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OR 41 Appoints Lawrence G. Molck, A. W. Dobecka, & George T. Gorbin to Board of Equalization ORDINANCE NO. 41 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPOINTING COMISSIONERS SERVE AS THE BOARD OF EQUALIZATION FOR THE YEAR 1967; FIXING A TIME FOR THE MEETING OF SUCH BOARD; SETTING FORTH CERTAIN PROCEDURES FOR THE CONDUCT OF HEARING BEFOR THE BOARD AND DECLARING AN EMERGENCY. BE IT OR~IN~ BY ~g CI~ COU~IL OF ~E CI~ OF CO~ELL~ TEXAS: Section, 1: ~at Lawrence G. ~lck , a. W. ~bec~- mna'~~. Corbin ....... a~'~ Cop~ll, Texan, In accordance wi. th Attic:to ~048, Vernon*m An~tnted C~vil Statutes o~ Texas. ~ec~ton ~: The meetings o~ the Board of ~qua~lution ~ll ~ oo~uot~ tn five ~asol. Each ~lae ~y require more than oM oemston, h~ever, eaGh ~me shall be referred to here- .tn ts the F~rBt, ~nd, ~Zrd; Fourth or F~fth meettn~ of the ~tton 3~ The first meettu~ o~ the ~ard o~ Equalt~a- tt~ for the Ctty or CoppeR, Texum, mall ~ he~d at 7:30 o*~ P.M. on the Z0~h ~y of ..... ~ :: ~in the C~m~ House, co~e~Yl",~ Texas. ~eatlon 4: ~ FIRST MEETING: ~lor to the Ft~st Meeting o~ the ~a~d, the Mayor ~ve provided each m~ of the ~ard vita a copy o1 tA~ Or- ~ First Meeting of the ~rd ~11 ~ opened by tho hyor of the City wl~ the City S~retaFy acting as s~rot~y tho ~d. ~e Mawr 8~ll ~ve the ~th of Office a~lnister~ to ~m Mayor 8~11 then o~n n~Znatio~ for ~aAm~ of t~ hrd vas will ~ oel~t~ by a njority vote of the of the ~trd. ~e ol~ted C~t~an of the ~ard will then alm~e the office and take charge of the meeting. ~e ~ard ~ay ap~int an e~-offic~o secretary to the ~ard should It ap~F t~t the oler~l dutLes of tho of~Aoe will require the ~e. If ap~lnted, the ex-off~cio ~ocre~ry relieve t~ C~ty S~rotary of the duties of "Se~etary o~ t~ hrd," and shall, during the term of ap~n~ont, act An the official oa~eity as the "2e~otary to t~ hrd," ~til relieved by final adjournment of the Board or other orders of the ~ard. ~o ex-offlct.o s~re~ry ohall be ~ld for hag or her in amounts tS Bay ~ uutually a~eed u~n between said secretary and the ~rd of Equali~tAon subject to the ap~oval of the C~ty C~nei I. ~en the Chef.tn of the ~ard finds that the ~ard has quallfl~ and is ready to enter u~n ltl dutXes, he s~ll call u~n the City Tax Assessor and Collector to brAnf before tho ~ard her limtm or ~okm for ezmminatton, eorr~tion, equa!~tlon, mpprmtm~t and for the ~r~oe of coamtdmrlng any ~ptaint~ that may be made at that time. In the event the Board determtnen that the values on the lists or books of the Tax Assessor shall be changed, the Board shall make such correction so that the values of such properties are set at the proper figure. When the Board has made its examination and has determined that the value of such properties are correctly equalized, the t3oard Shall adjourn to a date set for their '~econd Meeting" which shall be not tess than ten (10) nor more than fifteen (15) days fro~ the date of adjournment, such d~te to ~e fixed in the order of journment. Section 5: NOTICE OF .YRCOND MIiETINO~ In a!.l cases where the Board of Kqusllzation shall raise th~ valise of any property appeartn~ on the list or books of Assessor or shall raise the value of any ~ropertM above its value as established for the preceding year or shall raima the value any property above the value as rendered by the owner of such property or the person rendering the sa~e, the Board shall cause the Secretary (~f the ~ard to give written l~otice t<'~ the owner of such property or to the person rendering same, which maid Notice shall state the increased valuation placed upon such property and that the owner may appear at such "Second Meeting" if they desire, to file their protent before the Board re~tuestt, n~ that the B~ard schedule their case for a hearing so that they may show cause why their property should not be so valued, The ~ard shall also direct that the Secretary publish in the official newspaper of the City notice of this meeting of the ~ard of Equali~tion. The Second tteettn~ of' the ~rd of ~qualization be for the sole purpose of receiving from each person wishisl to appear before the l~oard his request for a hearing, t copy of the "'Request for Hearing" form to Oe filed by persons wishin~ to appear before the Board is attached hereto as Exhibit I separate ttequest for Hearinl form must be filled out and filed for each person winhinl~ to appear before the Board. Any attorney representing any person or persons must fill out separate "Request for Hearing" form for each person he will. represent before the Board. The Board of ~quali~ation wit! not hear cases at its "Second Meeting" and as noon as all persons wishing to fi. lo Requests for Hearing have done so, the ~oard shall, recess and meet in a non-public executive session for the purpose of scheduling the Requests for ljeartng. The Board will then reconvene its public session and announce the date of its next meeting and the names of those scheduled to appear ~fore the Board at such time. The Chairman of the Board shall then direct the ~ecretary to notify each person scheduled for a hearing of the time and place of same. Such Notice to Ue letter addressed to the person making the Request for Hearing at the address shown on his ~equest for Hearing form. Any person wishing to !~e heard by the ~oard of Equalization must file or cause to be filed with the Board him Request for Hearing at maid Second Ifeetlng of the Board and except as provided for in Section 8 of this Ordinance, the Board shall not receive or schedule for hearin~ any Request fo~' Hearing not flied ~rior to the adjourn- ment of said Second Meeting. Section 7: THIRD MEETING: The Third Meeting or phase of tie ~oard'8 shall be devoted to hearing the various cases filed with the Board. Said Third phase of the Board's hearing shall consist of am many meetings as shall 5e necessary to bear all of the requests filed with the Board at its "Second Meetin~." At the end of each meeting, the Board shall announce the na~es of the persons scheduled to be heard at the next mestin~ of the Bo~rd and sh~ll tnsure that such persons are so notified. When the Board finds that it has given ample opportunity to those requestin/t a hear- .ins to have such hearing, including t~ose persons requesting a hearing under the provisions of Section 8 of this Ord~.nance, the Board shall close Its public hearings and recess to convene on call of the Chat. r~an of the Board. Section 8: COl/PLAINT: Any person who has failed to fill a [~equest for ll~ring with the Board prior to the end of the i~ard'$ .~econd i/eettng and wishes to be heard by the Board may file with the Board at any time ~efore the final, action of the Board a written Co~plaint addressed to the Chairman of the lloard of ~qualization and the. Board sh~ll schedule a hearing on sa~d Co~plaint prior to closing the pub}lc hearings before the Board. ~id Co. plaint shall be in writinf~, shall ~et fo~'th the description of the pro- perty tnvo~.ved, and sha~] state the co~plain~ant's rea.on for not filing his l/equest for Hear[nt~ with the Board prior to the closin~ of J. ts Secoad t/eating. Provided, however, that said complaintant shall h~ve th~ right to be heard by the Board even though his excuse for fai]~,nt~ to f~]e his application for hear- ins be without merit. Section 9: FOUR.fl MEETING: On call ~y the Ch~ir~n of the ~ard of Equalization, the Board shall reconvene for its Fourth I/eettn~ or phase, at which time the ~ard will review and dell~rate the v~rloul S~I1 d~rect the Secretxr~ to not~fy all persons who have c~e before the ~nrd o~ the d~lsion of the ~ard with res~ct to their p~oper ry. When the ~ard is of the open,on t~t the va~ue~ on the lists or b~ks of the ~ A~sessor have been equali~ed, the ~rd s~!l by a ~otion duly ~ssed, ap~ove said list or ~oks and return sa~e te the ~x Assessor, directin~ her to make up therefr~ a ~neral Tax Hol~. and return said ~x Eoll to- ~ether with the ap~oved lists or b~ks to the ~ard at its next ~eet:tn~. The ~ard shall then r~cess until its next session to be called by the Chairman. At the Fifth ~eettn~ of the ~ard of Equall~,atioe the ~ard s~ll receive fr~ the Tax Assessor the "~n~ral Tax Roll" as =adc up fr~ the approved lists or books of the Tax Assessor and if, u~n examination of tho sa~e, the ~ard is of the optnioa that the ~x ~o11, Is corr~t In accordance with the approved lists or b~ks of the Tax Asses~r, the ~ard s~ll lpprove said "General Tax ~o11'* and u~n findi~ no further busines~ to c~a before the ~ard, shall adjourn for the year 1967. Sectt~ 11: PRES~ATION OF TAX ~O~ ~ CI~ ~I~I U~n approval of the "General Tax Roll" by the ~ard of Equalization, the Tax Assessor shall present sa~e to the Clt~ ~uact 1. sec tlon 12: ~GENCY C~t USE: ~e fact that the Statut~ of the State of Texas require that an Ordinance be passed fixln~ the time of the meetin~ of the