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BM 2002-11-13 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION November 13, 2002 MINUTES The Coppell Education Development Corporation met at 6:30 p.m. on Wednesday, November 13, 2002 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. In attendance: Jerry Coker, President Peggy Quinn, Vice President Betty Carter, Secretary Steve Brock, Board Member Diane Ebersberger, Board Member David Hermanski, Board Member Valerie Strong, Board Member Also present: Jim Witt, City Manager Kathy Bowling, Recording Secretary Item 1. Call to Order. President Jerry Coker called the meeting to order at 6:40 p.m. Item 2. Approval of Minutes: October 9, 2002 Valerie Strong stated that she had abstained from voting on all four amendments. With those changes made to the minutes, Valerie motioned to approve the minutes. David Hermanski seconded the motion, and the vote was unanimous. Item 3. Citizen's Appearance. No citizens appeared. Item 4. Review and Potential Approval of CISD Grant Agreement for Digital Video Equipment. Diane Ebersberger made a motion to approve the CISD Grant Agreement. David Hermanski seconded the motion, and the motion passed unanimously. Items 6, 7 and 8 were considered jointly at this time. See minutes for Items 6, 7 and 8. Item 5. Review and Potential Approval of CISD Grant Agreement Amendments. The first amendment considered contained an additional one-half position at CMS West that was not in the original grant. A motion was made by David Hermanski and seconded by Diane Ebersberger to approve the entire amendment for $59,842 for English as a Second Language. Ebersberger voted for the motion, and Carter, Coker, Hermanski, Quinn and Strong voted against. Brock abstained. The motion failed. After some discussion, Betty Carter made a motion to accept the amendment to add $39,429 to Grant No. 2002-E01 for English as a Second Language, excluding the additional one-half position at CMS West. Peggy Quinn seconded the motion. Ebersberger, Carter, Brock, Quinn and Strong voted for the motion with Coker and Hermanski voting against. The motion passed. David Hermanski made a motion to accept the second amendment to Grant No. 2002-S01 for certified Spanish teachers in elementary schools in the amount of $10,473 and Peggy Quinn seconded. The vote was unanimous. Betty Carter moved to accept the third amendment to Grant No. 2002-L02 for Literacy in the amount of $50,391 and Peggy Quinn seconded. The vote was unanimous. Items 6, 7 and 8 were considered together. Item 6. Item 7. Item 8. Overview of Grant Proposal Example. Overview of the Proposed Grant Checklist. Review of and Potential Adoption of Changes to the Grant Application Process. Corporation members had received a Checklist in the mail that Peggy Quinn obtained from the Internet. Betty Carter distributed a modified checklist at the meeting. President Coker questioned whether a checklist should be attached to the application, and David Hermanski suggested it would be more appropriate to redo the grant application completely. Jerry suggested a subcommittee be formed to look at changes to the grant application. Steve Brock, Peggy Quinn and Valerie Strong agreed to serve on the subcommittee. Peggy was named Chair, and the remaining members of the Corporation were asked to forward their changes and suggestions to the subcommittee by this Saturday, November 23. Peggy asked Jim Witt to write to the three school districts and invite them to meet with the subcommittee and provide input. The subcommittee will meet either Monday or Tuesday of next week. They would like to have changes by the next committee meeting on December 10. Item 9. Review and Potential Adoption of Changes to the Process for Amendments to Grants. David Hermanski made a motion not to accept amendments to grant applications in 2003. Peggy Quinn seconded. Hermanski and Quinn voted for the motion, and Brock, Coker, Carter and Ebersberger voted against, and Strong abstained. The motion failed. Betty Carter moved to accept amendments to grant applications in 2003 restricted to salary and benefit increases for personnel previously approved in CEDC grant agreements. Peggy Quinn seconded the motion. Peggy pointed out that amendments required additional work and staff time. The city attorney has to write an addendum to the original agreement, and the finance department must make additional payments as well. David Hermanski said these amendments also did not have to be presented to the School Board or go before a public hearing like the original grant applications. After further discussion, the motion was withdrawn and the subcommittee was given the task of writing the criteria for amendments to grants. ItemlO. Discussion of Setting and Potential Adoption of Priorities for Grant Application Approvals. President Coker explained to the three new members that there are two philosophies regarding grant approval. The first is that any grant should be approved as long as it falls into one of the three categories; i.e., literacy, foreign language, or career technology. The second philosophy is that the voters expected a process to be in place to accept grants, and documentation to justify the rewarding of them. When City Council was asked about criteria for accepting grants, they said the CEDC could set priorities and communicate that to the school districts. President Coker stated his feelings that the School Board should prioritize and citizens should attend the public hearings. Diane Ebersberger said she liked the freedom to evaluate each grant request on its own merit. Valerie Strong stated that grants should be awarded that serve the greatest good for the greatest number of students. Jim Witt pointed out that the CEDC is not the school board, but instead is responsible for fiduciary matters related to the sales tax collected. President Coker asked that this item be placed on the December agenda for further consideration. In addition, the next agenda will have a report from the subcommittee on: (a) Grant Application Process; and (b) Grant Amendment Proposals. Adjournment A motion to adjourn was made by Betty Carter and seconded by Peggy Quinn. President Jerry Coker adjourned the meeting at 9:25 p.m. Respectfully submitted, Kathy Bowling Recording Secretary