Loading...
BM 2002-11-04 PBMeeting Time: Meeting Place: Members Present: Staff Present: Item 1: Item 2: PARK AND RECREATION/TREE BOARD MINUTES OF MEETING November 4, 2002 6:30 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Victor Burke, David Castillo, Tracey Garman, Stephen Hafer, Larry Jones, Mark Tepper, Scott Williams, Greg Garcia and Mark Echerd. Brad Reid, John Elias, Guy McLain, Jane Anne Sellars, and Hilda Salazar. TREE BOARD ITEMS Call the meeting to order Mr. Victor Burke called the meeting to order at 6:35 p.m. Discussion of Arbor Day Celebration 2003 Ms. Amanda Vanhoozier provided the Board with the following information: Theme: "Trees are Terrific ... From Acorn to Oak!" Deadline for entries: January 17, 2003 at 5:00 p.m. Prizes for city wide winning poster: Student $50.00 Art Teacher $150.00 for art supplies · 5th graders will have a workshop in January to make the posters. · Park and Recreation Board will judge the posters. Posters due on January 17, 2003 and winning poster will be sent to Texas Forest Service by Feb 7th. · Keep Coppell Beautiful will display posters for the Arbor Day Celebration on April 25, 2003 at 2:00 p.m. in the lobby of the Coppell Aquatic and Recreation Center. · Top poster from each school will be sent to Texas Forest Service to be judged at the State level. Home schooled 5th graders will be invited to participate. Mr. Mark Tepper moved to adjourned the Tree Board Meeting Ms. Tracey Garman, seconded the motion. Vote: (7 - 0), approved. Tree Board Meeting adjourned at 7:07 p.m. Item 3: Item 4: Item 5: Item 6: Item 7: COPPELL RECREATION DEVELOPMENT CORPORATION Call the meeting to order - Mr. Victor Burke called the meeting to order at 7:07 p.m. Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of Texas Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. - Mr. Mitchell Schnurman 325 Beechwood Lane Coppell, TX 75019 Mr. Schnurman spoke to the Board about the need in Coppell for a Skate Park, he pointed out that there is no place for kids to practice skate boarding and they are asked to leave every parking lot, municipal building or park where skate boarding is not permitted. He offered to come back in January and bring more information about this issue. Consider approval of the Project Development Plan for the CRDC - Mr. Brad Reid presented the board with information about the Project Development Plan for 2002-03. Mr. Mark Tepper, moved to approve the Projects Development Plan. Mr. Stephen Hafer, seconded the motion. Vote: (7- 0), approved. Mr. Mark Tepper, moved to adjourn the CRDC meeting Mr. Stephen Hafer, seconded the motion Vote: (7- 0), approved. CRDC meeting adjourned at 7:14 p.m. PARK AND RECREATION BOARD ITEMS Call the meeting to order - Mr. Victor Burke called the Park and Recreation Board meeting to order at 7:14 p.m. Consider approval of minutes from September 9, and October 7, 2002 - Mr. Stephen Hafer, moved to approve the September 9 and October 7, 2002 minutes. Mr. Mark Tepper, seconded the motion Vote: (7- 0), approved. Item 8: Consider approval of modifications to City Ordinances referencing Park and Recreation Code 9-11-3. - Mr. Brad Reid informed the Board the reasons for recommending modifications to Park and Recreation Code 9-11-3. He explained that members of City Council expressed concerns about lighting issues with homeowners when a game finishes at 10:00 p.m. and lights remain on until 11:30 p.m. - Board is concerned because if the approved hours remain in effect the City will not be in compliance with Sports Associations Agreements. - Board suggested addressing the ordinance as two separate issues: a) Park Operating Hours and b) Lighting Issues. Mr. Mark Tepper, moved to recommend to City Council that all the parks in the City of Coppell are to close at sunset, with the exception of a City sponsored event that requires lighted facilities. At which time, the park will remain open until, at the latest 11 PM, to be in compliance with Sports Associations Agreements. Mr. David Castillo, seconded the motion. Vote: (6- 1), approved Mrs. Tracey Garman opposed. Item 9: Consider approval of modifications to the City Ordinances referencing Park and Recreation Code 9-11-7. - Mr. Brad Reid provided information to the Board. Ms. Tracey Garman, moved to approve items G through J, with changes. Mr. Larry Jones, seconded the motion Vote: (7- 0), approved. Ms. Tracey Garman, moved to postpone item F until the Park and Recreation Board attends the City Council Work Session of November 12, and listen to their concerns. Mr. Scott Williams, seconded the motion Vote: (7- 0), approved. Item 10: Consider approval of modifications to the Park and Recreation Department Policy for Criminal Background Checks of Adult Volunteers for Organizations in the City of Coppell. - Mr. Mark Tepper provided the Board with the following information: · North Texas Soccer Association performs the criminal background checks for the CYSA, then North Texas sends a list of people with a questionable history, therefore the Soccer Association can not comply with having the affidavits turned in by the time coaches first begin practices with the kids. Suggested three alternatives: a) Do a waiver for the Soccer Association every year Item 11: Item 12: b) Change Policy c) Have the Soccer Association change their procedures. Mr. Tepper reminded the Board that prior to 1999 Soccer was the only Association doing background checks on their volunteers. Mr. David Warner (Soccer representative) explained to the Board that background checks have to be submitted to North Texas prior having the first game; then, North Texas provides the Association with a negative confirmation. He consider that the issue is in the fall because they don't know who the coaches will be until the last minute; but there is a small number of new teams formed each year. What the Association has done is completed the affidavit and submitted revisions as the information becomes available. Following are the Board concerns: Association' s Liability City' s Liability Will the Coppell Standard" be reduced? Mr. Williams suggested that the Soccer Association should follow the same rules as the other Associations, not North Texas' rules. Board is concerned about what might happen if there is an incident and a waiver has been issued to an Association. Mr. Carl Rehling, Sports Council President, stated that there is not a perfect policy, that the criminal background checks only find individuals who have been convicted in the State of Texas. If someone moves here from another State, that person will be cleared by a background check. Mrs. Tracey Garman, made motion to table item 10 to the next meeting. Mr. Scott Williams, seconded the motion. Vote: (2 - 5), motion died. Mrs. Tracey Garman, moved to approve document with one change: remove team parent. There was no second. Motion died. Mr. Scott Williams, moved to accept the revised policy (as submitted by Mr. Williams), with attorney's changes, subject to accepting the affidavits on file. Mr. Stephen Hafer, seconded the motion. Vote: (7- 0), approved. Consider approval of proposed changes to the Park and Recreation Bylaws indicating the starting times of the meetings. - Item was approved by City Council previously. Consider approval of canceling the regularly scheduled December Park Board Meeting. Mr. Scott Williams, moved to hold the December Park Board Meeting as scheduled. Mr. David Castillo, seconded the motion Vote: (7- 0), approved. Item 13: Annual Update of the Coppell Baseball Association by CBA Representative. - Mr. Carl Rehling, handed copies of a report to the Board. Item 14: Discussion regarding the current method of field allocation in Coppell. - Mr. Brad Reid informed the Board that the issues are related to soccer and baseball youth that are not members of the Coppell Sports Council and want to use City facilities. He also informed them of City Council's concerns that all residents may not be getting usage of facilities. - The City has allowed the individual Associations to work with the Sports Association and is not interested in getting into field allocation or scheduling. - Mr. Rehling informed the Board that occasionally there are coaches who want to run their own show but also want to utilize city facilities. The CBA has handled this issue as follows: they post the schedule on the website and if there is an open slot and these outside teams want to use it, they are welcome to do so with the knowledge that if there is a make-up practice, they need to yield that field to the Association teams. - Mr. Rehling pointed out that they have never had this problem until the new facilities were constructed. He provided the Board with the following analogy: "they come forward saying they pay taxes, well I pay school taxes and I'm not allowed to use their facilities or the gymnasium". Item 15: Discussion regarding the possible allocation of approximately 2 acres of land at MacArthur Park for a Dog Park. - Mr. Reid informed the Board that the Parks and Recreation Dept. has been receiving phone calls requesting a Dog Park in Coppell. Reminded the Board that the master plan of Wagon Wheel Park includes a Dog Park but there are accessibility issues to the site indicated on this plan. Staff has considered MacArthur Park as an alternative location and there is a possible site between the ballfields and the Church of the Apostles; which has approx, two acres available. - Ms. Janice Turner addressed the Board. Representatives from other communities informed Ms. Turner and staff that $50,000.00- $100,000.00 would be needed to build the Dog Park. - Ms. Turner provided the Board with a handout containing information related to the Dog Park. She also informed that the Church of the Apostles expressed interest in Item 16: Item 17: Item 18: Item 19: sharing parking with Dog Park activities at MacArthur. Ms. Turner is looking for support from the Park and Recreation Board and City Council. Board is concerned with parking overflow, day to day management, resident memberships versus non-resident, allocation, maintenance and funding. Ms. Turner will return in January to address the above mentioned concerns. Director' s Report - Board Communication Mr. Reid informed the Board that "This 'n that" is a communication tool created to keep the Board informed of worthy items or issues as they arise. - Special Events Report Ms. Jane Anne Sellars provided the Board with a calendar of events for the upcoming holidays. Board Member Reports - Coppell Sport Council Update Mr. Mark Tepper informed that he attended the October 15, 2002 Sports Council meeting and provided them with the following information: · Mr. Carl Rehling talked to CISD and will have future discussions about facility utilization. · Concerns about losing Carter Crowley practice area. · Criminal Background Checks discussion · Facility Usage discussion Chair Report - Adopt a Location Mr. Burke reminded the Board of the scheduled Adopt a Location activity on Saturday, November 9, 2002 at 9:00 a.m. Future Agenda Items - Copies of the December Draft Agenda were provided to the Board. Mr. Mark Tepper, moved to adjourn meeting Mr. Scott Williams, seconded the motion Vote: (7 - 0), approved Park Board Meeting adjourned at 11:36 p.m. Note: Copies of handouts provided at this meeting available upon request at the Parks and Recreation Department.