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CP 2003-01-28 NOTICE OF CITY COUNCIL MEETING AND AGENDA JANUARY 28, 2003 CANDY SHEEHAN, DOUG STOVER, Place 5 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4 JAYNE PETERS, Place 2 DAVE HERRING, Place 6 DIANA RAINES, Place 3 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:00 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, Januar y 28, 2003, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reser ves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION REGULAR SESSION (Open to the Public) 1. Call to order. ag012803 Page 1 of 4 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.072, Texas Government Code - Deliberation regarding Real Proper ty. 1. Discussion regarding the sale of city proper ty east of MacAr thur Boulevard and nor th of DeForest. 2. Discussion regarding Land Acquisition west of Coppell Road and south of Bethel Road. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Financial Audit. B. Discussion regarding Practice Fields. C. Discussion regarding Stor m Water. D. Discussion regarding Council Goals. E. Discussion regarding 4th of July. F. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Invocation. 5. Pledge of Allegiance. 6. Consider approval of a proclamation naming January 31, 2003 JUNIOR ACHIEVEMENT DAY in the city of Coppell, and authorizing the Mayor to sign. 7. Citizen's Appearances. CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: January 14, 2003. B. Consider appointment of Tony Dickensheets to the Coppell Education Development Corporation to fill the unexpired ter m of Diane Ebersberger, which expires September 30, 2004. C. Consider approval of an ordinance amending Ar ticle 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to ag012803 Page 2 of 4 ITEM # ITEM DESCRIPTION prohibit parking, stopping or standing at all times on the nor th and south branches of Natches Trace Drive in its entirety from its point of intersection on the west side of Denton Tap Road westward to the common proper ty line between Lot 20, Block A and Lot 20x, Block A of the Magnolia Park Subdivision; and authorizing the Mayor to sign. D. Consider approval of a Memorandum of Understanding for Bioterrorism or Health Emergency Assistance between Dallas County and the City of Coppell and authorizing the Mayor to sign. Resolutions E. Consider approval of a Resolution amending Resolution #010996.3, as heretofore amended, with regard to ambulance service fees, and authorizing the Mayor to sign. END OF CONSENT 9. Consider acceptance of the Comprehensive Annual Financial Repor t for the fiscal year ended September 30, 2002. 10. Presentation by Bill Bunting of the National Weather Bureau recognizing the City of Coppell as one of four nor th Texas communities achieving “StormReady” status because of its commitment to hazardous weather preparedness. 11. Consider approval of a Resolution to designate Coppell Road from Sandy Lake Road south to Cooper Lane as a one way street during construction. 12. Consider approval of a Resolution urging the Texas Congressional delegation to suppor t providing funding for President Bush’s $3.5 billion first responder initiative during the 108th session of Congress and authorizing the Mayor to sign. 13. Necessary action resulting from Work Session. 14. City Manager's Repor t. A. Presentation of Economic Video. 15. Mayor and Council Repor ts. A. Repor t by Mayor Sheehan regarding Regional Transpor tation Task Fo r c e . ag012803 Page 3 of 4 ITEM # ITEM DESCRIPTION 16. Necessary Action Resulting from Executive Session. Adjournment. ____________________________________ Candy Sheehan, Mayor CERTIFICATE I cer tify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this _________ day of _________________, 2003, at __________________. ____________________________________ Libby Ball, City Secretar y DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724 Carrying of a concealed handgun on these premises or at any official political meeting in the City of Coppell is illegal. Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta oficial de politica en la ciudad de Coppell. ag012803 Page 4 of 4 DATE: January 28, 2003 ITEM #: ES-2 AGENDA REQUEST FORM EXECUTIVE SESSION A. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding the sale of city property east of MacArthur Boulevard and north of DeForest. 2. Discussion regarding Land Acquisition west of Denton Tap and south of Bethel Road. CM REVIEW: Agenda Request Form - Revised 10/02 Document Name: %executivesession DATE: January 28, 2003 ITEM #: WS-3 AGENDA REQUEST FORM WORK SESSION A. Discussion regarding Financial Audit. B. Discussion regarding Practice Fields. C. Discussion regarding Storm Water. D. Discussion regarding Council Goals E. Discussion regarding 4th of July. F. Discussion of Agenda Items. CM REVIEW: Agenda Request Form - Revised 10/02 Document Name: %worksession DEPT: City Manager DATE: January 28, 2003 ITEM #: 6 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a proclamation naming January 31, 2003 JUNIOR ACHIEVEMENT DAY in the city of Coppell, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: !JuniorAchieve PROCLAMATION WHEREAS, Groundhog Job Shadow Day is a day dedicated to giving young people across America job shadowing experiences; and WHEREAS, Over one million young people across America have the opportunity to visit the workplace to see “enterprise in action” and experience the world of work; and WHEREAS, Groundhog Job Shadow Day is spearheaded by a consortium of organizations, including Junior Achievement, America’s Promise and the U. S. Department of Labor; and WHEREAS, This wonderful program shows students the link between what they are learning in school and the future that lies ahead of them, which strengthens students’ outlook on successful careers; and WHEREAS, Business volunteers have a chance to impact young people’s lives by mentoring students through a combinations of guided tours, mock job interviews and discussion of elements of the job that can only be gained through education; and WHEREAS, Junior Achievement has partnered with this program to build on JA’s mission to ensure that every child in America has a fundamental understanding of the free enterprise system, and strives to educate and inspire young people to improve the quality of their lives; and WHEREAS, The National Shadow Coalition is kicking off this event on January 31, 2003. NOW, THEREFORE, I, Candy Sheehan, Mayor of the City of Coppell, do hereby proclaim January 31, 2003 as "JUNIOR ACHIEVEMENT DAY" in the city of Coppell in recognition of this important educational effort, and call upon all citizens to focus on improving young peoples’ lives. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of January 2003. ________________________ Candy Sheehan, Mayor ATTEST: ____________________________ Libby Ball, City Secretary DATE: January 28, 2003 ITEM #: 7 AGENDA REQUEST FORM CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork DEPT: City Secretary DATE: January 28, 2003 ITEM #: 8/A AGENDA REQUEST FORM ITEM CAPTION: Consider approval of minutes: January 14, 2003. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: %minutes CM011403 Page 1 of 9 MINUTES OF JANUARY 14, 2003 The City Council of the City of Coppell met in Regular Called Session on Tuesday, January 14, 2003, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Doug Stover, Mayor Pro Tem Tim Brancheau, Councilmember Jayne Peters, Councilmember Diana Raines, Councilmember Marsha Tunnell, Councilmember Dave Herring, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. Update on negotiations with the City of Dallas regarding Beltline Road. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding Land Acquisition west of Coppell Road and south of Bethel Road. Mayor Sheehan convened into Executive Session at 5:43 p.m. as allowed under the above-stated article. Mayor Sheehan recessed the Executive Session at 6:35 p.m. to be reconvened at the end of Regular Session, and opened the Work Session. CM011403 Page 2 of 9 WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Ambulance Fees. B. Discussion regarding Code Enforcement. C. Discussion regarding Memorandum of Understanding with the Coppell Chamber of Commerce. D. Discussion of Agenda Items. A. Mayor Pro Tem Stover indicated that City Manager Jim Witt and Fire Chief Bob Kruse had supplied information to him and he acknowledged the need to set a new ambulance fee. B. Fire Chief Bob Kruse introduced Greg Jones, Chief Building Official, who made a presentation regarding the Neighborhood Integrity Ordinance. Mayor Sheehan called a recess of the Work Session at this time to be reconvened after the Regular Session. REGULAR SESSION (Open to the Public) 4. Invocation. Mayor Pro Tem Stover led those present in the Invocation. 5. Pledge of Allegiance. Mayor Sheehan led those present in the Pledge of Allegiance. 6. Consider approval of a proclamation naming the month of January 2003 as School Board Recognition Month, and authorizing the Mayor to sign. Presentation: Mayor Sheehan read the Proclamation for the record and presented the same to representatives present from Coppell Independent School District, Carrollton-Farmers Branch Independent School District and Lewisville Independent School District. CM011403 Page 3 of 9 Action: Mayor Pro Tem Stover moved to approve a proclamation naming the month of January 2003 as School Board Recognition Month, and authorizing the Mayor to sign. Councilmember Raines seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of the motion. 7. Citizen's Appearances. There was no one signed up to speak under this item. CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: December 10, 2002. B. Consider acceptance of resignation of Diane Ebersberger from the Coppell Education Development Corporation and as the alternate American Red Cross Representative. C. Consider approval of a Memorandum of Understanding between the Coppell Chamber of Commerce and the city of Coppell, and authorizing the Mayor to sign. D. Consider approval of a Special Warranty Deed for the sale of an irregular piece of property adjacent to Lot 3, Block A of the Duke-Freeport Addition and a portion of excess right-of-way for Ruby Road to Texas Dugan Limited Partnership; and authorizing the Mayor to sign. E. Consider approval of authorizing the purchase of Mowing Equipment from the Houston-Galveston Council of Governments Cooperative Purchasing Program, in an amount not to exceed $91,012.50, as budgeted. CM011403 Page 4 of 9 Land Use and Development F. Consider approval of an Ordinance for Case No. S-1203, CiCi’s Pizza, zoning change from C (Commercial) to C-S- 1203 (Commercial-Special Use Permit-1203), to allow a 4,231 square-foot restaurant at 120 S. Denton Tap Road, Suite 170; and authorizing the Mayor to sign. Action: Councilmember Tunnell moved to approve Consent Agenda Items A, B, D, E and F carrying Ordinance No. 91500-A-343 and to postpone Item C to the January 28, 2003 City Council Meeting. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of the motion. 9. PUBLIC HEARING: Consider approval of Case No. PD-186R5, Duke-Freeport, zoning change request from PD-186R2 (Planned Development- 186R2) to PD-186R5 (Planned Development-186R5) to attach a Detail Site Plan to Tract 1, to allow the construction of an approximate 1,101,500 square-foot building on approximately 55.07 acres of property located at the southeast corner of Freeport Parkway and Ruby Road. Presentation: Gary Sieb, Director of Planning and Economic Development, made a presentation to the Council. Ken Griffin, Director of Engineering and Public Works, answered questions of Council. Public Hearing: Mayor Sheehan opened the Public Hearing and advised that no one had signed up to speak on this proposal. CM011403 Page 5 of 9 Action: Councilmember York moved to close the Public Hearing and approve Case No. PD-186R5, Duke-Freeport, zoning change request from PD- 186R2 (Planned Development-186R2) to PD-186R5 (Planned Development-186R5) to attach a Detail Site Plan to Tract 1, to allow the construction of an approximate 1,101,500 square-foot building on approximately 55.07 acres of property located at the southeast corner of Freeport Parkway and Ruby Road, subject to the following conditions: 1) The owner/applicant will be responsible for the cost of the signs required on Ruby Road to prevent truck traffic from using Coppell Road; and 2) Along the east property line: no Eastern Red Cedars shall be removed, the trees shall be pruned and cleaned up, and the scrub and vines need to be cleaned. Councilmember Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of the motion. 10. PUBLIC HEARING: Consider approval of the Duke-Freeport Addition, Lots 3R, 3R- X1 and 3R-X2, Block A, a Replat of a portion of Lot 1, and all of Lot 3, Block A, and a Minor Plat of 2.314 acres of unplatted property, to allow the construction of an approximate 1,101,500 square-foot building on approximately 55.07 acres of property located at the southeast corner of Freeport Parkway and Ruby Road. Presentation: Gary Sieb, Director of Planning and Economic Development, made a presentation to the Council. Jeff Turner, Applicant, thanked City Staff and Council for all their support. Valerie Richardson, representing The Container Store, expressed their appreciation to Council and Staff. CM011403 Page 6 of 9 Public Hearing: Mayor Sheehan opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember York moved to close the Public Hearing and approve the Duke-Freeport Addition, Lots 3R, 3R-X1 and 3R-X2, Block A, a Replat of a portion of Lot 1, and all of Lot 3, Block A, and a Minor Plat of 2.314 acres of unplatted property, to allow the construction of an approximate 1,101,500 square-foot building on approximately 55.07 acres of property located at the southeast corner of Freeport Parkway and Ruby Road, subject to the following condition: 1) All work on this site to be coordinated with the Ruby Road project. Councilmember Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of the motion. 11. Consider approval of a contract for services from F. Mason and Associates, Dallas, TX to prepare a Long-Range Plan, 2003- 2013, for the William T. Cozby Public Library in the amount not to exceed $55,460.00, as budgeted, and authorizing the City Manager to sign. Presentation: Kathy Edwards, Library Director, made a presentation to the Council. Action: Councilmember Tunnell moved to approve a contract for services from F. Mason and Associates, Dallas, TX to prepare a Long-Range Plan, 2003-2013, for the William T. Cozby Public Library in the amount not to exceed $55,460.00, as budgeted, and authorizing the City Manager to sign. Mayor Pro Tem Stover seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of the motion. CM011403 Page 7 of 9 12. Consider approval of contract with Optus Telemation, Inc. for the lease and installation of a city-wide telephone system in the annual amount of $89,000 as budgeted, and authorizing the City Manager to sign. Presentation: City Manager Jim Witt made a presentation to the Council. Action: Councilmember York moved to approve a contract with Optus Telemation, Inc. for the lease and installation of a city-wide telephone system in the annual amount of $89,000 as budgeted, and authorizing the City Manager to sign. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of the motion. 13. Necessary action resulting from Work Session. This item was delayed until after the completion of Work Session. There was no action necessary under this item. 14. Mayor and Council Reports. A. Report by Mayor Sheehan regarding regional transportation issues. A. Mayor Sheehan reported the following regarding transportation issues: 1) the Mayor has written a letter of recommendation for Linda Harper Brown to be on the Transportation Committee for the House; 2) DART has decided to go to a 5-year plan instead of their usual 20-year plan; 3) Segment 4 for the George Bush Turnpike will have a groundbreaking on January 31st; 4) the air quality issue is looking worse and worse and the ETA will require everything to be in by 2005; 5) 10% of the cars have 50% of the emissions; 6) Richardson will be pushing the Red Light Bill; 7) the Trans-Texas Corridor is becoming a very delicate issue; and 8) eight member cities passed the resolution that Coppell passed regarding the flexibility for membership into DART. CM011403 Page 8 of 9 Councilmember Peters reported on a meeting she had attended regarding building a transportation coalition to approach the T-21 reauthorization bill in Washington. Mayor Sheehan adjourned from Regular Session and re-opened Work Session. WORK SESSION (Open to the Public) Reconvene Work Session C. Discussion regarding Memorandum of Understanding with the Coppell Chamber of Commerce. C. Council voiced concerns regarding the contract in connection with Chamber support regarding legislative matters. Council asked to know the ratio of Chamber members who were Coppell businesses versus businesses outside the City of Coppell. Council asked that the contract spell out responsibilities for Leadership Coppell. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session B. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. Update on negotiations with the City of Dallas regarding Beltline Road. C. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding Land Acquisition west of Coppell Road and south of Bethel Road. Mayor Sheehan reconvened into Executive Session at 8:15 p.m. as allowed under the above-stated article. Mayor Sheehan adjourned the Executive Session at 9:15 p.m. and opened the Regular Session. REGULAR SESSION (Open to the Public) 15. Necessary Action Resulting from Executive Session. Councilmember Tunnell moved to authorize the City Manager to enter into negotiations regarding land acquisition west of Coppell Road and south of CM011403 Page 9 of 9 Bethel Road. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of the motion. There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Candy Sheehan, Mayor ATTEST: ______________________________________ Libby Ball, City Secretary DEPT: City Secretary Department DATE: January 28, 2003 ITEM #: 8/B AGENDA REQUEST FORM ITEM CAPTION: Consider appointment of Tony Dickensheets to the Coppell Education Development Corporation to fill the unexpired term of Diane Ebersberger, which expires September 30, 2004. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: %CEDCappt DEPT: Engineering/Public Works DATE: January 28, 2003 ITEM #: 8/C AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to prohibit parking, stopping or standing at all times on the north and south branches of Natches Trace Drive in its entirety from its point of intersection on the west side of Denton Tap Road westward to the common property line between Lot 20, Block A and Lot 20x, Block A of the Magnolia Park Subdivision; and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: Approval of this item will provide for a safer entrance and exit to Magnolia Park subdivision. Staff recommends approval of the “no parking” ordinance to prohibit parking of vehicles on the north and south branches of Natches Trace Drive in its entirety from Denton Tap Road westward to the common property line between Lot 20, Block A and Lot 20x, Block A of the Magnolia Park Subdivision. Staff will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: #natches-1AR "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Teresa Turner, E.I.T., Graduate Engineer Date: January 28, 2003 RE: Consider approval of an ordinance amending Article 8-3 Parking, Section 8- 3-1(A) of the Code of Ordinances for the City of Coppell to prohibit parking, stopping or standing at all times on the north and south branches of Natches Trace Drive in its entirety from its point of intersection on the west side of Denton Tap Road westward to the common property line between Lot 20, Block A and Lot 20x, Block A of the Magnolia Park Subdivision; and authorizing the Mayor to sign. Construction will soon begin on a new development on the west side of Denton Tap Road just north of Natches Trace. The development is a restaurant/private club and it is anticipated that it will attract many patrons. There has been some concern expressed from the Magnolia Park subdivision and about the possibility of cars parking along Natches Trace near the intersection of Denton Tap Road. In evaluating the characteristics of Natches Trace west of Denton Tap Road, the road is a one-way loop around a large grassy common area. The width varies, however, it is only 18 feet wide in the narrowest locations. Therefore, staff supports the request for “no parking” along the looped sections of Natches Trace just west of Denton Tap Road. The “no parking” will only be adjacent to the common areas on both sides of the roadway. It will not impair the ability of residents interior to the subdivision from parking on the roadway in front of their homes. Staff will be available to answer any questions at the Council meeting. ProposedRestaurantLot 20Block AMagnoliaParkDenton Tap Rd.Natches TraceProposedNoParkingLot 20xBlock A¿N 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8- 3-1(A) OF THE CODE OF ORDINANCES; MAKING IT UNLAWFUL TO PARK A VEHICLE ON THE NORTH AND SOUTH BRANCHES OF NATCHES TRACE IN ITS ENTIRETY AT ALL TIMES FROM ITS POINT OF INTERSECTION ON THE WEST SIDE OF DENTON TAP ROAD WESTWARD TO THE COMMON PROPERTY LINE BETWEEN LOT 20, BLOCK A AND LOT 20X, BLOCK A OF THE MAGNOLIA PARK SUBDIVISION; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1.That Section 8-3-1A of Chapter 8 of the Code of Ordinances be, and the same is hereby, amended to provide for no parking zones at all times on Natches Trace, to read as follows: “Sec. 8-3-1 NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL ZONES/SCHOOL AREAS A.NO PARKING ON SPECIFIC STREETS It shall be unlawful for any person to stop, stand or park a vehicle at any time in violation of any official sign, curb marking, or street marking that prohibits, regulates, or restricts the stopping, standing or parking of a vehicle at the times designated for the following streets: . . . . NATCHES TRACE in its entirety, at all times on the north and south branches, from its point of intersection on the west side of Denton Tap Road westward to the common property line between Lot 20, Block A and Lot 20X, Block A of the Magnolia Park Subdivision. . . . .” 2 SECTION 2.The traffic engineer shall erect official signs, curb markings, or street markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations designated herein. SECTION 3.That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 5. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 6.That any person, firm or corporation violating any of the provisions or terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and each and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 7.That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. 3 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2003. APPROVED: CANDY SHEEHAN, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY DEPT: Environmental Health DATE: January 28, 2003 ITEM #: 8/D AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a Memorandum of Understanding for Bioterrorism or Health Emergency Assistance between Dallas County and the City of Coppell and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: The attached Memorandum of Understanding is a formal agreement between local governmental entities that would allow for better coordination of efforts to provide adequate facilities, space, and manpower, and help ensure that this effort is accomplished as quickly as possible if the need arises. Governing officials of the entities who have executed this agreement, collectively desire to secure for each such entity the benefits of mutual aid and protection of life and health in the event of a bioterrorism act. FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: (Bioterrorism DEPT: Finance DATE: January 28, 2003 ITEM #: 8/E AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a Resolution amending Resolution #010996.3, as heretofore amended, with regard to ambulance service fees, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: This is the resubmittal of the ambulance service fees as discussed at the November 12, 2002 City Council meeting. FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: $ Master fee-AR 1 51866 A RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING, IN PART, THE MASTER FEE SCHEDULE, AS AMENDED; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell, Texas, previously adopted Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and collected by the City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions, and laws; and WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set forth therein and delete others as authorized by law; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Master Fee Schedule section entitled Chapter 15, “Coppell City Code (Building)” fees be amended by amending Sec. 15-5-6, Emergency Ambulance Service, by amending the fees for Ambulance Service for residents and non-residents, which shall read as follows: "Sec. 15-5-6, Emergency Ambulance Service Ambulance Service for Residents $350.00 Ambulance Service for Non-residents $500.00" SECTION 2. That all provisions of the resolutions of the City of Coppell, Texas, in conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, or section of this Resolution be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole. 2 51866 SECTION 4.That this Resolution shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of January, 2003. APPROVED: _________________________________________ CANDY SHEEHAN, MAYOR ATTEST: _________________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb 1/21/03) DEPT: Finance DATE: January 28, 2003 ITEM #: 9 AGENDA REQUEST FORM ITEM CAPTION: Consider acceptance of the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2002. GOAL(S): EXECUTIVE SUMMARY: The audit firm of KPMG will present the results of the financial audit. FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: $CAFR-AR DEPT: Fire Department/Emergency Management DATE: January 28, 2003 ITEM #: 10 AGENDA REQUEST FORM ITEM CAPTION: Presentation by Bill Bunting of the National Weather Bureau recognizing the City of Coppell as one of four north Texas communities achieving “StormReady” status because of its commitment to hazardous weather preparedness. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: (StormReady Community STORMREADY PROGRAM RECOGNIZES NORTH TEXAS COMMUNITIES Four north Texas communities have been recognized by the "StormReady" program for excellence in their severe weather preparedness and warning operations. The cities of Coppell, Highland Village, and Rowlett, along with Navarro County, are the first in north Texas to receive the StormReady recognition. "These four locations have demonstrated a commitment to hazardous weather preparedness", said Bill Bunting, Meteorologist in Charge of the National Weather Service's Fort Worth Forecast Office. "This commitment will benefit the local Emergency Management staffs, the Weather Service, and most importantly, the citizens of these communities. Whenever hazardous weather threatens, citizens can take comfort in knowing that their local officials are as prepared as possible", Bunting added. The StormReady program is a cooperative effort between the National Weather Service (NWS) and Emergency Managers at the state and local level. The program focuses on aspects of a community's hazardous weather operations, including: the presence of an Emergency Operations Center; a 24-hour contact for warning information; adequate means of receiving NWS warnings and statements; sufficient local warning systems; efficient communications with the NWS Office in Fort Worth; and public education and outreach efforts. An advisory board composed of emergency managers and NWS meteorologists reviews the applications from communities wishing recognition. The board also conducts an inspection of the hazardous weather operations before making a final decision on recognition. Although the program is in its infancy in north Texas, StormReady is expected to grow in the coming months. "We have a large number of outstanding Emergency Management Agencies in north Texas", said Gary Woodall, NWS meteorologist and StormReady Advisory Board member. "While these four communities were the first to be recognized, I anticipate seeing a major increase in the number of recognitions through 2003". DEPT: Engineering/Public Works DATE: January 28, 2003 ITEM #: 11 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a Resolution to designate Coppell Road from Sandy Lake Road south to Cooper Lane as a one way street during construction. GOAL(S): EXECUTIVE SUMMARY: Approval of this item will provide for a safer construction area and a reduction in construction costs. Staff recommends approval of allowing one-way designation on Coppell Road from Sandy Lake Road to Cooper Lane during construction. Staff will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: #coppellrd-1AR "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: January 28, 2003 RE: Consider approval of a Resolution to designate Coppell Road from Sandy Lake Road south to Cooper Lane as a one way street during construction. For several years now the City of Coppell has been discussing with a consultant the design of Coppell Road from Sandy Lake Road south to Cooper Lane. The voters approved this project in 1999. The work will consist of the replacement of a two-lane asphalt roadway with a two-lane minimum 33-foot wide concrete street, improved drainage system, sidewalk on one side and a portion of the Trail System on the other side. While it may appear that it has taken a prolonged time to proceed with a design contract, in actuality we have been moving slowly as we consider options on construction. Before we can finalize the scope of services with a consulting engineer, we need to have a clear concept on how the roadway will be constructed. This in turn allows the consulting engineer the information needed to structure their scope of services and fee. For this particular project, the item that we have discussed numerous times is the ability to maintain two-way traffic on Coppell Road during construction. If two-way traffic is maintained, then on the front-end the consultant needs to design temporary roadways taking into account existing drainage ditches and existing ground elevations. We initially instructed the consultant to move ahead with a design that would include all necessary temporary paving and drainage to accommodate two-way traffic during construction. Even under that scenario, there would still be limited paving width for two-way traffic. Taking that direction from the City, the consultant prepared a preliminary cost estimate and requested an opportunity to speak again with the City. In analyzing the necessary components to maintain two-way traffic, it became obvious that there was a substantial amount of “throw away” dollars associated with maintaining two- way traffic. In particular, because of the deep borrow ditches on both sides of a narrow roadway, you would need to install temporary drainage systems in one of the borrow ditches, do the necessary grading and then provide an asphalt surface for traffic to travel on. Once that was in place, you could remove a portion of the existing paving, put in permanent drainage and then construct an adequate width of the new paving to allow for two-way traffic. Traffic would then be transferred onto the new paving. The temporary paving and temporary drainage components would be removed and the remainder of the roadway built. With any construction there are some components associated with temporary paving, however, they are typically limited in scope. "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" On this particular project, given the characteristics of the existing narrow paving and deep borrow ditches, there is approximately $400,000 associated with temporary components. This is comprised of temporary traffic barriers, paving and drainage. There would also be an increase in design fees. The financial breakdown of each of those is: temporary traffic barrier ± $20,000; temporary paving ± $110,000; temporary drainage ± $250,000; additional design fee ± $30,000. For this particular project, attempting to maintain two-way traffic increases the construction cost approximately 25%. There are drawbacks to having one-way traffic for a long section of roadway. In this location you have four subdivisions on the west side of the roadway whose only access is to Coppell Road. On the east side of the roadway you have Wilson Elementary School, one subdivision and several houses that front onto Coppell Road whose only access is off of Coppell Road. Going to one-way traffic during construction would create a hardship on not only the adjacent residence but also citizens that utilize Coppell Road on a daily basis. A particular concern is access to and from the school. A one-way street would require buses and citizens dropping children off at Wilson Elementary to drive out of their way either dropping off or picking up the children depending on the direction of the one-way traffic. While cost savings is a consideration in making this determination, safety is also a concern. Attempting to maintain two-way traffic would push the temporary paving very close to the limits of the right-of-way. This in turn would compete for space which is currently being utilized in some places by children walking to Wilson Elementary from the adjacent subdivisions. Also, maintaining two-way traffic creates less working area for the construction of the roadway. In the past we have modified traffic patterns on several roadways during construction. Most notably, Bethel School was closed during the construction of culverts for Stream G6, north Coppell Road was designated one-way for a portion of that construction and Ruby Road was closed. During the construction of north Coppell Road there was some problem with citizens driving the wrong way on the one-way section. That could also be a problem on this section of Coppell Road if it is designated one-way during construction. Construction of this project could take upward of a year and the one-way would be in place for the majority of that construction. No determination has been made at this time on what would be the optimum direction to be one- way. Staff will be available to answer any questions at the Council meeting. 1 53435 A RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AUTHORIZING THE CITY ENGINEER, IN CONJUNCTION WITH THE CONTRACTOR, TO MAKE SOUTH COPPELL ROAD SOUTH OF SANDY LAKE TO ITS INTERSECTION WITH COOPER LANE, ONE-WAY TRAFFIC DURING PERIOD OF CONSTRUCTION OF COPPELL ROAD; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Coppell Road must undergo reconstruction in the near future; and WHEREAS, during the period of said reconstruction, traffic will be impaired; and WHEREAS, staff believes that such reconstruction would be safer and less expensive if the City Engineer, in conjunction with the Contractor authorized to perform such reconstruction, is permitted to make South Coppell Road one-way during the period of construction; and WHEREAS, after consideration the City Council has determined that it would be in the best interest of the City and its citizens to provide for a safer and less expensive reconstruction process by permitting South Coppell Road to become one-way during the period of construction; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1.That the City Engineer, in conjunction with the Contractor for the South Coppell Road reconstruction, is hereby authorized to undertake the necessary steps to make South Coppell Road, south of Sandy Lake Road to its intersection with Cooper Lane, a one-way street during the period of construction. SECTION 2.That the traffic engineer is authorized and directed to erect signs and official traffic control devices as is necessary to give notice as provided herein SECTION 3.That this Resolution shall take effect immediately from and after its passage as the law and charter in such cases provide. 2 53435 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2003. APPROVED: _________________________________________ CANDY SHEEHAN, MAYOR ATTEST: _________________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb 1/21/03) DEPT: City Manager DATE: January 28, 2003 ITEM #: 12 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a Resolution urging the Texas Congressional delegation to support providing funding for President Bush’s $3.5 billion first responder initiative during the 108th session of Congress and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: !Homeland A RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. ________ A RESOLUTION URGING THE TEXAS CONGRESSIONAL DELEGATION TO SUPPORT PROVIDING FUNDING FOR PRESIDENT BUSH’S $3.5 BILLION FIRST RESPONDER INITIATIVE DURING THE 108TH SESSION OF CONGRESS. WHEREAS, the 107th Congress passed legislation creating the Department of Homeland Security; and WHEREAS, the legislation creating the new department did not provide funding for President Bush’s $3.5 Billion First Responder Initiative; and WHEREAS, the First Responder Initiative was intended to provide funding to help cities provide planning, training, equipment and other resources to meet the challenges of preparing for and responding to terrorist attacks; and WHEREAS, Texas cities have been required to spend millions in additional monies to implement heightened security measures since September 11, 2001; and WHEREAS, Texas cities are experiencing severe budget shortfalls because their new homeland security functions and the downturn in the economy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF COPPELL THAT: The City of Coppell strongly encourages members of the Texas Congressional delegation to actively support passage of an appropriations bill that includes the $3.5 billion First Responder Initiative to provide money for all Texas cities to help cities pay for some of the resources needed to meet the cities’ new responsibilities for homeland security. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of January 2003. APPROVED: _________________________________________ CANDY SHEEHAN, MAYOR ATTEST: _________________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY DATE: January 28, 2003 ITEM #: 13 AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM WORK SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork DATE: January 28, 2003 ITEM #: 14 AGENDA REQUEST FORM CITY MANAGER'S REPORT A. Presentation of Economic Video. Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork DATE: January 28, 2003 ITEM #: 15 AGENDA REQUEST FORM MAYOR AND COUNCIL REPORTS A. Repor t by Mayor Sheehan regarding Regional Transpor tation Task Force. Agenda Request Form - Revised 09/02 Document Name: %mayorreport DATE: January 28, 2003 ITEM #: 16 AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec