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BM 2002-12-11 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION December 11, 2002 MINUTES The Coppell Education Development Corporation met at 7 p.m. on Wednesday, December 11, 2002 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. In attendance: Jerry Coker, President Peggy Quinn, Vice President Betty Carter, Secretary Steve Brock, Board Member Diane Ebersberger, Board Member David Hermanski, Board Member Valerie Strong, Board Member Also present: Jim Witt, Staff Liaison Item 1. Call to Order. President Jerry Coker called the meeting to order at 7:05 p.m. Item 2. Approval of Minutes: November 13, 2002 Peggy Quinn motioned to approve the minutes and Diane Ebersberger seconded the motion, and the vote was unanimous. Item 3. Citizens' Appearance. No citizens appeared. Item 4. Review of Subcommittee's Recommended Changes to the Grant Application Process. Peggy Quinn reviewed the process for revisions to the grant application. The Subcommittee, consisting of Steve Brock, Valerie Strong, and Peggy Quinn, met once and then held a teleconference with representatives of CISD and C-FB 1SD. A representative of LISD contacted Peggy independently with their comments regarding the public hearing notice requirements considering the small grant amount they receive. Based on the LISD comments, the committee is requesting that $10,000 be a base amount before the public hearing requirements would be enacted. Peggy then reviewed CISD and C-FB ISD comments. One of the general comments was that grants should be year-round. The second general comment revolved around measuring the effectiveness of the project. Peggy then reviewed the grant changes section-by-section. Discussion then turned to the LISD request of no public hearing notice. Peggy Quinn described their request in further detail. It is estimated that $200 is the cost for publishing a public hearing notice. Dave Hermanski stated that as a committee member he was concerned that we continue to bend the rules. Discussion followed and Dave once again firmly stated that we did not need to change the public hearing requirements. The consensus was then to inform LISD that the public hearing notice would still be required. Peggy Quinn then continued to review section-by-section the proposed changes, including purpose of grants, eligible school year, eligible applications and eligible applicants. During this part of the meeting discussion centered around specific mention ofLISD, C-FB ISD and CISD. Changes were made to reflect that concern. The section regarding application availability was reviewed. The section regarding application prerequisites was also reviewed, and the public hearing language within the application prerequisites was revised. The section regarding deadlines was reviewed, and editorial comments continued to be made. Editorial comments regarding grant application parameters, guidelines for required sections, and other sections of the revised grant application continued to be made and discussion ensued. On a motion by Valerie Strong and seconded by Steve Brock and approved unanimously, the revised grant application overview and grant application should be through subject to non-substance comments or changes being made by committee members. All comments should be submitted to Peggy Quinn no later than Monday, December 16 at 5 p.m. Items 5. Discussion of Setting and Potential Adoption of Priorities for Grant Application Approvals. This item was tabled until the January 8, 2003 meeting. Item 6. Review and Potential Adoption of Changes to the Grant Application Process. Continued discussion and comments similar to Item 4. Items 7. Discussion and Potential Action Regarding Submittal of Grant Amendments. This item was tabled until the January 8, 2003 meeting. The committee requested that an item be added to the agenda for January 8, 2003 as follows: Final approval of grant application guidelines and grant applications for 2003 and 2004. Adjournment The meeting was adjourned at 10:10 p.m. Respectfully submitted, Jim Witt Staff Liaison