CP 2003-01-14
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JANUARY 14, 2003
CANDY SHEEHAN, DOUG STOVER, Place 5
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 DAVE HERRING, Place 6
DIANA RAINES, Place 3 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, Januar y 14, 2003, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Update on negotiations with the City of Dallas regarding
Beltline Road.
B. Section 551.072, Texas Government Code - Deliberation regarding
Real Proper ty.
1. Discussion regarding Land Acquisition west of Coppell Road
and south of Bethel Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Ambulance Fees.
B. Dis cussio n re g arding Co de Enforcement.
C. Discussion regarding Memorandum of Understanding with the
Coppell Chamber of Commerce.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Invocation.
5. Pledge of Allegiance.
6. Consider approval of a proclamation naming the month of January 2003
as SCHOOL BOARD RECOGNITION MONTH, and authorizing the Mayor to
sign.
7. Citizen's Appearances.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: December 10, 2002.
B. Consider acceptance of resignation of Diane Ebersberger from the
Coppell Education Development Corporation and as the alternate
American Red Cross Representative.
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ITEM # ITEM DESCRIPTION
C. Consider approval of a Memorandum of Understanding between the
Coppell Chamber of Commerce and the city of Coppell, and
authorizing the Mayor to sign.
D. Consider approval of a Special Warranty Deed for the sale of an
irregular piece of proper ty adjacent to Lot 3, Block A of the Duke-
Freepor t Addition and a por tion of excess right-of-way for Ruby Road
to Texas Dugan Limited Par tnership; and authorizing the Mayor to
sign.
E. Consider approval of authorizing the purchase of Mowing Equipment
from the Houston-Galveston Council of Governments Cooperative
Purchasing Program, in an amount not to exceed $91,012.50, as
budgeted.
Land Use and Development
F. Consider approval of an Ordinance for Case No. S-1203, CiCi’s Pizza,
zoning change from C (Commercial) to C-S-1203 (Commercial-
Special Use Per mit-1203), to allow a 4,231 square-foot restaurant at
120 S. Denton Tap Road, Suite 170; and authorizing the Mayor to
sign.
END OF CONSENT
9. PUBLIC HEARING:
Consider approval of Case No. PD-186R5, Duke-Freepor t, zoning change
request from PD-186R2 (Planned Development-186R2) to PD-186R5
(Planned Development-186R5) to attach a Detail Site Plan to Tract 1, to
allow the construction of an approximate 1,101,500 square-foot building
on approximately 55.07 acres of proper ty located at the southeast corner
of Freepor t Parkway and Ruby Road.
10. PUBLIC HEARING:
Consider approval of the Duke-Freepor t Addition, Lots 3R, 3R-X1 and 3R-
X2, Block A, a Replat of a por tion of Lot 1, and all of Lot 3, Block A, and a
Minor Plat of 2.314 acres of unplatted proper ty, to allow the construction
of an approximate 1,101,500 square-foot building on approximately 55.07
acres of proper ty located at the southeast corner of Freepor t Parkway and
Ru by Ro a d .
11. Consider approval of a contract for ser vices from F. Mason and Associates,
Dallas, TX to prepare a Long-Range Plan, 2003-2013, for the William T.
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ITEM # ITEM DESCRIPTION
Cozby Public Librar y in the amount not to exceed $55,460.00, as
budgeted, and authorizing the City Manager to sign.
12. Consider approval of contract with Optus Telemation, Inc. for the lease and
installation of a city-wide telephone system in the annual amount of
$89,000 as budgeted, and authorizing the City Manager to sign.
13. Necessary action resulting from Work Session.
14. Mayor and Council Repor ts.
A. Repor t by Mayor Sheehan regarding regional transpor tation issues.
15. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Candy Sheehan, Mayor
CERTIFICATE
I cer tify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2003, at __________________.
____________________________________
Libby Ball, City Secretar y
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
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PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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DATE: January 14, 2003
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney.
1. Update on negotiations with the City of Dallas regarding Beltline Road.
B. Section 551.072, Texas Government Code - Deliberation regarding Real Property.
1. Land Acquisition west of Denton Tap and south of Bethel Road.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %executivesession
DATE: January 14, 2003
ITEM #: WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Ambulance Fees.
B. Discussion regarding Code Enforcement.
C. Discussion regarding Memorandum of Understanding with the Coppell Chamber of
Commerce.
D. Discussion of Agenda Items.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %worksession
DEPT: City Manager
DATE: January 14, 2003
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation naming the month of January 2003 as SCHOOL
BOARD RECORNITION MONTH, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Public Schools
PROCLAMATION
WHEREAS, the mission of the public schools is to meet the diverse
educational needs of all children and to empower them to become competent,
productive contributors to a democratic society and an ever-changing world; and
WHEREAS, local school board members are committed to children and
believe that all children can be successful learners, and that the best education is
tailored to the individual needs of the child; and
WHEREAS, local school board members work closely with parents,
educational professionals, and other community members to create the educational
vision we want for our students; and
WHEREAS, local school board members are responsible for ensuring the
structure that provides a solid foundation for our school system; and
WHEREAS, local school board members are strong advocates for public
education and are responsible for communicating the needs of the school district to
the public and the public’s expectations to the district.
NOW, THEREFORE, I, Candy Sheehan, Mayor of the City of Coppell, do
hereby declare my appreciation to the members of the Coppell Independent School
Board, the Carrollton-Farmers Branch Independent School Board, and the
Lewisville Independent School Board, and proclaim the month of January 2003 as
“SCHOOL BOARD RECOGNITION MONTH”
and urge all citizens to join me in recognizing the dedication and hard work of
local school board members and in working with them to mold an education
system that meets the needs of both today’s and tomorrow’s children.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City
of Coppell to be affixed this _____ day of January 2003.
____________________________
Candy Sheehan, Mayor
ATTEST:
________________________
Libby Ball, City Secretary
DATE: January 14, 2003
ITEM #: 7
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DEPT: City Secretary
DATE: January 14, 2003
ITEM #: 8/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: December 10, 2002.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %minutes
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MINUTES OF DECEMBER 10, 2002
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, December 10, 2002, at 5:00 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Candy Sheehan, Mayor
Doug Stover, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Dave Herring, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, Deputy City Secretary Kathy
Wilkerson and City Attorney Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order, determined that a quorum was
present and convened into Joint Work Session with the Planning and Zoning
Commissison.
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Joint Work Session with the Planning & Zoning
Commission regarding Old Coppell Land Use.
A. Greg McGahey, Chair, opened the Work Session for the Planning &
Zoning Commission.
Mayor Sheehan discussed the historical perspective of the Old
Coppell area.
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Jim Witt, City Manager, introduced Darrell Noga, City Attorney,
who discussed the history of land use and previous litigations on
land use.
Jim Witt, City Manager, introduced Sandy Lancaster and Harvey
Holden, DFW Airport. At this time Sandy Lancaster made a
presentation to the City Council and Planning & Zoning
Commission regarding land use issues and airport noise issues.
There was a call for an Executive Session at this time.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
Mayor Sheehan convened into Executive Session at 6:45 p.m. as
allowed under the above-stated article. Mayor Sheehan adjourned
the Joint Work Session Executive Session at 6:55 p.m. and opened
the City Council Executive Session.
EXECUTIVE SESSION (Closed to the Public)
3. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Update regarding Shea v. City of Coppell.
2. American Library Association v. United States; No.
02-361 pending before the U. S. Supreme Court
concerning filing of an amicus brief on behalf of
local governments.
B. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Land Acquisition West of Denton Tap and South of
Bethel Road.
Mayor Sheehan convened into Executive Session at 6:58 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 7:05 p.m. and opened the Work Session.
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WORK SESSION (Open to the Public)
4. Reconvene Work Session
A. Discussion regarding Fee Resolution amending
Ambulance Rates.
B. Discussion regarding Council Goals.
C. Discussion of Agenda Items.
A. This item will be discussed at a future City Council meeting.
B. There was a short discussion regarding Council Goals.
C. There was no discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
5. Invocation.
Pastor Ken Hovland of the Rejoice Lutheran Church led those present in
the Invocation.
6. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
7. Consider approval of a proclamation naming the month of
December as COPPELL ISD EDUCATION FOUNDATION MONTH,
and authorizing the Mayor to sign.
Presentation:
Mayor Sheehan read the Proclamation for the record and presented the
same to Lynn Vitek, Susie Kemp and Andi Case.
Action:
Mayor Pro Tem Stover moved to approve a proclamation naming the
month of December as COPPELL ISD EDUCATION FOUNDATION
MONTH, and authorizing the Mayor to sign. Councilmember Peters
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seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover
and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and
York voting in favor of the motion.
8. Report by the Library Board.
Chris Reed, Chair, made the Committee’s semi-annual report to the
Council.
9. Citizen's Appearances.
A. Steve Wright, 663 Glen Lakes, spoke in opposition of Items 12 and
13.
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: November 12, 2002.
B. Consider approval of Addenda to CISD educational
development grants for: Literacy Support in the amount
of $50,391; English as a Second Language in the amount
of $39,429; and Elementary Spanish Teachers in the
amount of $10,473 and authorizing the City Manager to
sign.
C. Consider approval of a grant agreement from the Coppell
Education Development Corporation and the City of
Coppell to the Coppell Independent School District for
digital video equipment in the amount of $23,500 using
funds collected from the 379A sales tax; and authorizing
the City Manager to sign.
D. Consider approval of an ordinance amending the Code of
Ordinances of the City of Coppell Article 8-3, Sections 6
and 7 Truck Parking to prohibit parking, stopping or
standing at all times by vehicles with a rated capacity
over one and one-half tons on the north side of Bethel
Road from its point of intersection with Coppell Road
eastward to its point of intersection with Mitchell Street;
and authorizing the Mayor to sign.
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E. Consider approval of a variance to the Coppell Code of
Ordinances Chapter 13, Appendix C Design Criteria and
Standards, Section II Storm Sewers and Drainage,
paragraph B Engineering Design for the construction of
Bethel Road.
F. Consider approval of a Resolution approving a Tax
Abatement Agreement between the City of Coppell and
Texas Dugan Limited Partnership and The Container
Store, Inc., and authorizing the Mayor to sign.
G. Consider approval of an Economic Development Incentive
Agreement between the City of Coppell and The Container
Store, and authorizing the Mayor to sign.
H. Consider approval of an Economic Development Incentive
Agreement between the City of Coppell and Texas Dugan
Limited Partnership, and authorizing the Mayor to sign.
I. Consider approval of a Resolution approving a Tax
Abatement Agreement between the City of Coppell and
Washington Mutual Bank, FA, and authorizing the Mayor
to sign.
J. Consider approval of the Interlocal Cooperation
Agreement to promote Library Services to Denton County
Residents, for which the city will be compensated
$10,784 for fiscal year 02/03 and authorizing the Mayor
to sign.
K. Consider approval of a Resolution urging the 78th Texas
Legislature to adopt initiatives to preserve Texas air
quality, enhance public health and promote economic
prosperity; and authorizing the Mayor to sign.
Items 10B and 10C were pulled due to a Conflict of Interest Affidavit filed by
Councilmember Raines.
Items A, D, E, F, G, H, I, J and K:
Action:
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Councilmember Tunnell moved to approve consent agenda items A, D
carrying Ordinance No. 2002-1024, E, F carrying Resolution
2002-1210.1, G, H, I carrying Resolution No. 2002-1210.2, J and K
carrying Resolution No. 2002-1210.3. Councilmember Peters seconded
the motion; the motion carried 7-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York
voting in favor of the motion.
Councilmember Raines, having filed with the City Secretary a Conflict of
Interest Affidavit regarding Items B and C, left Council Chambers at this point.
Items B and C:
Action:
Councilmember Tunnell moved to approve Consent Agenda Items B and
C. Mayor Pro Tem Stover seconded the motion; the motion carried 6-0
with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Tunnell, Herring and York voting in favor of the motion.
Councilmember Raines reentered Council Chambers and took her place at the
dais at this time.
11. PUBLIC HEARING:
Consider approval of Case No. S-1203, CiCi’s Pizza, zoning
change request from C (Commercial) to C-S-1203 (Commercial-
Special Use Permit-1203), to allow a 4,231 square-foot
restaurant at 120 S. Denton Tap Road, Suite 170.
Presentation:
Gary Sieb, Director of Planning and Economic Development, made a
presentation to Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
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Councilmember York moved to close the Public Hearing and approve
Case No. S-1203, CiCi’s Pizza, zoning change request from C
(Commercial) to C-S-1203 (Commercial-Special Use Permit-1203), to
allow a 4,231 square-foot restaurant at 120 S. Denton Tap Road, Suite
170 with the following conditions:
1. The site shall be developed in accordance with the site plan, floor
plan and sign plan.
2. The hours of operation shall not exceed 11 a.m. to 10 p.m.
Saturday through Thursday and 11 a.m. to 11 p.m. on Friday.
Councilmember Peters seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Tunnell,
Herring and York voting in favor of the motion.
12. Consider approval of the MacArthur Vista Center, Lot 1, Block
A, Site Plan, to allow the development of an approximate
10,048 square-foot office/retail/medical building on 1.409
acres of property located along the east side of MacArthur
Blvd., south of Denton Creek.
Presentation:
Gary Sieb, Director of Planning and Economic Development, made a
presentation to Council.
Alan Hinkley, 12201 Barrett Drive, Suite 170, Dallas, Applicant, made a
presentation to Council and answered questions from Council.
Randy Daniels, 4320 N. Beltline, Irving, Architect, answered questions
from Council.
Ken Griffin, Director of Engineering, answered questions from Council.
Action:
Councilmember York moved to approve the MacArthur Vista Center, Lot
1, Block A, Site Plan, to allow the development of an approximate 10,048
square-foot office/retail/medical building on 1.409 acres of property
located along the east side of MacArthur Blvd., south of Denton Creek
with the following conditions:
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1. A solid, minimum six-foot high masonry screening wall being
constructed along the east property line of this tract, as required
by the Zoning Ordinance. (The Commission indicated support of
Council’s fencing option.)
2. The monument sign should identify the center itself as opposed to
individual tenants.
3. The dumpster enclosure abides by all zoning requirements.
Councilmember Raines seconded the motion; the motion carried 6-1 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Tunnell,
and York voting in favor of the motion and Councilmember Herring
voting against the motion.
13. Consider approval of the MacArthur Vista Center, Lot 1, Block
A, Minor Plat, to allow the development of an approximate
10,048 square-foot office/retail/medical building on 1.409
acres of property located along the east side of MacArthur
Blvd., south of Denton Creek.
Presentation:
Gary Sieb, Director of Planning and Economic Development, made a
presentation to Council.
Action:
Councilmember York moved to approve the MacArthur Vista Center, Lot
1, Block A, Minor Plat, to allow the development of an approximate
10,048 square-foot office/retail/medical building on 1.409 acres of
property located along the east side of MacArthur Blvd., south of Denton
Creek with the following conditions:
1. The Volume and Page numbers of the 15-foot utility easement be
indicated on the plat.
2 The easements for Oncor facilities be indicated on the plat.
Councilmember Raines seconded the motion; the motion carried 6-1 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Tunnell,
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and York voting in favor of the motion and Councilmember Herring
voting against the motion.
14. Consider approval of the IAAM, Inc., Addition, Lot 1, Block 1,
Site Plan Amendment, to allow the construction of covered
parking over 68 existing parking spaces on 4.377 acres of
property located at the southeast corner of Fritz Drive and I.H.
635 (636 Fritz Drive).
Presentation:
Gary Sieb, Director of Planning and Economic Development, made a
presentation to Council.
Action:
Councilmember York moved to approve the IAAM, Inc., Addition, Lot 1,
Block 1, Site Plan Amendment, to allow the construction of covered
parking over 68 existing parking spaces on 4.377 acres of property
located at the southeast corner of Fritz Drive and I.H. 635 (636 Fritz
Drive with the following condition:
1) Adherence to Section 12-34-6 (Maintenance) of the Coppell
Comprehensive Zoning Ordinance which addresses the question of
maintaining all landscape materials.
Councilmember Peters seconded the motion; the motion passed 7-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines,
Tunnell, Herring and York voting in favor of the motion.
Councilmember York recused himself from Council Chambers at this time due
to the fact that he had filed an Affidavit of Recusal with the City Secretary.
15. Consider approval of an Ordinance for Case No. S-1174R,
Deliman’s Grille, zoning change from PD-133-HC (Planned
Development-133-Highway Commercial) to PD-133R4-HC-
S.U.P-1174R (Planned Development-133R4-Highway
Commercial, Special Use Permit-1174R), to amend various
development standards of the Planned Development and to
allow the construction of an approximate 3,649 square-foot
restaurant with a drive-through pick-up window and private
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Page 10 of 15
club, to be located along the west side of Denton Tap Road,
approximately 204 feet north of Natches Trace; and
authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Ordinance No. 91500-A-342
for Case No. S-1174R, Deliman’s Grille, zoning change from PD-133-HC
(Planned Development-133-Highway Commercial) to PD-133R4-HC-
S.U.P-1174R (Planned Development-133R4-Highway Commercial,
Special Use Permit-1174R), to amend various development standards of
the Planned Development and to allow the construction of an
approximate 3,649 square-foot restaurant with a drive-through pick-up
window and private club, to be located along the west side of Denton Tap
Road, approximately 204 feet north of Natches Trace; and authorizing
the Mayor to sign. Councilmember Peters seconded the motion; the
motion passed 5-1 with Councilmembers Brancheau, Peters, Raines,
Tunnell and Herring voting in favor of the motion, and Mayor Pro Tem
Stover voting against the motion.
Councilmember York reentered Council Chambers and took his place at the
dais at this time.
16. Consider approval of an 18-month extension of time as it
applies to the expiration date of the Site Plan Amendment for
Lot 1R, Block 2, of Gateway Business Park (Haverty’s).
Presentation:
Gary Sieb, Director of Planning and Economic Development, made a
presentation to Council.
Action:
Councilmember Tunnell moved to approve an 18-month extension of
time as it applies to the expiration date of the Site Plan Amendment for
Lot 1R, Block 2, of Gateway Business Park (Haverty’s). Councilmember
York seconded the motion; the motion passed 7-0 with Mayor Pro Tem
Stover and Councilmembers Brancheau, Peters, Raines, Tunnell,
Herring, and York voting in favor of the motion.
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17. Consider approval of bid no. Q-1002-01 for the installation of a
creek crossing at Wagon Wheel Park, to Green Scaping in an
amount not to exceed $245,534.50 and authorizing the
President of the CRDC to sign a contract based on this award.
Presentation:
Brad Reid, Interim Director of Parks and Recreation, made a
presentation to Council.
Action:
Mayor Pro Tem Stover moved to approve bid no. Q-1002-01 for the
installation of a creek crossing at Wagon Wheel Park, to Green Scaping
in an amount not to exceed $245,534.50 and authorizing the President of
the CRDC to sign a contract based on this award. Councilmember York
seconded the motion; the motion passed 7-0 with Mayor Pro Tem Stover
and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and
York voting in favor of the motion.
18. Consider approval of awarding Bid/Contract #Q-0902-01 to
Green Scaping in the amount of $135,737 for the construction
of the Riverchase Elevated Sidewalk as provided for in CRDC
funds and by Carrollton-Farmers Branch ISD; and authorizing
the City Manager to sign.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to Council.
Action:
Councilmember Tunnell moved to approve awarding Bid/Contract
#Q-0902-01 to Green Scaping in the amount of $135,737 for the
construction of the Riverchase Elevated Sidewalk as provided for in
CRDC funds and by Carrollton-Farmers Branch ISD; and authorizing the
City Manager to sign. Councilmember York seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers
Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of
the motion.
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Page 12 of 15
19. Consider approval of an ordinance regarding TXU Gas
Distribution’s settlement offer to change rates within the
corporate city limits of the City of Coppell, and authorizing the
Mayor to sign.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember York moved to approve Ordinance No. 2002-1025
regarding TXU Gas Distribution’s settlement offer to change rates within
the corporate city limits of the City of Coppell, and authorizing the Mayor
to sign. Councilmember Tunnell seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau,
Peters, Raines, Tunnell, Herring and York voting in favor of the motion.
20. Consider approval of the Coppell Recreation Development
Corporation Officers for 2002-2003 as follows: President,
Victor Burke; Vice President, Stephen Hafer; Secretary, Mark
Tepper.
Action:
Mayor Pro Tem Stover moved to approve the Coppell Recreation
Development Corporation Officers for 2002-2003 as follows: President,
Victor Burke; Vice President, Stephen Hafer; Secretary, Mark Tepper.
Councilmember York seconded the motion; the motion passed 7-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines,
Tunnell, Herring and York voting in favor of the motion.
21. Consider approval of resignation of Sam Clark from the
Planning and Zoning Commission and consider appointment of
a replacement.
Action:
Councilmember Tunnell moved to approve the resignation of Sam Clark
from the Planning and Zoning Commission and appoint Dornell Reese,
Jr., subject to Mr. Reese’s final acceptance, to fill the remainder of the
CM1121002
Page 13 of 15
term. Councilmember Herring seconded the motion; the motion passed
7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell, Herring and York voting in favor of the motion.
22. Necessary action resulting from Work Session.
There was no action necessary at this time.
23. Mayor and Council Reports.
A. Report by Mayor Sheehan regarding Dallas Regional
Mobility Coalition - DART and Legislative committee
reports.
B. Report by Mayor Sheehan regarding holiday activities in
Coppell.
C. Report by Councilmember Peters regarding the TEX-21
Quarterly Meeting.
D. Report by Councilmember Tunnell regarding National
League of Cities Conference.
A. Mayor Sheehan reported on a meeting that she and Clay Phillips
attended last week regarding the subcommittees of DRMC
discussing DART and Legislative reports. For the next Legislative
Session, the City of Coppell has supported flexibility and different
opportunities for Cities who are non-members of DART or any
transit authority to become members. The City of Coppell is not
taking a stand on any legislation at this point, since we do not
know what the legislation says.
B. Mayor Sheehan reported on the huge success of the holiday
activities in Coppell and thanked the Parks and Recreation
Department for all their hard work on the event.
C. Councilmember Peters reported on the November 22nd TEX-21
Quarterly Meeting that she attended. Funding and the Trans-
Texas Corridor were discussed. Access Management is still in the
Public Hearings stage and no decision has been made at this time.
D. Councilmember Tunnell reported on the National League of Cities
Conference she attended with Councilmembers Brancheau and
York. The biggest issue discussed at the Conference was
Homeland Security and the lack of funding for the first line
CM1121002
Page 14 of 15
responders. There was also discussion on the lack of public
interest in attending City Council meetings, Budget Hearing
meetings, etc.
There was a call for an Executive Session at this time.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
Mayor Sheehan convened into Executive Session at 8:44 p.m. as
allowed under the above-stated article. Mayor Sheehan adjourned
the Executive Session at 8:51 p.m. and reopened the Regular
Session.
REGULAR SESSION (Open to the Public)
24. Necessary Action Resulting from Executive Session.
Presentation:
Robert Hager, City Attorney, made a presentation to Council.
Action:
Mayor Pro Tem Stover moved to approve Resolution No. 2002-1210.4
supporting the submission of an Amicus Brief in support of Cities to
determine locally the decisions regarding filtering of pornographic,
obscene and material harmful to minors; and providing an effective date.
Councilmember Peters seconded the motion; the motion passed 7-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines,
Tunnell, Herring and York voting in favor of the motion.
There being no further business to come before the City Council, the meeting
was adjourned.
_________________________________
Candy Sheehan, Mayor
CM1121002
Page 15 of 15
ATTEST:
________________________________________
Kathy Wilkerson, Deputy City Secretary
DEPT: City Secretary
DATE: January 14, 2003
ITEM #: 8/B
AGENDA REQUEST FORM
ITEM CAPTION:
Consider acceptance of resignation of Diane Ebersberger from the Coppell Education Development Corporation
and as the alternate American Red Cross Representative.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %resign
DEPT: City Manager
DATE: January 14, 2003
ITEM #: 8/C
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Memorandum of Understanding between the Coppell Chamber of
Commerce and the city of Coppell, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for the City’s membership to the Chamber have been budgeted in Mayor and
Council, Dues and Memberships. (01-01-01-4340)
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Chamber
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding defines the responsibilities and roles of the City of Coppell
and the Coppell Chamber of Commerce in relationship to Economic Development and
Community Promotion. This Memorandum outlines primary responsibilities, as well as areas of
joint responsibilities with respect to the two parties.
Section I - The Chamber's primary responsibilities shall include:
A. Continue to distribute the new business information packet on-demand.
B. Be the contact point for ribbon-cutting ceremonies, and communicate with the
City's Officer for Public Information regarding these ceremonies and the City's role, if any.
C. Provide a forum for the Mayor's report at the Chamber's luncheons.
D. Advertise City activities, including parades, meetings and other special events in
the Chamber's newsletter.
E. Develop a membership guide in cooperation with the City which includes a report
on the City's activities, as well as relevant social and economic data.
F. As necessary, provide City Council candidate forums at a monthly luncheon on
City elections. Also, provide forums on any special elections the City may hold during a
particular fiscal year.
G. The Chamber will provide a forum with Chamber business leaders to discuss key
legislative issues in order to assess the Chamber’s positions on such. If the Chamber takes a
position, said position shall be made known to the area legislatures and the city of Coppell.
H. The Chamber shall develop a sponsored map of the City to be utilized by the
Chamber in their new business information packet.
Section II - The City's primary responsibilities shall include:
A. The City shall have the primary responsibility for providing social/economic data
to the Chamber of Commerce.
B. The City will be prepared to sponsor a "state of the City" address in June to be
coordinated by the Chamber during a regular meeting or a special event as mutually agreed upon.
C. The City shall have primary responsibility for economic development and shall
provide appropriate staff as determined by the City Manager.
Section III - Joint Responsibilities shall include:
A. The Chamber and City shall continue to appoint members to the Coppell
Economic Development Partnership Committee.
B. The Chamber President and City Manager shall meet quarterly to discuss issues of
mutual concern.
C. The Chamber and the City shall provide representatives to jointly serve on
various committees and to protect the quality of life and the business environment in Coppell.
D. The Chamber shall provide a seat on its Board for a City representative and the
City shall appoint a member of the City staff or Council to fill that seat with the intent of
enhancing the overall communication between the City and the Chamber. Appointment of the
City representative shall be consistent with Chamber Bylaws.
E. Leadership Coppell shall continue to be a jointly sponsored activity.
F. The Chamber Board and the City Council shall meet in a breakfast setting to
identify community issues of mutual concern upon which a work plan shall be developed that is
agreed upon by both parties regarding those issues.
This Memorandum of Understanding may be amended at any time by either party upon
mutual consent and adoption by respective boards.
PASSED this _______ day of _______________________ 2003.
CHAMBER OF COMMERCE CITY OF COPPELL
By: __________________________ By: __________________________
Chairperson of the Board Candy Sheehan, Mayor
DEPT: Engineering/Public Works
DATE: January 14, 2003
ITEM #: 8/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Special Warranty Deed for the sale of an irregular piece of property adjacent to Lot 3,
Block A of the Duke-Freeport Addition and a portion of excess right-of-way for Ruby Road to Texas Dugan
Limited Partnership; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this item is the final step necessary to complete the transaction of the sale of the excess right-of-way
for Ruby Road and the irregular tract of land adjacent to it to Texas Dugan Limited Partnership in the amount of
$253,000.
Staff recommends authorizing the Mayor to execute the Special Warranty Deed and will be available to answer
any questions at the Council meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #Duke-1AR
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: January 14, 2003
RE: Consider approval of a Special Warranty Deed for the sale of an irregular piece
of property adjacent to Lot 3, Block A of the Duke-Freeport Addition and a
portion of excess right-of-way for Ruby Road to Texas Dugan Limited
Partnership; and authorizing the Mayor to sign.
On September 24, 2002 City Council approved an ordinance abandoning a portion of the west
Ruby Road right-of-way and authorizing the City Manager to execute documents for the sale of
an irregular piece of property adjacent to Lot 3, Block A of the Duke-Freeport Addition. The
excess right-of-way was created by the straightening out of Ruby Road at the west end as it
approaches Freeport Parkway. Also, by straightening out Ruby Road an irregular piece of
property was left on the south side of Ruby Road disconnected from the remainder of the City of
Coppell property on the north side commonly referred to as the Heatley-Moist property.
The construction contract for Ruby Road was awarded to Tiseo Paving on November 12, 2002
and construction has begun on Ruby Road, particularly on the west end of the project. All traffic
has been removed from the west end of the project while construction takes place; therefore, we
are now in a position to consummate the sale of the excess right-of-way and the irregular tract of
land to Texas Dugan Limited Partnership. This will allow them to include that portion of
property in their plans for the development of Lot 3R, Block A of the Duke-Freeport Addition.
The execution of the Special Warranty Deed will be the final step necessary to complete this
transaction.
Staff recommends approval of the execution of the Special Warranty Deed and will be available
to answer any questions at the Council meeting.
DEPT: Parks and Recreation
DATE: January 14, 2003
ITEM #: 8/E
AGENDA REQUEST FORM
ITEM CAPTION:
Consider Approval of Authorizing the Purchase of Mowing Equipment from the Houston-Galveston Council of
Governments Cooperative Purchasing Program, in an Amount not to Exceed $91,012.50 as budgeted.
GOAL(S):
EXECUTIVE SUMMARY:
The 2002-03 Parks and Ballfield Maintenance Budgets combine to allow $92,000.00 in equipment purchases. This
award will authorize the purchase of mowing equipment as outlined below.
Out-front, 72” Mowing Unit (with spreader) $17,592.18
Out-front, 52” Mowing Units (2) $24,747.52
133” Rotary Mowing Unit $36,450.00
Zero Turn, 52” Mowing Units (2) $12,222.90
TOTAL PURCHASE $91,012.50
The purchase of this equipment was not formally bid by the City of Coppell but is being recommended for
purchase from a Government Cooperative Purchasing Program, which allows other government entities to
purchase equipment from the Houston-Galveston Council of Governments. The Houston-Galveston COG has
received bids for the equipment and receives desirable pricing based on volume purchasing.
FINANCIAL COMMENTS: Funds have been budgeted in the Parks Department, Other Equipment. (01-12-15-
5060)
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: ^Equipment Purchase
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
Date: January 14, 2003
To: Mayor and City Council
From: Brad Reid, Director
Re: Consider Approval of Authorizing the Purchase of Mowing Equipment from the
Houston-Galveston Council of Governments Cooperative Purchasing Program, in an
Amount not to Exceed $91,012.50.
Background:
The 2002-03 Parks and Ballfield Maintenance Budgets combine to allow $92,000.00 in
equipment purchases. The expenditures are itemized as follows:
Parks
Out-front Mower (3) $48,000.00
12’ Rotary Mower $25,000.00
Athletic Field Vacuum $15,000.00
Ballfield maintenance
Fertilizer Spreader $ 4,000.00
The recommended equipment has been altered from the above itemization due to recent
changes in equipment. The Athletic Field Vacuum that is budgeted was purchased with
last year’s funds, in a combination verticutter/vacuum machine. An additional vacuum is
not necessary. With these funds, the Parks and Recreation Department requests the
purchase of two zero-turn mowers. The current mower fleet is inadequate in numbers,
particularly in the areas of athletic field and median trimming. These additional mowers
would assist in maintaining scheduled mowing cycles. It will also be possible to
purchase a mowing unit that can double as a spreader, eliminating the need to purchase a
spreader unit, which can only be used for a single purpose.
This award will authorize the purchase of mowing equipment as outlined below.
Out-front, 72” Mowing Unit (with spreader) $17,592.18
Out-front, 52” Mowing Units (2) $24,747.52
133” Rotary Mowing Unit $36,450.00
Zero Turn, 52” Mowing Units (2) $12,222.90
TOTAL PURCHASE $91,012.50
The purchase of this equipment was not formally bid by the City of Coppell but is being
recommended for purchase from a Government Cooperative Purchasing Program, which
allows other government entities to purchase equipment from the Houston-Galveston
Council of Governments. The Houston-Galveston COG has accepted bids for the
equipment and receives desirable pricing based on volume purchasing.
City Council Action requested:
Approval of authorizing the purchase of the mowing equipment as outlined above.
Staff Recommendation:
Approval of this item.
DEPT: Planning & Economic Development
DATE: January 14, 2003
ITEM #: 8/F
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Ordinance for Case No. S-1203, CiCi’s Pizza, zoning change from C (Commercial) to C-
S-1203 (Commercial-Special Use Permit-1203), to allow a 4,231 square-foot restaurant at 120 S. Denton Tap
Road, Suite 170, and authorizing the Mayor to sign.
.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On November 21, 2002, the P&Z Commission (5-0) unanimously recommended approval of this request.
On December 10, 2002, Council (7-0) unanimously approved this zoning change.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @S1203 Ord. 1-AR
1 52902
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY
OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM “C” (COMMERCIAL) TO “C-S-1203”
(COMMERCIAL-SPECIAL USE PERMIT - 1203) TO GRANT A SPECIAL
USE PERMIT TO ALLOW FOR THE OPERATION OF A RESTAURANT TO
BE LOCATED AT 120 SOUTH DENTON TAP ROAD, SUITE 170 OF TOWN
OAKS CENTRE AND BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN;
PROVIDING FOR THE APPROVAL OF THE SITE PLAN, FLOOR PLAN,
AND SIGN PLAN, ATTACHED HERETO AS EXHIBITS “B”, “C”, AND "D",
RESPECTIVELY; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING
A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City of
Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive
Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise,
and after holding due hearings and affording a full and fair hearing to all property owners generally,
and to all persons interested and situated in the affected area and in the vicinity thereof, the said
governing body is of the opinion that Zoning Application No. S-1203 should be approved, and in the
exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map
should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and
the same is hereby amended to grant a change in zoning from “C” (Commercial) to “C-S-1203”
(Commercial - Special Use Permit-1203) to grant a special use permit for the operation of a restaurant
to be located at 120 South Denton Tap Road, Suite 170, Town Oaks Centre and being more
particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject to
special conditions.
2 52902
SECTION 2.That the Special Use Permit for a restaurant is hereby approved subject to the
following special conditions:
(A) Hours of operation shall be permitted between 11:00 a.m. to 10:00 p.m., Saturday
through Thursday and 11:00 a.m. to 11:00 p.m. on Friday.
(B) The site shall be developed in accordance with the approved site plan, floor plan, and
sign plan, which are attached hereto as conditions to the use granted herein.
SECTION 3.That the Site Plan, Floor Plan, and Sign Plan, attached hereto as Exhibits “B”,
“C”, and "D", respectively, and made a part hereof for all purposes, are hereby approved.
SECTION 4.That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5.That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not
in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the
validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to
be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
3 52902
SECTION 8. An offense committed before the effective date of this ordinance is governed by
prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the
offense was committed and the former law is continued in effect for this purpose.
SECTION 9.That any person, firm or corporation violating any of the provisions or terms of
this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10.That this ordinance shall take effect immediately from and after its passage and
the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2003.
APPROVED:
_____________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 1/2/03)
LEGAL DESCRIPTION
CICI'S PIZZA
Town Oaks Center
Suite 170
120 South Denton Tap Road
Coppell, Texas 75019
EXHIBIT'A'
36"30"15'-8"OVERALL HT." P "47 SQ. FT.
LETTER DISPLAY
FRONT ELEVATION
1/4"=1'-0"
NOT TO SCALE
REVISION / DATE APPROVAL / DATE
Client
Sales
Estimating
Art
Engineering
Landlord
This drawing is the
property of
Chandler Signs, L.P.
and all rights to its
use for reproduction
are reserved by
Chandler Signs. L.P.Designer Date
Sales /C oordinator
3201 Manor Way
Dallas,TX 75235
214-902-2000
Fax 214-902-2044
1216 Valliant Drive
San Antonio, TX 78216
210-349-3804
Fax 210-349-8724
2420 Vista Way - Ste. 200
Oceanside, CA 92054
P.O. Box 43123
Louisville, KY 40253
760-967-7003
Fax 760-967-7033
502-489-3660
Fax 502-254-3843
750 E. Hwy. 24 - Bldg. 2, Ste. 200
Woodland Park, CO 80863
719-687-2507
Fax 719-687-2506
16740 Hedgecroft - Ste. 400
Houston, TX 77060
281-931-9050
Fax 281-931-9011 ROCKY GRAY
Client
Street
City / State
CICI'S PIZZA
COPPELL, TEXASSDM10/18/02
Design #Sheet of02-2119 1 1Chandler
Signs
www.chandlersigns.com
NOTE - SIGN FACES SHALL BE WHITE & MATCH
COLOR ( SHADE ) OF EXISTG. SIGNAGE IN SHOPPING
CENTER
DEPT: Planning & Economic Development
DATE: January 14, 2003
ITEM #: 9
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. PD-186R5, Duke-Freeport, zoning change request from PD-186R2 (Planned
Development-186R2) to PD-186R5 (Planned Development-186R5) to attach a Detail Site Plan to Tract 1, to allow
the construction of an approximate 1,101,500 square-foot building on approximately 55.07 acres of property
located at the southeast corner of Freeport Parkway and Ruby Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: December 19, 2002
Decision of P&Z Commission: Approved (6-0) with Commissioners McCaffrey, Kittrell, McGahey, Halsey,
Dragon and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Revise the row of parking along Ruby Road that currently has 16 spaces to 15. (CONDITION MET)
2) Revise the Data Table to reflect the acreage of the entire Tract 1, which is 55.071 acres, which reflects
inclusion of the two landscaped X-lots (out-lots) along Freeport Parkway. (CONDITION MET)
3) The owner/applicant will be responsible for the cost of the signs required on Ruby Road to prevent
truck traffic from using Coppell Road.
4) Along the east property line: no Eastern Red Cedars shall be removed, the trees shall be pruned and
cleaned up, and the scrub and vines need to be cleaned. (CONDITION MET)
5) Three monument signs shall be permitted on this tract. Two of the signs shall have a combined
maximum size of 120-square feet. The third sign shall be a maximum of 60-square feet.
(CONDITION MET)
6) Review with staff a new color scheme, which includes darker colors to break up the expanse of the
exterior elevations. (CONDITION MET)
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @1PD186R5, Duke-Freeport 1-AR
Item # 4
Page 1 of 5
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-186R5, Duke-Freeport
P & Z HEARING DATE: December 19, 2002
C.C. HEARING DATE: January 14, 2003
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: Southeast corner of Freeport Parkway and Ruby Road.
SIZE OF AREA: Approximately 55.1 acres of property.
CURRENT ZONING: PD-186R2 (Planned Development-186R2)
REQUEST: PD-186R5 (Planned Development-186R5) to allow construction of
an approximate 1,101,500 square-foot building.
APPLICANT: Applicant:
Brian Straley
Duke Realty Corporation
5495 Beltline Road, Suite 360
Dallas, Texas 75254
972-361-6714
FAX: 972-361-6800
HISTORY: On September 12, 2000, City Council approved a Conceptual
Planned Development district (PD-186-LI) for industrial uses to
allow the development of seven office/warehouse facilities on
approximately 143 acres of property. Also approved was a final plat
for this property to allow the construction of the extension of Freeport
Parkway from Bethel Road to Ruby Road.
Item # 4
Page 2 of 5
On January 9, 2001, Council approved a Detail Plan for Tracts 4 and
4X of this PD. Part of this approval was a condition to prepare a tree
mitigation plan.
In October 2001, Council approved a reduction of parking required
for warehouse uses on Tract 1 from one space per 1,000- square
feet to one space per 5,000-square feet, subject to sufficient land
being available to provide parking at a higher ratio while meeting
all landscaping requirements, if necessary; allowed for additional
monument signage; and attached a tree reparation/landscape plan
to the PD.
On May 14, 2002, Council approved PD-186R3 for a Concept Plan
for a 195,000 square-foot building, with reduced parking for Tract 3
of the original PD. Also that evening, Council approved PD-186R4,
for a Detail Plan for Tract 4 to allow the development of an
approximate 160,000 square-foot building, for Uline, Inc. This
building has recently been constructed and is currently occupied.
TRANSPORTATION:The construction of Freeport Parkway is complete through this property as a
C4D/6 four-lane divided built in a six-lane (120-foot) R.O.W. Ruby
Road is currently being improved to a two-lane, undivided 37’ road,
within 60 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North- vacant land and Deer Run; LI and 2F9
South - Light Industrial building; PD-186R (Tracts 4 and 4X)
East - single family; SF-12 and PD-89-SF7
West - vacant; LI and PD-186-LI
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
office, showroom, light industrial and warehouse uses.
DISCUSSION: This request is to attach a Detail Plan for Tract 1 of this PD to allow for the
construction of a 1,101,500 square-foot office/warehouse building. The
Container Store will occupy 653,500-square feet initially, with future
expansion of 150,000-square feet. The remaining 298,000-square feet will be
available for lease to another tenant.
Parking
As discussed in the HISTORY section, an amendment to this PD was
approved in October 2001 to allow for the required parking to be reduced
from one space per 1,000-square feet for warehouse use to one space per
5,000-square feet. Under this ratio, 550 parking spaces would be required for
this development. This plan indicates 801 parking spaces, which equates to
one space per 2,209-square feet of warehouse use, which is significantly
Item # 4
Page 3 of 5
closer to the standard parking requirements for warehouse use. To assure
that there will be sufficient parking for the employees, the staff requested the
applicant to provide projected maximum employee counts per shift for this
user. Initially, the maximum number of employees will be 262, with a
maximum of 344 per shift at build-out. Therefore, 801 parking spaces will
provide sufficient parking for this user, as well as the potential user in the
remaining lease space.
Monument Signs
The 2001 revision to this PD also allowed for additional monument
signage to be included in this PD. Specifically, this tract was permitted to
have two signs, a 60 square-foot monument sign to advertise the occupant
of this building and a 73 square-foot entry sign for the park, as a whole.
The current request includes three signs on this tract. The previously
approved 73 square-foot entry sign, a 72 square-foot building sign for The
Container Store on Freeport Parkway, and an additional 60 square-foot
building sign for the future tenant to be located on Ruby Road. The Sign
Ordinance has recently been amended to allow for additional signage for
large-scale industrial parks such as this. With those revisions, one
additional building sign would be permitted on Ruby Road; however, all
monument signage remains limited to 60-square feet. Staff is concerned
with setting a precedent by permitting a building sign to exceed 60-square
feet, as currently being requested. Therefore, staff would support one
additional 60 square-foot monument sign for the future tenant along Ruby
Road, the previously agreed to 73 square-foot entry sign, and further
recommends that The Container Store sign be limited to 60-square feet to
be compliant with the Sign Ordinance. It must be noted that this building
will also be allowed to have signs attached to the building to advertise its
occupants.
Landscape Buffers
Since the inception of this PD, there have been concerns with the potential
impact of this development on the residential uses in close proximity to the
north and east, and the City-owned property north of Ruby Road. To address
these concerns, enhanced landscaping was required along the north and east
property lines and no access was to be permitted to Ruby or Coppell Roads.
The first concept plan approved showed a 70 foot-wide open space/drainage
area parallel to Ruby Road and 75 feet of landscaping from the current
centerline of Coppell Road. Again, per the October 2001 revisions, the
landscaping adjacent to Coppell Road remains unchanged, but the buffer
between this tract and the property north of Ruby Road was revised per the
following PD condition:
“The Detail Plan for Tract 1 shall include a landscape buffer, a
minimum of 30 feet in width along Ruby Road. To enhance this
buffer area, the landscape design shall include a mixture of
substantial berming height, additional landscape materials and
Item # 4
Page 4 of 5
increase in width to provide additional buffer between this tract
and the uses on the north side of Ruby Road.”
To address this condition, the current landscape plan indicates a fairly
dense mixture of Austrian Pines, Live Oaks and Chinese Pistache, totaling
146 trees on top of a 4- to 5-foot berm along Ruby Road. Along
Coppell Road, an additional 50 plus trees have been added within this 50
foot-wide buffer area to augment the existing trees. Additionally, the
Parks Department is requiring that the existing trees on the east side of the
property be pruned and cleaned up, no Eastern Red Cedars growing along
the tree line shall be removed and that the scrub and vines be cleaned in
this area.
Access
As stated, access to Ruby and Coppell Roads has been prohibited up to this
time. However, in conjunction with the property owner (Duke Realty), the
City is realigning and improving Ruby Road to a two-lane (37 foot-wide)
street within 60 feet of right-of-way from Coppell Road to Freeport Parkway.
Two driveways are now being requested onto the improved Ruby Road.
Logic would dictate that truck traffic would access this site via Freeport
Parkway; however, to further discourage truck traffic on Coppell Road, the
City will post signs at these driveways directing all truck traffic to Freeport
Parkway. The owner/applicant will be responsible for the cost of these signs.
Finally, the geometry of the eastern driveway (closest to Coppell Road) has
also been altered to further discourage trucks from turning eastbound on
Ruby Road when exiting the site. Driveway(s) onto Coppell Road have not
been requested, nor would be supported by staff.
Architecture
This proposed building, containing over one-million square feet will be the
largest building in the City of Coppell. Significant architectural articulations
are provided at the corner of Freeport Parkway and Ruby Road, which is the
main entry to the two-story office portion of The Container Store. Less
significant entryways are being provided along the east end for the lease area.
The main building material is tilt-up wall panels with three shades of beige
for the field, accent and trim colors. The entries will be enhanced with stone
columns, metal canopies and awnings.
Landscaping
The landscape plan exceeds the minimum requirements on all levels of
landscaping, and as stated above, special attention has been given to
enhancing the perimeter landscaping to ensure compatibility with
surrounding land uses. There are two “X” lots purely devoted to landscaping,
which exceed the requirements for non-vehicular landscaping. The southern
lot has been landscaped with the development of the lot to the south, but is
being incorporated into this lot as part of the plat. The northern lot will be
landscaped with this development and will serve as an entry feature for The
Container Store; however, a minor revision to the landscape plan is needed to
Item # 4
Page 5 of 5
correct the Lot numbers of this tract from Lot 6, 6X-1 and 6X-2 to Lot 3, 3X-
1 and 3X-2.
The following minor revisions are required to the site plan:
• Revise the row of parking along Ruby Road that currently has 16 spaces
to 15, and
• revise the Data Table to reflect the acreage of the entire Tract 1, which is
55.07 acres, which reflects inclusion of the two landscaped “X- lots”
(out-lots) along Freeport Parkway.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD186R5 to attach a Detail Plan to Tract 1
subject to the following conditions:
1) Revise the row of parking along Ruby Road that currently has 16 spaces to 15.
2) Revise the Data Table to reflect the acreage of the entire Tract 1, which is 55.07 acres,
which reflects inclusion of the two landscaped X-lots (out-lots) along Freeport Parkway.
3) The owner/applicant will be responsible for the cost of the signs required on Ruby
Road to prevent truck traffic from using Coppell Road.
4) Along the east property line: no Eastern Red Cedars shall be removed, the trees shall
be pruned and cleaned up, and the scrub and vines need to be cleaned.
5) The Container Store monument sign be limited to 60-square feet to be compliant with
the Sign Ordinance.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) North Entry sign exhibit
2) Future Tenant sign exhibit
3) Conceptual Site Plan
4) Elevations, Sheet A301
5) Detail Elevations, Sheet 302
6) Detail Elevations, Sheet 303
7) Overall Landscape Plan, Key Sheet L000
8) Existing Tree Plan, Sheet L100
9) Existing Tree Notes, Sheet L100-A
10) Landscape Plan- Detail West Side, Sheet L101
11) Landscape Plan- Detail East Side, Sheet L102
DEPT: Planning & Economic Development
DATE: January 14, 2003
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of the Duke-Freeport Addition, Lots 3R, 3R-X1 and 3R-X2, Block A, a Replat of a portion of
Lot 1, and all of Lot 3, Block A, and a Minor Plat of 2.314 acres of unplatted property, to allow the construction of
an approximate 1,101,500 square-foot building on approximately 55.07 acres of property located at the southeast
corner of Freeport Parkway and Ruby Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: December 19, 2002
Decision of P&Z Commission: Approved (6-0) with Commissioners McCaffrey, Kittrell, McGahey, Halsey,
Dragon and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) All work on this site to be coordinated with the Ruby Road project.
2) Submission of a written agreement between this property and the property to the south
(Freeport IX), acknowledging the joint use of the fire line between these two properties.
(CONDITION MET)
3) Submission of an easement, by separate instrument, to connect the 24’ fire lane to
the properly to the south. (CONDITION MET)
4) Correction of the lot number in the City Secretary’s signature block. (CONDITION MET)
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @2Duke-Freeport Rpl&MP 1-AR
Item #5
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Duke-Freeport Addition, Lots 3R, 3R-X1 and
3R-X2, Block A, a Replat of a portion of Lot 1 and
all of Lot 3, Block A, and a Minor Plat of 2.314 acres
of unplatted property
P & Z HEARING DATE: December 19, 2002
C.C. HEARING DATE: January 14, 2003
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: Southeast corner of Freeport Parkway and Ruby Road.
SIZE OF AREA: Approximately 55.01 acres of property.
CURRENT ZONING: PD-186R2 (Planned Development-186R2)
REQUEST: Replat and Minor Plat approval to allow the development of a
1,101,500 square-foot office/warehouse building.
APPLICANT: Applicant: Engineer:
Brian Straley Jack Evans
Duke Realty Corporation Pacheco Koch Engineers
5495 Beltline Road, Suite 360 8350 N. Central, Suite 100
Dallas, Texas 75254 Dallas, Texas 75206
972-361-6714 972-235-3031
FAX: 972-361-6800 FAX: 972-9544
HISTORY: On September 12, 2000, City Council approved a Conceptual
Planned Development district (PD-186-LI) for industrial uses to
allow the development of seven office/warehouse facilities on
approximately 143 acres of property. Also approved was a final plat
for this property to allow the construction of the extension of Freeport
Parkway from Bethel Road to Ruby Road.
Item #5
Page 2 of 3
On January 9, 2001, Council approved a Detail Plan for Tracts 4 and
4X of this PD. Part of this approval was a condition to prepare a tree
mitigation plan.
In October 2001, Council approved a reduction of parking required
for warehouse uses on Tract 1 from one space per 1,000-square
feet to one space per 5,000-square feet subject to sufficient land
being available to provide parking at a higher ratio while meeting
all landscaping requirements, if necessary; allowed for additional
monument signage; and attached a tree reparation/landscape plan
to the PD.
On May 14, 2002, Council approved PD-186R3 for a Concept Plan
for a 195,000 square-foot building, with reduced parking for Tract 3
of the original PD. Also that evening, Council approved PD-186R4,
for a Detail Plan for Tract 4 to allow the development of an
approximate 160,000 square-foot building for Uline, Inc. This
building has recently been constructed and is currently occupied.
TRANSPORTATION:The construction of Freeport Parkway is complete through this property as a
C4D/6 four-lane divided built in a six-lane (120-foot) R.O.W. Ruby
Road is currently being improved to a two-lane, undivided 37’ road,
within 60 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North- vacant land and Deer Run; LI and 2F9
South - Light Industrial building; PD-186R (Tracts 4 and 4X)
East - single family; SF-12 and PD-89-SF7
West - vacant; LI and PD-186-LI
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
office, showroom, light industrial and warehousing uses.
DISCUSSION: As discussed in the HISTORY section, this entire PD was final platted in
2000 to allow for the construction of Freeport Parkway. Since that time,
various lots have been replatted for the development of individual buildings.
This 55.1 acre replat is being requested to allow for the development of a
1,101,500 square-foot office/warehouse building on Tract 1 of this PD and is
being replatted into three lots. The office/warehouse will be located on Lot
3R (49.566 acres) and the other two “X” lots, Lot 3R-X1 (3 acres), located at
the intersection of Freeport Parkway and Ruby Road, and Lot 3R-X2 (2.505
acres), located on Freeport Parkway south of the proposed building, will be
devoted to landscaping.
The City has been working with the owner/developer of this tract of property
to realign and improve Ruby Road to a two-lane, 37-foot wide street. On
Item #5
Page 3 of 3
September 24, 2002, Council approved an ordinance abandoning a portion of
Ruby Road right-of-way and further authorized the City Manager to execute
the necessary documents for the sale of the piece of property between the
abandoned R.O.W. and new alignment of Ruby Road to Duke Realty.
Therefore, this replat incorporates Tract 3 (0.173 acres) of the Duke-Freeport
Addition and 2.314 acres of unplatted property, which includes 1.033 acres
of abandoned Ruby Road right-of-way and 1.281 acres to be purchased from
the City. The funds from the proceeds of this sale of property will be utilized
for Ruby Road improvements. The bid for the construction of this road
improvement was let in November of this year. Considering the timing of
these two projects, the Engineering Department is requesting that the
development of this tract be coordinated with the Ruby Road project. The
Engineering staff is also requiring a written agreement relating the joint use
of a fire line and a separate instrument establishing a portion of a fire-lane
easement.
Finally, this replat cannot be filed with the County until such time that all
necessary documents related to the purchase of City property and
abandonment of right-of-way are executed.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Duke-Freeport Addition, Lots 3R,
3R-X1 and 3R-X2, Block A, a Replat of a portion of Lot 1 and all of Lot
3, Block A, and a Minor Plat of 2.314 acres of unplatted property, subject
to:
1) All work on this site to be coordinated with the Ruby Road project.
2) Submission of a written agreement between this property and the
property to the south (Freeport IX), acknowledging the joint use of
the fire line between these two properties.
3) Submission of an easement, by separate instrument, to connect the
24’ fire lane to the properly to the south.
4) Correction of the lot number in the City Secretary’s signature block.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Replat of the Duke-Freeport Addition, Lot 3R, 3R-X1 and 3R-X2
DEPT: Library
DATE: January 14, 2003
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a contract for services from F. Mason and Associates, Dallas, TX to prepare a Long-Range
Plan, 2003-2013, for the William T. Cozby Public Library in the amount not to exceed $55,460.00 as budgeted and
authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this contract have been budgeted in the Library, Other Professional
Services account. (01-09-08-4220)
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: +LibraryRFP1-Agenda Request
Memorandum
To:Mayor and City Council
From:Kathleen P. Metz Edwards, Library Director
Date:January 14, 2002
Subject: Contract For Library Long Range Plan (LRP), 2003-2013
On November 22, 2002, the City of Coppell opened the Request For Proposal process for
vendors to submit proposals for the library's long range planning process. Five bids were
received and were opened at 2:00pm on December 10, 2002. Scope of Work included:
1. Conduct an analysis of community desires via focus groups and other avenues of input,
including those residents who are currently not using the library. The proposal should also
provide for conducting a statistically valid survey for garnering community input.
2. Review library facility standards and incorporate needs identified in the community analysis
to future needs, given population projections and community desires. Conduct an analysis of
current state-of-the-art facilities, services and technology in public libraries including what
other libraries of similar size and demographic composition have done or are planning.
Arrange site visits if appropriate.
3. Interview library's management team, (director, assistant director and librarian supervisors
for circulation, youth services, adult services and technical services) and the Library
Advisory Board members regarding facility and service needs.
4. If analysis indicates that the existing facility cannot meet most long-term service demands,
propose other facility options and include gross estimates of construction, operation and
maintenance of proposed solutions.
5. If analysis indicates that existing facility can meet most service needs, develop options for
the existing facility to:
Reallocate space to meet changing service demands and to maximize staff
effectiveness - this will include construction estimates if option includes moving
internal walls,
Relocate service desks to better support services - this will include estimates to
purchase and install new service desks,
Abate noise in the main portion of the library and lobby - this will include specific
estimates for noise mitigation solutions,
Improve ventilation in public rest rooms - this also will include estimated costs.
6. The plan should minimally provide for two redrawn furniture plans in anticipation of the
remodel/recarpet project scheduled for FY 03/04.
7. Prepare first draft of the long range plan and present to the Library Director and the library's
management team for review. The document should contain recommendations for the
Library’s mission statement, public service roles, collection development, program priorities,
administrative organization, and technology as well as the specific deliverables outlined in
the RFP items 1-6, 2-4 Scope of Work.
Bidders were asked for at least five references providing like services and were evaluated as
follows:
1. The responsiveness, comprehension, and quality of the proposal in response to the RFP
(10%).
2. The technical quality of the work plan and methodology, including proposed solutions
specifically designed for the Coppell Public Library. (20%).
3. Experience and qualifications of the consultant(s) (10%).
4. Ability to document and present recommendations clearly in written format (15%).
5. References from previous clients (15%).
6. Previous experience with public municipal libraries on similar projects (15%).
7. The overall expertise of the personnel proposed to perform the work (15%).
Bidders firms were also expected to encompass the following general qualifications:
1. Demonstrated ability to work with diverse groups of people and individuals representing
different educational, cultural, and socio-economic backgrounds.
2. Demonstrated knowledge of operations research, survey research methods, statistical
analysis, mediation of focus groups, data analyses, and experience integrating findings in
planning analyses.
3. Professional space planning, architectural, engineering, and building evaluation services
experience.
4. Minimum of five (5) years of library consulting experience or senior administrative
professional public library experience with solid experience in strategic planning.
The proposal submitted by F. Mason and Associates best met the criteria above and was within
the amount budgeted ($60,000) for this project. Mason's proposal included: a survey to be
performed by the University of North Texas Survey Research Center, up to 10 focus groups, a
space and facility assessment by Phillips Swager Associates' architects specializing in libraries,
an acoustical analysis by a firm specializing in acoustics and the long range plan document.
Mason has recently completed projects for Southlake, Richardson, Colleyville, Allen, Wylie and
Farmers Branch. PSA's Wrightson and Arndt have completed library projects in Richardson,
Lancaster, Grapevine, Garland, Wylie, Euless, Plano and many others outside the Metroplex.
This agenda item allows the city manager to sign the City's Standard Contract with F. Mason and
Associates to perform an architectural review of the library with new floor plans and costs
estimates and to produce a ten-year long-range plan for the library. The contract is a fixed
amount, not to exceed $55,460.
DEPT: Information Systems
DATE: January 14, 2003
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of contract with Optus Telemation, Inc. for the lease and installation of a city-wide telephone
system in the annual amount of $89,000 as budgeted, and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
This contract will purchase telephone switching equipment and voice mail system required to replace the dated
equipment located at Town Center and Fire Administration, and install a new telephone switch in the Justice
Center.
FINANCIAL COMMENTS: This purchase was budgeted as a lease purchase. The annual lease payments are
budgeted in the Information Systems Department.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: {Optus-1ARconsent
Interoffice Memorandum
To: Jim Witt
From: Rick Moore
Date: December 12, 2002
Subject: Contracts for new telephone equipment
Our existing lease with Williams Communications was for a seven-year term and expired in April
of 2001. We have since renewed the lease for two additional one-year terms while we negotiated
for a new lease agreement to include upgrades for the telephone equipment at Town Center and
Fire Administration, and new equipment for the Justice Center and the Coppell Road Service
Center.
This new lease and new equipment are necessary for a number of reasons:
• Since the construction of the Justice Center, the Police and Court Departments have
been provided phone service via the switch in Town Center. Not only has this created
capacity problems, but also any technical/power problems in Town Center leave the
Police and Court without telephone service.
• With the newer equipment, we will be able to provide redundancy in our phone systems
between Town Center, Fire Administration and the Coppell Road Service Center for
disaster recovery.
• The maintenance and support costs on nine-year old equipment are becoming
prohibitively expensive. Finding technicians qualified to work on this equipment and
software version is becoming increasingly difficult.
The price of telephone hardware and services has become so competitive that we will be
financing this purchase over a much shorter term (36 months), adding an additional switch for the
Justice Center, and keeping our monthly payment the same as it has been for the past nine
years.
After approval, the implementation of this new equipment can be completed for all facilities by the
end of April, 2003. Please let me know if I can answer any additional questions.
RM:db
DATE: January 14, 2003
ITEM #: 13
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: January 14, 2003
ITEM #: 14
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Mayor Sheehan regarding regional transpor tation issues.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: January 14, 2003
ITEM #: 15
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec