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BM 2002-10-09 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION October 9, 2002 MINUTES The Coppell Education Development Corporation met at 7 p.m. on Wednesday, October 9, 2002 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. In attendance: Jerry Coker, President Peggy Quinn, Vice President Betty Carter, Secretary Steve Brock, Board Member Diane Ebersberger, Board Member David Hermanski, Board Member Valerie Strong, Board Member Also present: Jim Witt, City Manager Kathy Bowling, Recording Secretary Item 1. Call to Order. President Jerry Coker called the meeting to order at 7:05 p.m. Item 2. Introduction of New Members. Diane Ebersberger, Steve Brock, and Valerie Strong introduced themselves to the Board, and President Coker welcomed them on behalf of the other members. Item 3. Election of New Officers for 2003 Fiscal Year. David Hermanski nominated Jerry Coker for President and Betty Carter seconded the motion. Six voted for the motion, and Jerry Coker abstained. The motion carried. Jerry Coker nominated Peggy Quinn for Vice President, and Diane Ebersberger seconded the motion. Six voted for the motion, and Peggy Quinn abstained. The motion carried. Peggy Quinn nominated Betty Carter for Secretary, and David Hermanski seconded the motion. Six voted for the motion, and Betty Carter abstained. The motion carried. Item 4. Approval of Minutes: July 17, 2002. Betty Carter motioned to approve the July 17, 2002 minutes. Peggy Quinn seconded the motion, and the motion passed unanimously. Item 5. Final Approval of Annual Report. David Hermanski distributed a revised Annual Report. David explained that the revised report reflected the city's fiscal year and had today's date. Also, the two meetings that were canceled in August and September were removed from the report. Jim Witt suggested that the final report only required the President's signature. Peggy Quinn made a motion to accept the Annual Report as written and Betty Canner seconded. The motion passed unanimously. David will e-mail the revised report to Kathy to be attached to the agenda item for City Council on October 22, 2002. Item 7 was considered at this time. Please see Item 7 minutes. Item 6. Review and Potential Approval of changes to Bylaws. The Bylaws were changed to reflect the city's fiscal year in Article VII, Section 1. In Article IV, Section 8B the phrase "as of January 15 of each calendar year" is to be eliminated and the phrase "are to be submitted to the CEDC no later than February 1 of each calendar year" will be added. The following sentence would also be added: In order to be eligible for grants during a calendar year, enrollment figures must be submitted by the February 1 deadline. In Article VI, Section 2(a) the date was changed from November 1 to August 1 and in Section 2(a)(iii) the date was changed from December 15 to September 15. David Hermanski made a motion to accept these changes to the Bylaws, and Peggy Quinn seconded the motion. The vote was unanimous. Once these changes are made, Kathy will e-mail them to the Board and the revised Bylaws will be placed on the October 22, 2002 Council Meeting for approval. Item 7. Review and Potential Approval of Amendments to three Original CISD Grants. President Coker asked the reason for the Amendments. Ralph Seeley, CISD Assistant Superintendent for Business, said the actual salaries for teachers were higher than expected. More experienced teachers applied, and CISD must pay accordingly. Peggy Quinn said she had never heard of amendments to grants when dealing with the government. Once a grant was awarded for a certain amount, they could not come back and ask for more. Jim Witt explained that this was a slightly different situation since the amount of money available changes each month when the sales tax is received. Peggy suggested that awarding amendments would set a dangerous precedent. Peggy made a motion not to accept amendments to grants. Betty Canner seconded the motion. Jim Witt said the proper way to take action on amendments to grants might be in an application review process. Peggy then withdrew her motion, and asked that review of the grant application be placed on the next agenda. Betty Canner made a motion to accept Amendment B, and Peggy Quinn seconded. The vote was Brock, Canner, Coker, Ebersberger, and Quinn against, with Hermanski and Strong abstaining. The motion failed. Amendment A for English as a Second Language was discussed, with David Hermanski stating that the intent was to get funding to the schools. David made a motion to accept the Amendment for $733,152 and Betty Quinn seconded. Coker and Ebersberger voted for the motion, and Brock, Canner, and Quinn voted against. Hermanski and Strong abstained. The motion failed. David Hermanski made a motion to accept the Amendment for Elementary Spanish for $199,036, and Betty Canner seconded. Coker and Hermanski voted for the motion, and Brock, Canner, Ebersberger, and Quinn voted against. Strong abstained. The motion failed. David Hermanski made a motion to accept the Amendment for Literacy Intervention Support for $447,771, and Betty Canner seconded. Coker and Hermanski voted for the motion, and Brock, Canner, Ebersberger, and Quinn voted against. Strong abstained. The motion failed. Item 8. Review and Potential Approval of Technology Systems Grant from CISD. David Hermanski made a motion to approve the Technology Systems grant application, and Diane Ebersberger seconded. Valerie Strong asked if any technology grants had ever been approved. Jerry Coker said only one, for graphic design. Vonita White, CISD Assistant Superintendent for Administration, stated that this class could not be offered this semester because of lack of funding. This grant request for $24,700 would allow for this class during the second and third trimesters, and 119 students would be served. Jerry Coker asked if this was originally requested of the School Board. Vonita White said it was, but when they received news that the city had additional funds they decided to request a grant. Ebersberger and Hermanski voted for the motion, and Brock, Carter, Coker, Quinn and Strong voted against. The motion failed. Item 9. Review and Potential Approval of Broadcast Journalism Grant from CISD. David Hermanski made a motion to accept the Broadcast Journalism grant application for $23,500 and Valerie Strong seconded. Ebersberger, Hermanski, Quinn and Strong voted for the motion, with Brock, Carter and Coker opposed. The motion carried. Iteml0. Discussion of Setting Priorities for Grant Application Approvals. Jerry Coker expressed a desire for the CISD School Board to set priorities when submitting grant applications. He said he believed the Board was here to represent the community and not just approve all grants that are submitted. Jerry asked that the agenda for the November meeting include: Citizens Appearance, Review of Grant Application Process, and Review Process for Amendments to Grants. Adjournment A motion to adjourn was made by Peggy Quinn and seconded by Steve Brock. The vote was unanimous, and the meeting was adjourned at 10:05 p.m. Respectfully submitted, Kathy Bowling Recording Secretary