-
1022.1 and F carrying Resolution No. 2002-1022.2. Councilmember
Peters seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Stover and Councilmembers Brancheau, Peters, Raines and Herring
voting in favor of the motion.
11. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone
pursuant to Section 312.201 of the Property Redevelopment
and Tax Abatement Act. The property to be considered for
Reinvestment Zone designation is that property owned by
Coppell Mill Limited Partnership; and Staples Contract and
Commercial, Inc., described as Amberpoint Business Park,
Block A, Lot 1 (Lot1A) (17.91 acres) and located at the
southwest corner of Sandy Lake Road and Northpoint Drive,
Coppell, Texas.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Peters moved to close the Public Hearing and approve
the designation of a reinvestment zone pursuant to Section 312.201 of
the Property Redevelopment and Tax Abatement Act. The property to be
considered for Reinvestment Zone designation is that property owned by
Coppell Mill Limited Partnership; and Staples Contract and Commercial,
Inc., described as Amberpoint Business Park, Block A, Lot 1 (Lot1A)
(17.91 acres) and located at the southwest corner of Sandy Lake Road
and Northpoint Drive, Coppell, Texas . Councilmember Raines seconded
the motion; the motion carried 5-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines and Herring voting in favor
of the motion.
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12. Consider approval of an Ordinance designating the Coppell Mill
Limited Partnership; and Staples Contract and Commercial,
Inc. Reinvestment Zone No. 41, and authorizing the Mayor to
sign.
Action:
Councilmember Peters moved to approve Ordinance No. 2002-1018
designating the Coppell Mill Limited Partnership; and Staples Contract
and Commercial, Inc. Reinvestment Zone No. 41, and authorizing the
Mayor to sign. Councilmember Herring seconded the motion; the motion
carried 5-0 with Mayor Pro Tem Stover and Councilmembers Brancheau,
Peters, Raines and Herring voting in favor of the motion.
13. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Coppell Mill
Limited Partnership; and Staples Contract and Commercial,
Inc., and authorizing the Mayor to sign.
Action:
Councilmember Peters moved to approve Resolution No. 2002-1022.3
approving a Tax Abatement Agreement between the City of Coppell and
Coppell Mill Limited Partnership; and Staples Contract and Commercial,
Inc., and authorizing the Mayor to sign. Councilmember Herring
seconded the motion; the motion carried 5-0 with Mayor Pro Tem Stover
and Councilmembers Brancheau, Peters, Raines and Herring voting in
favor of the motion.
14. PUBLIC HEARING:
Consider a request by Coppell Bible Fellowship to waive Impact
Fees as provided for in Chapter 17-1-22B of the Code of the
City of Coppell. Said requested waiver to include water and
sewer facilities fees, and roadway facility fees.
Presentation:
City Manager Jim Witt made a presentation to Council and stated that
state law required if a waiver was granted the City would have to take
funds from another account and put it into the impact fee account to
replace the amount that was waived.
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Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that one person
had signed up to speak on this proposal.
Duke Clark, 439 Grace Drive, spoke in favor of the project.
Action:
Councilmember Herring moved to close the Public Hearing and deny a
request by Coppell Bible Fellowship to waive Impact Fees.
Councilmember Raines seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines
and Herring voting in favor of the motion.
15. Consider approval of a Professional Services Agreement with
TBG Partners for the Design, Construction Documentation and
Contract Administration for the Development of two sections
of Denton Creek Trail, in an amount not to exceed $59,250.00,
and authorizing the President of CRDC to sign.
Presentation:
City Manager Jim Witt made a presentation to Council.
Brad Reid, Interim Director of Parks and Recreation, made a
presentation to the Council.
Action:
Councilmember Peters moved to approve a Professional Services
Agreement with TBG Partners for the Design, Construction
Documentation and Contract Administration for the Development of two
sections of Denton Creek Trail, in an amount not to exceed $59,250.00,
and authorizing the President of CRDC to sign. Councilmember
Brancheau seconded the motion; the motion carried 5-0 with Mayor Pro
Tem Stover and Councilmembers Brancheau, Peters, Raines and Herring
voting in favor of the motion.
16. Consider approval of a resolution supporting necessary
legislation and Dallas Area Rapid Transit (DART) policy
changes to allow expansion and extension of DART services to
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local government jurisdictions through local option citizen
elections pledging payments to the DART system in an amount
equivalent to a one-cent sales tax, and authorizing the Mayor
to sign.
Action:
Councilmember Peters moved to approve Resolution No. 2002-1022.4
supporting necessary legislation and Dallas Area Rapid Transit (DART)
policy changes to allow expansion and extension of DART services to
local government jurisdictions through local option citizen elections
pledging payments to the DART system in an amount equivalent to a
one-cent sales tax, and authorizing the Mayor to sign. Councilmember
Raines seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Stover and Councilmembers Brancheau, Peters, Raines and Herring
voting in favor of the motion.
17. Consider approval of the recommendations to modify the City
of Coppell Standards of Care Policy and the required annual
adoption of the manual for City of Coppell Youth Recreational
Programs.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember Brancheau moved to approve the recommendations to
modify the City of Coppell Standards of Care Policy and the required
annual adoption of the manual for City of Coppell Youth Recreational
Programs. Councilmember Peters seconded the motion; the motion
carried 5-0 with Mayor Pro Tem Stover and Councilmembers Brancheau,
Peters, Raines and Herring voting in favor of the motion.
18. Consider approval of Change Order #4 for the Creekview Drive
and a portion of Freeport Parkway Project #ST 00-01, in the
amount of $126,028 to Infrastructures Services, Inc.; and
authorizing the City Manager to sign.
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Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember Peters moved to approve Change Order #4 for the
Creekview Drive and a portion of Freeport Parkway Project #ST 00-01, in
the amount of $126,028 to Infrastructures Services, Inc.; and
authorizing the City Manager to sign. Councilmember Raines seconded
the motion; the motion carried 5-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines and Herring voting in favor
of the motion.
19. Consider approval of the Annual Corporate Budget for the
Coppell Education Development Corporation.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Mayor Pro Tem Stover moved to approve the Annual Corporate Budget
for the Coppell Education Development Corporation. Councilmember
Raines seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Stover and Councilmembers Brancheau, Peters, Raines and Herring
voting in favor of the motion.
20. Consider approval of revisions to the Coppell Education
Development Corporation Bylaws.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember Peters moved to approve revisions to the Coppell
Education Development Corporation Bylaws. Mayor Pro Tem Stover
seconded the motion; the motion carried 5-0 with Mayor Pro Tem Stover
and Councilmembers Brancheau, Peters, Raines and Herring voting in
favor of the motion.
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21. Necessary action resulting from Work Session.
There was no action necessary under this item.
22. Mayor and Council Reports.
A. Report by Mayor Sheehan regarding Red Ribbon Week.
B. Report by Mayor Sheehan regarding Texas Municipal
League Annual Conference.
C. Report by Councilmember Peters regarding Senior Adult
Services Golf Outing.
A. Mayor Sheehan reported that she and Councilmember Peters had
attended the Red Ribbon breakfast at Brookhaven Country Club
and advised the Moonlight Walk was held on Monday night and
Mrs. Nelson of the Starfish Foundation would be at Coppell Middle
School East on Wednesday night.
B. Mayor Sheehan advised that she, Councilmember Peters,
Councilmember Tunnell and many staff members had attended
TML in Fort Worth and it was a great conference and very
informative. She also announced that the City had received the
Lone Star Award from LaserFiche for their leadership in imaging.
C. Councilmember Peters announced that on Monday, October 28th
the Senior Adult Services would hold their golf tournament at
Brookhaven Country Club.
23. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
____________________________________
Candy Sheehan, Mayor
ATTEST:
______________________________________
Libby Ball, City Secretary
DEPT: Engineering/Public Works
DATE: November 12, 2002
ITEM #: 9/B
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for
the City of Coppell to prohibit parking, stopping or standing at all times on the north and south sides of Wynnpage
Drive from its point of intersection with Denton Tap Road on the north curb line westward for a distance of 204.80
feet and on the south curb line westward for a distance of 208.89 feet; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this item will provide for a safer entrance and exit to the Wynnpage Subdivision.
Staff recommends approval of the “no parking” ordinance for restricting parking along the north and south side of
Wynnpage Drive Road at all times from the point of intersection with Denton Tap Road westward for a distance of
204.80 feet along the north curb line and 208.89 feet along the south curb line.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #eng1-1AR
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works
Date: November 12, 2002
RE: Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-
1(A) of the Code of Ordinances for the City of Coppell to prohibit parking,
stopping or standing at all times on the north and south sides of Wynnpage
Drive from its point of intersection with Denton Tap Road on the north curb
line westward for a distance of 204.80 feet and on the south curb line westward
for a distance of 208.89 feet; and authorizing the Mayor to sign.
There is currently ongoing development along the south side of Wynnpage Drive from Denton
Tap Road to the beginning of the Wynnpage Subdivision. There are also plans to construct non-
residential development along the north side of Wynnpage Drive. To be proactive in ensuring
that no vehicles visiting the non-residential development on both sides of Wynnpage Drive park
along Wynnpage Drive, the City of Coppell is recommending that no parking be designated from
Denton Tap Road westward toward the Wynnpage Subdivision. The no parking will be
contained adjacent to the non-residential development on both the north and south sides of
Wynnpage Drive. It will not impair the ability of the residents interior to the subdivision to park
on the street in front of their homes. The posting of this section of Wynnpage Drive as “no
parking” is very similar in nature to the recently approved “no parking” on a portion of Bethel
Road.
Staff recommends approval of this ordinance and will be available to answer questions at the
Council meeting.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8-
3-1(A) OF THE CODE OF ORDINANCES; MAKING IT UNLAWFUL TO
PARK A VEHICLE ON THE NORTH AND SOUTH SIDES OF
WYNNPAGE DRIVE AT ALL TIMES FROM ITS POINT OF
INTERSECTION WITH DENTON TAP ROAD ON THE NORTH CURB
LINE WESTWARD FOR A DISTANCE OF 204.80 FEET TO THE EAST
RIGHT OF WAY LINE OF THE FIFTEEN FOOT ALLEY EASEMENT
AND ON THE SOUTH CURB LINE WESTWARD FOR A DISTANCE OF
208.89 FEET TO THE EAST RIGHT OF WAY LINE OF THE FIFTEEN
FOOT ALLEY EASEMENT; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS
($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1.That Section 8-3-1A of Chapter 8 of the Code of Ordinances be, and the
same is hereby, amended to provide for no parking zones at all times on Wynnpage Drive, to read as
follows:
“Sec. 8-3-1 NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL
ZONES/SCHOOL AREAS
A.NO PARKING ON SPECIFIC STREETS
It shall be unlawful for any person to stop, stand or park a vehicle at
any time in violation of any official sign, curb marking, or street
marking that prohibits, regulates, or restricts the stopping, standing or
parking of a vehicle at the times designated for the following streets:
. . . .
WYNNPAGE DRIVE at all times on the north and south sides,
from its point of intersection with Denton Tap Road on the north
curb line westward for a distance of 204.80 feet to the east right of
way line of the 15 foot alley easement and on the south curb line
2
westward for a distance of 208.89 feet to the east right of way line of
the 15 foot alley easement.
. . . .”
SECTION 2.The traffic engineer shall erect official signs, curb markings, or street
markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations
designated herein.
SECTION 3.That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6.That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
3
SECTION 7.That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2002.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Engineering/Public Works
DATE: November 12, 2002
ITEM #: 9/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of awarding Bid/Contract #Q-0902-03 to Tiseo Paving Company in the amount of $802,394.92
for the construction of Ruby Road as provided for in CIP funds; and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Staff recommends awarding the alternate bid for the construction of Ruby Road to Tiseo Paving Company in the
amount of $802,394.92, with Duke Realty participating in an amount of $55,685.77
Approval of this item will allow for the reconstruction of Ruby Road, which will remove the sharp curve at the
west end and provide better access to Wagon Wheel Park.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available from the developer and Street CIP for this contract.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #eng2-2AR
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works
Date: November 12, 2002
RE: Consider approval of awarding Bid/Contract #Q-0902-03 to Tiseo Paving
Company in the amount of $802,394.92 for the construction of Ruby Road as
provided for in CIP funds; and authorizing the City Manager to sign.
On November 1, 2002 the City of Coppell received and opened eleven bids for the construction
of Ruby Road. This project is contained between Coppell Road and the newly constructed
portion of Freeport Parkway. The length of the project is approximately 2600 linear feet. The
construction of this project will straighten out the sharp curve on the west end of Ruby Road.
Upon completion, the road itself will be generally straight from Coppell Road to Freeport
Parkway. Previously, City Council approved an agenda item to allow construction of the project
in three phases. Also, Council approved an agreement with Duke Realty Services Limited
Partnership for the City to sell the abandoned old Ruby Road right-of-way to Duke Realty
Services Limited Partnership in the amount $253,000. That money will be utilized to offset a
portion of the construction cost.
As this project was going out to bid, the engineer for Duke Realty approached the City about
including an alternate bid in the bidding process. The alternate bid is to enlarge the drainage
system in Ruby Road and to provide for several drainage stubouts to the south on the property
where the Container Store will be constructed. Also, the alternate bid includes several subouts
for fire hydrants and water line connections. During discussions with representatives from Duke
Realty, it has been made very clear that Duke Realty is responsible financially for the difference
between the base bid (including Addendum’s 1, 2 & 3) and the alternate bid which is self-
contained within Addendum 4. That difference is $55,685.77. Representatives for Duke Realty
have indicated that they are in concurrence with funding the difference between the alternate bid
and the base bid.
Staff recommends awarding the alternate bid for the construction of Ruby Road to Tiseo Paving
Company in the amount of $802,394.92, with Duke Realty participating in an amount of
$55,685.77.
We continue to work with Duke Realty on the financial aspects of the payment of the difference
between the base bid and the alternate bid. If for some reason those discussions cannot be
finalized, then we will proceed with just the construction of the base bid. However, we are at
this time seeking approval to award the alternate bid, as it will have no additional financial
impact to the City.
Staff will be available to answer questions at the Council meeting.
BASE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 1 THRU 6)Page 1 of 12Item Quantity Unit DescriptionTiseo JRJSiteWeir Bros. JL Bertram CaminoUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-1 272 LF Sawcut Concrete & Asphalt 3.25 884.002.20 598.40 3.00 816.00 2.00 544.00 3.25 884.00 2.00 544.001-2 15 SY Concrete Removal 35.00 525.00 26.42 396.30 20.00 300.00 20.00 300.00 32.50 487.50 10.00 150.001-3 1380 LF Remove Cable Fence & Gate 2.20 3,036.00 2.00 2,760.00 2.00 2,760.00 5.00 6,900.00 1.75 2,415.00 2.00 2,760.001-4 1150 LF Reinstall Cable Fence & Gate 16.00 18,400.00 7.00 8,050.00 6.00 6,900.00 4.00 4,600.00 15.90 18,285.00 30.00 34,500.001-5 345 LF Remove exist RCP Pipe Sizes 12”& 36” 17.50 6,037.50 10.00 3,450.00 10.00 3,450.00 12.60 4,347.00 16.00 5,520.00 6.50 2,242.501-6 5955 SY Remove and Dispose of Asphalt Pavmt 2.10 12,505.50 2.79 16,614.45 6.00 35,730.00 2.00 11,910.00 2.16 12,862.80 5.00 29,775.001-71LSTree Removal Deleted ------ -- -- -- -- -- -- -- -- --1-8 1190 LF Abandon Sanitary Sewer Line & MH 1.60 1,904.003.15 3,748.50 2.50 2,975.00 3.15 3,748.50 3.25 3,867.50 2.00 2,380.001-9 1 EA 8” Sanitary Sewer Plug 105.00 105.00 52.50 52.50 350.00 350.00 288.75 288.75 54.00 54.00 145.00 145.001-10 1 LS Clear, Grub & Grade 37,600 37,600 40,019.00 40,019.00 35,000.00 35,000.00 40,000.00 40,000.00 32,100.00 32,100.00 25,000.00 25,000.001-11 5 EA Remove Concrete Headwall 525.00 2,625.00 500.00 2,500.00 500.00 2,500.00 420.00 2,100.00 540.00 2,700.00 230.00 1,150.001-12 10,349 SY 7” Concrete Pavement w/6” MonoCurb 23.60 244,236.40 22.71 235,025.79 25.70 265,969.30 32.40 335,307.60 25.97 268,763.53 27.00 279,423.001-13 218 TON Lime @ 40#/SY 90.00 19,620.00 99.00 21,582.00 90.00 19,620.00 80.00 17,440.00 94.00 20,492.00 92.00 20,056.001-14 10,905 SY 8” Stabilized Subgrade 1.75 19,083.75 1.96 21,373.80 1.60 17,448.00 1.50 16,357.50 2.06 22,464.30 1.70 18,538.501-15 350 EA 4” Round Double Ref & Round Buttons 4.00 1,400.00 4.62 1,617.00 8.00 2,800.00 3.50 1,225.00 3.80 1,330.00 6.00 2,100.001-16 2 EA Stop Signs w/24” Stop Bars 800.00 1,600.00 567.00 1,134.00 650.00 1,300.00 520.00 1,040.00 565.00 1,130.00 1,000.00 2,000.001-17 8032 SY Hydro mulch .60 4,819.2 .75 6,024.00 .75 6,024.00 .25 2,008.00 .53 4,256.96 1.45 11,646.401-18 45154700CY Compacted Fill 6.85 32,195.00 6.17 28,999.00 8.60 40,420.00 3.00 14,100.00 7.00 32,900.00 5.00 23,500.001-19 338378LF 48” RCP Class III 99.00 37,422.00 112.35 42,468.30 102.00 38,556.00 115.50 43,659.00 116.00 43,848.00 107.00 40,446.001-20 1000 LF 36” RCP Class III 68.25 68,250.00 74.55 74,550.00 65.00 65,000.00 72.45 72,450.00 77.00 77,000.00 74.00 74,000.001-21 198 LF 36” RCP Class IV 72.45 14,345.10 84.00 16,632.00 80.00 15,840.00 77.70 15,384.60 87.00 17,226.00 81.00 16,038.001-22 47 LF 24” RCP Class IV 41.00 1,927.00 51.45 2,418.15 35.00 1,645.00 48.30 2,270.10 53.00 2,491.00 50.00 2,350.001-23 26 LF 21” RCP Class III 36.75 955.50 40.95 1,064.70 31.00 806.00 37.80 982.80 42.00 1,092.00 44.00 1,144.001-24 440 LF 18” RCP Class III 32.55 14,322.00 36.75 16,170.00 28.00 12,320.00 33.08 14,555.20 38.00 16,720.00 35.00 15,400.00 CONTINUED NEXT PAGE
BASE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 1 THRU 6)Page 2 of 12Item Quantity Unit DescriptionTiseo JRJ PavingSiteWeir Bros. JL Bertram CaminoUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-25 172 LF 12” RCP Class IV 28.35 4,876.20 33.60 5,779.20 24.00 4,128.00 29.40 5,056.80 34.00 5,848.00 28.00 4,816.001-26 2 EA 48” Type ‘B’ Headwall 1,600.00 3,200.00 2,258.00 4,516.00 3,600.00 7,200.00 -- -- 2,300.00 4,600.00 2,400.00 4,800.001-27 2 EA Double 12” Type ‘C’ Headwall 1,100.00 2,200.00 998.00 1,996.00 1,500.00 3,000.00 945.00 1,890.00 1,025.00 2,050.00 1,400.00 2,800.001-28 8.4 CY Grouted Rock Rip Rap min 70% 12” 63.00 529.20 179.00 1,503.60 100.00 840.00 141.75 1,190.70 185.00 1,554.00 225.00 1,890.001-29 1 EA Type ‘B’ Manhole 2,700.00 2,700.00 4,620.00 4,620.00 5,700.00 5,700.00 3,570.00 3,570.00 4,750.00 4,750.00 4,000.00 4,000.001-30 7 EA 6.0’ Curb Inlet 2,150.00 15,050.00 1,890.00 13,230.00 1,800.00 12,600.00 2,021.25 14,148.75 1,940.00 13,580.00 2,300.00 16,100.001-31 2 EA 10’ Curb Inlet 2,600.00 5,200.00 2,205.00 4,410.00 2,400.00 4,800.00 2,257.50 4,515.00 2,270.00 4,540.00 2,600.00 5,200.001-32 2454 LF 12” PVC Water Pipe (C-900) 22.05 54,110.70 25.20 61,840.30 19.25 47,239.50 27.30 66,994.20 29.50 72,393.00 30.00 73,620.001-33 295 LF 8” PVC Water Pipe (C-900) 23.10 6,814.50 24.15 7,124.25 18.00 5,310.00 22.05 6,504.75 24.00 7,080.00 24.00 7,080.001-34 7 EA Fire Hydrant Assembly w/6” valve/pipe 2,800.0019,600.00 2,625.00 18,375.00 2,400.00 16,800.00 2,310.00 16,170.00 2,700.00 18,900.00 2,500.00 17,500.001-35 4 EA 12” Gate Valve 1,450.00 5,800.00 1,365.00 5,460.00 1,700.00 6,800.00 1,155.00 4,620.00 1,400.00 5,600.00 1,200.00 4,800.001-36 4 EA 8” Gate Valve 800.00 3,200.00 945.00 3,780.00 700.00 2,800.00 682.50 2,730.00 975.00 3,900.00 800.00 3,200.001-37 6 EA Water Service & meter relocation 900.00 5,400.00 840.00 5,040.00 800.00 4,800.00 735.00 4.410.00 865.00 5,190.00 700.00 4,200.001-38 1 EA 2” Type ‘2’ Air Relief Valve 2,300.00 2,300.00 1,995.00 1,995.00 2,200.00 2,200.00 1,.732.50 1,732.50 2,050.00 2,050.00 1,700.00 1,700.001-39 1 EA 8” x 8” Tapping Sleeve & Valve 3,000.00 3,000.00 1,943.00 1,943.00 1,800.00 1,800.00 2,257.50 2,257.50 2,000.00 2,000.00 2,200.00 2,200.001-40 1 EA Cut & Cap 4” Water line 700.00 700.00 525.00 525.00 300.00 300.00 787.50 787.50 550.00 550.00 500.00 500.001-41 734 LF 8” Sanitary Sewer 24.15 17,726.10 29.40 21,579.60 18.00 13,212.00 25.20 18,496.80 30.50 22,387.00 30.00 22,020.001-42 3 EA 4’ & 5’ Diameter SS Manhole 3,000.00 9,000.00 2,625.00 7,875.00 3,000.00 9,000.00 1,942.50 5,827.50 2,700.00 8,100.00 3,000.00 9,000.001-43 1 LS Replace Sanitary Sewer Services 725.00 725.00 4,515.004,515.00 5,200.00 5,200.00 4,200.00 4,200.00 4,650.00 4,650.00 720.00 720.001-44 800 LF Silt Fence 1.40 1,120.00 1.50 1,200.00 1.10 880.00 2.50 2,000.00 1.951,560.00 2.20 1,760.001-45 9 EA Inlet Protection 55.00 495.00 80.00 720.00 125.00 1,125.00 157.50 1,417.50 145.00 1,305.00 110.00 990.001-46 2 EA Sediment Trap 1,150.00 2,300.00 1,000.00 2,000.00 2,200.00 4,400.00 420.00 840.00 270.00 540.00 600.00 1,200.001-47 1 LS Traffic Control 6,500.00 6,500.00 12,000.00 12,000.00 18,000.00 18,000.00 5,500.00 5,500.00 6,750.00 6,750.00 8,000.00 8,000.001-48 5744 LF Trench Safety for Drainage/Water&Sew. .50 2,872.00 .11 631.84 1.00 5,744.00 .53 3,044.32 .11 631.84 .20 1,148.80CONTINUED NEXT PAGE
BASE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 1 THRU 6)Page 3 of 12Item Quantity Unit DescriptionTiseo JRJ PavingSiteWeir Bros. JL Bertram CaminoUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-49 2 EA Project Signs 550.00 1,100.00 500.00 1,000.00 1,100.00 2,200.00 600.00 1,200.00 500.00 1,000.00 500.00 1,000.001-50 1 LS Repair Existing Irrigation 5,500.00 5,500.00 4,000.00 4,000.00 2,500.002,500.00 2,625.00 2,625.00 1,080.00 1,080.00 3,000.00 3,000.001-51 3050 CY Excavation 6.85 20,892.50 3.93 11,986.50 3.00 9,150.00 3.00 9,150.00 9.38 28,609.00 7.00 21,350.00Calendar Days 150 330 170 210 ? 245TOTAL BASE BIDS 1-1 thru 1-51 $746,709.15 $756,893.68 $776,257.80 $797,776.87 $820,087.43 $829,883.20
BASE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 7 THRU 11)Page 4 of 12Item Quantity Unit DescriptionMcMahon Rebcon Gilco Jeske P&EUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-1 272 LF Sawcut Concrete & Asphalt 2.00544.00 3.00 816.00 2.00 544.00 2.l0 571.20 2.00 544.001-2 15 SY Concrete Removal 10.00 150.00 80.00 1,200.00 10.00 150.00 12.00 180.00 10.00 150.001-3 1380 LF Remove Cable Fence & Gate 2.40 3,312.00 4.00 5,520.00 2.50 3,450.00 3.00 4,140.00 .50 690.001-4 1150 LF Reinstall Cable Fence & Gate 8.40 9,660.00 12.00 13,800.00 8.50 9,775.00 6.00 6,900.00 15.00 17,250.001-5 345 LF Remove exist RCP Pipe Sizes 12”& 36” 10.003,450.00 15.00 5,175.00 12.00 4,140.00 12.00 4,140.00 12.00 4,140.001-6 5955 SY Remove and Dispose of Asphalt Pavmt 3.2019,056.00 3.00 17,865.00 5.00 29,775.00 4.20 25,011.00 5.00 29,775.001-71LSTree Removal Deleted 30,000.0030,000.00-- -- -- -- -- -- -- --1-8 1190 LF Abandon Sanitary Sewer Line & MH 5.75 6,842.50 3.20 3,808.00 5.60 6,664.00 3.35 3,986.50 5.00 5,950.001-9 1 EA 8” Sanitary Sewer Plug 893.00 893.00 60.00 60.00 230.00 230.00 55.00 55.00 500.00 500.001-10 1 LS Clear, Grub & Grade 50,000.00 50,000.00 14,000 14,000 12,500.00 12,500.00 20,500.00 20,500.00 13,000.00 13,000.001-11 5 EA Remove Concrete Headwall 200.00 1,000.00 500.00 2,500.00 440.00 2,200.00 450.00 2,250.00 500.00 2,500.001-12 10,349 SY 7” Concrete Pavement w/6” MonoCurb 24.00 248,376.00 27.00 279,423.00 23.10 239,061.90 32.00 331,168.00 33.00 341,517.001-13 218 TON Lime @ 40#/SY 96.00 20,928.00 85.00 18,530.00 100.00 21,800.00 105.00 22,890.00 120.00 26,160.001-14 10,905 SY 8” Stabilized Subgrade 2.50 27,262.50 2.00 21,810.00 4.15 45,255.75 2.90 31,624.50 2.00 21,810.001-15 350 EA 4” Round Double Ref & Round Buttons 6.00 2,100.00 4.00 1,400.00 6.00 2,100.00 6.00 2,100.00 15.00 5,250.001-16 2 EA Stop Signs w/24” Stop Bars 468.00 936.00800.00 1,600.00 500.00 1,000.00 220.00 440.00 500.00 1,000.001-17 8032 SY Hydro mulch .55 4,417.60 .50 4,016.00 .60 4,819.20 .65 5,220.80 .75 6,024.001-18 45154700CY Compacted Fill 9.00 42,300.00 15.00 70,500.00 7.50 35,250.00 8.10 38,070.00 10.00 47,000.001-19 338378LF 48” RCP Class III 108.00 40,824.00 115.00 43,470.00 100.00 37,800.00 117.00 44,226.00 150.00 56,700.001-20 1000 LF 36” RCP Class III 72.00 72,000.00 78.00 78,000.00 81.00 81,000.00 78.00 78,000.00 97.00 97,000.001-21 198 LF 36” RCP Class IV 98.00 19,404.00 88.00 17,424.00 103.00 20,394.00 88.00 17,424.00 124.00 24,552.001-22 47 LF 24” RCP Class IV 72.00 3,384.00 54.00 2,538.00 69.00 3,243.00 54.00 2,538.00 104.00 4,888.001-23 26 LF 21” RCP Class III 44.00 1,144.00 43.00 1,118.00 47.00 1,222.00 43.00 1,118.00 43.00 1,118.001-24 440 LF 18” RCP Class III 39.00 17,160.00 38.00 16,720.00 43.00 18,920.00 39.00 17,160.00 40.00 17,600.00CONTINUED NEXT PAGE
BASE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 7 THRU 11)Page 5 of 12Item Quantity Unit DescriptionMcMann Rebcon Gilco Jeske P&EUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-25 172 LF 12” RCP Class IV 48.00 8,256.00 35.00 6,020.00 47.00 8,084.00 36.00 6,192.00 65.00 11,180.001-26 2 EA 48” Type ‘B’ Headwall 2,750.00 5,500.00 2,300.00 4,600.00 1,700.00 3,400.00 2,350.00 4,700.00 3,000.00 6,000.001-27 2 EA Double 12” Type ‘C’ Headwall 1,100.00 2,200.00 1,000.00 2,000.00 1,100.00 2,200.00 1,160.00 2,320.00 500.00 1,000.001-28 8.4 CY Grouted Rock Rip Rap min 70% 12” 205.00 1,722.00 200.00 1,680.00 170.00 1,428.00 180.00 1,512.00 150.00 1,260.001-29 1 EA Type ‘B’ Manhole 5,280.00 5,280.00 4,800.00 4,800.00 2,500.00 2,500.00 4,800.00 4,800.00 5,500.00 5,500.001-30 7 EA 6.0’ Curb Inlet 2,130.00 14,910.00 2,000.00 14,000.00 1,830.00 12,810.00 2,000.00 14,000.00 1,500.00 10,500.001-31 2 EA 10’ Curb Inlet 2,500.00 5,000.00 2,100.00 4,200.00 2,000.00 4,000.00 2,300.00 4,600.00 2,300.00 4,600.001-32 2454 LF 12” PVC Water Pipe (C-900)3 30.72 75,386.88 26.00 63,804.00 35.00 85,890.00 27.00 66,258.00 30.00 73,620.001-33 295 LF 8” PVC Water Pipe (C-900) 30.12 8,885.40 25.00 7,375.00 31.00 9,145.00 25.00 7,375.00 27.00 7,965.001-34 7 EA Fire Hydrant Assembly w/6” valve/pipe 3,500.0024,500.00 2,700.00 18,900.00 3,100.00 21,700.00 2,700.00 18,900.00 3,100.00 21,700.001-35 4 EA 12” Gate Valve 1,512.00 6,048.00 1,400.00 5,600.00 1,300.00 5,200.00 1,420.00 5,680.00 1,050.00 4,200.001-36 4 EA 8” Gate Valve 872.00 3,488.00 1,000.00 4,000.00 800.00 3,200.00 1,000.00 4,000.00 700.00 2,800.001-37 6 EA Water Service & meter relocation 1,282.00 7,692.00 900.00 5,400.00 830.00 4,980.00 890.00 5,340.00 450.00 2,700.001-38 1 EA 2” Type ‘2’ Air Relief Valve 2,585.00 2,585.00 2,000.00 2,000.00 3,300.00 3,300.00 2,100.00 2,100.00 1,081.00 1,081.001-39 1 EA 8” x 8” Tapping Sleeve & Valve 2,146.00 2,146.00 2,000.00 2,000.00 1,900.00 1,900.00 2,060.00 2,060.00 1,250.00 1,250.001-40 1 EA Cut & Cap 4” Water line 749.00 749.00 600.00 600.00 600.00 600.00 550.00 550.00 500.00 500.001-41 734 LF 8” Sanitary Sewer 18.30 13,432.20 31.00 22,754.00 34.00 24,956.00 31.00 22,754.00 40.00 29,360.001-42 3 EA 4’ & 5’ Diameter SS Manhole 4,212.00 12,636.00 2,800.00 8,400.00 3,400.00 10,200.00 2,780.00 8,340.00 3,300.00 9,900.001-43 1 LS Replace Sanitary Sewer Services 857.00 857.00 4,700.00 4,700.00 11,000.00 11,000.00 4,780.00 4,780.00 7,500.00 7,500.001-44 800 LF Silt Fence 1.50 1,200.00 2.00 1,600.00 2.10 1,680.00 2.00 1,600.002.00 1,600.001-45 9 EA Inlet Protection 75.00 675.00 150.00 1,350.00 200.00 1,800.00 80.00 720.00 100.00 900.001-46 2 EA Sediment Trap 250.00 500.00 300.00 600.00 300.00 600.00 500.00 1,000.00 50.00 100.001-47 1 LS Traffic Control 5,000.00 5,000.00 8,000.00 8,000.00 10,000.00 10,000.00 14,500.00 14,500.00 2,000.00 2,000.001-48 5744 LF Trench Safety for Drainage/Water&Sew. 2.40 13,785.60 .11 631.84 1.00 5,744.00 .11 631.84 2.50 14,360.00CONTINUED NEXT PAGE
BASE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 7 THRU 11)Page 6 of 12Item Quantity Unit DescriptionMcMahon Rebcon Gilco Jeske P&EUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-49 2 EA Project Signs 500.00 1,000.00 350.00 700.00 400.00 800.00 600.00 1,200.00 500.00 1,000.001-50 1 LS Repair Existing Irrigation 2,500.00 2,500.00 500.00 500.00 1,000.00 1,000.00 200.00200.00 500.00 500.001-51 3050 CY Excavation 4.80 14,640.00 9.00 27,450.00 10.00 30,500.00 4.20 12,810.00 4.50 13,725.00Calendar Days200 210 220 225 ?TOTAL BASE BIDS 1-1 thru 1-51 $835,717.68 $844,957.84 $849,910.85 $878,635.84 $961,919.00
ALTERNATE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 1 THRU 6)Page 7 of 12Item Quantity Unit DescriptionTiseo JRJ Site Weir Bros. JL Bertram CaminoUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-1 272 LF Sawcut Concrete & Asphalt 3.25 884.002.20 598.40 3.00 816.00 2.00 544.00 3.25 854.00 2.00 544.001-2 15 SY Concrete Removal 35.00 525.00 26.42 396.30 20.00 300.00 20.00 300.00 32.50 487.50 10.00 150.001-3 1380 LF Remove Cable Fence & Gate 2.20 3,036.00 2.00 2,760.00 2.00 2,760.00 5.00 6,900.00 1.75 2,415.00 2.00 2,760.001-4 1150 LF Reinstall Cable Fence & Gate 16.00 18,400.00 7.00 8,050.00 6.00 6,900.00 4.00 4,600.00 15.90 18,285.00 30.00 34,500.001-5 345 LF Remove exist RCP Pipe Sizes 12”& 36” 17.50 6,037.50 10.00 3,450.00 10.00 3,450.00 12.60 4,347.00 16.00 5,520.00 6.50 2,242.501-6 5955 SY Remove and Dispose of Asphalt Pavmt 2.10 12,505.50 2.79 16,614.45 6.00 35,730.00 2.00 11,910.00 2.16 12,862.80 5.00 29,775.001-71LSTree Removal-- -- -- -- -- -- -- -- -- -- -- --1-8 1190 LF Abandon Sanitary Sewer Line & MH 1.58 1,880.203.15 3,748.50 2.50 2,975.00 3.15 3,748.50 3.25 3,867.50 2.00 2,380.001-9 1 EA 8” Sanitary Sewer Plug 105.00 105.00 52.50 52.50 350.00 350.00 288.75 288.75 54.00 54.00 145.00 145.001-10 1 LS Clear, Grub & Grade 37,600.00 37,600.00 41,111.00 41,111.00 35,000.00 35,000.00 40,000.00 40,000.00 32,100.00 32,100.00 25,000.00 25,000.001-11 5 EA Remove Concrete Headwall 525.00 2,625.00 500.00 2,500.00 500.00 2,500.00 420.00 2,100.00 540.00 2,700.00 230.00 1,150.001-12 10,349 SY 7” Concrete Pavement w/6” MonoCurb 23.60 244,236.40 22.71 235,025.79 25.70 265,969.30 32.40 335,307.60 25.97 268,763.53 27.00 279,423.001-13 218 TON Lime @ 40#/SY 90.00 19,620.00 99.00 21,582.00 90.00 19,620.00 80.00 17,440.00 94.00 20,492.00 92.00 20,056.001-14 10,905 SY 8” Stabilized Subgrade 1.75 19,083.75 1.96 21,373.80 1.60 17,448.00 1.50 16,357.50 2.06 22,464.30 1.70 18,538.501-15 350 EA 4” Round Double Ref & Round Buttons 4.00 1,400.00 4.62 1,617.00 8.00 2,800.00 3.50 1,225.00 3.80 1,330.00 6.00 2,100.001-16 2 EA Stop Signs w/24” Stop Bars 800.00 1,600.00 567.00 1,134.00 650.00 1,300.00 520.00 1,040.00 565.00 1,130.00 1,000.00 2,000.001-17 8032 SY Hydro mulch .60 4,819.20 .75 6,024.00 .75 6,024.00 .25 2,008.00 .53 4,256.96 1.45 11,646.401-18 4700 CY Compacted Fill 6.85 32,195.00 6.17 28,999.00 8.60 40,420.00 3.00 14,100.00 7.00 32,900.00 5.00 23,500.001-19338LF48” RCP Class III Deleted -------- ------------ ----1-20 483 LF 36” RCP Class III 68.25 32,964.75 74.55 36,007.65 65.00 31,395.00 72.45 34,993.35 77.00 37,191.00 74.00 35,742.001-21 198 LF 36” RCP Class IV 72.45 14,345.10 84.00 16,632.00 80.00 15,840.00 77.70 15,384.60 87.00 17.,226.00 81.00 16,038.001-22 82 LF 24” RCP Class IV 40.95 3,357.90 51.45 4,218.90 35.00 2,870.00 48.30 3,960.60 53.00 4,346.00 50.00 4,100.001-23 26 LF 21” RCP Class III 36.75 955.50 40.95 1,064.70 31.00 806.00 37.80 982.80 42.00 1,092.00 44.00 1,144.001-24 418 LF 18” RCP Class III 32.55 13,605.90 36.75 15,361.50 28.00 11,704.00 33.08 13,827.44 38.00 15,884.00 34.00 14,212.00CONTINUED NEXT PAGE
ALTERNATE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 1 THRU 6)Page 8 of 12Item Quantity Unit DescriptionTiseo JRJSiteWeir Bros. JL Bertram CaminoUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-25 172 LF 12” RCP Class IV 28.35 4,876.20 33.60 5,779.20 24.00 4,128.00 29.40 5,056.80 34.00 5,848.00 28.00 4,816.001-262EA48” Type ‘B’ Headwall Deleted -------- ------------ ----1-27 2 EA Double 12” Type ‘C’ Headwall 1,018.50 2,037.00 998.00 1,996.00 1,500.00 3,000.00 945.00 1,890.00 1,025.00 2,050.00 1,400.00 2,800.001-28 8.4 CY Grouted Rock Rip Rap min 70% 12” 63.00 529.20 179.00 1,503.60 100.00 840.00 141.75 1,190.70 185.00 1,554.00 225.00 1,890.001-29 1 EA Type ‘B’ Manhole 2,698.50 2,698.50 5,250.00 5,250.00 5,700.00 5,700.00 5,197.50 5,197.50 5,400.00 5,400.00 6,309.00 6,309.001-30 7 EA 6.0’ Curb Inlet 2,142.00 14,994.00 1,890.00 13,230.00 1,800.00 12,600.00 2,021.25 14,148/.75 1,940.00 13,580.00 2,300.00 16,100.001-31 2 EA 10’ Curb Inlet 2,583.00 5,166.00 2,205.00 4,410.00 2,400.00 4,800.00 2,257.50 4,515.00 2,270.00 4,540.00 2600.00 5,200.001-32 2454 LF 12” PVC Water Pipe (C-900) 23.10 56,687.40 25.20 61,840.80 19.25 47,239.50 27.30 66,994.20 29.50 72,393.00 35.00 85,890.001-33 295 LF 8” PVC Water Pipe (C-900) 24.15 7,124.25 24,15 7,124.25 18.00 5,310.00 22.05 6,504.75 24.00 7,080.00 24.00 7,080.001-34 7 EA Fire Hydrant Assembly w/6” valve/pipe 2,761.5019,330.50 2,625.00 18,375.00 2,400.00 16,800.00 2,310.00 16,170.00 2,700.00 18,900.00 2,500.00 17,500.001-35 4 EA 12” Gate Valve 1,417.50 5,670.00 1,365.00 5,460.00 1,700.00 6,800.00 1,155.00 4,620.00 1,400.00 5,600.00 1,200.00 4,800.001-36 4 EA 8” Gate Valve 787.50 3,150.00 945.00 3,780.00 700.00 2,800.00 682.50 2,730.00 975.00 3,900.00 800.00 3,200.001-37 6 EA Water Service & meter relocation 918.75 5,512.50 840.00 5,040.00 800.00 4,800.00 735.00 4,410.00 865.00 5,190.00 700.00 4,200.001-38 1 EA 2” Type ‘2’ Air Relief Valve 2,257.50 2,257.50 1,995.00 1,995.00 2,200.00 2,200.00 1,732.50 1,732.50 2,050.00 2,050.00 1,700.00 1,700.001-39 1 EA 8” x 8” Tapping Sleeve & Valve 2,982.00 2,982.00 1,943.00 1,943.00 1,800.00 1,800.00 2,257.50 2,257.50 2,000.00 2,000.00 2,200.00 2,200.001-40 1 EA Cut & Cap 4” Water line 661.50 661.50 525.00 525.00 300 300.00 787.50 787.50 550.00 550.00 500.00 500.001-41 734 LF 8” Sanitary Sewer 24.15 17,726.10 29.40 21,579.60 18.00 13,212.00 25.20 18,496.80 30.50 22,387.00 30.00 22,020.001-42 3 EA 4’ & 5’ Diameter SS Manhole 2,992.50 8,977.50 2,625.00 7,875.00 3,000.00 9,000.00 1,942.50 5,827.50 2,700.00 8,100.00 3,000.00 9,000.001-43 1 LS Replace Sanitary Sewer Services 724.50 724.50 4,515.004,515.00 5,200.00 5,200.00 4,200.00 4,200.00 4,650.00 4,650.00 720.00 720.001-44 800 LF Silt Fence 1.40 1,120.00 1.50 1,200.00 1.10 880.00 2.50 2,000.00 1.951,560.00 2.20 1,760.001-45 9 EA Inlet Protection 55.00 495.00 80.00 720.00 125.00 1,125.00 157.50 1,417.50 145.00 1,305.00 110.00 990.001-46 2 EA Sediment Trap 1,150.00 2,300.00 1,000.00 2,000.00 2,200.00 4,400.00 420.00 840.00 270.00 540.00 600.00 1,200.001-47 1 LS Traffic Control 6.500.00 6,500.00 12,000.00 12,000.00 18,000.00 18,000.00 5,500.00 5,500.00 6,750.00 6,750.00 8,000.00 8,000.00CONTINUED NEXT PAGE
ALTERNATE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 1 THRU 6)Page 9 of 12Item Quantity Unit DescriptionTiseo JRJSiteWeir Bros. JL Bertram CaminoUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-48 5744 LF Trench Safety /Drainage, Water & Sewer .53 3,044.32 .11 631.84 1.00 5,744.00 3.00 3,044.32 .11 631.84 .20 1,148.801-49 2 EA Project Signs 550.00 1,100.00 500.00 1,000.00 1,100.00 2,200.00 600.00 1,200.00 500.00 1,000.00 500.00 1,000.001-50 1 LS Repair Existing Irrigation 5,500.00 5,500.00 4,000.004,000.00 2,500.00 2,500.00 2,625.00 2,625.00 1,080.00 1,080.00 3,000.00 3,000.001-51 3050 CY Excavation 6.85 20,892.50 3.93 11,986.50 3.00 9,150.00 3.00 9,150.00 9.38 28,609.00 7.00 21,350.001-52 825 LF 54” RCP Class III 124.95 103,083.75 144.90 119,542.50 118.00 97,350.00 144.90 119,542.50 150.00 123,750.00 131.00 108,075.001-53 40 LF 5’ x 5’ RBC 158.55 6,342.00 178.50 7,140.00 245.00 9,800.00 199.50 7,980.00 184.00 7360.00 174/-- 6,960.001-54 1 LS 5’ x5’ Type ‘B’ Headwall 2,992.50 2,992.50 2,940.00 2,940.00 4,200.00 4,200.00 2,782.50 2,782.50 3,030.00 3,030.00 3,213.00 3,213.001-55 1 LS 30” Type ‘B’ Headwall 1,071.00 1,071.00 1,155.00 1,155.00 3,600.00 3,600.00 1,102.50 1,102.50 1,190.00 1,190.00 6,000.00 6,000.001-56 75 LF 30” RCP Class III 52.50 3,937.50 57.75 4,331.25 51.00 3,825.00 54.60 4,095.00 59.00 4,425.00 61.00 4,575.001-57 1 EA Sanitary Sewer Stubout 488.25 488.25 1,575.00 1,575.00 1,200.00 1,200.00 1,050.00 1,050.00 1,600.00 1,600.00 600.00 600.001-58 6 EA Modified Fire Hydrant Assembly 1,470.00 8,820.00 2,730.00 16,380.00 3,000.00 18,000.00 1,680.00 10,080.00 2,800.00 16,800.00 2,800.00 16,800.001-59 1 EA 12”x12” Water Service Assembly 1,821.75 1,821.75 3,303.00 3,303.00 3,300.00 3,300.00 2,520.00 2,520.00 3,400.00 3,400.00 4,000.00 4,000.00Calendar Days 150 330 180 210 260TOTAL ALTERNATE BIDS $802,394.92 $830,448.03 $838,780.80 $873,023.96 $895,054.43 $911,743.20
ALTERNATE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 7 THRU 11)Page 10 of 12Item Quantity Unit DescriptionMcMahon Rebcon Gilco Jeske P&EUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-1 272 LF Sawcut Concrete & Asphalt 2.00544.00 3.00 816.00 2.00 544.00 2.10 571.20 2.00 544.001-2 15 SY Concrete Removal 10.00 150.00 80.00 1,200.00 10.00 150.00 12.00 180.00 10.00 150.001-3 1380 LF Remove Cable Fence & Gate 2.40 3,312.00 4.00 5,520.00 2.50 3,450.00 3.00 4,140.00 .50 690.001-4 1150 LF Reinstall Cable Fence & Gate 8.40 9,660.00 12.00 13,800.00 8.50 9,775.00 6.00 6,900.00 15.00 17,250.001-5 345 LF Remove exist RCP Pipe Sizes 12”& 36” 10.003,450.00 15.00 5,175.00 12.00 4,140.00 12.00 4,140.00 12.00 4,140.001-6 5955 SY Remove and Dispose of Asphalt Pavmt 3.2019,056.00 3.00 17,865.00 5.00 29,775.00 4.20 25,011.00 5.00 29,775.001-71LSTree Removal-- -- -- -- -- -- -- -- -- --1-8 1190 LF Abandon Sanitary Sewer Line & MH 5.75 6,842.50 3.20 3,808.00 5.60 6,664.00 3.35 3,986.50 5.00 5,950.001-9 1 EA 8” Sanitary Sewer Plug 893.00 893.00 60.00 60.00 230.00 230.00 55.00 55.00 500.00 500.001-10 1 LS Clear, Grub & Grade 45,500.00 45,500.00 14,000.00 14,000.00 12,500.00 12,500.00 20,500.00 20,500.00 13,000.00 13,000.001-11 5 EA Remove Concrete Headwall 200.00 1,000.00 500.00 2,500.00 440.00 2,200.00 450.00 2,250.00 500.00 2,500.001-12 10,349 SY 7” Concrete Pavement w/6” MonoCurb 24.00 248,376.00 27.00 279,423.00 23.10 239,061.90 32.00 331,168.00 33.00 341,517.001-13 218 TON Lime @ 40#/SY 96.00 20,928.00 85.00 18,530.00 100.00 21,800.00 105.00 22,890.00 120.00 26,160.001-14 10,905 SY 8” Stabilized Subgrade 2.50 27,262.50 2.00 21,810.00 4.15 45,255.75 2.90 31,624.50 2.00 21,810.001-15 350 EA 4” Round Double Ref & Round Buttons 6.00 2,100.00 4.00 1,400.00 6.00 2,100.00 6/00 2,100.00 15.00 5,250.001-16 2 EA Stop Signs w/24” Stop Bars 468.00 936.00800.00 1,600.00 500.00 1,000.00 220.00 440.00 500.00 1,000.001-17 8032 SY Hydro mulch .55 4,417.60 .50 4,016.00 .60 4,819.20 .65 5,220.80 .75 6,024.001-18 4700 CY Compacted Fill 9.00 42,300.00 15.00 70,500 7.50 35,250.00 8.10 38,070.00 10.00 47,000.001-19338LF48” RC_P Class III Deleted -------- ------------1-20 483 LF 36” RCP Class III 76.00 36,708.00 78.00 37,674.00 81.00 39,123.00 78.00 37,674.00 97.00 46,851.001-21 198 LF 36” RCP Class IV 98.00 19,404.00 88.00 17,424.00 103.00 20,394.00 88.00 17,424.00 124.00 24,552.001-22 82 LF 24” RCP Class IV 67.00 5,494.00 53.00 4,346.00 69.00 5,658.00 54.00 4,428.00 104.00 8,528.001-23 26 LF 21” RCP Class III 44.00 1,144.00 43.00 1,118.00 47.00 1,222.00 43.00 1,118.00 43.00 1,118.001-24 418 LF 18” RCP Class III 39.00 16,302.00 38.00 15,884.00 43.00 13,974.00 39.00 16,302.00 40.00 17,600.00CONTINUED NEXT PAGE
ALTERNATE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 7 THRU 11)Page 11 of 12Item Quantity Unit DescriptionMcMahon Rebcon Gilco Jeske P&EUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-25 172 LF 12” RCP Class IV 48.00 8,256.00 35.00 6,020.00 47.00 8,084.00 36.00 6,192.00 65.00 11,180.001-262EA48” Type ‘B’ Headwall Deleted -------- ------------1-27 2 EA Double 12” Type ‘C’ Headwall 1,100.00 2,200.00 1,000.00 2,000.00 1,100.00 2,200.00 1,160.00 2,320.00 500.00 1,000.001-28 8.4 CY Grouted Rock Rip Rap min 70% 12” 205.00 1,722.00 200.00 1,680.00 170.00 1,428.00 180.00 1,512.00 150.00 1,260.001-29 1 EA Type ‘B’ Manhole 5,280.00 5,280.00 5,500.00 5,500.00 2,500.00 2,500.00 5,500.00 5,500.00 5,500.00 5,500.001-30 7 EA 6.0’ Curb Inlet 2,130.00 14,910.00 2,000.00 14,000.00 1,830.00 12,810.00 2,000.00 14,000.00 1,500.00 10,500.001-31 2 EA 10’ Curb Inlet 2,500.00 5,000.00 2,100.00 4,200.00 2,000.00 4,000.00 2,300.00 4,600.00 2,300.00 4,600.001-32 2454 LF 12” PVC Water Pipe (C-900) 30.72 75,386.88 26.00 63,804.00 35.00 85,890.00 27.00 66,258.00 30.00 73,620.001-33 295 LF 8” PVC Water Pipe (C-900) 30.12 8.885.40 25.00 7,375.00 31.00 9,145.00 25.00 7,375.00 27.00 7,965.001-34 7 EA Fire Hydrant Assembly w/6” valve/pipe 3,500.0024,500.00 2,750.00 19,250.00 3,100.00 21,700.00 2,700.00 18,900.00 3,100.00 21,700.001-35 4 EA 12” Gate Valve 1,512.00 6,048.00 1,400.00 5,600.00 1,300.00 5,200.00 1,420.00 5,680.00 1,050.00 4,200.001-36 4 EA 8” Gate Valve 872.00 3,488.00 1,000.00 4,000.00 800.00 3,200.00 1,000.00 4,000.00 700.00 2,800.001-37 6 EA Water Service & meter relocation 1,282.00 7,692.00 900.00 5,400.00 830.00 4,980.00 890.00 5,340.00 450.00 2,700.001-38 1 EA 2” Type ‘2’ Air Relief Valve 2,585.00 2,585.00 2,000.00 2,000.00 3,300.00 3,300.00 2,100.00 2,100.00 1,081.00 1,081.001-39 1 EA 8” x 8” Tapping Sleeve & Valve 2,146.00 2,146.00 2,000.00 2,000.00 1,900.00 1,900.00 2,060.00 2,060.00 1,250.00 1,250.001-40 1 EA Cut & Cap 4” Water line 750.00 750.00 600.00 600.00 600.00 600.00 550.00 550.00 500.00 500.001-41 734 LF 8” Sanitary Sewer 18.30 13,432.20 31.00 22,754.00 34.00 24,956.00 31.00 22,754.00 40.00 29,360.001-42 3 EA 4’ & 5’ Diameter SS Manhole 4,212.00 12,636.00 2,800.00 8,400.00 3,400.00 10,200.00 2,780.00 8,340.00 3,300.00 9,900.001-43 1 LS Replace Sanitary Sewer Services 857.00 857.00 4,700.00 4,700.00 11,000.00 11,000.00 4,780.00 4,780.00 7,500.00 7,500.001-44 800 LF Silt Fence 1.50 1,200.00 2.00 1,600.00 2.10 1,680.00 2.00 1,600.002.00 1,600.001-45 9 EA Inlet Protection 75.00 675.00 150.00 1,350.00 200.00 1,800.00 80.00 720.00 100.00 900.001-46 2 EA Sediment Trap 250.00 500.00 300.00 600.00 300.00 600.00 500.00 1,000.00 50.00 100.001-47 1 LS Traffic Control 5,000.00 5,000.00 8,000.00 8,000.00 10,000.00 10,000.00 14,500.00 14,500.00 2,000.00 2,000.00CONTINUED NEXT PAGE
ALTERNATE BID TABULATION: RUBY ROAD PROJECT ST 01-02 (BIDDERS 7 THRU 11)Page 12 of 12Item Quantity Unit DescriptionMcMahon Rebcon Gilco Jeske P&EUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-48 5744 LF Trench Safety /Drainage, Water & Sewer 2.40 13,785.60 .11 631.84 1.00 5,744.00 .11 631.84 2.50 14,360.001-49 2 EA Project Signs 500.00 1,000.00 350.00 700.00 400.00 800.00 600.00 1,200.00 500.00 1,000.001-50 1 LS Repair Existing Irrigation 2,500.00 2,500.00 500.00 500.00 1,000.00 1,000.00 200.00200.00 500.00 500.001-51 3050 CY Excavation 4.80 14,640.00 9.00 27,450.00 10.00 30,500.00 4.20 12,810.00 4.50 13,725.001-52 825 LF 54” RCP Class III 154.32 127,314.00 150.00 123,750.00 150.00 123,750.00 153.00 126,225.00 180.00 148,500.001-53 40 LF 5’ x 5’ RBC 288.00 11,520.00 187.00 7,480.00 230.00 9,200.00 190.00 7,600.00 302.00 12,080.001-54 1 LS 5’ x5’ Type ‘B’ Headwall 3,360.00 3,360.00 3,000.00 3,000.00 2,200.00 2,200.00 3,110.00 3,110.00 2,505.00 2,505.001-55 1 LS 30” Type ‘B’ Headwall 1,320.00 1,320.00 1,500.00 1,500.00 1,000.00 1,000.00 1,220.00 1,220.00 1,330.00 1,330.001-56 75 LF 30” RCP Class III 59.28 4,446.00 60.00 4,500.00 66.00 4,950.00 61.00 4,575.00 80.00 6,000.001-57 1 EA Sanitary Sewer Stubout 1,584.00 1,584.00 1,700.00 1,700.00 1,500.00 1,500.00 1,670.00 1,670.00 2,850.00 2,850.001-58 6 EA Modified Fire Hydrant Assembly 1,500.00 9,000.00 2,800.00 16,800.00 2,600.00 15,600.00 2,890.00 17,340.00 1,650.00 9,900.001-59 1 EA 12”x12” Water Service Assembly 4,500.00 4,500.003,500.00 3,500.00 3,700.00 3,700.00 3,500.00 3,500.00 2,260.00 2,260.00Calendar Days 200 240 250 255 240TOTAL ALTERNATE BIDS $913,898.68 $920,813.84 $930,202.85 $956,355.84 $1,038,135.00
DEPT: Parks and Recreation Department
DATE: November 12, 2002
ITEM #: 9/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the proposed Project Development Plan for 2002-2003, for the Coppell Recreation
Development Corporation.
GOAL(S):
EXECUTIVE SUMMARY:
The Coppell Recreation Development Corporation (CRDC), being governed by the bylaws of the corporation and
in accordance with these bylaws, hereby submits for approval of the Coppell City Council, the attached annual
Project Development Plan (PDP). This PDP is created to inform the City Council, and ask approval of, measurable
goals and objectives of the corporation for fiscal year 2002/2003. The PDP is also required to include proposed
methods and the expected costs of implementation for these authorized development projects.
This PDP is the annual report to the City Council. This report includes a review of the accomplishments/activities
of the Corporation with any proposed changes in these activities and review of the policies, strategies, procedures
and directives followed by the Corporation together with any new or proposed changes in the policies and
strategies.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: ^CRDC Project Plan
COPPELL RECREATION DEVELOPMENT
CORPORATION
November 1, 2002
To: Mayor and City Council
From: Brad Reid, Interim Director
Re: Annual Project Development Plan for the CRDC
The Coppell Recreation Development Corporation (CRDC), being governed by the
bylaws of the corporation and in accordance with these bylaws, hereby submits for
approval of the Coppell CRDC, the following annual Project Development Plan (PDP).
This PDP is created to inform the City Council of, and ask approval of, measurable goals
and objectives of the corporation for fiscal year 2002/2003. The PDP is also required to
include proposed methods and the expected costs of implementation for these authorized
development projects.
This PDP is the annual report to the City Council. This report includes a review of the
accomplishments/activities of the Corporation with any proposed changes in these
activities and review of the policies, strategies, procedures and directives followed by the
Corporation together with any new or proposed changes in the policies and strategies.
Review of Accomplishments/Activities from 03/01/01 to 10/31/02
• Began the construction of Phase III Wagon Wheel Park Athletic Complex, Tennis
Center.
• Authorized a contract between the CRDC and TBG Partners to allow TBG to design
and develop construction documents for two sections of the Denton Creek Hike &
Bike Trail. These two sections are the Asbury Manor section and the section at the
far east end of Moore Road Park, north of the pond.
• Designed, developed construction documents, and bid out the installation of a second
irrigation water well at Wagon Wheel Park. The bids for this project came in higher
than expected and the bids were rejected by the CRDC. There are no current plans to
recommend award of, or rebid this project.
• Designed and developed construction documents to construct a trail connector and
bridge from Wagon Wheel Park main complex to field #6.
Proposed Activities for 11/01/02to 02/31/03:
• Two sections of trail will be designed, and ready to bid out for construction. The first
section will connect Asbury Manor to the existing trail leading to Andrew Brown
West Park. The second will complete the loop around the pond at Glen Lakes Road
back to Moore Road Park.
• Continue with the construction of Phase III of Wagon Wheel Park, Tennis Center
with the goal of opening the facility in the spring of 2003.
• Start construction of the Trail Connector between the main complex at Wagon Wheel
Park and field #6 with the goal of completion by the opening of the spring ball season
of 2003.
• The CRDC has and continues to work closely with our interested citizens, the
Coppell Sports Council, the Parks and Recreation Board, our consultants and city
staff in developing plans and strategies to best serve the long-term recreation needs of
Coppell, utilizing the ½ Cent Sales Tax Revenues.
• There are no current plans to move forward with the Recreation Needs Survey or the
on-street trail at Moore Road, as listed on the Proposed Priority Listing.
CRDC PROPOSED PRIORITIES
OCTOBER 2002
Project Name Estimated Cost
1. Wagon Wheel Park - East/West Trail Connector. $300,000
2. Second Water Well at Wagon Wheel $200,000
3. Tennis Center Parking Lot, $450,000
Restroom Funding Assistance.
4. Denton Creek Trail System Continuation. $370,000
Section 2, Asbury Manor, $205,000
5. Recreation Needs Assessment $5,000
6. Moore Road, on-street trail $15,000
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 9/E
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Ordinance for Case No. PD-194R, AmberPoint Business Park, zoning change from PD-
194-LI (Planned Development-194-Light Industrial) to PD-194R-LI (Planned Development-194 Revised, Light
Industrial) to attach a Detail Site Plan to allow the construction of a 228,250 square-foot office/warehouse with
future expansion of 161,750-square feet, on approximately 18 acres of property located at the southwest corner of
Sandy Lake Road and Northpoint Drive, and authorizing the Mayor to sign .
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On September 19, 2002, the Commission unanimously approved this zoning change (6-0).
On October 8, 2002, Council unanimously approved this zoning change (7-0).
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @PD194R Ord 1-AR (Consent)
1 44743
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL,
TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM
“PD-194-LI” (PLANNED DEVELOPMENT-194, LIGHT INDUSTRIAL) TO “PD-194R-LI”
(PLANNED DEVELOPMENT-194 REVISED, LIGHT INDUSTRIAL) TO ALLOW FOR
THE CONSTRUCTION OF A 228,250 SQUARE FOOT OFFICE/WAREHOUSE FUTURE
EXPANSION OF 161,750 SQUARE FEET ON APPROXIMATELY 18 ACRES OF
PROPERTY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO; PROVIDING FOR
DEVELOPMENT CONDITIONS; PROVIDING FOR THE APPROVAL OF THE SITE
PLAN, CONCEPT PLAN, ELEVATIONS, AND LANDSCAPE PLAN, ATTACHED
HERETO AS EXHIBITS “B”, “C”, “D”, AND “E”, RESPECTIVELY; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell,
Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the
City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and
affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the
affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-
194R should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning
Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly
passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby
amended to grant a change in zoning from “PD-194-LI” (Planned Development-194, Light Industrial) To “PD-194-
LI” (Planned Development-194 Revised, Light Industrial) to allow for the construction of a 228,250 square-foot
office/warehouse with future expansion of 161,750 square feet, on approximately 18 acres of property located at the
southwest corner of Sandy Lake Road and Northpoint Drive, and being more particularly described in Exhibit “A”,
attached hereto and made a part hereof for all purposes.
SECTION 2.That the property shall be developed and used only in accordance with the development
conditions as set forth hereinbelow; and, the property depicted in Exhibit “A” shall be further developed in
2 44743
accordance with the Site Plan, Concept Plan, Elevations, and Landscape Plan, attached hereto as Exhibits “B”, “C”,
“D”, and “E”, respectively:
SECTION 3.That the following property shall be developed and used only in accordance with the
following development conditions:
A. That this phase of the development shall provide 231 parking spaces with the understanding that
should additional parking be required, it shall be provided on-site or within the Phase 2 development
area.
B. During the second phase of this development, 161,750 square feet, the approximate 1.4 acre tract of
property, south of Northpoint Drive, may be used to fulfill the non-vehicular landscape requirement.
C. That the ten foot (10') landscape buffer requirement along the southern property line is hereby
waived
D. That no trees shall be planted along the western property line and the required eighteen (18) trees
shall be planted along the remainder of the perimeter of the site.
SECTION 4.That Site Plan, Concept Plan, Elevations, and Landscape Plan, attached hereto as Exhibits
“B”, “C”, “D”, and “E”, respectively, and made a part hereof for all purposes, are hereby, approved.
SECTION 5. That the above property shall be used only in the manner and for the purpose provided for by
the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the
provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the
provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance
be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as
a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and
shall not affect the validity of the Comprehensive Zoning Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law
and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed
and the former law is continued in effect for this purpose.
3 44743
SECTION 9.That any person, firm or corporation violating any of the provisions or terms of this
ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of
Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two
Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed
to constitute a separate offense.
SECTION 10.That this ordinance shall take effect immediately from and after its passage and the
publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2002
APPROVED:
_____________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 11/1/02)
EXHIBIT “A”
FIELD NOTES
BEING a tract of land situated in the Jesse Moore Survey, Abstract No. 968 in the City of
Coppell, Dallas County, Texas, being a portion of Lot 1, Block A, Amberpoint Business
Park at Coppell, an addition to the City of Coppell as recorded in Volume 2002027, Page
00071 of the Deed Records of Dallas County, Texas (D.R.D.C.T.), same being part of a
tract of land described in Special Warranty Deed to Amberpoint at Coppell, L.L.C. dated
December 21, 2001 as recorded in Volume 2001249, Page 15701, D.R.D.C.T., and part of a
tract of land described in Special Warranty Deed to Ballantyne Jack, L.L.C. dated August
31, 2001 as recorded in Volume 2001173, Page 3803, D.R.D.C.T., and being more
particularly described as follows:
BEGINNING at a 1/2-inch set iron rod with a yellow plastic cap stamped “HALFF ASSOC
INC” (hereinafter referred to as “with cap”) for the northeast corner of said Lot 1, said
corner being at the intersection of the south right-of-way line of Sandy Lake Road (variable
width) with the west right-of-way line of Northpoint Drive (60 feet wide);
THENCE South 00 degrees 03 minutes 37 seconds West, along said west right-of-way line,
a distance of 924.93 feet to a 1/2-inch found iron rod with cap for corner;
THENCE North 89 degrees 56 minutes 23 seconds West, departing said west right-of-way
line, a distance of 842.53 feet to a 1/2-inch found iron rod with cap for corner, said corner
being on the common line between the west line of said Lot 1 and the east line of Four
Seasons Addition, an addition to the City of Coppell, as recorded in Volume 91139, Page
2187, D.R.D.C.T.;
THENCE North 00 degrees 07 minutes 49 seconds East, along said common line, a distance
of 927.94 feet to a 1/2-inch set iron rod with cap for the northwest corner of said Lot 1, said
corner being on the south right-of-way line of said Sandy Lake Road;
THENCE South 89 degrees 43 minutes 31 seconds East, departing said common line and
along said south right-of-way line, a distance of 328.84 feet to a found 10-inch Hackberry
Tree for an angle point;
THENCE South 89 degrees 44 minutes 26 seconds East, continuing along said south right-
of-way line, a distance of 512.56 feet to the POINT OF BEGINNING AND CONTAINING
780,000 square feet or 17.91 acres of land, more or less.
DEPT: Engineering
DATE: November 12, 2002
ITEM #: 9/F
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance abandoning a one-foot wide strip of an alley easement as dedicated by the
Pecan Valley Subdivision, with the retention of the underlying area as a utility easement; and authorizing the
Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Abandonment of the one-foot portion of the existing alley easement to the Pecan Valley Home Owners
Association will allow the legal construction of a privacy fence along the south and east side of Pecan Valley.
Retaining the underlying surface as a utility easement will allow existing city and franchise utilities in the area to
continue to exist in the same location.
Staff recommends approval of the abandonment ordinance and will be available to answer questions at the Council
meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #eng3-1AR
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works
Date: November 12, 2002
RE: Consider approval of an ordinance abandoning a one-foot wide strip of an alley
easement as dedicated by the Pecan Valley Subdivision, with the retention of the
underlying area as a utility easement; and authorizing the Mayor to sign.
During the development of the Pecan Valley Subdivision in the early 1990’s, the developer
constructed a wooden privacy fence along the south side of the Pecan Valley Subdivision. It was
the developer's opinion that the privacy fence was necessary to separate the Pecan Valley
Subdivision from the property to the south (Hitchcock property) for marketing purposes. Since
that time, the fence has fallen in disrepair and has been cited by the City of Coppell Code
Enforcement Department. The Home Owners Association (HOA) embarked upon the removal
of the existing fence with the intention of installing a new fence. During the course of that
construction, there was discussion among members of the Pecan Valley HOA as to whether or
not HOA funds could be expended to construct a fence that was technically not in a common
area. The language within the Pecan Valley HOA bylaws states that HOA dues can only be used
to maintain common areas. Representatives of the Pecan Valley HOA met with members of city
staff to discuss alternatives to resolve the issue of the construction of the fence within the alley
easement. Several alternatives were discussed such as: doing nothing, providing a license
agreement or abandoning a portion of the alley. The “do nothing” alternative was not seriously
considered because the property owners along the southern side of Pecan Valley had an
expectation when they purchased their property that there would be a fence along the back side
of the alley not only to separate the property but for security reasons. With the license
agreement, the City would have allowed the fence to be built within the alley easement;
however, the by-laws of the HOA still would not have allowed the HOA to expend monies
because it would not technically be a common area.
After much discussion, it was determined that abandonment of a one-foot strip along the south
and east side of the Pecan Valley Subdivision would allow the HOA to accept the abandonment
as a common area and therefore expend funds to construct the fence along the south side.
They’re unsure if they will construct the fence along the east side at this time. The one-foot area
would be contiguous with another common area at the southwest corner of Pecan Valley
Subdivision.
Retention of the abandoned alley easement as a utility easement is necessary because of several
utilities that cross through the area. The City of Coppell has a sewer line and several drainage
structures and there could be franchise utilities in the area also. Abandonment of the area, while
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
retaining a utility easement, would not cause any hardship to the City of Coppell as far as
maintenance of the alley and/or the sewer line and drainage systems that currently exist.
The only ramification of the abandonment would be that because the area would no longer be an
alley easement the property developed to the south would not have a legal right to access the
existing alley when it develops. The property to the south is partially made up of the Rejoice
Lutheran Church and what is referred to as the “Hitchcock” property. City Council may recall
that in the past there have been several developments brought forth for the “Hitchcock” property
of which none showed an alley along the common boundary line with Pecan Valley. But again,
the abandonment of the one-foot portion of the alley would preclude future houses along the
north side of the “Hitchcock” property from accessing the existing alley within Pecan Valley.
It is staff’s opinion that the abandonment of the one-foot strip of the existing alley easement to
the Pecan Valley HOA as a common area, with the retention of the underlying area as a utility
easement, is a good compromise which satisfies the issues and concerns of both parties.
Staff recommends approval of this ordinance and will be available to answer questions at the
Council meeting.
1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
ABANDONING A ONE FOOT WIDE STRIP OF AN ALLEY
EASEMENT AS DEDICATED BY THE PECAN VALLEY
SUBDIVISION VOLUME 91226, PAGE 4392 AND MORE
PARTICULARY DESCRIBED IN EXHIBITS “A” AND “B”
ATTACHED HERETO IN FAVOR OF THE PECAN VALLEY
HOME OWNERS ASSOCIATION; PROVIDING THAT THE ONE
FOOT WIDE ABANDONED AREA OF THE ALLEY EASEMENT
SHALL BE RETAINED AS A UTILITY EASEMENT; PROVIDING
THAT SUCH ABANDONMENT SHALL BE IN THE INTEREST
WHICH THE CITY MAY LEGALLY AND LAWFULLY ABANDON;
PROVIDING THAT SAID ORDINANCE SHALL CONSTITUTE A
QUITCLAIM DEED THAT MAY BE RECORDED WITH THE
COUNTY CLERK OF DALLAS COUNTY TEXAS; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell has determined that a one-foot
wide strip of the existing alley easement along the south and east sides of the Pecan Valley
Subdivision, more particularly described in Exhibits "A" and "B" attached hereto, is no
longer needed for the purposes of which it was dedicated; and
WHEREAS, the ownership of the common areas of the Pecan Valley Subdivision,
i.e., the Pecan Valley Home Owners Association, desires that said one-foot wide portion of
the alley easement be abandoned;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF COPPELL, TEXAS:
SECTION 1.That the City Council of the City of Coppell, Texas has
determined that a one-foot wide strip of alley easement located along the south and east side
of Pecan Valley, an Addition to the City of Coppell, Texas, and more particularly described
in Exhibits "A" and "B", attached hereto and made a part hereof for all purposes, is no longer
needed or necessary for the purposes of which it was dedicated and should be, and is hereby,
abandoned in favor of the Pecan Valley Home Owners Association.
SECTION 2.That the City of Coppell, Texas shall retain the abandoned alley
easement as a utility easement.
2
SECTION 3.That this abandonment ordinance shall constitute a Quitclaim
Deed in favor of the Pecan Valley Home Owners Association for the alley easement, with
the City retaining the underlying area as a utility easement and access thereto, and a certified
copy of the same may be filed in the Deed Records of Dallas County, Texas, to indicate such
abandonment.
SECTION 4.That the abandonment provided for herein shall extend only to
the public right, title and interest which the City of Coppell, Texas, may have in and to said
alley easement, and shall be construed to extend only to such interests that the governing
body of the City of Coppell, Texas, may legally and lawfully abandon and that the
abandoned portion of the alley easement shall be retained by the City of Coppell, Texas as a
utility easement.
SECTION 5.That this ordinance shall become effective from and after its
passage as the law and charter in such case provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____
day of __________, 2002.
APPROVED:
__________________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
__________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Finance
DATE: November 12, 2002
ITEM #: 9/G
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Resolution amending Resolution #010996.3, as heretofore amended,
with regard to fire prevention fees, animal services fees, zoning fees, building fees, emergency ambulance service
fees, recreational fees, special event fees, and engineering fees, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY: This is the semi-annual update of the fees charged by the City for services provided.
Attached are survey and analysis documenting the requested changes.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $Fee Amend-1AR
Fee Changes
As of November 1, 2002
New Current
Category Fee Fee
Fire Prevention Fees
Sec. 15-5-1
Fire Sprinkler System Inspection - Underground 50.00 15.00
Fire Sprinkler System Inspection - Overhead 50.00 15.00
Fire Alarm System Inspection 50.00 15.00
Fire Pump Installation 75.00 30.00
Delete Open Burning 50.00
Animal Services
Chapter 9
Impoundment 9-1-10
Delete first statement in #1
Delete #2
Renumber #3 to #2
Quarantine 9-1-14
Delete #1 Vet Quarantine
Renumber #2 to #1 Change Fee 18.00 6.00
Delete #3 - Rabies vaccination
Renumber #4 to #2
Zoning
Chapter 12
#6 Preliminary Plat
Residential 100.00 + 4.00 per lot Same - Break out
Non-Residential
Non-residential and Multi Family 100.00 + 35.00 100.00 + 4.00
per acre or portion per lot
thereof
#7 Amending Plats and Minor Plats
(Administrative Approval)
Residential 100.00 + 4.00 per lot Same - Break out
Non-Residential
Non-residential and Multi Family 250.00 100.00 + 4.00
per lot
Fee changes 10-02 Page 1
#8 Secondary and Minor Plats
(Not administratively approved)
Residential 100.00 + 4.00 per lot Same - Break out
Non-Residential
Non-residential and Multi Family 100.00 + 35.00 100.00 + 4.00
per acre or portion per lot
thereof
#13 Administrative Approval of Minor Site Plan
Amendment 250.00 0.00
Building Fees
Chapter 15
#14 Miscellaneous Fees
Add Water Heater 50.00 0.00
Add Energy Code Inspection 30.00 0.00
Add Temporary Electric Cost (Minimum $20.00) 0.00
Emergency Ambulance Service
Sec. 15-5-6
Ambulance Service for Residents 350.00 150.00
Ambulance Service for Non-Residents 500.00 225.00
General Fees
Recreational Fees Resident Non-Resident
b. Aquatic/Recreation Center
General Admission
Under 3 years NC NC
3-54 years old 4.00 8.00
Senior Citizen (55 yrs & over) 3.00 8.00
Member Non-Member Non-Resident
Summer Swim Punch Passes (20 Punches)
Youth/Adult (3-54 years) 40.00 60.00 100.00
Senior Citizen (55 yrs & over) 30.00 45.00 80.00
Resident Non-Resident
Annual Memberships
Individual 225.00 450.00
Family 450.00 900.00
Senior Citizen Individual 135.00 270.00
Senior Citizen Family 270.00 540.00
Youth Registration (ages 0-17) 10.00 N/A
Fee changes 10-02 Page 2
Charter Membership Increases
Individual 195.00
Family 390.00
Corporate Membership $630.00 Family $315.00 Individual
Remove early discount language
c. Tennis Center Resident Non-Resident Corporate
Court Fees $2.50/person/hour $10.00/person/hour $5.00/person/hour
Special Events Fees Current Fee
Non-Refundable Application Fee - Non Committee 50.00 0.00
Non-Refundable Application Fee - Committee 250.00 0.00
Dedicated Ambulance w/two paramedics 75 + Current Overtime Rate (Min 2 hrs) 0.00
Dedicated Police Unit w/one officer Current Overtime Rate - (Min 2 hrs) 0.00
Engineering Fees
9) Change to Right of Way Registration Fee
10) Add Right of Way Use Fee - Annual Fee $1.00 per linear foot/per conduit 0.00
Fee changes 10-02 Page 3
Recreational Fees - Current Structure Resident Non-Resident
b. Aquatic/Recreation Center
General Admission
Under 3 years NC NC
3-54 years old 3.00 6.00
Senior Citizen (55 yrs & over) 2.00 6.00
Resident Non-Resident
Summer Swim Punch Passes (20 Punches)
Youth/Adult (3-54 years) 40.00 80.00
Senior Citizen (55 yrs & over) 30.00 N/A
Resident Non-Resident
Annual Memberships
Individual 210.00 420.00
Family 420.00 840.00
Senior Citizen Individual 120.00 N/A
Senior Citizen Family 240.00 N/A
Youth Registration (ages 0-17) N/A N/A
Charter Membership
Individual 180.00
Family 360.00
Corporate Membership 0.00 0.00
Fee changes 10-02 Page 4
City Phone # Residents Non-Residents Other ChargesAddison 972.450.7201left messageAllen 972.727.0260 330.00$ 396.00$ itemized medical supplies & $7.00 per mileBedford 817.952.2500 325.00$ 400.00$ $50 transport to non-local hospital$30 Basic life support$100 Advanced life supportCarrollton 972.466.3070 250.00$ 310.00$ itemized medical suppliesCedar Hill 972.291.1300 225.00$ 300.00$ itemized medical supplies & $2.00 per mile$112.50 for non-transport, but does not apply to 3rd party call, invalid assistColleyville 817.488.6277 325.00$ 325.00$ $350 transport to Dallas hospitalDenton 1-940-566-8117 300.00$ 375.00$ itemized medical supplies -- will be going up to $375 & $475 in near future$6 per mileDeSoto 972.230.9680 250.00$ 300.00$ itemized medical supplies & $4.00 per loaded mileEuless 817.685.1600 200.00$ 350.00$ Basic life support250.00$ 400.00$ Advanced life supportitemized medical suppliesFarmers Branch 972.919.2640 225.00$ 350.00$ mileage 972.919.1775 Texas Medical Data SystemsFlower Mound 972.874.6270 250.00$ 350.00$ itemized medical suppliesGarland 972.205.2250 250.00$ 350.00$ itemized medical supplies & $4.00 per mile Going to start charging Medi-Care rate of $650Grand Prairie 972.237.8300 400.00$ 400.00$ $5.47 per mile & disposal drugsGrapevine 817.410.8101 200.00$ 300.00$ plus $15 for oxygenHighland Park 214.521.4161 350.00$ 400.00$ $7.50 mileage & 2 1/2 x cost of drugsHurst 1.817.788.7238 375.00$ 450.00$ itemized medical supplies plus $10 bio-hazard disposable feeIrving 972.721.2514 275.00$ 275.00$ mileage & one-use medical suppliesKeller 1.817.431.3371 375.00$ 475.00$ n/aLewisville 972.219.3580 445.00$ 556.25$ itemized medical suppliescan charge mileage but usually don't because they go to Lewisville facilityMcKinney 972.562.6080 275.00$ 330.00$ Loaded $400, oxygen $30, no itemizationMesquite 972.216.6267 241.00$ 300.00$ mileage & itemized suppliesPlano 972.941.7159 330.00$ 396.00$ $7 per mile, $30 oxygen, $25 2nd attendant & itemized medical suppliesRichardson 972.744.5700 200.00$ 250.00$ itemized medical suppliesRowlett 972.412.6232 300.00$ 350.00$ itemized medical supplies & $5.00 per mile except for Rowlett hospitalSashse 972.530.0701no answerSouthlake 817.481.5581 350.00$ 350.00$ n/aThe Colony 972.625.3944 350.00$ 450.00$ itemized medical supplies & $7.00 per mileUniv. Park 214.363.1644 350.00$ 350.00$ itemized medical supplies & $5.50 per mileAverage 300.00$ 365.00$ These averages do not take into consideration itemized medical supplies, mileage,Basic life support or advanced life support, additional attendants, etc.Coppell Current charges 150.00$ 225.00$ n/aFY 2001-2002 budgeted $46,543.90 in medical supplies- 99% usedFY 2002-2003 budgeted $54,020.00 in medical supplies
MEMORANDUMDATE: October 24, 2002TO: Brad Reid, Interim Director of Parks and RecreationFROM: Jennifer Armstrong, Director of FinanceSUBJECT: Recreation Programs through September 30, 2002 - Pre Audit FUNDCURRENTFUNDS SOURCESBUDGETAVAILABLE --------------------------------------------------------------- Child Care4,633.0016,379.00 Program Proceeds23,025.0026,219.34 Recreation Fees922,342.00594,029.22 Balance Forward - General(276,537.20)0.00Balance Forward - Recreation137,291.300.00Recreation Fund Revenues927,543.00600,547.44----------------------------- Total1,738,297.101,237,175.00 ============================= EXPENDITURESCURRENTMONTHYTDDESCRIPTIONBUDGETEXPENDITURESEXPENDITURES----------------------------------------------------------------------------Salaries777,632.0086,660.78770,270.47Supplies58,961.853,681.5044,934.11Maintenance37,238.0017,345.7438,947.83Services189,315.0014,092.47137,434.02Capital Outlay0.000.000.00------------------------------------------ Total General Fund1,063,146.85121,780.49 991,586.43 Recreation Fund Expenditures384,542.6559,257.89374,107.53------------------------------------------ Total Expenditures1,447,689.50181,038.381,365,693.96==========================================
Page 1 of 1
2002 Fees
City Preliminary Plats Minor plat (Final Plat) Amending
Plat
Site Plan
Flower Mound $100 + $3 per lot $500 + $4 per lot w/hoa
$200 + $4 per lot w/o hoa
$200 $200< 5 ac.
$400> 5 ac.
Frisco $100 + $15 per ac $250 + $5 per lot $100 per ac.
Carrollton $100 + $35 per lot 0-5.99 ac $200 + $30 per ac
6-15.99 ac $300 + $30 per ac
16-99.99 ac $400 + $30 per ac
100ac + $500 + $30 per ac
Grapevine $100 + $25 per ac $138 + $25 per ac
Denton $300 + $15 per ac $300 + $15 ac $250 0.03per sf. Ft.
Lewisville $200 + $30 per ac $200+ $30/ac
Farmers Branch $100 per sheet +
$35 per ac
$100 per sheet + $35 per ac $275< 5 acs.
$400 5-10 acs.
$500 > 10 acs.
Coppell $100 + $4 lot $100 + $4 lot $100 + $4 lot $400
Comparison - 18 acre Industrial Tract
City Preliminary Minor
(Final Plat)
Amending
Plat
Flower Mound $103 $204 $200
Frisco $370 $255
Carrollton $135 $940
Grapevine $550 $588 $250
Denton $570 $570
Lewisville $740 $740
Farmers Branch $830 $830
COPPELL
EXISTING $104 $104 $104
COPPELL
PROPOSED $730 $730 $250
1 51866
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AMENDING, IN PART, THE MASTER FEE SCHEDULE, AS AMENDED;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, previously adopted Resolution
No. 010996.3 to provide for general and special fees and charges to be assessed and collected by the
City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions,
and laws; and
WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set
forth therein and delete others as authorized by law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.That the Master Fee Schedule section entitled Chapter 9, “Animal Services”
fees be amended by amending Sec. 9-1-10, Impoundment, by deleting the subsection (1), in part, by
deleting subsection (2) in its entirety, and by renumbering, which shall read as follows:
"Impoundment (§ 9-1-10)
1) Impound Charges – Within a one-year period
. . . . .
2) Daily Handling/Boarding Fees:
. . . . ."
SECTION 2.That the Master Fee Schedule section entitled Chapter 9, “Animal Services”
fees be amended by amending Sec. 9-1-14, Quarantine, by deleting the subsection (1) in its entirety,
by renumbering subsection (2) and providing for a new fee, by deleting subsection (3) in its entirety,
and by renumbering subsection (4), which shall read as follows:
2 51866
"Quarantine (§ 9-1-14)
1) Animal Shelter Quarantine $18.00
. . . . .
2) Head Shipment (§§ 9-1-14F, 14K) $55.00"
SECTION 3.That the Master Fee Schedule section entitled Chapter 12, “Zoning” fees be
amended by amending subsection (6) to provide a fee for non-residential and multi-family
preliminary plats, by amending subsection (7) to provide a fee for amending plats and minor plats
(administrative approval) for non-residential and multi-family, by amending subsection (8) to
provide a fee for non-residential and multi-family secondary and minor plats (not approved
administratively) and by adding subsection (13) to provide a fee for administrative approval of
minor site plan amendments, which shall read as follows:
"Chapter 12, Coppell City Code (Zoning)
. . . . .
6) Preliminary Plat
Residential $100.00 + $4.00 per lot
Non-residential and Multi-Family $100.00 + $35.00 per acre or
portion thereof
7) Amending Plats and Minor Plats
(Administrative Approval)
Residential $100.00 + $4.00 per lot
Non-residential and Multi-Family $250.00
8) Secondary and Minor Plats
(Not Administratively Approved)
Residential $100.00 + $4.00 per lot
Non-residential and Multi-Family $100.00 + $35.00 per acre or
portion thereof
. . . . .
13) Administrative Approval of Minor Site
Plan Amendment $250.00"
3 51866
SECTION 4.That the Master Fee Schedule section entitled Chapter 15, “Coppell City
Code (Building)” fees be amended by amending subsection (14) "Miscellaneous Fees" to provide a
fee for water heaters, the Energy Code Inspection and Temporary Electric, which shall read as
follows:
"14) Miscellaneous Fees (Ord. 92-573)
. . . . .
Water Heater $50.00
Energy Code Inspection $30.00
Temporary Electric Cost (Minimum $20.00)"
SECTION 5. That the Master Fee Schedule section entitled Chapter 15, “Coppell City
Code (Building)” fees be amended by amending Section 15-5-1, Fire Prevention Fees, to provide
new fees for Fire Sprinkler System Inspection - Underground, Fire Sprinkler System - Overhead,
Fire Alarm Inspection, Fire Pump Installation and by deleting the fee for Open Burning, which shall
read as follows:
"Sec. 15-5-1, Fire Prevention Fees
. . . . .
Fire Sprinkler System Inspection - Underground $50.00
Fire Sprinkler System Inspection - Overhead $50.00
Fire Alarm System Inspection $50.00
Fire Pump Installation $75.00
. . . . .
Tent Permit $30.00"
SECTION 6. That the Master Fee Schedule section entitled Chapter 15, “Coppell City
Code (Building)” fees be amended by amending Sec. 15-5-6, Emergency Ambulance Service, by
amending the fees for Ambulance Service for residents and non-residents, which shall read as
follows:
4 51866
"Sec. 15-5-6, Emergency Ambulance Service
Ambulance Service for Residents $350.00
Ambulance Service for Non-residents $500.00"
SECTION 7. That the Master Fee Schedule section entitled Recreation Fees, subsection
5(b), Aquatic/Recreation Center, be repealed in its entirety and replaced with new fees and a
provision for Corporate Memberships, which shall read as follows:
"b. Aquatic/Recreation Center:
General Admission Resident Non-resident
Under 3 years NC NC
3 - 54 years old $4.00 $8.00
Senior Citizens (55 yrs. & over) $3.00 $8.00
Summer Swim Punch Passes (20 Punches) Member Non-Member Non-Resident
Youth/Adult (3-54 years) $40.00 $60.00 $100.00
Senior Citizen (55 yrs. & over) $30.00 $45.00 $ 80.00
Annual Memberships Resident Non-resident
Individual $225.00 $450.00
Family $450.00 $900.00
Senior Citizen Individual $135.00 $270.00
Senior Citizen Family $270.00 $540.00
Youth Registration (ages 0-17) $ 10.00 N/A
Charter Memberships
Individual $195.00/year
Family $390.00/year
Corporate Membership $630.00 Family $315.00 Individual
c. Tennis Center Resident Non-Resident Corporate
Court Fees $2.50/person/hour $10.00/person/hour $5.00/person/hour"
SECTION 8. That the Master Fee Schedule section entitled Recreation Fees, be amended
by adding subsection 6 to provide for Special Event Fees, which shall read as follows:
5 51866
"6) Special Event Fees
Non-Refundable Application Fee – Non-committee $50.00
Non-Refundable Application Fee - Committee $250.00
Dedicated Ambulance w/two paramedics $75 + Current overtime
rate (min. 2 hrs)
Dedicated Police Unit w/one officer Current Overtime Rate
(min. 2 hrs.)"
SECTION 9. That the Master Fee Schedule section entitled “Engineering Fees”
subsections (9) and (10) be amended, to read as follows:
“Engineering Fees
. . . .
9) Right of Way Registration Fee $250.00
10) Right of Way Use Fee - Annual Fee $1.00 per linear foot/per conduit”
SECTION 9. That all provisions of the resolutions of the City of Coppell, Texas, in
conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby,
repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain
in full force and effect.
SECTION 10.That should any word, phrase, paragraph, or section of this Resolution be
held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution
as a whole, or any part or provision thereof other than the part so decided to be unconstitutional,
illegal or invalid, and shall not affect the validity of the Resolution as a whole.
6 51866
SECTION 11.That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2002.
APPROVED:
_________________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 11/6/02)
DEPT: Planning and Economic Development
DATE: November 12, 2002
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION: PUBLIC HEARING: Consider approval of the designation of a reinvestment zone pursuant to
Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for
Reinvestment Zone designation is that property owned by Texas Dugan Limited Partnership; and Uline, Inc.,
described as Duke-Freeport Addition, Block A, Lot 5 (11.835 acres) and located along the west side of Freeport
Parkway and north of Bethel Road, Coppell, Texas.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $TX Dugan 1 Public Hearing
NOTICE OF PUBLIC HEARING
OF DESIGNATION OF REINVESTMENT ZONE
A PUBLIC HEARING will be conducted by the City Council of the City
of Coppell, Texas, in the Council Chambers, Town Center, 255
Parkway Boulevard, Coppell, Texas on the 12th day of November,
2002, at 6:00 P.M., to consider designation of the property
described as Block A, Lot 5, Duke-Freeport Addition (11.835
acres), located along the west side of Freeport Parkway, north of
Bethel Road, Coppell, Texas, Texas Dugan Limited Partnership and
Uline, Inc., as a Reinvestment Zone under Chapter 312 of the Texas
Property Tax Code.
The Council will seek to determine whether the improvements sought
to be made in the zone are feasible and practical and will be a
benefit to the land included in the zone and to the City after the
expiration of a tax abatement agreement to be entered into
pursuant to Section 312.204 of the Texas Property Tax Code.
At the hearing, interested persons are entitled to speak and
present evidence for or against the designation.
Citizens Advocate November 1, 2002
DEPT: Planning and Economic Development
DATE: November 12, 2002
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of an Ordinance designating the Texas Dugan Limited Partnership and
Uline, Inc. Reinvestment Zone No. 39, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $TX Dugan 2 Reinvestment Zone
Page 1 47890
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, DESIGNATING
REINVESTMENT ZONE NO. 39 (TEXAS DUGAN/ULINE); PROVIDING
ELIGIBILITY OF THE ZONE FOR COMMERCIAL-INDUSTRIAL TAX
ABATEMENT; CONTAINING FINDINGS THAT THE AREA QUALIFIES
TO BE DESIGNATED AS A REINVESTMENT ZONE AND THE
IMPROVEMENTS SOUGHT ARE FEASIBLE AND PRACTICABLE AND
OF BENEFIT TO THE LAND AND THE CITY; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, has caused notice to be
published in a newspaper having general circulation in the City and has delivered such notice to the
presiding officer of the governing body of each taxing unit that includes in its boundaries real
property described herein; and
WHEREAS, the City Council of the City of Coppell, Texas, has conducted a public hearing
on the designation of the area described herein as a reinvestment zone;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, DALLAS COUNTY, TEXAS THAT:
SECTION 1:That the City Council of the City of Coppell, Texas finds that the area
described herein will, if designated as a reinvestment zone, be reasonably likely to contribute to the
retention or expansion of primary employment, or to attract major investment in the zone that will
be of benefit to the property and contribute to the economic development of the City. The City
Council further finds that the improvements sought are feasible and practicable and would be of
benefit to the land to be included in the zone and to the City after the expiration of a tax abatement
agreement.
SECTION 2.That pursuant to the provisions of Section 312.201 of the Texas Tax Code,
the property described in Exhibit “A” attached hereto and made a part hereof for all purposes is
hereby designated as a reinvestment zone and for identification is assigned the name “Reinvestment
Zone No. 39.”
Page 2 47890
SECTION 3.That the property within Reinvestment Zone No. 39 is eligible for
commercial-industrial tax abatement effective on January 1, 2002.
SECTION 4.If any article, paragraph or subdivision, clause or provision of this ordinance
shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any part or provision thereof, other than the part so decided to be invalid or
unconstitutional.
SECTION 5.That all provisions of ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6.This ordinance shall take effect immediately from and after its passage, as
the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the ______ day of
___________________, 2002.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(PGS/NBB/si 10/31/02)
DEPT: Planning and Economic Development
DATE: November 12, 2002
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Resolution approving a Tax Abatement Agreement between the City of
Coppell and Texas Dugan Limited Partnership and Uline, Inc., and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY: The Economic Development Committee recommended approval of this item by
unanimous vote on April 29, 2002.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $TX Dugan 3 Tax Abate-1AR
1 48027
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE
TERMS AND CONDITIONS OF A TAX ABATEMENT AGREEMENT BY AND AMONG
THE CITY OF COPPELL, TEXAS, TEXAS DUGAN, LIMITED PARTNERSHIP AND
ULINE, INC.; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Council has been presented a proposed Tax Abatement Agreement by
and among the City of Coppell, Texas, Texas Dugan, Limited Partnership and Uline, Inc., a copy of
which is attached hereto and incorporated herein by reference; and
WHEREAS, upon full review and consideration of the Agreement, and all matters related
thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be
approved, and that the Mayor should be authorized to execute the Agreement on behalf of the City
of Coppell, Texas;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS, THAT:
SECTION 1.The Agreement attached hereto having been reviewed by the City Council of
the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its
citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to
execute the Agreement on behalf of the City of Coppell, Texas.
SECTION 2.The City Council finds that the improvements proposed to be built upon the
Premises described in the Agreement will enhance the economic vitality of the community through
a combination of new capital investment, increased sales tax revenues, and the creation of additional
job opportunities.
SECTION 3.The tax abatement to be granted by the Agreement will not include
inventory, and supplies.
SECTION 4.The improvements proposed for the Premises will accomplish the tax
abatement guidelines of the City of Coppell, Texas.
2 48027
SECTION 5.The City Manager delivered to the presiding officer of the governing body of
each taxing unit in which the property subject to the Agreement is located, a written notice that the
City of Coppell, Texas, intends to enter into the Agreement. The notice given by the City Manager
included a copy of the Agreement approved by this Resolution.
SECTION 6.This Resolution and the Tax Abatement Agreement are hereby approved by
the affirmative vote of the majority of the members of the City Council of the City of Coppell,
Texas, at a regularly scheduled meeting of the City Council.
SECTION 7.This Resolution shall become effective immediately from and after its
passage.
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas,
on this the ______ day of ________________, 2002.
CITY OF COPPELL, TEXAS
___________________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
___________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
____________________________________
ROBERT E. HAGER, CITY ATTORNEY
(PGS/NBB/si 10/31/02)
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 1 47885
STATE OF TEXAS §
§ TAX ABATEMENT AGREEMENT
COUNTY OF DALLAS §
This Tax Abatement Agreement (the “Agreement”) is entered into by and among the City of
Coppell, Texas (the “City”), duly acting herein by and through its Mayor, Texas Dugan, Limited
Partnership (“Owner”) and Uline, Inc. (“Lessee”) acting by and through their authorized officer.
W I T N E S S E T H:
WHEREAS, the City Council of the City of Coppell, Texas, (the “City”), passed an
Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 39 (the “Zone”),
for commercial/industrial tax abatement, as authorized by the Property Redevelopment and Tax
Abatement Act, Chapter 312 of the Texas Tax Code, as amended (the “Tax Code”); and
WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement
Guidelines”); and
WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria
governing tax abatement agreements to be entered into by the City as contemplated by the Tax
Code; and
WHEREAS, the City has adopted a resolution stating that it elects to be eligible to
participate in tax abatement; and
WHEREAS, in order to maintain and enhance the commercial and industrial economic and
employment base of the Coppell area, it is in the best interests of the taxpayers for the City to enter
into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines and the Tax
Code; and
WHEREAS, Owner owns the real property described in Exhibit “A” attached hereto
(“Land”) and has or intends to construct certain improvements (hereinafter defined as the
“Improvements”) on the Land and to lease the Improvements to the Lessee; and
WHEREAS, Lessee has or intends to lease the Improvements from the Owner; and
WHEREAS, Owner’s and Lessee’s development efforts described herein will create
permanent new jobs in the City; and
WHEREAS, the City Council finds that the contemplated use of the Premises (hereinafter
defined), the contemplated improvements to the Premises thereto in the amount set forth in this
Agreement, and the other terms hereof are consistent with encouraging development of the Zone in
accordance with the purposes for its creation and/or in compliance with the Tax Abatement
Guidelines, the Ordinance adopted by the City, the Tax Code and all other applicable laws; and
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 2 47885
WHEREAS, the City Council finds that the Improvements sought are feasible and
practicable and would be of benefit to the Premises (hereinafter defined) to be included in the Zone
and to the City after expiration of this Agreement; and
WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the
Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the
Premises is located; and
WHEREAS, the City desires to enter into an agreement with Owner, the owner of the
Premises, and Lessee, the owner of Tangible Personal Property (hereinafter defined), within the Tax
Abatement Reinvestment Zone for the abatement of taxes pursuant to Chapter 312 of the Tax Code
as amended;
NOW, THEREFORE, in consideration of the mutual benefits and promises contained
herein and for good and other valuable consideration, the adequacy and receipt of which is hereby
acknowledged, including the expansion of primary employment, the attraction of major investment
in the Zone, which contributes to the economic development of Coppell and the enhancement of the
tax base in the City, the parties agree as follows:
GENERAL PROVISIONS
1. Owner is the owner of the Land, which Land is located within the city limits of the
City and within the Zone. Owner intends to construct the Improvements on the Land and to lease
the Improvements to Lessee. Lessee intends to lease the Improvements from the Owner and is the
owner or lessee of Tangible Personal Property to be located on the Premises subsequent to the
execution of this Agreement.
2. The Premises are not in an improvement project financed by tax increment bonds.
3. This Agreement is entered into subject to the rights of the holders of outstanding
bonds of the City.
4. The Premises are not owned or leased by any member of the Coppell City Council
or any member of the Coppell Planning and Zoning Commission, or any member of the governing
body of any taxing units joining in or adopting this Agreement.
TAX ABATEMENT AUTHORIZED
5. This Agreement is authorized by the Tax Code and in accordance with the City Tax
Abatement Guidelines and Criteria, and approved by resolution of the City Council of the City
authorizing the execution of this Agreement.
6. Subject to the terms and conditions of this Agreement, and provided the combined
Taxable Value for the Improvements and the Tangible Personal Property is at least Five Million
Five Hundred Thousand Dollars ($5,500,000.00) as of January 1 of the First Year of Abatement and
as of January 1 of each year thereafter this Agreement is in effect, the City hereby grants Owner an
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 3 47885
abatement of seventy-five percent (75%) of the Taxable Value of the Improvements and Lessee an
abatement of seventy-five percent (75%) of the Taxable Value of the Tangible Personal Property for
a period of five (5) consecutive years. The actual percentage of Taxable Value of the Improvements
subject to abatement for each year this Agreement is in effect will apply only to the portion of the
Taxable Value of the Improvements that exceeds the Base Year Taxable Value for the Land. The
Tax Abatement Agreement for Tangible Personal Property will only apply to the Tangible Personal
Property added to the Premises after this Agreement is executed.
7. The period of tax abatement herein authorized shall be for a period of five (5) years.
8. During the period of tax abatement herein authorized, Owner and Lessee shall be
subject to all City taxation not abated, including but not limited to, sales tax and ad valorem taxation
on land, inventory and supplies.
DEFINITIONS
9. Wherever used in this Agreement, the following terms shall have the meanings
ascribed to them:
A. “Base Year Taxable Value” shall mean the total assessed Taxable Value for
the Land for year in which the Tax Abatement Agreement is executed (2002).
B. “Event of Bankruptcy or Insolvency” shall mean the dissolution or
termination of a party’s existence as a going business, insolvency, appointment of
receiver for any part of a party’s property and such appointment is not terminated within
ninety (90) days after such appointment is initially made, any general assignment for the
benefit of creditors, or the commencement of any proceeding under any bankruptcy or
insolvency laws by or against such party and such proceeding is not dismissed within
ninety (90) days after the filing thereof.
C. “First Year of Abatement” shall mean January 1, 2004.
D. “Force Majeure” shall mean any contingency or cause beyond the reasonable
control of Owner including, without limitation, acts of God or the public enemy, war, riot,
civil commotion, insurrection, adverse weather, government or de facto governmental action
(unless caused by acts or omissions of Owner), fires, explosions or floods, strikes,
slowdowns or work stoppages.
E. “Improvements” shall mean the contemplated improvements to be
constructed on the Land and as further described herein.
F. “Land” shall mean the real property described in Exhibit “A” attached hereto
and incorporated herein for all purposes.
G. “Premises” shall mean the Land and the Improvements.
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 4 47885
H. “Tangible Personal Property” shall mean tangible personal property,
equipment and fixtures other than inventory or supplies owned or leased by Lessee and
added to the Premises subsequent to the execution of this Agreement.
I. “Taxable Value” means the appraised value as certified by the Appraisal
District as of January 1 of a given year.
IMPROVEMENTS
10. Owner owns the Land and agrees to construct or caused to be constructed thereon an
office warehouse/distribution building located at Freeport Parkway and Bethel Road, Coppell,
Texas, containing approximately 159,168 square feet (and other ancillary facilities such as
reasonably required parking and landscaping more fully described in the submittals filed by Owner
with the City from time to time in order to obtain a building permit) (the “Improvements”). Lessee
agrees to lease and occupy the Improvements and locate Tangible Personal Property on the
Premises. Nothing in this Agreement shall obligate Owner to construct the Improvements on the
Land, but said action is a condition precedent to Owner’s tax abatement for the Improvements.
Nothing in this Agreement shall obligate Lessee to occupy the Improvements, and/or to locate
Tangible Personal Property on the Premises but said actions are a condition precedent to Lessee’s
tax abatement pursuant to this Agreement.
CONSTRUCTION OF IMPROVEMENTS
11. As a condition precedent to the initiation of Owner’s tax abatement pursuant to this
Agreement, Owner will diligently and faithfully, in good and workmanlike manner, and pursue the
completion of the contemplated Improvements on or before December 31, 2003, as good and
valuable consideration for this Agreement, and that all construction of the Improvements will be in
accordance with all applicable state and local laws, codes, and regulations, (or valid waiver thereof);
provided, that Owner shall have such additional time to complete and maintain the Improvements as
may be required in the event of “Force Majeure,” if Owner is diligently and faithfully pursuing
completion of the Improvements.
12. Owner and Lessee, in accordance with its lease of the Improvements, agree to
maintain the Improvements during the term of this Agreement in accordance with all applicable
state and local laws, codes, and regulations. Owner and Lessee agree that the Improvements shall
be used only as an office/warehouse/distribution building for a period of five (5) years commencing
on the date a certificate of occupancy is issued for Lessee’s occupancy of the Improvements.
13. The City, its agents and employees shall have the right of access to the Premises
during construction to inspect the Improvements at reasonable times and with reasonable notice to
Owner and Lessee, and in accordance with Owner’s and Lessee’s visitor access and security
policies, in order to insure that the construction of the Improvements are in accordance with this
Agreement and all applicable state and local laws and regulations (or valid waiver thereof).
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 5 47885
GENERAL REQUIREMENTS
14. Construction plans for the Improvements constructed on the Land will be filed with
the City, which shall be deemed to be incorporated by reference herein and made a part hereof for
all purposes.
15. After completion of the Improvements, Owner shall certify in writing to the City the
construction cost of the Improvements. Owner and Lessee shall each annually certify to the City
that they are in compliance with each term of the Agreement.
16. The Premises shall be used in the manner (i) that is consistent with the City’s
Comprehensive Zoning Ordinance, as amended, and (ii) that, during the period taxes are abated
hereunder, is consistent with the general purposes of encouraging development or redevelopment
within the Zone.
17. Owner agrees to provide to Lessee and any other applicable tenants of the
Improvements, the benefit of the abatement of real property taxes granted herein. Owner shall,
upon written request, provide the City with satisfactory evidence that the benefits of this Agreement
have been provided to the tenants of the Improvements.
18. Lessee agrees to continuously lease and occupy the Improvements for a period of
five (5) years commencing the First Year of Abatement.
DEFAULT: RECAPTURE OF TAX REVENUE
19. In the event: (i) Owner fails to complete the Improvements in accordance with this
Agreement or in accordance with applicable State or local laws, codes or regulations; (ii) Owner or
Lessee has delinquent ad valorem or sales taxes owed to the City with respect to the Premises
(provided such party retains its right to timely and properly protest such taxes or assessment); (iii)
Owner or Lessee has an “Event of Bankruptcy or Insolvency”; or (iv) Owner or Lessee breaches
any of the terms and conditions of this Agreement, then such party (the “Defaulting Party”), after
the expiration of the notice and cure periods described below, shall be in default of this Agreement.
As liquidated damages in the event of such default, the Defaulting Party shall, within thirty (30)
days after demand, pay to the City all taxes which otherwise would have been paid by the
Defaulting Party to the City without benefit of a tax abatement for the Defaulting Party’s property
the subject of this Agreement, with interest at the statutory rate for delinquent taxes as determined
by Section 33.01 of the Tax Code, as amended, but without penalty. The parties acknowledge that
actual damages in the event of default termination would be speculative and difficult to determine.
The parties further agree that any abated tax, including interest as a result of this Agreement, shall
be recoverable against the Defaulting Party, its successors and permitted assigns and shall constitute
a tax lien against the Defaulting Party’s property the subject of this Agreement and shall become
due, owing and shall be paid to the City within thirty (30) days after termination.
20. Upon breach by Owner and/or Lessee of any obligations under this Agreement, the
City shall notify the “Defaulting Party” and the “Non-Defaulting Party” in writing. The Defaulting
Party shall have thirty (30) days from receipt of the notice in which to cure any such default. The
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 6 47885
non-defaulting party shall have the right, but not the obligation, to cure the default of the
“Defaulting Party”. If the default cannot reasonably be cured within a thirty (30) day period, and
the Defaulting Party has diligently pursued such remedies as shall be reasonably necessary to cure
such default, then the City may extend the period in which the violation must be cured.
21. If the Defaulting Party or the non-defaulting party fails to cure the default within the
time provided as specified above or, as such time period may be extended, then the City at its sole
option shall have the right to terminate this Agreement with respect to the “Defaulting Party” by
written notice to the Defaulting Party. For illustration purposes only, in the event that this
Agreement is terminated with respect to Lessee such that Lessee is no longer entitled to tax
abatement for its Tangible Personal Property under this Agreement, this Agreement shall remain in
full force and effect for the Owner and the tax abatement of the Improvements shall not be affected
thereby.
22. Upon termination of this Agreement by City with respect to a Defaulting Party, all
tax abated as a result of this Agreement with respect to such Defaulting party and such Defaulting
Party’s property the subject of this Agreement, shall become a debt to the City as liquidated
damages, and shall become due and payable not later than thirty (30) days after a notice of
termination is made. The City shall have all remedies for the collection of the abated tax provided
generally in the Tax Code for the collection of delinquent property tax. The City at its sole
discretion has the option to provide a repayment schedule. The computation of the abated tax for
purposes of the Agreement shall be based upon the full Taxable Value of the Improvements or the
Tangible Personal Property, as the case may be, without tax abatement for the years in which tax
abatement hereunder was received by the Defaulting Party with respect to the Improvements or
Tangible Personal Property, as the case may be, as determined by the Appraisal District, multiplied
by the tax rate of the years in question, as calculated by the City Tax Assessor-Collector
respectively. The liquidated damages shall incur penalties as provided for delinquent taxes and
shall commence to accrue after expiration of the thirty (30) day payment period. The City’s sole
remedy against a “Defaulting Party” shall be the recovery of the liquidated damages and the
enforcement of the tax lien against the “Defaulting Party’s” property the subject of this Agreement
ANNUAL APPLICATION FOR TAX EXEMPTION; RENDITION
23. It shall be the responsibility of the Owner and Lessee, pursuant to the Tax Code, to
file an annual exemption application form with the Chief Appraiser for each Appraisal District in
which the eligible taxable property has situs. A copy of the exemption application shall upon
request be submitted to the City.
24. Owner shall annually render the value of the Improvements and Lessee shall
annually render the value of Tangible Personal Property located on the Premises to the Appraisal
District and upon request provide a copy of the same to the City.
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 7 47885
SUCCESSORS AND ASSIGNS
25. This Agreement shall be binding on and inure to the benefit of the parties to it and
their respective heirs, executors, administrators, legal representatives, successors, and permitted
assigns. This Agreement may not be assigned without the consent of the City Manager.
NOTICE
26. All notices required by this Agreement shall be addressed to the following, or other
such other party or address as either party designates in writing, by certified mail, postage prepaid,
or by hand or overnight delivery:
If intended for Owner, to:
Attn: Jeff Turner
Texas Dugan Limited Partnership
5495 Beltline, Suite 360
Dallas, Texas 75254
With copy to:
Duke Realty Corporation
3950 Shackleford Road
Suite 300
Duluth, Georgia 30096
Attn: Corporate Attorney - Texas Market
If intended for Lessee, to:
Attn: Phil Hunt
Uline, Inc.
9901 E. Valley Ranch Parkway
Suite 2008
Irving, Texas 75083
If intended for City, to:
Attn: City Manager
City of Coppell, Texas
P. O. Box 478
Coppell, Texas 75019
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 8 47885
With copy to:
Peter G. Smith
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
1800 Lincoln Plaza
500 N. Akard
Dallas, Texas 75201
CITY COUNCIL AUTHORIZATION
27. This Agreement was authorized by resolution of the City Council approved by its
Council meeting authorizing the Mayor to execute this Agreement on behalf of the City.
SEVERABILITY
28. In the event any section, subsection, paragraph, sentence, phrase or word herein is
held invalid, illegal or unconstitutional, the balance of this Agreement shall stand, shall be
enforceable and shall be read as if the parties intended at all times to delete said invalid section,
subsection, paragraph, sentence, phrase or word.
APPLICABLE LAW
29. This Agreement shall be construed under the laws of the State of Texas. Venue for
any action under this Agreement shall be the State District Court of Dallas County, Texas. This
Agreement is performable in Dallas County, Texas.
COUNTERPARTS
30. This Agreement may be executed in any number of counterparts, each of which shall
be deemed an original and constitute one and the same instrument.
ENTIRE AGREEMENT
31. This Agreement embodies the complete agreement of the parties hereto, superseding
all oral or written previous and contemporary agreements between the parties and relating to the
matters in this Agreement, and except as otherwise provided herein cannot be modified without
written agreement of the parties to be attached to and made a part of this Agreement.
CONVENANTS RUNNING WITH THE PREMISES
32. The provisions of this Agreement are hereby declared covenants running with the
Premises and are fully binding on all successors, heirs, and assigns of Owner who acquire any right,
title, or interest in or to the Premises, or any part thereof. Any person who acquires any right, title,
or interest in or to the Premises, or any part hereof, thereby agrees and covenants to abide by and
fully perform the provisions of this Agreement with respect to the right, title or interest in such
Premises.
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 9 47885
RECORDATION OF AGREEMENT
33. A certified copy of this Agreement shall be recorded in the Deed Records of Dallas
County, Texas.
INCORPORATION OF RECITALS
34. The determinations recited and declared in the preambles to this Agreement are
hereby incorporated herein as part of this Agreement.
EXHIBITS
35. All exhibits to this Agreement are incorporated herein by reference for all purposes
wherever reference is made to the same.
EXECUTED in duplicate originals this the ____ day of ________, 2002.
CITY OF COPPELL, TEXAS
By: ______________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
By: _______________________________________
LIBBY BALL, CITY SECRETARY
AGREED AS TO FORM:
By:
ROBERT E. HAGER, CITY ATTORNEY
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 10 47885
EXECUTED in duplicate originals this the ____ day of ________, 2002.
TEXAS DUGAN, LIMITED PARTNERSHIP
a Delaware limited partnership
By: Dugan General Partnership, LLC, a Delaware
limited liability company, its general partner
By: Dugan Texas, LLC, a Delaware limited liability
company, its sole member
By: Duke Realty Limited partnership, an Indiana
limited partnership, its Manager
By: Duke Realty Corporation, an Indiana
corporation, its general partner
By:_______________________________________
JEFF TURNER
SENIOR VICE PRESIDENT, TEXAS
EXECUTED in duplicate originals this the ____day of ___________, 2002.
ULINE, INCORPORATED
By:_______________________________________
Name:_____________________________________
Title:______________________________________
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 11 47885
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________,
2002, by Candy Sheehan, Mayor of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
___________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 12 47885
OWNER’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2002, by Jeff Turner being the Senior Vice President, Texas of Duke Realty Corporation, an
Indiana corporation on behalf of Texas Dugan Limited Partnership, its general partner.
Notary Public, State of Texas
My Commission Expires:
TEXAS DUGAN/ULINE TAX ABATEMENT AGREEMENT - Page 13 47885
LESSEE’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the ________ day of ____________,
2002, by ______________________being the ___________________of Uline, Inc., on behalf of
said corporation.
_________________________________
Notary Public, State of Texas
My Commission Expires:
________________________
EXHIBIT “A”
LEGAL DESCRIPTION OF LAND
DEPT: Planning and Economic Development
DATE: November 12, 2002
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of an Economic Development Incentive Agreement between the City of
Coppell and Uline, Inc., and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY: This proposed agreement will provide Uline, Inc. with an annual sales tax rebate
grant in the amount of $50,000.00 for five (5) consecutive years, provided sales tax receipts each year are at least
$150,000.00. On April 29, 2002, the Economic Development Committee recommended approval of this item by a
unanimous vote.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $TX Dugan 4 Incentive-1AR
ECONOMIC DEVELOPMENT INCENTIVE - Page 1 49979
STATE OF TEXAS §
§ ECONOMIC DEVELOPMENT INCENTIVE
§ AGREEMENT
COUNTY OF DALLAS §
This Economic Development Incentive Agreement (“Agreement”) is made by and
between the City of Coppell, Texas (the “City”), and Uline, Inc. (“Company”), acting by and
through their respective authorized officers.
WITNESSETH:
WHEREAS, Company intends to lease and occupy certain improvements (hereinafter
defined as the “Improvements”) to be constructed on the real property located in Coppell, Texas
and being more particularly described in Exhibit “A” attached hereto (the “Land”) from Texas
Dugan, L.P. (“Dugan”).
WHEREAS, the Company has advised the City that a contributing factor that would
induce the Company to relocate from its existing operations to the Improvements would be an
agreement by the City to provide an economic development grant to the Company to defray a
portion of the cost of such relocation; and
WHEREAS, the City has adopted programs for promoting economic development; and
WHEREAS, the City is authorized by TEX. LOC. GOV’T CODE §380.001 to provide
economic development grants to promote local economic development and to stimulate business
and commercial activity in the City; and
WHEREAS, the City has determined that making an economic development grant to the
Company in accordance with this Agreement will further the objectives of the City, will benefit
the City and the City’s inhabitants and will promote local economic development and stimulate
business and commercial activity in the City;
NOW THEREFORE, in consideration of the foregoing, and on the terms and conditions
hereinafter set forth, the parties agree as follows:
ARTICLE I
TERM
1. This Agreement shall be effective on the last date of execution hereof (“Effective
Date”) and shall continue for a period of five (5) years commencing on the Annual Grant
Payment Date (hereinafter defined) unless sooner terminated as provided herein.
ECONOMIC DEVELOPMENT INCENTIVE - Page 2 49979
ARTICLE II
DEFINITIONS
2. Wherever used in this Agreement, the following terms shall have the meanings
ascribed to them:
(a) “Annual Grant Payment Date” shall mean April, of each calendar year on
which the Annual Sales Tax Grants provided herein shall be paid.
(b) “Annual Sales Tax Grants” shall mean the Annual Sales Tax Grant to be paid
the Company from lawful available funds.
(c) “City” shall mean the City of Coppell, Texas.
(d) “Company” shall mean the Uline, Inc.
(e) “State of Texas” shall mean the office of the Texas Comptroller, or its
successor.
(f) “Event of Bankruptcy or Insolvency” shall mean the dissolution or
termination of a party’s existence as a going business, insolvency, appointment of
receiver for any part of such party’s property and such appointment is not terminated
within ninety (90) days after such appointment is initially made, any general assignment
for the benefit of creditors, or the commencement of any proceeding under any
bankruptcy or insolvency laws by or against such party and such proceeding is not
dismissed within ninety (90) days after the filing thereof.
(g) “Force Majeure” shall mean any contingency or cause beyond the reasonable
control of a party including, without limitation, acts of God or the public enemy, war, riot,
civil commotion, insurrection, government or de facto governmental action (unless caused
by the intentionally wrongful acts or omissions of the party), fires, explosions or floods,
strikes, slowdowns or work stoppages.
(h) “Grant Year” shall mean a full calendar year beginning January 1, 2005.
(i) “Improvements” shall mean a office/warehouse/distribution facility to be
constructed on the Land containing approximately 159,225 square feet of space and other
ancillary facilities such as required parking and landscaping more fully described in the
submittals filed with the City.
(j) “Impositions” shall mean all taxes, assessments, use and occupancy taxes,
charges, excises, license and permit fees, and other charges by public or governmental
authority, general and special, ordinary and extraordinary, foreseen and unforeseen,
which are or may be assessed, charged, levied, or imposed by any public or governmental
authority on the Company or any property or any business owned by Company within the
City.
ECONOMIC DEVELOPMENT INCENTIVE - Page 3 49979
(k) “Land” shall mean the real property described in Exhibit A.
(l) “Sales Tax Receipts” shall mean the City’s receipts from the State of
Texas from the collection of the City’s one percent (1%) sales and use tax imposed by the
City pursuant to Chapter 321 of the Texas Tax Code (it being expressly understood that
the City’s sales and use tax receipts are being used only as a measurement for its
participation through the use of general funds), attributed to the collection of the City’s
one percent (1%) sales and use tax by Company as a result of sale of Taxable Items by
Company consummated at the Improvements. Sales Tax Receipts does not include any
sales and are tax imposed by City for the benefit of the Coppell Recreation Development
Corporation, pursuant to Section 4B of the Development Corporation Act of 1979, article
5190.6 Tex. Dev. Civ. Stat., or sales and use tax imposed by the City for the benefit of
Coppell Education Development Corporation pursuant to Chapter 379 A of the TEX. LOC.
GOV’T CODE.
(m) “Sales Tax Certificate” shall mean a certificate or other statement in a
form reasonably acceptable to the City setting forth the Company’s collection of the
City’s one percent (1%) sales and use tax imposed by the City and received by the City
from the State of Texas for the sale of Taxable Items by Company consummated at the
Improvements for the applicable Grant Year which are to be used to determine
Company’s eligibility for an Annual Sales Tax Grant, together with such supporting
documentation required herein, and as City may reasonably request.
(n) “Taxable Items” shall have the same meaning assigned by Chapter 151,
TEX. TAX CODE, as amended.
(o) “Property” shall collectively mean the Land and the Improvements.
(p) “Required Use” shall mean the continuous lease and occupancy of the
Improvements and Company’s continuous operation of business engaged in the catalog
distribution of shipping supplies and related merchandise to the public.
ARTICLE III
ECONOMIC DEVELOPMENT GRANT
3.1 Sales Tax Grant. Subject to the Company’s Required Use and continued
satisfaction of all the terms and conditions of this Agreement, the City agrees to provide
Company with annual economic development grants (“Annual Sales Tax Grants”) from lawfully
available funds. The Annual Sales Tax Grants for each Grant Year shall be Fifty Thousand
dollars ($50,000.00), provided that the Sales Tax Receipts for such Grant Year are at least One
Hundred Fifty Thousand Dollars ($150,000).
3.2 Annual Payment Date. The Annual Sales Tax Grants shall be paid on April 1,
of each calendar year this Agreement is in effect beginning on April 1, 2006 (the “Annual Grant
Payment Date”).
ECONOMIC DEVELOPMENT INCENTIVE - Page 4 49979
3.3 Current Revenue. The Annual Sales Tax Grants made hereunder shall be paid
solely from lawfully available funds that have been appropriated by the City. Under no
circumstances shall City’s obligations hereunder be deemed to create any debt within the
meaning of any constitutional or statutory provision. Consequently, notwithstanding any other
provision of this Agreement, the City shall have no obligation or liability to pay any Annual
Sales Tax Grant unless City appropriates funds to make such payment during the budget year in
which the Annual Grant is payable. Further, City shall not be obligated to pay any commercial
bank, lender or similar institution for any loan or credit agreement made by the Company. None
of the City’s obligations under this Agreement shall be pledged or otherwise encumbered in
favor of any commercial lender and/or similar financial institution.
3.4 Grant Limitation. Under no circumstances shall City be obligated to pay any
Annual Sales Tax Grant unless there is available Sales Tax Receipts. City shall not be required
to provide any Annual Sales Tax Grant during the term of this Agreement for which City has not
received the Sales Tax Receipts of at least One Hundred Fifty Thousand Dollars ($150,000) from
the State of Texas for such Grant Year attributed to sales and are tax paid as a result of the sale
of Taxable Items by Company consummated at the Improvements.
ARTICLE IV
CONDITIONS TO ANNUAL GRANTS
Company shall during the term of this Agreement strictly comply and satisfy each of the
following conditions.
4.1 Improvements. The Company agrees to lease and occupy Improvements on or
before December 31, 2003.
4.2 Sales Tax Certificate. Beginning February 1, of the calendar year immediately
following the first Grant Year and continuing on February 1, of each calendar year thereafter that
this Agreement is in effect, the Company shall provide the City with a Sales Tax Certificate.
The Grantors shall have no duty to calculate the Sales Tax Receipts or determine Company’s
entitlement to any Annual Sales Tax Grant, or pay any Annual Sales Tax Grant during the term
of this Agreement until such time as Company has provided the City a Sales Tax Certificate for
the applicable Grant Year. The City may but is not required to provide Company with a form for
the Sales Tax Certificate required herein. At the request of the City, the Company shall provide
such additional documentation as may be reasonably requested by City to evidence, support and
establish the sales and use tax paid and collected (including sales and use tax paid directly to the
State of Texas pursuant to a direct payment permit) by Company for the sale of Taxable Items by
Company consummated at the Improvements and received by City from the State of Texas. The
Sales Tax Certificate shall at a minimum contain, include or be accompanied by the following:
a. A schedule detailing the amount of the City’s one percent (1%) sales and use tax
collected and paid to the State of Texas as a result of the sale of Taxable Items by
Company consummated at the Improvements for the previous ending Grant Year;
ECONOMIC DEVELOPMENT INCENTIVE - Page 5 49979
b. A copy of all sales and use tax returns and reports, sales and use tax prepayment
returns, direct payment permits and reports, including amended sales and use tax
returns or reports, filed by Company for the previous ending Grant Year showing
the City’s one percent (1%) sales and use tax collected (including sales and use
tax paid directly to the State of Texas pursuant to a direct payment certificate) by
Company for the sale of Taxable Items consummated at the Improvements;
c. A copy of all direct payment and self-assessment returns, including amended
returns, filed by Company for the previous twelve (12) calendar month period
showing the City’s one percent (1%) sales and use tax paid for the sale of Taxable
Items by Company consummated at the Improvements;
d. Information concerning any refund or credit received by Company of the City’s
one percent (1%) sales or use taxes paid or collected by Company (including any
sales and use tax paid directly to the State of Texas pursuant to a direct payment
permit) which has previously been reported by Company as sales and use tax paid
or collected;
e. A schedule detailing the total sales of Taxable Items by Company consummated
at the Improvements for the previous ending Grant Year.
City agrees to the extent allowed by law to maintain the confidentiality of the Sales Tax
Certificate.
4.03 As a condition precedent to the payment of any Annual Sales Tax Grant
hereunder, City shall have received Sales Tax Receipts of at least One Hundreds Fifty Thousand
Dollars ($150,000) and have received a Sales Tax Certificate for the Grant Year for which
payment of a Sales Tax Grant is requested.
4.04 During the term of this Agreement following the issuance of a final certificate of
occupancy for Company’s occupancy of the Improvements and continuing thereafter until
termination of this Agreement to continuously lease (or own), and occupy the Improvements and
that the Property shall not be used for any purpose other than the Required Use and that the
Company shall not allow the operation of the Improvements in conformance with the Required Use
to cease for more than thirty (30) days except in connection with, and to the extent of an Event of
Force Majeure.
4.05 Company shall not have an uncured breach or default of this Agreement.
4.06 Adjustments. In the event the Company files an amended sales and use tax
return, or report with the State of Texas, or if additional Sales and Use Tax is due and owing, as
determined or approved by the State of Texas, affecting Sales Tax Receipts for a previous Grant
Year, the Sales Tax Grant payment for the Grant Year immediately following such State of
Texas approved amendment shall be adjusted accordingly provided the City has received Sales
Tax Receipts attributed to such adjustment. As a condition precedent to payment of such
ECONOMIC DEVELOPMENT INCENTIVE - Page 6 49979
adjustment, the Company shall provide the City with a copy of any such amended sales and use
tax report or return, and the approval thereof by the State of Texas.
4.07 Refunds. In the event the State of Texas determines that the City erroneously
received Sales Tax Receipts, or that the amount of Sales and Use Tax paid to the City exceeds the
correct amount of Sales and Use Tax for a previous Grant Year, for which the Company has
received an Annual Sales Tax Grant, the Company shall, within thirty (30) days after receipt of
notification thereof from the City specifying the amount by which such Annual Sales Tax Grant
exceeded the amount to which the Company was entitled pursuant to such State of Texas
determination, repay such amount to the City. The City may at its option adjust the Annual Sales
Tax Grant payment for the Grant Year immediately following such State of Texas determination.
As a condition precedent to payment of such refund, the City shall provide Company with a copy of
such determination by the State of Texas. The provisions of this Section 4.07 shall survive
termination of this Agreement.
ARTICLE V
TERMINATION
5.1 This Agreement shall terminate upon any one of the following:
(a) by written agreement of the parties;
(b) expiration of the Term;
(c) by either party in the event the other party breaches any of the terms or
conditions of this Agreement and such breach is not cured within thirty
(30) days after written notice thereof;
(d) by City, if Company suffers an Event of Bankruptcy or Insolvency; and
(e) by City, if any Impositions owed to the City or the State of Texas by
Company shall become delinquent (provided, however the Company retains
the right to timely and properly protest and contest any such Impositions);
5.2 Refund of the Sales Tax Grant. In the event the Agreement is terminated pursuant
to Section 5.1(c), (d), or (e), the Company shall immediately refund to the City an amount equal to
the sum of all previous Annual Sales Tax Grants paid by the City to the Company under this
Agreement prior to the date of such termination.
ARTICLE VI
MISCELLANEOUS
6.01 Binding Agreement. The terms and conditions of this Agreement are binding
upon the successors and assigns of the parties hereto. This Agreement may not be assigned
without the express written consent of the City Manager.
6.02 Limitation on Liability. It is understood and agreed between the parties that the
Company, in satisfying the conditions of this Agreement, have acted independently, and the City
assumes no responsibilities or liabilities to third parties in connection with these actions. The
Company agrees to indemnify and hold harmless the City from all such claims, suits, and causes
ECONOMIC DEVELOPMENT INCENTIVE - Page 7 49979
of actions, liabilities and expenses, including reasonable attorney’s fees, of any nature
whatsoever by a third party arising out of the Company’s performance of the conditions under
this Agreement.
6.03 No Joint Venture. It is acknowledged and agreed by the parties that the terms
hereof are not intended to and shall not be deemed to create a partnership or joint venture among
the parties.
6.04 Authorization. Each party represents that it has full capacity and authority to
grant all rights and assume all obligations that are granted and assumed under this Agreement.
6.05 Notice. Any notice required or permitted to be delivered hereunder shall be
deemed received three (3) days thereafter sent by United States Mail, postage prepaid, certified
mail, return receipt requested, addressed to the party at the address set forth below or on the day
actually received if sent by courier or otherwise hand delivered.
If intended for City, to:
Attn: City Manager
City of Coppell, Texas
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
With a copy to:
Peter G. Smith
Nichols, Jackson, Dillard,
Hager & Smith, L.L.P.
1800 Lincoln Plaza
500 North Akard
Dallas, Texas 75201
If intended for the Company:
Attn: Phil Hunt
Uline, Inc.
9901 E. Valley Ranch Parkway
Suite 2008
Irving, Texas 75083
6.06 Entire Agreement. This Agreement is the entire Agreement between the parties
with respect to the subject matter covered in this Agreement. There is no other collateral oral or
written Agreement between the parties that in any manner relates to the subject matter of this
Agreement, except as provided in any Exhibits attached hereto.
ECONOMIC DEVELOPMENT INCENTIVE - Page 8 49979
6.07 Governing Law. The Agreement shall be governed by the laws of the State of
Texas; and venue for any action concerning this Agreement shall be in the State District Court of
Dallas County, Texas.
6.08 Amendment. This Agreement may only be amended by the mutual written
agreement of the parties.
6.09 Legal Construction. In the event any one or more of the provisions contained in
this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, illegality, or unenforceability shall not affect other provisions, and it is the intention
of the parties to this Agreement that in lieu of each provision that is found to be illegal, invalid, or
unenforceable, a provision shall be added to this Agreement which is legal, valid and enforceable
and is as similar in terms as possible to the provision found to be illegal, invalid or unenforceable.
6.10 Recitals. The recitals to this Agreement are incorporated herein.
6.11 Counterparts. This Agreement may be executed in counterparts. Each of the
counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one
and the same instrument.
6.12 Exhibits. All exhibits to this Agreement are incorporated herein by reference for
all purposes wherever reference is made to the same.
6.13 Survival of Covenants. Any of the representations, warranties, covenants, and
obligations of the parties, as well as any rights and benefits of the parties, pertaining to a period
of time following the termination of this Agreement shall survive termination.
6.14 Successors and Assigns. This Agreement may not be assigned without the prior
written consent of the City Manager.
ECONOMIC DEVELOPMENT INCENTIVE - Page 9 49979
EXECUTED on this _______ day of _____________________, 2002.
CITY OF COPPELL, TEXAS
By:
CANDY SHEEHAN, MAYOR
ATTEST:
By:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
By:
PETER G. SMITH
(Ed. 10/31/02)
EXECUTED this the _________ day of ______________________, 2002.
ULINE, INC.
By: _______________________________________
Name: _____________________________________
Title: ______________________________________
ECONOMIC DEVELOPMENT INCENTIVE - Page 10 49979
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2002, by Candy Sheehan, being Mayor of the City of Coppell, Texas, a Texas municipality, on
behalf of said municipality.
Notary Public, State of Texas
My Commission expires:
ECONOMIC DEVELOPMENT INCENTIVE - Page 11 49979
COMPANY’S ACKNOWLEDGMENT
STATE OF ________________ §
§
COUNTY OF _______________ §
This instrument was acknowledged before me on the _______ day of ___________,
2002, by _____________________ of _____________________, Uline Inc., on behalf of said
corporation.
Notary Public, State of ___________
My Commission expires:
EXHIBIT “A”
LEGAL DESCRIPTION OF LAND
DEPT: Planning and Economic Development
DATE: November 12, 2002
ITEM #: 14
AGENDA REQUEST FORM
ITEM CAPTION: PUBLIC HEARING: Consider approval of the designation of a reinvestment zone pursuant to
Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for
Reinvestment Zone designation is that property owned by Texas Dugan Limited Partnership; and The Container
Store, Inc., described as Duke-Freeport Addition, a portion of Block A, Lot 1 (52.566 acres) and located at the
southeast corner of Freeport Parkway and Ruby Road, Coppell, Texas.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $TXD Container 1 Pub Hear-1AR
NOTICE OF PUBLIC HEARING
OF DESIGNATION OF REINVESTMENT ZONE
A PUBLIC HEARING will be conducted by the City Council of the City
of Coppell, Texas, in the Council Chambers, Town Center, 255
Parkway Boulevard, Coppell, Texas on the 12th day of November,
2002, at 6:00 P.M., to consider designation of the property
described as portion of Block A, Lot 1, Duke-Freeport Addition
(52.566 acres), located at the southeast corner of Freeport
Parkway and Ruby Road, Coppell, Texas, Texas Dugan Limited
Partnership and The Container Store, Inc., as a Reinvestment Zone
under Chapter 312 of the Texas Property Tax Code.
The Council will seek to determine whether the improvements sought
to be made in the zone are feasible and practical and will be a
benefit to the land included in the zone and to the City after the
expiration of a tax abatement agreement to be entered into
pursuant to Section 312.204 of the Texas Property Tax Code.
At the hearing, interested persons are entitled to speak and
present evidence for or against the designation.
Citizens Advocate November 1, 2002
DEPT: Planning and Economic Development
DATE: November 12, 2002
ITEM #: 15
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of an Ordinance designating the Texas Dugan Limited Partnership and The
Container Store, Inc. as Reinvestment Zone No. 40, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $TXD Container 2 Reinvest Zone
1 49967
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, DESIGNATING
REINVESTMENT ZONE NO. 40 (TEXAS DUGAN/THE CONTAINER
STORE); PROVIDING ELIGIBILITY OF THE ZONE FOR
COMMERCIAL-INDUSTRIAL TAX ABATEMENT; CONTAINING
FINDINGS THAT THE AREA QUALIFIES TO BE DESIGNATED AS A
REINVESTMENT ZONE AND THE IMPROVEMENTS SOUGHT ARE
FEASIBLE AND PRACTICABLE AND OF BENEFIT TO THE LAND AND
THE CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, has caused notice to be
published in a newspaper having general circulation in the City and has delivered such notice to the
presiding officer of the governing body of each taxing unit that includes in its boundaries real
property described herein; and
WHEREAS, the City Council of the City of Coppell, Texas, has conducted a public hearing
on the designation of the area described herein as a reinvestment zone;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, DALLAS COUNTY, TEXAS THAT:
SECTION 1:That the City Council of the City of Coppell, Texas finds that the area
described herein will, if designated as a reinvestment zone, be reasonably likely to contribute to the
retention or expansion of primary employment, or to attract major investment in the zone that will
be of benefit to the property and contribute to the economic development of the City. The City
Council further finds that the improvements sought are feasible and practicable and would be of
benefit to the land to be included in the zone and to the City after the expiration of a tax abatement
agreement.
SECTION 2.That pursuant to the provisions of Section 312.201 of the Texas Tax Code,
the property described in Exhibit “A” attached hereto and made a part hereof for all purposes is
hereby designated as a reinvestment zone and for identification is assigned the name “Reinvestment
Zone No. 40 (Texas Dugan/The Container Store).”
2 49967
SECTION 3.That the property within Reinvestment Zone No. 40 is eligible for
commercial-industrial tax abatement effective on January 1, 2002.
SECTION 4.If any article, paragraph or subdivision, clause or provision of this ordinance
shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any part or provision thereof, other than the part so decided to be invalid or
unconstitutional.
SECTION 5.That all provisions of ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions
not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6.This ordinance shall take effect immediately from and after its passage, as
the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the ______ day of
___________________, 2002.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(PGS/si/ttl 11/5/02)
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 16
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. S-1174R, Deliman’s Grille, zoning change request from PD-133-HC (Planned
Development-133-Highway Commercial) to PD-133R4-HC-S.U.P-1174R (Planned Development-133R4-Highway
Commercial, Special Use Permit-1174R), to amend various development standards of the Planned Development
and to allow the construction of an approximate 3,649 square-foot restaurant with a drive-through pick-up window
and private club, to be located along the west side of Denton Tap Road, approximately 204 feet north of Natches
Trace.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 17, 2002
Decision of P&Z Commission: Approval (5-1) with Commissioners McCaffrey, McGahey, Halsey,
Dragon and Foreman voting in favor. Commissioner Kittrell opposed.
Approval is recommended, subject to the following conditions:
1) An 8-foot screening wall along the west and south property lines. (CONDITION MET)
2) Light fixtures have a maximum height of 18 feet. (CONDITION MET)
3) Hours of operation be from 6 a.m. to 10 p.m. seven days per week.
4) Development of the property shall be in accordance with the site plan, floor plan,
landscape plan, and elevations submitted with this application.
5) Architectural review and approval by a small committee of the Planning and
Zoning Commission, prior to the November 12th City Council meeting. (CONDITION MET)
6) Detail drawings of the 8’ wall. (CONDITION MET)
7) A notation be made that the drive-through will not include any speaker or microphone.
8) Shielded hooded lighting be provided on the west building elevation to reduce glare. (Sconce lighting
will be provided) (CONDITION MET)
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @1S1174R 1-AR
Item # 6
Page 1 of 7
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-133R4-HC-S-1174R,
DELIMAN’S GRILLE
P & Z HEARING DATE: October 17, 2002 (originally heard on Sept. 19, and held under
advisement with the hearing left open)
C.C. HEARING DATE: November 12, 2002
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: Along the west side of Denton Tap Road, approximately 194 feet
north of Natches Trace.
SIZE OF AREA: Approximately 3,649-square feet.
CURRENT ZONING: PD-133-HC (Planned Development-133-Highway Commercial).
REQUEST: PD-133R4-HC-S-1174R (Planned Development-133R4-Highway
Commercial-Special Use Permit-1174 Revised) for a restaurant and
private club.
APPLICANT: Jay Khorrami Danny Tosh Architect
449 W. Bethel Road 16051 Addison Road , Suite 206
Coppell, Texas 75019 Addison, Texas 75001
972-462-0101 972-991-4475
FAX: 972-304-1864 FAX: 972-991-4243
HISTORY: This property was zoned PD-Highway Commercial in the mid-1990’s
as part of an 87 acre tract zoned for single family and flood plain/park
uses. The initial application for this PD indicated single family for
the areas adjacent to S.H. 121 and Denton Tap Road. However,
Highway Commercial zoning was ultimately established on this tract
to provide a buffer between the residential and the high-traffic
intersections.
Item # 6
Page 2 of 7
On February 17, 2000, the Planning and Zoning Commission
recommended denial of a Special Use Permit for a Burger King
restaurant on this same parcel of property. This request was not
appealed to City Council due to overwhelming opposition by the
residents in the Magnolia Park subdivision.
On May 9, 2000, Council approved a detail plan for a 15,600 square-
foot retail building on approximately 2.1 acres of property along
Denton Tap Road, which abuts the current request area to the north.
Most of this retail center has been occupied by medical facilities.
On December 11, 2001, Council approved a detail plan for a 6,000
square-foot Community Credit Union, which is currently under
construction at the southwest corner of Denton Tap and S.H. 121.
On April 9, 2002, Council approved S-1197 for Donut Place to be
located in Magnolia Village. This 1,088 square-foot lease space has
yet to be occupied.
On September 19, 2002, the Planning Commission held a public
hearing on the above-captioned case and held the case over to the
October 17 meeting with the hearing left open.
TRANSPORTATION:Denton Tap Road is a P6D, six-lane divided thoroughfare contained within a
100-120 foot right-of-way. S.H. 121 will be built to freeway
standards within 450 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North- Community Credit Union, under construction: PD-133R3- HC
South - Common Open Space/Single Family: PD–133-SF,
East - vacant and Denton Creek Elementary School and Middle School
North; HC and SF-7
West - Single-family; PD-133, Magnolia Park
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
regional retail uses.
DISCUSSION: The applicant desires to construct a 3,649 square-foot restaurant
with private club and drive-through service. The restaurant will
have a seating capacity of 120, and three additional four-seat tables
will be located outside, at the southeast corner of the building,
adjacent to Denton Tap Road. The site plan indicates that there
Item # 6
Page 3 of 7
will be 36 parking spaces, which is in compliance with the parking
requirements of one space per 100-square feet of gross floor area
for this use. The proposed hours of operation are 5 a.m. to 10
p.m. seven days a week.
This site will have two access points, one driveway onto Denton Tap
Road and a second via the extension of the mutual access easement
through the existing Magnolia Village retail (medical) center. The
mutual access easement to the north will allow access to this site for
the northbound traffic via the existing hooded left-turn lane. The
drive-through lane will run parallel to the west and south sides of
the building, with queuing available for five cars without
conflicting with the parking spaces or fire lane. An “escape lane”
is also being provided.
There are significant outstanding issues with this request. The first
issue is the lack of required screening adjacent to the residential
zoning. Specifically, a variance is being requested to Sec. 12-33-1.
Location of required screening, which requires:
“Where the side, rear, or service side of an apartment, or
the side, rear, or service side of a non-residential use is
adjacent to a single-family or two-family residential
district, a screening wall not less than six feet in height
shall be erected separating the use from the adjacent
residential district. In addition, a perimeter landscape area
at least ten feet wide shall adjoin the screening wall. The
perimeter landscape area shall contain trees spaced no less
than 40 feet apart…”
The applicant is requesting that the six-foot screening wall
terminate adjacent to the existing single-family home on Lot 20 of
Magnolia Park, and Afghan Pine trees be utilized as a visual screen
between the restaurant and the common open space of this
residential subdivision. Staff does not support this deviation from
the Zoning Ordinance. Given the proximity of this restaurant and
the drive-through lanes to this open space area and its visibility
from Natches Trace, it is recommended that the six-foot screening
wall be extended to Denton Tap Road and that this masonry wall
be further augmented by the installation of the pine trees, 15 feet
on center. It is also recommended that these pine trees be
Austrian Pines instead of Afghan Pines due to the fact that
Austrian Pines are denser and would provide a better visual screen.
Austrian Pines will have a height of 10 to 12 feet at the time of
planting and 40 feet at maturity, which will provide a solid
screening exceeding the six-foot height of the wall. This would
further obscure the view of this building from the adjacent
properties. A few Live Oak trees may be included to add interest
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to the design. Staff is also recommending that these Austrian
Pines be extended adjacent to all property lines, which abut single-
family zoning, with Live Oak trees being used as “accent” trees.
In terms of landscaping, it appears that most of the requirements
are being met; however, a landscape island and an over-story tree
are required at the end of all rows of parking. Both the required
tree and landscaping have been omitted at the south corner of the
building, where the outside dining is proposed. This requirement
needs to be met.
A double dumpster is located 10 feet from the western property
line, adjacent to the residential subdivision, and in full view of
Denton Tap Road. Although it is proposed to be screened by an 8-
foot masonry enclosure with corrugated metal gates, it is
recommended that this dumpster be relocated further from the
residential area and oriented in such a manner that it is less visible
from Denton Tap Road.
The hours of operation are requested to be from 5 a.m. to 10 p.m.
seven days a week. Given the residential adjacency issues, staff is
concerned with the operation of this restaurant and especially the
drive-through. A menu board is indicated on the site plan,
however, additional information is needed. Will the menu board
have a speaker system, or will all orders be handled at the
window? What is the size of the menu board? How will it be
illuminated?
The site plan includes some information on the lighting of the site,
in terms of location, height and wattage of bulb; however, the
specific type of fixtures has not been included. There is concern of
the impact of this lighting on the adjacent residential properties.
Approximately 50 feet from the western property line a 20-foot
pole light with 400-watt fixture is proposed. Will this be visible
from the residential properties? Will security lights remain on all
night?
Signage is another issue with this request. Per the provisions of
Section 12-29-4.3(A)i. of the Zoning Ordinance:
“Attached signs shall consist of individually mounted
channel letters in white, ivory, black or neutral colors.
Raceways shall match the color of the materials to which
they are mounted. All illumination shall be limited to white
or off-white. Logos in any color shall be permitted, but
shall not exceed 20 percent of the area of the sign.”
The applicant is requesting signage on the east, north and south
elevations, consisting of the words “DELIMAN’S GRILLE” and
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an internally lit logo on the north and east elevations. As provided
for in the sign ordinance, logos are permitted in any color;
however, they are not to exceed 20 percent of the area of the sign.
On these two elevations, the logo consists of over half the area of
the sign. Again, while any color logo is permitted, it is required
that this color be specified on the plans. Also, the color of the
individually mounted letters needs to be specified. In addition to
these three signs, 12 one-foot square cast stone logos (star with
hamburger in the middle) are being requested. The sign ordinance
permits one-square foot of signage per one-linear foot of frontage.
Therefore, 45.66-square feet of signage would be permitted. As
requested, these signs do not exceed the aggregate amount of
signage permitted for this building; however, the logo exceeds the
20% threshold for signage and additional information on colors
needs to be provided.
Again, per the sign ordinance, “A monument sign shall contain
only the name, logo, address, product or service of the
establishment”, and “Can signs made of plastic or similar
materials are not permitted as detached (monument) signs”.
These provisions require signs that are made of the same materials
as the main building and the lettering being generally limited to
individually mounted channel letters. It is recommended that the
monument sign be designed similar to the Magnolia Village sign,
which is adjacent to this tract to the north.
The proposed elevations consist of a 100% red brick building, with
“Corrugated Shed Roof and Metal Awnings” as architectural
accents. In addition to not being compatible with the building
adjacent to the north, metal awnings are not permitted per Section
12-22-5 of the Zoning Ordinance, which states:
“…Awnings are limited to canvas, or a lusterless, non-
metal material that closely resembles canvas, at least 98
percent of which is a single deep or neutral solid color.”
The applicant has specially requested that these metal awnings be
considered as a deviation from the Zoning Ordinance, given that
this is a PD. However, staff cannot support this requested
divergence.
In sum, considering the number of outstanding issues and
additional information required to make a recommendation on this
request, staff is recommending that this case be held under
advisement until the plans are revised and all required information
is submitted.
Since the September hearing, the applicant has met with the
community, has had more detailed discussions with staff, and
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substantially revised the original application. Under the
following “Recommendation…” Section, issues stated are
addressed in bold lettering.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending that this request be HELD UNDER ADVISEMENT
to allow for the following revisions to be made and information is provided:
1. Extension of the required 6’ brick screening wall along the southwest and
southern property line to Denton Tap Road. The applicant has agreed
to this screening wall and shows an 8 foot wall along the western
property line.
2. A majority of the trees planted adjacent to the single-family zoning be
Austrian Pine trees, to be planted 15 foot on center, with a minimal
amount of Live Oaks as accent trees. The applicant has complied with
this request.
3. Revise the Landscape Plan to provide all required islands and trees. The
plan is now in compliance.
4. Correct the data table on the site plan to indicate 36 verses 37 parking
spaces being provided. This correction has been made.
5. Relocation of the dumpster further from the residential area and less
visible from Denton Tap Road. The dumpster has been relocated away
from the residential neighborhood, and is now placed more than 50
feet from the western property line.
6. Provision of additional information about the menu board; will it have a
speaker system, how will the menu board be illuminated, how large is it?
The menu board has been eliminated.
7. Additional specification is needed on the lighting fixtures in terms of
fixture types and potential for glare to southern and western property
lines. That information has been provided and complies with our
ordinance; the light fixtures have a maximum height of 18 feet.
8. Consideration of reducing the hours of operation, especially the drive-
through lane. The hours are stated as 6:00AM to 10:00PM, reduced
from the 5:00AM initial plan.
9. Provide additional details as to the color of the proposed attached
signage, and reduce the logo to 20% of each sign. A color board has
been submitted which details all colors of building materials, as well
as logo reduction.
10. Revise the monument sign to be compatible with the existing signage to
the north. The monument sign complies with code and is similar to
the monument sign on the property to the north.
11. Revise the elevations to be in conformance with Section 12-22-5 of the
Zoning Ordinance. Elevations conform to the Zoning Ordinance.
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12. Submission of a color board with all materials included. The applicant
has provided the color board.
This applicant has made a concerted effort to address all concerns expressed by
staff during the September hearing. He has eliminated the menu board and
any speaker-oriented ordering of food, he has screened the property in excess of
code requirements, he has replaced trees with more compatible varieties, he has
reduced the hours of operation, and has addressed all other staff concerns
including building materials, signage, lighting, and dumpster location. That
being the case, staff would recommend approval of this zoning request based
upon the following conditions.
1) A 6 to 8 foot screening wall be constructed as shown on the site plan.
2) Light fixtures have a maximum height of 18 feet.
3) Hours of operation be from 6:00AM to 10:00PM seven days per
week.
4) Development of the property shall be in accordance with the site
plan, floor plan, landscape plan, and elevations submitted with this
application.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Floor Plan
3) Landscape Plan
4) Elevations
5) Dumpster Screening and Monument Sign
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 17
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Magnolia Restaurant Addition, Lot 1, Block A, Minor Plat, to allow the construction of
an approximate 3,649 square-foot restaurant with private club, to be located along the west side of Denton Tap
Road, approximately 204 feet north of Natches Trace.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 17, 2002
Decision of P&Z Commission: Approval (6-0) with Commissioners McCaffrey, Kittrell, McGahey,
Halsey, Dragon and Foreman voting in favor. None opposed.
Approval is recommended, with no conditions.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @2Magnolia Rest. MP 1-AR
Item # 7
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: MAGNOLIA RESTAURANT ADDITION,
LOT 1, BLOCK A
MINOR PLAT
P & Z HEARING DATE: October 17, 2002 (originally heard on September 19, 2002 and
denied)
C.C. HEARING DATE: November 12, 2002
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: Along the west side of Denton Tap Road, approximately 194 feet
north of Natches Trace.
SIZE OF AREA: Approximately 38,380-square feet.
CURRENT ZONING: PD-133-HC (Planned Development-133-Highway Commercial) with
a request for a 3,694 square foot restaurant and private club.
REQUEST: Minor Plat approval for a restaurant/private club.
APPLICANT: Jay Khorrami Danny Tosh Architect
449 W. Bethel Road 16051 Addison Road, Suite 206
Coppell, Texas 75019 Addison, Texas 75001
972-462-0101 972-991-4475
FAX: 972-304-1864 FAX: 972-991-4243
HISTORY: There has been no platting on the subject parcel. The property
abutting to the north was platted in January 2001, which provided for
a mutual access easement to serve the subject property. This plat
was denied in September as a result of the companion zoning
case being held under advisement for one month. Plat denial was
a formal action the Planning Commission was required to take
because the zoning case was delayed. The attached plat is
basically identical to the one heard last month with several minor
corrections being reflected on it.
Item # 7
Page 2 of 3
TRANSPORTATION: Denton Tap Road is a P6D, six-lane divided thoroughfare contained
within a 100-120 foot right-of-way. S.H. 121 will be built to freeway
standards within 450 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North- Community Credit Union, under construction : PD-133 HC-R3
South - Common Open Space/Single Family: PD–133-SF,
East - vacant and Denton Creek Elementary School and Middle School
North; HC and SF-7
West - Single-family; PD-133, Magnolia Park
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
regional retail uses.
DISCUSSION: This is a minor plat approval request for this 0.9 acre tract
to allow the development of a restaurant with private club.
This plat provides for the extension of the fire lane/mutual
access easement that was platted on the property to the
north. The mutual access easement will allow northbound
traffic to access this site via an existing hooded left-turn
lane currently serving the Magnolia Village retail
development.
This request for minor plat approval is the companion
request to the establishment of a SUP for a restaurant with
private club on this tract of land. In September, staff
recommended this plat be denied and resubmitted this
month to allow additional time to resolve several issues
relevant to the site plan. Those issues have been
addressed to the satisfaction of staff, and we can now
recommend approval of the plat document.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending approval of the Minor Plat for the Magnolia
Restaurant Addition, Lot 1, Block A.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
Minor Plat
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 18
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Park West Commerce Center, Lot 4, Block 7, Site Plan Amendment, to allow an exterior
dust collector within an approximate 3,600 square-foot screening enclosure on 9.4215 acres of property located at
425 Airline Drive.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 17, 2002
Decision of P&Z Commission: Approval (6-0) with Commissioners McCaffrey, Kittrell, McGahey,
Halsey, Dragon and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) The brick used in the screening wall emulate the wall color surface of the
existing building.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @3PWCC SPA 1-AR
Item # 10
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Park West Commerce Center
Lot 4, Block 7, Site Plan Amendment
P & Z HEARING DATE: October 17, 2002
C.C. HEARING DATE: November 12, 2002
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: Park West Commerce Center, Lot 4, Block 7, Site Plan Amendment,
425 Airline Drive
SIZE OF AREA: 9.4215 acres of property.
CURRENT ZONING: LI (Light Industrial)
REQUEST: Amendment to the Site Plan to allow an exterior dust collector and
accessory uses within an approximate 3,600 square-foot screened
enclosure. This addition will be added to an existing 115,000 square-
foot building.
APPLICANT: Applicant:
BMC W South Central L.P.
425 Airline Drive, Suite 200
Coppell, TX. 75019
(972) 304-1234
Fax: (972) 304-1209
Architect:
Pross Design Group, Inc.
Mark W. Pross
2607 Walnut Hill Lane, Suite 100
Dallas, TX. 75229
(214) 350-5602
Fax: (214) 350-7344
Item # 10
Page 2 of 3
HISTORY: There has been no recent development history on the subject parcel,
as the BMC property (commonly referred to as the Lone Star
Plywood building) has been occupied since the early 1990’s.
TRANSPORTATION:Airline Drive is an improved C4U, four-lane undivided thoroughfare built to
standard with a 70 foot right-of-way that carries a substantial amount
of warehouse traffic.
SURROUNDING LAND USE & ZONING:
North -warehousing; LI (Light Industrial)
South -warehousing; LI (Light Industrial)
East - warehousing; LI (Light Industrial)
West - warehousing; LI (Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
office, showroom, warehousing and light industrial uses.
DISCUSSION: This is a straightforward case in that the applicant proposes to construct an
ancillary addition to an existing light manufacturing use. Lone Star
Plywood has been at this location since the early 1990’s and wishes to add
a dust collector to the facility. In adding the collector, the applicant
proposes to screen it with a 17 foot-high masonry fence. The screen will
complement the façade of the existing building and include rearranged
landscape planting. The addition is approximately 62 by 57.5 feet and
contains 3,565-square feet of screened area. Being somewhat taller than
the collector, it should do an adequate job of screening the equipment it
contains. A note on the site plan (Sheet A3.1) states that a concrete block
wall will be constructed with a brick veneer surface to match the color of
the band at the top of the existing building. The applicant has provided
staff with a color board of the brick being used for the screening wall, as
well as color of the 24 foot by 16 foot metal swing gate. The color board
indicates the wall will be of a cream colored brick emulating the surface of
the existing building, not the accent strip at the top. That discrepancy
needs to be resolved at the Planning Commission meeting to ensure
compatibility with the existing structure.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Based upon the fact that this addition will not adversely affect the
surrounding development, is screened with landscaping, and the screen
will match a portion and complement the remainder of the existing
building, staff can support this request. We would add that the color
board, with a sample of the brick to be used in the screening wall,
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Page 3 of 3
appears to be in conflict with Sheet A3.1. We believe the brick screening
wall will emulate the surface of the existing building, not the accent strip
at the top as indicated on Sheet A3.1. With that point clarified, staff
supports this request.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Site Plan
2) Landscape Plan
3) Elevations
4) NFK Bag Filter Specifications
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 19
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Denton Tap Office Plaza (ReMax), Site Plan Amendment, to allow a 2,383 square-foot
addition to the existing 13,289 square-foot office building on 1.383 acres of property located at 500 S. Denton Tap
Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 17, 2002
Decision of P&Z Commission: Approval (6-0) with Commissioners McCaffrey, Kittrell, McGahey,
Halsey, Dragon and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Approval of a plat prior to the issuance of a Building Permit.
2) The common name, botanical name and the size of the three proposed trees being
added to the site plan. (CONDITION MET)
3) Inclusion of a vicinity map, address of the property and the name, location and
right-of-way width of the street abutting this tract of land. (Denton Tap Road). (CONDITION MET)
4) Tree removal permit being obtained.
5) Consideration should be given to bringing the existing monument sign into compliance
with current sign regulations.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @4DTapOP ReMax SPA 1-AR
Item # 11
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Denton Tap Office Plaza (ReMax),
Site Plan Amendment
P & Z HEARING DATE: October 17, 2002
C.C. HEARING DATE: November 12, 2002
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 500 S. Denton Tap Road.
SIZE OF AREA: 1.55 acres of property.
CURRENT ZONING: C (Commercial).
REQUEST: Amendment to the Site Plan to allow a 2,383 square-foot addition to
the existing 13,289 square-foot office building.
APPLICANT: Architect: Engineer:
Don Featherston David Vilbig
737 Robin Lane 10132 Monroe Drive
Coppell, Texas 75019 Dallas, Texas 752299
972-462-8601 214-352-7333
FAX: 214-352-0999
HISTORY: This property has not been platted. This building was constructed in 1983. It
is assumed that it was built in accordance with the regulations at that time.
TRANSPORTATION:Denton Tap Road is a six-lane divided thoroughfare, built to standard.
Item # 11
Page 2 of 4
SURROUNDING LAND USE & ZONING:
North - U.S. Post Office and Community Garden; C (Commercial)
South - Veterinary Clinic; C (Commercial)
East - Northlake Woodlands 6
th Section; SF-9 (Single Family-9)
West - Office and Retail Uses; C (Commercial)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
mixed retail and commercial uses.
DISCUSSION: As noted in the History Section, this building was developed in the early
1980’s. It is assumed that it met all development standards at that time;
however, it is not in compliance with today’s development standards in
terms of setbacks, landscaping and signage. The current request is to
expand this legal, non-conforming use by 2,383.3-square feet, and to add
six new parking spaces.
This addition to a non-conforming structure is permitted per Sec. 12-40-5.
Expansion of nonconforming uses and buildings, which states:
“Buildings or structures which do not conform to the area regulations or
development standards in this ordinance, but where the uses are deemed
conforming, may be enlarged. Also, where the uses are deemed conforming,
additional buildings or structures may be constructed on lots which contain
buildings or structures which do not conform to the area regulations or
development standards in this ordinance. In both cases, however, the total
area of buildings and structures, after enlargement or addition, shall observe
the current maximum lot coverage requirements of the district in which
located, and all new construction and pavement to accommodate such
enlargement or addition shall observe all the current area regulations and
development standards of this ordinance.” (emphasis added)
In sum, this provision allows for the expansion of this use and building as
long as the expansion area meets the current codes and regulations and does
not exceed the maximum lot coverage of the existing Commercial District
regulations. The Commercial District permits a maximum lot coverage of
40%. With the proposed expansion, the lot coverage will be 26%.
Specifically, this request is to allow for the in-fill of the courtyard area with
2,383.3-square feet of additional office space. This addition will require the
removal of an existing 10-caliper inch Bradford Pear tree. This tree will be
mitigated through the normal tree removal permit process.
The current 13,289-square foot building has 58 existing parking spaces.
Under office ratios, 44 parking spaces would be required. Once expanded,
Item # 11
Page 3 of 4
this building will contain a total of 15,672-square feet, requiring 52 parking
spaces. Even though not required by ordinance, the occupants of this
building require additional parking; therefore, six additional spaces on the
south side of the building are being added as part of this site plan approval.
To comply with current landscaping requirements, three trees will be added
in the parking islands adjacent to these additional parking spaces; however,
the common name, botanical name and the size of these proposed trees need
to be added to the site plan. The site plan also needs to be revised to include
a vicinity map, address of the property, and the name, location and right-of-
way width of the street abutting this tract of land (Denton Tap Road).
As stated, the building, parking and landscaping are all non-conforming to
today’s development regulations. Also non-conforming is the existing,
internally lit, 10-foot tall “monument” sign. Current regulations prohibit
internally-lit signs, and on a tract less than two acres in size, the height would
be limited to four feet and a maximum of 40-square feet. It is recommended
that with this building expansion, the sign be brought into compliance with
current code regulations.
The final issue relates to the provision of a fire lane. Again, when this
property was initially developed, fire lanes were not required to be platted.
Apparently, platting was also not a requirement prior to the issuance of a
building permit. Therefore, to comply with the current regulations of Sec.
12-39-1. Creation of building site, which states:
“No permit for the construction or expansion of any building shall be issued until a
building site is established by a lot which is a part of an approved plat filed in the
plat records of the appropriate county.”
and to provide for a fire lane, a condition of approval is that the property be
platted prior to any improvements on the site.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the site plan for Denton Tap
Office Plaza, subject to:
1) Approval of a plat prior to the issuance of a Building Permit.
2) The common name, botanical name and the size of the three
proposed trees being added to the site plan.
3) Inclusion of a vicinity map, address of the property and the name,
location and right-of-way width of the street abutting this tract of
land. (Denton Tap Road).
4) Tree removal permit being obtained
Item # 11
Page 4 of 4
5) Consideration should be given to bringing the existing monument
sign into compliance with current sign regulations.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan for Denton Tap Office Plaza
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 20
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Wynnpage Plaza, Lot 1, Block B, Site Plan, to allow the development of an approximate
4,900 square-foot office building on .86 of an acre of property located at the northwest corner of Wynnpage Drive
and Denton Tap Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 17, 2002
Decision of P&Z Commission: Approval (6-0) with Commissioners McCaffrey, Kittrell, McGahey,
Halsey, Dragon and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) The applicant revising the note on all plan sheets to read “Proposed Masonry Screen Wall to be constructed with
the development of Lot 1” instead of “Future Masonry Screen Wall”. (CONDITION MET)
2) The applicant revising the design of the elevation facing Denton Tap Road and enhancing the elevations by
providing cast stone accent trim at the windows and by providing an entry (or false entry) similar to that on the
west elevation, which includes variation to the roofline (see attached revised sketch of the east elevation as
submitted by the applicant during the Commission meeting on October 17th).
3) Provision of written approval from TXU, allowing pavement to be constructed over the existing 50’ easement.
4) The coordination of the wording on the monument sign with the sign located to the south. If the monument
serving the properties to the south remains as “Wynnpage Plaza South”, the proposed sign on Lot 1, Block B
will be designed to match, as it was originally presented to staff. If the wording on the sign to the south takes on
an individual company’s name, the monument sign on Lot 1, Block B may also.
5) Compliance with the Zoning Ordinance that utility boxes will be screened from public view.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @5Wynnpage Plaza1B SP 1-AR
Item # 14
Page 1 of 5
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Wynnpage Plaza
Lot 1, Block B, Site Plan
P & Z HEARING DATE: October 17, 2002
C.C. HEARING DATE: November 12, 2002
STAFF REP.: Andrea Roy, City Planner
LOCATION: NWC of Wynnpage Drive and Denton Tap Road.
SIZE OF AREA: 0.86 of an acre of property.
CURRENT ZONING: C (Commercial).
REQUEST: Site Plan approval for a 4,900 square-foot office building.
APPLICANT: Developer: Landscape Architect:
Mark Wainscott LandPatterns, Inc.
Stirling Wainscott, Inc.3624 Oak Lawn, Suite 320
4815 Keller Springs Rd. Dallas, TX 75219
Addison, TX 75001 Phone: 214-219-3993
Phone: 972-931-0014 Fax: 214-219-7005
Fax: 972-447-9110
Engineer:
Mark Bentley, P.E.
Bentley Engineering, Inc.
4125 Broadway Blvd., Suite A250
Garland, TX 75043
Phone: 972-240-4821
Item # 14
Page 2 of 5
HISTORY: The subject property was originally platted as part of the 14-lot 25.65 acre
DTC Business Center, which was filed on January 6, 1987. On March 26,
1991, City Council approved the rezoning of the residential property to the
west from C (Commercial) to PD-115 SF-7 (Wynnpage single-family
subdivision). As a result of the development of the Wynnpage residential
subdivision, the DTC Business Center plat was vacated on May 8, 1992. In
1993 a request for a SUP for a Kwik Kar was denied on the subject property.
The properties immediately to the south were recently platted for the
development of two office buildings, similar in scale and nature to the
proposed building. There has been no additional development history on the
subject site.
TRANSPORTATION:Denton Tap road is a P6D, six-lane divided concrete roadway built to
standard in a 110-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North -undeveloped; O (Office)
South -office building under construction; C (Commercial)
East - retail/vacant; C (Commercial)
West - Wynnpage residential subdivision; PD-115-SF-7 (Single-Family 7)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
mixed use, which includes office uses.
DISCUSSION: The applicant is requesting Site Plan approval for the development of a
4,900 square-foot medical/office building on 37,615 square-feet of
property (0.863 of an acre). The subject site is located at the northwest
corner of the intersection of Denton Tap Road and Wynnpage Drive,
directly in front of the Wynnpage residential subdivision. The proposed
building will be served by 28 parking spaces, well exceeding the 17
spaces required for a business or professional office and the precise
number of spaces required if a medical/dental office were to occupy 100%
of this building. As indicated by the overall Concept Plan, the current
request is for building one of a four building office development on three
separate lots, all connected via a fire lane/mutual access easement.
Access to the site will be provided through a curb cut along Wynnpage
Drive and Denton Tap Road. The applicant has also stubbed-out the fire
lane/mutual access easement to the property to the north, providing for
future connections. The “L” shaped portion of the proposed fire
lane/mutual access easement will be constructed in conjunction with this
development and utilized by office patrons. While the applicant is not
constructing buildings on proposed Lots 2 & 3 at this time, the “L” shaped
portion of the fire lane/mutual access easement will be constructed,
Item # 14
Page 3 of 5
creating commercial activity immediately adjacent to the residential
properties in Wynnpage. Because of the close proximity to residential and
the fact that commercial activity will be occurring on the lots adjacent to
Wynnpage, staff has requested that the extension of the screening wall
between the commercial use and residential use be constructed in
conjunction with this phase of the development. Additionally, staff would
request that the applicant revise the note on the plans to read “Proposed
Masonry Screen Wall to be constructed with the development of Lot 1”.
A 40 square-foot monument sign may be provided along Denton Tap
Road, depending upon whether the future owner wishes to have the sign
located on this parcel. The sign will be constructed of stone veneer to
match the building, with black metal letters. The sign is proposed to read
“Wynnpage Plaza North”, which will identify this and the properties to the
north. The applicant has provided a note on the sign plan indicating that
“actual verbiage on sign may differ from that which is shown”. While
staff has no objection to the change in wording on the sign, staff is
concerned that the original proposal to have a coordinated business park
would be defunct. Staff would recommend that if the wording on the
monument sign serving the properties to the south remains as “Wynnpage
Plaza South”, that the proposed sign would be designed to match, as it was
originally presented to staff. If the wording on the sign to the south takes
on an individual company’s name, staff would have no objection to this
sign doing the same. Because there is no known tenant at this time, no
attached signage has been indicated, and the applicant is aware that all
attached signage must comply with City sign regulations.
Architecture
The proposed building will be one-story, measuring approximately 30’ to
the peak. The primary building material will be a dark red/brown brick
(Boral Brick-Wellesley), with cream colored stone accents at the entrance
facing the rear parking lot. The roof will be composition shingle and
windows and door frames will be bronze aluminum.
While the scale and style of the building remains similar to other area
office buildings, as well as the adjacent residential structures, staff is
concerned with the design of the “true front” elevation of the building.
Because the building has been designed with the entrance along the west
elevation, actually facing the rear of the site, the only building
enhancement has been placed out of sight. This design leaves the
architectural “rear” of the building facing Denton Tap Road, with no
architectural enhancements, detail, variation in roofline, or general
accents. Staff would request that the applicant revise the design of the
elevation facing Denton Tap Road and enhance the elevations by
providing cast stone accent trim at the windows and by providing a false
Item # 14
Page 4 of 5
entry similar to that on the west elevation, which includes variation to the
roofline.
Landscaping
The proposed landscape plan fully provides the required interior,
perimeter and non-vehicular landscape area, including the required
number of trees. At the request of staff, the applicant has revised the plan
since the initial submission to provide an additional level of detail,
including a variety of trees, ground cover, additional shrubbery around the
building, and an area for seasonal color.
Additionally, the undeveloped site contains ten existing trees, eight of
which were planted with the development of the Wynnpage residential
subdivision as an entrance feature. The applicant has submitted an
accurate tree survey indicating that $2,500 will be owed to the Coppell
Reforestation and Natural Areas Fund as a result of the planned removal
of all existing trees to allow for the proposed office project.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the site plan for Wynnpage Plaza, Lot 1, Block B,
subject to:
1) The applicant revising the note on all plan sheets to read “Proposed Masonry Screen
Wall to be constructed with the development of Lot 1” instead of “Future Masonry
Screen Wall”.
2) The applicant revising the design of the elevation facing Denton Tap Road and
enhancing the elevations by providing cast stone accent trim at the windows and by
providing an entry (or false entry) similar to that on the west elevation, which
includes variation to the roofline.
3) Provision of written approval from TXU, allowing pavement to be constructed over
the existing 50’ easement.
4) The coordination of the wording on the monument sign with the sign located to the
south. If the monument serving the properties to the south remains as “Wynnpage
Plaza South”, the proposed sign on Lot 1, Block B will be designed to match, as it
was originally presented to staff. If the wording on the sign to the south takes on an
individual company’s name, the monument sign on Lot 1, Block B may also.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
Item # 14
Page 5 of 5
ATTACHMENTS:
1) Staff Comments
2) Site Plan
3) Elevations
4) Concept Plan
5) Tree Survey
6) Landscape Plan
No preliminary utilities were provided for consideration.
-7
OCT - 9 2C
__j
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 21
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Wynnpage Plaza, Lots 1-3, Block B, Preliminary Plat, to allow the development of four
office buildings on 3.09 acres of property located at the northwest corner of Wynnpage Drive and Denton Tap
Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 17, 2002
Decision of P&Z Commission: Approval (6-0) with Commissioners McCaffrey, Kittrell, McGahey,
Halsey, Dragon and Foreman voting in favor. None opposed.
Approval is recommended, with no conditions.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @6Wynnpage Plaza1-3 PP 1-AR
Item # 15
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Wynnpage Plaza
Lots 1-3, Block B, Preliminary Plat
P & Z HEARING DATE: October 17, 2002
C.C. HEARING DATE: November 12, 2002
STAFF REP.: Andrea Roy, City Planner
LOCATION: NWC of Wynnpage Drive and Denton Tap Road.
SIZE OF AREA: 3.09 acres of property.
CURRENT ZONING: C (Commercial).
REQUEST: Preliminary Plat approval for the development of four office
buildings on three separate lots.
APPLICANT: Developer: Engineer:
Mark Wainscott Mark Bentley, P.E.
Stirling Wainscott, Inc.Bentley Engineering, Inc.
4815 Keller Springs Rd. 4125 Broadway Blvd., Suite A250
Addison, TX 75001 Garland, TX 75043
Phone: 972-931-0014 Phone: 972-240-4821
Fax: 972-447-9110
Surveyor:
Lane’s Southwest Surveying
2717 Motley Drive, Suite B
Mesquite, TX 75150
Phone: 972-681-4442
Item # 15
Page 2 of 3
HISTORY: The subject property was originally platted as part of the 14-lot 25.65 acre
DTC Business Center, which was filed on January 6, 1987. On March 26,
1991, City Council approved the rezoning of the residential property to the
west from C (Commercial) to PD-115 SF-7 (Wynnpage single-family
subdivision). As a result of the development of the Wynnpage residential
subdivision, the DTC Business Center plat was vacated on May 8, 1992. In
1993 a request for a SUP for a Kwik Kar was denied on the subject property.
The properties immediately to the south were recently platted for the
development of two office buildings, similar in scale and nature to the
proposed building. There has been no additional development history on the
subject site.
TRANSPORTATION:Denton Tap road is a P6D, six-lane divided concrete roadway built to
standard in a 110-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North -undeveloped; O (Office)
South -office building under construction; C (Commercial)
East - retail/vacant; C (Commercial)
West - Wynnpage residential subdivision; PD-115-SF-7 (Single-Family 7)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
mixed-use, which includes office uses.
DISCUSSION: The applicant is requesting Preliminary Plat approval for the development
of four medical/office buildings on three separate lots, totaling 3.097 acres
of property. The site is situated at the northwest corner of Denton Tap
Road and Wynnpage Drive.
The layout of the proposed development will provide Lots 1 & 2 with
direct frontage along Denton Tap Road, while Lot 3 will be a triangular-
shaped lot tucked behind Lot 2. Access to Lot 3 will be provided via a
24’-wide fire lane and mutual access easement; however, no direct
frontage along a public street exists.
All necessary access and fire lane easements have been provided and an
existing 50’ Lone Star Gas easement has been accurately noted on the plat.
Because no preliminary utility plans were provided, additional utility
easements may be necessary.
Staff would also like to make the applicant aware that Lot 3 will not be
permitted to have a monument sign along Denton Tap Road, as this would be
classified as an off-premise sign, which is prohibited according to Section
12-29-3 (3.i Prohibited Signs) of the Zoning Ordinance.
Item # 15
Page 3 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the Preliminary Plat for Lots 1-3, Block B of
Wynnpage Plaza, with no conditions.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Staff Comments
2) Preliminary Plat
DEPT: Planning & Economic Development
DATE: November 12, 2002
ITEM #: 22
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Wynnpage Plaza, Lot 1, Block B, Final Plat, to allow the development of an approximate
4,900 square-foot office building on .86 of an acre of property located at the northwest corner of Wynnpage Drive
and Denton Tap Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 17, 2002
Decision of P&Z Commission: Approval (6-0) with Commissioners McCaffrey, Kittrell, McGahey,
Halsey, Dragon and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Provision of a place for the Volume & Page of the Separate Instrument to be added
to the plat in the location of the off-site fire lane and mutual access easement.
2) Coordination of utility easements with the Utility Plan.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @7Wynnpage Plaza1B FP 1-AR
Item # 16
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Wynnpage Plaza
Lot 1, Block B, Final Plat
P & Z HEARING DATE: October 17, 2002
C.C. HEARING DATE: November 12, 2002
STAFF REP.: Andrea Roy, City Planner
LOCATION: NWC of Wynnpage Drive and Denton Tap Road.
SIZE OF AREA: 0.86 of an acre of property.
CURRENT ZONING: C (Commercial).
REQUEST: Final Plat approval for the development of an approximate 4,900
square-foot office building.
APPLICANT: Developer: Engineer:
Mark Wainscott Mark Bentley, P.E.
Stirling Wainscott, Inc.Bentley Engineering, Inc.
4815 Keller Springs Rd. 4125 Broadway Blvd., Suite A250
Addison, TX 75001 Garland, TX 75043
Phone: 972-931-0014 Phone: 972-240-4821
Fax: 972-447-9110
Surveyor:
Lane’s Southwest Surveying
2717 Motley Drive, Suite B
Mesquite, TX 75150
Phone: 972-681-4442
Item # 16
Page 2 of 3
HISTORY: The subject property was originally platted as part of the 14-lot 25.65 acre
DTC Business Center, which was filed on January 6, 1987. On March 26,
1991, City Council approved the rezoning of the residential property to the
west from C (Commercial) to PD-115 SF-7 (Wynnpage single-family
subdivision). As a result of the development of the Wynnpage residential
subdivision, the DTC Business Center plat was vacated on May 8, 1992. In
1993, a request for a SUP for a Kwik Kar was denied on the subject property.
The properties immediately to the south were platted for the development of
two office buildings, similar in scale and nature to the proposed building.
There has been no additional development history on the subject site.
TRANSPORTATION:Denton Tap road is a P6D, six-lane divided concrete roadway built to
standard in a 110-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North -undeveloped; O (Office)
South -office building under construction; C (Commercial)
East - retail/vacant; C (Commercial)
West - Wynnpage residential subdivision; PD-115-SF-7 (Single-Family 7)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
mixed-use, which includes office uses.
DISCUSSION: In conjunction with the Site Plan, the applicant is also requesting approval
of the Final Plat for the development of a one-story 4,900 square-foot
medical/office building on approximately .0826 of an acre of property.
The site is situated at the northwest corner of Denton Tap Road and
Wynnpage Drive.
While Lot 1 is the only lot under consideration at this time, construction of
the fire lane/mutual access easement will be provided through Lot 2 for
reasons of accessibility and fire safety. Staff has recommended that a
place for the Volume & Page of the Separate Instrument be added to the
plat in the location of the off-site fire lane and mutual access easement.
Additionally, it is likely that utility easements will be needed once a
Utility Plan has been provided for staff review.
Item # 16
Page 3 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the Final Plat for Lot 1, Block B, of Wynnpage
Plaza, subject to:
1) Provision of a place for the Volume & Page of the Separate Instrument to be
added to the plat in the location of the off-site fire lane and mutual access
easement.
2) Coordination of utility easements with the Utility Plan.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Staff Comments
2) Final Plat
DEPT: Parks & Recreation Department
DATE: November 12, 2002
ITEM #: 23
AGENDA REQUEST FORM
ITEM CAPTION:
Consider award of Bid No. Q-0902-04 to A&A Landscape & Irrigation, Inc., for the installation of landscape and
irrigation of Sandy Lake Road medians and right of way, in an amount not to exceed $614,046.36, and authorizing
the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Bids were opened on October 14, 2002 for the installation of irrigation and landscape materials on the medians and
specific rights-of-way on the newly improved section of Sandy Lake Road. This project covers the area west of
MacArthur Blvd. and east of Denton Tap Road. The emphasis behind this project is to create a pleasant driving
experience with differences in texture, color and vertical changes while keeping the water usage to maintain the
landscape to a minimum. The plan utilizes a variety of drought tolerant materials from the newly revised Coppell
Plant Palette. There will also be some areas that are not planted at all using decorative paving areas or “crushed
granite” as a ground cover. This will also minimize the water usage and create interest.
Seven bids were received for this project. Four bids were submitted incomplete. Of the three complete bids
submitted, the net high bidder was Coffey’s Landscape Service ($649,336.12). The net low bidder was A&A
Landscape & Irrigation, Inc. ($614,046.36). The consultant for the project, TBG Partners, has reviewed the bids,
qualified the bidders, and recommends award of a contract to A&A Landscape & Irrigation, Inc in the amount of
$614,046.36.
Staff concurs with this recommendation.
FINANCIAL COMMENTS: Funds for this contract are available in the Sandy Lake Road escrow accounts.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: ^Sandy Lake Road Landscape
DEPT: Parks & Recreation Department
DATE: November 12, 2002
ITEM #: 24
AGENDA REQUEST FORM
ITEM CAPTION:
Consider Award of Bid No. Q-0902-02 for the purchase of trees for the landscaping & beautification of the
medians and right of ways of Sandy Lake Road, in the amount not to exceed $65,166.00, and authorizing the City
Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
The quality of the beautification of Sandy Lake Road will be largely impacted by the quality of the trees that are
installed. In an effort to maintain this quality the Parks & Recreation Department staff decided to specify and
select the trees for this project separate from the construction bid. This bid allows the City to pre-select the
individual trees for this project.
On Tuesday, October 1, 2002 the City opened bid No. Q-0902-02, the City received 6 bids. After reviewing the
bids it is recommended that the following vendors be awarded contracts in the indicated amounts:
Miller Nursery & Tree Company $12,972.00
Cherry Lake Tree Farm $5,885.00
Marian Gardens Tree Farm $37,341.00
Mountain States Wholesale Nursery $8,968.00
This award is for the supply and delivery of trees only. The installation and maintenance of these trees will be
done under seperate contract.
FINANCIAL COMMENTS: Funds for this contract are available in the Sandy Lake Road escrow accounts.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: ^Sandy Lake Road Tree
DEPT: City Secretary
DATE: November 12, 2002
ITEM #: 25
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of an Ordinance authorizing participation of City Employees in the Texas Municipal Retirement
System, twenty (20) year service retirement annuity pursuant to Section 854.202(g), Texas Government Code, as
amended; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Public Hearing is required by state law.
FINANCIAL COMMENTS: There is no financial impact to the City.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %TMRS
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AUTHORIZING PARTICIPATION OF CITY EMPLOYEES IN THE
TEXAS MUNICIPAL RETIREMENT SYSTEM, TWENTY (20) YEAR
SERVICE RETIREMENT ANNUITY, PURSUANT TO SECTION
854.202(g) of TITLE 8 , TEXAS GOVERNMENT CODE, AS AMENDED;
PROVIDING A RATIFICATION CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS;
SECTION 1. Pursuant to the provisions of Section 854.202(g) of Subtitle G of Title 8,
TEXAS GOVERNMENT CODE, as amended, which Subtitle shall herein be referred to as the
"TMRS Act," the City of Coppell, Texas, adopts the following provisions affecting participation
of its employees in the Texas Municipal Retirement System (herein referred to as the "System"):
(a) Any employee of the City who is a member of the System is eligible to retire and
receive a service retirement annuity if the member has at least twenty (20) years
of credited service in the System performed for one or more municipalities that
have adopted and authorized eligibility pursuant to § 854.202(g) of the TMRS
Act, being Section 854.202(g) of the TEXAS GOVERNMENT CODE.
(b) Prior to adopting this ordinance, the governing body of the City has: (1) prepared
an actuarial analysis of member retirement annuities at 20 years of service; and
920 held a public hearing pursuant to the notice provisions of the Texas Open
Meetings Act, Chapter 551, TEXAS GOVERNMENT CODE.
(c) The retirement and annuity rights authorized by this Ordinance shall be in
addition to the plan provisions heretofore adopted and in force at the effective
date of this ordinance pursuant to the TMRS Act.
SECTION 2. That the City hereby ratifies and approves any and all acts or actions since
the passage and effective date of Ordinance No. 2000-927 concerning any procedural irregularity
1 51592
or condition committed or omitted in performance of the payment and funding of the TMRS by
and for officers or employees, to the extent authorized under Section 854.202 of the TMRS Act.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to
be void or unconstitutional, the same shall not affect the validity of the remaining portions of said
ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and
effect.
SECTION 4. That this ordinance shall take effect immediately from and after its passage
and publication as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2002.
APPROVED:
______________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
_______________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 11/6/02)
2 51592
DATE: November 12, 2002
ITEM #: 26
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: November 12, 2002
ITEM #: 27
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Mayor Sheehan regarding Dallas Regional Mobility Coalition.
B. Repor t by Mayor Sheehan regarding 121 Project.
C. Repor t by Mayor Sheehan regarding meeting with Senator Shapiro.
D. Repor t by Mayor Sheehan regarding Coppell Community Gardens.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: November 12, 2002
ITEM #: 28
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec