CP 2003-01-28
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JANUARY 28, 2003
CANDY SHEEHAN, DOUG STOVER, Place 5
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 DAVE HERRING, Place 6
DIANA RAINES, Place 3 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, Januar y 28, 2003, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation regarding
Real Proper ty.
1. Discussion regarding the sale of city proper ty east of
MacAr thur Boulevard and nor th of DeForest.
2. Discussion regarding Land Acquisition west of Coppell Road
and south of Bethel Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Financial Audit.
B. Discussion regarding Practice Fields.
C. Discussion regarding Stor m Water.
D. Discussion regarding Council Goals.
E. Discussion regarding 4th of July.
F. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Invocation.
5. Pledge of Allegiance.
6. Consider approval of a proclamation naming January 31, 2003 JUNIOR
ACHIEVEMENT DAY in the city of Coppell, and authorizing the Mayor to
sign.
7. Citizen's Appearances.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: January 14, 2003.
B. Consider appointment of Tony Dickensheets to the Coppell Education
Development Corporation to fill the unexpired ter m of Diane
Ebersberger, which expires September 30, 2004.
C. Consider approval of an ordinance amending Ar ticle 8-3 Parking,
Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to
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ITEM # ITEM DESCRIPTION
prohibit parking, stopping or standing at all times on the nor th and
south branches of Natches Trace Drive in its entirety from its point
of intersection on the west side of Denton Tap Road westward to the
common proper ty line between Lot 20, Block A and Lot 20x, Block A
of the Magnolia Park Subdivision; and authorizing the Mayor to sign.
D. Consider approval of a Memorandum of Understanding for
Bioterrorism or Health Emergency Assistance between Dallas County
and the City of Coppell and authorizing the Mayor to sign.
Resolutions
E. Consider approval of a Resolution amending Resolution #010996.3,
as heretofore amended, with regard to ambulance service fees, and
authorizing the Mayor to sign.
END OF CONSENT
9. Consider acceptance of the Comprehensive Annual Financial Repor t for the
fiscal year ended September 30, 2002.
10. Presentation by Bill Bunting of the National Weather Bureau recognizing
the City of Coppell as one of four nor th Texas communities achieving
“StormReady” status because of its commitment to hazardous weather
preparedness.
11. Consider approval of a Resolution to designate Coppell Road from Sandy
Lake Road south to Cooper Lane as a one way street during construction.
12. Consider approval of a Resolution urging the Texas Congressional
delegation to suppor t providing funding for President Bush’s $3.5 billion
first responder initiative during the 108th session of Congress and
authorizing the Mayor to sign.
13. Necessary action resulting from Work Session.
14. City Manager's Repor t.
A. Presentation of Economic Video.
15. Mayor and Council Repor ts.
A. Repor t by Mayor Sheehan regarding Regional Transpor tation Task
Fo r c e .
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ITEM # ITEM DESCRIPTION
16. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Candy Sheehan, Mayor
CERTIFICATE
I cer tify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2003, at __________________.
____________________________________
Libby Ball, City Secretar y
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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DATE: January 28, 2003
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.072, Texas Government Code - Deliberation regarding Real Property.
1. Discussion regarding the sale of city property east of MacArthur Boulevard and north of
DeForest.
2. Discussion regarding Land Acquisition west of Denton Tap and south of Bethel Road.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %executivesession
DATE: January 28, 2003
ITEM #: WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Financial Audit.
B. Discussion regarding Practice Fields.
C. Discussion regarding Storm Water.
D. Discussion regarding Council Goals
E. Discussion regarding 4th of July.
F. Discussion of Agenda Items.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %worksession
DEPT: City Manager
DATE: January 28, 2003
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation naming January 31, 2003 JUNIOR ACHIEVEMENT
DAY in the city of Coppell, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !JuniorAchieve
PROCLAMATION
WHEREAS, Groundhog Job Shadow Day is a day dedicated to giving young people across
America job shadowing experiences; and
WHEREAS, Over one million young people across America have the opportunity to visit the
workplace to see “enterprise in action” and experience the world of work; and
WHEREAS, Groundhog Job Shadow Day is spearheaded by a consortium of organizations,
including Junior Achievement, America’s Promise and the U. S. Department of Labor; and
WHEREAS, This wonderful program shows students the link between what they are learning
in school and the future that lies ahead of them, which strengthens students’ outlook on successful
careers; and
WHEREAS, Business volunteers have a chance to impact young people’s lives by mentoring
students through a combinations of guided tours, mock job interviews and discussion of elements of the
job that can only be gained through education; and
WHEREAS, Junior Achievement has partnered with this program to build on JA’s mission to
ensure that every child in America has a fundamental understanding of the free enterprise system, and
strives to educate and inspire young people to improve the quality of their lives; and
WHEREAS, The National Shadow Coalition is kicking off this event on January 31, 2003.
NOW, THEREFORE, I, Candy Sheehan, Mayor of the City of Coppell, do hereby proclaim
January 31, 2003 as
"JUNIOR ACHIEVEMENT DAY"
in the city of Coppell in recognition of this important educational effort, and call upon all citizens to
focus on improving young peoples’ lives.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this _____ day of January 2003.
________________________
Candy Sheehan, Mayor
ATTEST:
____________________________
Libby Ball, City Secretary
DATE: January 28, 2003
ITEM #: 7
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DEPT: City Secretary
DATE: January 28, 2003
ITEM #: 8/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: January 14, 2003.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %minutes
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MINUTES OF JANUARY 14, 2003
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, January 14, 2003, at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Candy Sheehan, Mayor
Doug Stover, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Dave Herring, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Update on negotiations with the City of Dallas
regarding Beltline Road.
B. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Discussion regarding Land Acquisition west of
Coppell Road and south of Bethel Road.
Mayor Sheehan convened into Executive Session at 5:43 p.m. as allowed under
the above-stated article. Mayor Sheehan recessed the Executive Session at
6:35 p.m. to be reconvened at the end of Regular Session, and opened the
Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Ambulance Fees.
B. Discussion regarding Code Enforcement.
C. Discussion regarding Memorandum of Understanding with
the Coppell Chamber of Commerce.
D. Discussion of Agenda Items.
A. Mayor Pro Tem Stover indicated that City Manager Jim Witt and
Fire Chief Bob Kruse had supplied information to him and he
acknowledged the need to set a new ambulance fee.
B. Fire Chief Bob Kruse introduced Greg Jones, Chief Building
Official, who made a presentation regarding the Neighborhood
Integrity Ordinance.
Mayor Sheehan called a recess of the Work Session at this time to be
reconvened after the Regular Session.
REGULAR SESSION (Open to the Public)
4. Invocation.
Mayor Pro Tem Stover led those present in the Invocation.
5. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming the month of
January 2003 as School Board Recognition Month, and
authorizing the Mayor to sign.
Presentation:
Mayor Sheehan read the Proclamation for the record and presented the
same to representatives present from Coppell Independent School
District, Carrollton-Farmers Branch Independent School District and
Lewisville Independent School District.
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Action:
Mayor Pro Tem Stover moved to approve a proclamation naming the
month of January 2003 as School Board Recognition Month, and
authorizing the Mayor to sign. Councilmember Raines seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York
voting in favor of the motion.
7. Citizen's Appearances.
There was no one signed up to speak under this item.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: December 10, 2002.
B. Consider acceptance of resignation of Diane Ebersberger
from the Coppell Education Development Corporation and
as the alternate American Red Cross Representative.
C. Consider approval of a Memorandum of Understanding
between the Coppell Chamber of Commerce and the city
of Coppell, and authorizing the Mayor to sign.
D. Consider approval of a Special Warranty Deed for the sale
of an irregular piece of property adjacent to Lot 3, Block
A of the Duke-Freeport Addition and a portion of excess
right-of-way for Ruby Road to Texas Dugan Limited
Partnership; and authorizing the Mayor to sign.
E. Consider approval of authorizing the purchase of Mowing
Equipment from the Houston-Galveston Council of
Governments Cooperative Purchasing Program, in an
amount not to exceed $91,012.50, as budgeted.
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Land Use and Development
F. Consider approval of an Ordinance for Case No. S-1203,
CiCi’s Pizza, zoning change from C (Commercial) to C-S-
1203 (Commercial-Special Use Permit-1203), to allow a
4,231 square-foot restaurant at 120 S. Denton Tap Road,
Suite 170; and authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B,
D, E and F carrying Ordinance No. 91500-A-343 and to postpone Item C
to the January 28, 2003 City Council Meeting. Councilmember Peters
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover
and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and
York voting in favor of the motion.
9. PUBLIC HEARING:
Consider approval of Case No. PD-186R5, Duke-Freeport,
zoning change request from PD-186R2 (Planned Development-
186R2) to PD-186R5 (Planned Development-186R5) to attach a
Detail Site Plan to Tract 1, to allow the construction of an
approximate 1,101,500 square-foot building on approximately
55.07 acres of property located at the southeast corner of
Freeport Parkway and Ruby Road.
Presentation:
Gary Sieb, Director of Planning and Economic Development, made a
presentation to the Council.
Ken Griffin, Director of Engineering and Public Works, answered
questions of Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
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Action:
Councilmember York moved to close the Public Hearing and approve
Case No. PD-186R5, Duke-Freeport, zoning change request from PD-
186R2 (Planned Development-186R2) to PD-186R5 (Planned
Development-186R5) to attach a Detail Site Plan to Tract 1, to allow the
construction of an approximate 1,101,500 square-foot building on
approximately 55.07 acres of property located at the southeast corner of
Freeport Parkway and Ruby Road, subject to the following conditions:
1) The owner/applicant will be responsible for the cost of the signs
required on Ruby Road to prevent truck traffic from using Coppell
Road; and
2) Along the east property line: no Eastern Red Cedars shall be
removed, the trees shall be pruned and cleaned up, and the scrub
and vines need to be cleaned.
Councilmember Tunnell seconded the motion; the motion carried 7-0
with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell, Herring and York voting in favor of the motion.
10. PUBLIC HEARING:
Consider approval of the Duke-Freeport Addition, Lots 3R, 3R-
X1 and 3R-X2, Block A, a Replat of a portion of Lot 1, and all
of Lot 3, Block A, and a Minor Plat of 2.314 acres of unplatted
property, to allow the construction of an approximate
1,101,500 square-foot building on approximately 55.07 acres
of property located at the southeast corner of Freeport
Parkway and Ruby Road.
Presentation:
Gary Sieb, Director of Planning and Economic Development, made a
presentation to the Council.
Jeff Turner, Applicant, thanked City Staff and Council for all their
support.
Valerie Richardson, representing The Container Store, expressed their
appreciation to Council and Staff.
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Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve the
Duke-Freeport Addition, Lots 3R, 3R-X1 and 3R-X2, Block A, a Replat of
a portion of Lot 1, and all of Lot 3, Block A, and a Minor Plat of 2.314
acres of unplatted property, to allow the construction of an approximate
1,101,500 square-foot building on approximately 55.07 acres of property
located at the southeast corner of Freeport Parkway and Ruby Road,
subject to the following condition:
1) All work on this site to be coordinated with the Ruby Road project.
Councilmember Tunnell seconded the motion; the motion carried 7-0
with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell, Herring and York voting in favor of the motion.
11. Consider approval of a contract for services from F. Mason and
Associates, Dallas, TX to prepare a Long-Range Plan, 2003-
2013, for the William T. Cozby Public Library in the amount
not to exceed $55,460.00, as budgeted, and authorizing the
City Manager to sign.
Presentation:
Kathy Edwards, Library Director, made a presentation to the Council.
Action:
Councilmember Tunnell moved to approve a contract for services from F.
Mason and Associates, Dallas, TX to prepare a Long-Range Plan,
2003-2013, for the William T. Cozby Public Library in the amount not to
exceed $55,460.00, as budgeted, and authorizing the City Manager to
sign. Mayor Pro Tem Stover seconded the motion; the motion carried 7-0
with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell, Herring and York voting in favor of the motion.
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12. Consider approval of contract with Optus Telemation, Inc. for
the lease and installation of a city-wide telephone system in
the annual amount of $89,000 as budgeted, and authorizing
the City Manager to sign.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember York moved to approve a contract with Optus
Telemation, Inc. for the lease and installation of a city-wide telephone
system in the annual amount of $89,000 as budgeted, and authorizing
the City Manager to sign. Councilmember Peters seconded the motion;
the motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers
Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of
the motion.
13. Necessary action resulting from Work Session.
This item was delayed until after the completion of Work Session.
There was no action necessary under this item.
14. Mayor and Council Reports.
A. Report by Mayor Sheehan regarding regional
transportation issues.
A. Mayor Sheehan reported the following regarding transportation
issues: 1) the Mayor has written a letter of recommendation for
Linda Harper Brown to be on the Transportation Committee for the
House; 2) DART has decided to go to a 5-year plan instead of their
usual 20-year plan; 3) Segment 4 for the George Bush Turnpike
will have a groundbreaking on January 31st; 4) the air quality issue
is looking worse and worse and the ETA will require everything to
be in by 2005; 5) 10% of the cars have 50% of the emissions; 6)
Richardson will be pushing the Red Light Bill; 7) the Trans-Texas
Corridor is becoming a very delicate issue; and 8) eight member
cities passed the resolution that Coppell passed regarding the
flexibility for membership into DART.
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Councilmember Peters reported on a meeting she had attended
regarding building a transportation coalition to approach the T-21
reauthorization bill in Washington.
Mayor Sheehan adjourned from Regular Session and re-opened Work Session.
WORK SESSION (Open to the Public)
Reconvene Work Session
C. Discussion regarding Memorandum of Understanding with
the Coppell Chamber of Commerce.
C. Council voiced concerns regarding the contract in connection with
Chamber support regarding legislative matters. Council asked to
know the ratio of Chamber members who were Coppell businesses
versus businesses outside the City of Coppell. Council asked that
the contract spell out responsibilities for Leadership Coppell.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
B. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Update on negotiations with the City of Dallas
regarding Beltline Road.
C. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Discussion regarding Land Acquisition west of
Coppell Road and south of Bethel Road.
Mayor Sheehan reconvened into Executive Session at 8:15 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 9:15 p.m. and opened the Regular Session.
REGULAR SESSION (Open to the Public)
15. Necessary Action Resulting from Executive Session.
Councilmember Tunnell moved to authorize the City Manager to enter into
negotiations regarding land acquisition west of Coppell Road and south of
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Page 9 of 9
Bethel Road. Councilmember York seconded the motion; the motion carried
7-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell, Herring and York voting in favor of the motion.
There being no further business to come before the City Council, the meeting
was adjourned.
____________________________________
Candy Sheehan, Mayor
ATTEST:
______________________________________
Libby Ball, City Secretary
DEPT: City Secretary Department
DATE: January 28, 2003
ITEM #: 8/B
AGENDA REQUEST FORM
ITEM CAPTION:
Consider appointment of Tony Dickensheets to the Coppell Education Development Corporation to fill the
unexpired term of Diane Ebersberger, which expires September 30, 2004.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %CEDCappt
DEPT: Engineering/Public Works
DATE: January 28, 2003
ITEM #: 8/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for
the City of Coppell to prohibit parking, stopping or standing at all times on the north and south branches of
Natches Trace Drive in its entirety from its point of intersection on the west side of Denton Tap Road westward to
the common property line between Lot 20, Block A and Lot 20x, Block A of the Magnolia Park Subdivision; and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this item will provide for a safer entrance and exit to Magnolia Park subdivision.
Staff recommends approval of the “no parking” ordinance to prohibit parking of vehicles on the north and south
branches of Natches Trace Drive in its entirety from Denton Tap Road westward to the common property line
between Lot 20, Block A and Lot 20x, Block A of the Magnolia Park Subdivision.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #natches-1AR
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Teresa Turner, E.I.T., Graduate Engineer
Date: January 28, 2003
RE: Consider approval of an ordinance amending Article 8-3 Parking, Section 8-
3-1(A) of the Code of Ordinances for the City of Coppell to prohibit parking,
stopping or standing at all times on the north and south branches of Natches
Trace Drive in its entirety from its point of intersection on the west side of
Denton Tap Road westward to the common property line between Lot 20,
Block A and Lot 20x, Block A of the Magnolia Park Subdivision; and
authorizing the Mayor to sign.
Construction will soon begin on a new development on the west side of Denton Tap Road just
north of Natches Trace. The development is a restaurant/private club and it is anticipated that it
will attract many patrons. There has been some concern expressed from the Magnolia Park
subdivision and about the possibility of cars parking along Natches Trace near the intersection of
Denton Tap Road. In evaluating the characteristics of Natches Trace west of Denton Tap Road,
the road is a one-way loop around a large grassy common area. The width varies, however, it is
only 18 feet wide in the narrowest locations. Therefore, staff supports the request for “no
parking” along the looped sections of Natches Trace just west of Denton Tap Road.
The “no parking” will only be adjacent to the common areas on both sides of the roadway. It
will not impair the ability of residents interior to the subdivision from parking on the roadway in
front of their homes.
Staff will be available to answer any questions at the Council meeting.
ProposedRestaurantLot 20Block AMagnoliaParkDenton Tap Rd.Natches TraceProposedNoParkingLot 20xBlock A¿N
1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8-
3-1(A) OF THE CODE OF ORDINANCES; MAKING IT UNLAWFUL TO
PARK A VEHICLE ON THE NORTH AND SOUTH BRANCHES OF
NATCHES TRACE IN ITS ENTIRETY AT ALL TIMES FROM ITS POINT
OF INTERSECTION ON THE WEST SIDE OF DENTON TAP ROAD
WESTWARD TO THE COMMON PROPERTY LINE BETWEEN LOT 20,
BLOCK A AND LOT 20X, BLOCK A OF THE MAGNOLIA PARK
SUBDIVISION; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1.That Section 8-3-1A of Chapter 8 of the Code of Ordinances be, and the
same is hereby, amended to provide for no parking zones at all times on Natches Trace, to read as
follows:
“Sec. 8-3-1 NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL
ZONES/SCHOOL AREAS
A.NO PARKING ON SPECIFIC STREETS
It shall be unlawful for any person to stop, stand or park a vehicle at
any time in violation of any official sign, curb marking, or street
marking that prohibits, regulates, or restricts the stopping, standing or
parking of a vehicle at the times designated for the following streets:
. . . .
NATCHES TRACE in its entirety, at all times on the north and
south branches, from its point of intersection on the west side of
Denton Tap Road westward to the common property line between
Lot 20, Block A and Lot 20X, Block A of the Magnolia Park
Subdivision.
. . . .”
2
SECTION 2.The traffic engineer shall erect official signs, curb markings, or street
markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations
designated herein.
SECTION 3.That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6.That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7.That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
3
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2003.
APPROVED:
CANDY SHEEHAN, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Environmental Health
DATE: January 28, 2003
ITEM #: 8/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Memorandum of Understanding for Bioterrorism or Health Emergency Assistance between
Dallas County and the City of Coppell and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
The attached Memorandum of Understanding is a formal agreement between local governmental entities that
would allow for better coordination of efforts to provide adequate facilities, space, and manpower, and help ensure
that this effort is accomplished as quickly as possible if the need arises. Governing officials of the entities who
have executed this agreement, collectively desire to secure for each such entity the benefits of mutual aid and
protection of life and health in the event of a bioterrorism act.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: (Bioterrorism
DEPT: Finance
DATE: January 28, 2003
ITEM #: 8/E
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Resolution amending Resolution #010996.3, as heretofore amended,
with regard to ambulance service fees, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY: This is the resubmittal of the ambulance service fees as discussed at the November
12, 2002 City Council meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $ Master fee-AR
1 51866
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AMENDING, IN PART, THE MASTER FEE SCHEDULE, AS AMENDED;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, previously adopted Resolution
No. 010996.3 to provide for general and special fees and charges to be assessed and collected by the
City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions,
and laws; and
WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set
forth therein and delete others as authorized by law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Master Fee Schedule section entitled Chapter 15, “Coppell City
Code (Building)” fees be amended by amending Sec. 15-5-6, Emergency Ambulance Service, by
amending the fees for Ambulance Service for residents and non-residents, which shall read as
follows:
"Sec. 15-5-6, Emergency Ambulance Service
Ambulance Service for Residents $350.00
Ambulance Service for Non-residents $500.00"
SECTION 2. That all provisions of the resolutions of the City of Coppell, Texas, in
conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby,
repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain
in full force and effect.
SECTION 3. That should any word, phrase, paragraph, or section of this Resolution be
held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution
as a whole, or any part or provision thereof other than the part so decided to be unconstitutional,
illegal or invalid, and shall not affect the validity of the Resolution as a whole.
2 51866
SECTION 4.That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
January, 2003.
APPROVED:
_________________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 1/21/03)
DEPT: Finance
DATE: January 28, 2003
ITEM #: 9
AGENDA REQUEST FORM
ITEM CAPTION: Consider acceptance of the Comprehensive Annual Financial Report for the fiscal year ended
September 30, 2002.
GOAL(S):
EXECUTIVE SUMMARY: The audit firm of KPMG will present the results of the financial audit.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: $CAFR-AR
DEPT: Fire Department/Emergency
Management
DATE: January 28, 2003
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION:
Presentation by Bill Bunting of the National Weather Bureau recognizing the City of Coppell as one of four north
Texas communities achieving “StormReady” status because of its commitment to hazardous weather preparedness.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: (StormReady Community
STORMREADY PROGRAM RECOGNIZES NORTH TEXAS COMMUNITIES
Four north Texas communities have been recognized by the "StormReady"
program for excellence in their severe weather preparedness and warning
operations. The cities of Coppell, Highland Village, and Rowlett, along
with Navarro County, are the first in north Texas to receive the
StormReady recognition.
"These four locations have demonstrated a commitment to hazardous
weather preparedness", said Bill Bunting, Meteorologist in Charge of the
National Weather Service's Fort Worth Forecast Office. "This commitment
will benefit the local Emergency Management staffs, the Weather Service,
and most importantly, the citizens of these communities. Whenever
hazardous weather threatens, citizens can take comfort in knowing that
their local officials are as prepared as possible", Bunting added.
The StormReady program is a cooperative effort between the National
Weather Service (NWS) and Emergency Managers at the state and local
level. The program focuses on aspects of a community's hazardous
weather operations, including: the presence of an Emergency Operations
Center; a 24-hour contact for warning information; adequate means of
receiving NWS warnings and statements; sufficient local warning systems;
efficient communications with the NWS Office in Fort Worth; and public
education and outreach efforts.
An advisory board composed of emergency managers and NWS meteorologists
reviews the applications from communities wishing recognition. The
board also conducts an inspection of the hazardous weather operations
before making a final decision on recognition.
Although the program is in its infancy in north Texas, StormReady is
expected to grow in the coming months. "We have a large number of
outstanding Emergency Management Agencies in north Texas", said Gary
Woodall, NWS meteorologist and StormReady Advisory Board member. "While
these four communities were the first to be recognized, I anticipate
seeing a major increase in the number of recognitions through 2003".
DEPT: Engineering/Public Works
DATE: January 28, 2003
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Resolution to designate Coppell Road from Sandy Lake Road south to Cooper Lane as a
one way street during construction.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this item will provide for a safer construction area and a reduction in construction costs.
Staff recommends approval of allowing one-way designation on Coppell Road from Sandy Lake Road to Cooper
Lane during construction.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #coppellrd-1AR
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: January 28, 2003
RE: Consider approval of a Resolution to designate Coppell Road from Sandy Lake
Road south to Cooper Lane as a one way street during construction.
For several years now the City of Coppell has been discussing with a consultant the design of
Coppell Road from Sandy Lake Road south to Cooper Lane. The voters approved this project in
1999. The work will consist of the replacement of a two-lane asphalt roadway with a two-lane
minimum 33-foot wide concrete street, improved drainage system, sidewalk on one side and a
portion of the Trail System on the other side.
While it may appear that it has taken a prolonged time to proceed with a design contract, in
actuality we have been moving slowly as we consider options on construction. Before we can
finalize the scope of services with a consulting engineer, we need to have a clear concept on how
the roadway will be constructed. This in turn allows the consulting engineer the information
needed to structure their scope of services and fee.
For this particular project, the item that we have discussed numerous times is the ability to
maintain two-way traffic on Coppell Road during construction. If two-way traffic is
maintained, then on the front-end the consultant needs to design temporary roadways taking into
account existing drainage ditches and existing ground elevations. We initially instructed the
consultant to move ahead with a design that would include all necessary temporary paving and
drainage to accommodate two-way traffic during construction. Even under that scenario, there
would still be limited paving width for two-way traffic. Taking that direction from the City, the
consultant prepared a preliminary cost estimate and requested an opportunity to speak again with
the City. In analyzing the necessary components to maintain two-way traffic, it became obvious
that there was a substantial amount of “throw away” dollars associated with maintaining two-
way traffic. In particular, because of the deep borrow ditches on both sides of a narrow roadway,
you would need to install temporary drainage systems in one of the borrow ditches, do the
necessary grading and then provide an asphalt surface for traffic to travel on. Once that was in
place, you could remove a portion of the existing paving, put in permanent drainage and then
construct an adequate width of the new paving to allow for two-way traffic. Traffic would then
be transferred onto the new paving. The temporary paving and temporary drainage components
would be removed and the remainder of the roadway built. With any construction there are some
components associated with temporary paving, however, they are typically limited in scope.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
On this particular project, given the characteristics of the existing narrow paving and deep
borrow ditches, there is approximately $400,000 associated with temporary components. This is
comprised of temporary traffic barriers, paving and drainage. There would also be an increase in
design fees.
The financial breakdown of each of those is:
temporary traffic barrier ± $20,000;
temporary paving ± $110,000;
temporary drainage ± $250,000;
additional design fee ± $30,000.
For this particular project, attempting to maintain two-way traffic increases the construction cost
approximately 25%. There are drawbacks to having one-way traffic for a long section of
roadway. In this location you have four subdivisions on the west side of the roadway whose
only access is to Coppell Road. On the east side of the roadway you have Wilson Elementary
School, one subdivision and several houses that front onto Coppell Road whose only access is
off of Coppell Road. Going to one-way traffic during construction would create a hardship on
not only the adjacent residence but also citizens that utilize Coppell Road on a daily basis. A
particular concern is access to and from the school. A one-way street would require buses and
citizens dropping children off at Wilson Elementary to drive out of their way either dropping off
or picking up the children depending on the direction of the one-way traffic.
While cost savings is a consideration in making this determination, safety is also a concern.
Attempting to maintain two-way traffic would push the temporary paving very close to the limits
of the right-of-way. This in turn would compete for space which is currently being utilized in
some places by children walking to Wilson Elementary from the adjacent subdivisions. Also,
maintaining two-way traffic creates less working area for the construction of the roadway.
In the past we have modified traffic patterns on several roadways during construction. Most
notably, Bethel School was closed during the construction of culverts for Stream G6, north
Coppell Road was designated one-way for a portion of that construction and Ruby Road was
closed. During the construction of north Coppell Road there was some problem with citizens
driving the wrong way on the one-way section. That could also be a problem on this section of
Coppell Road if it is designated one-way during construction. Construction of this project could
take upward of a year and the one-way would be in place for the majority of that construction.
No determination has been made at this time on what would be the optimum direction to be one-
way.
Staff will be available to answer any questions at the Council meeting.
1 53435
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AUTHORIZING THE CITY ENGINEER, IN CONJUNCTION WITH THE
CONTRACTOR, TO MAKE SOUTH COPPELL ROAD SOUTH OF SANDY
LAKE TO ITS INTERSECTION WITH COOPER LANE, ONE-WAY
TRAFFIC DURING PERIOD OF CONSTRUCTION OF COPPELL ROAD;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Coppell Road must undergo reconstruction in the near future; and
WHEREAS, during the period of said reconstruction, traffic will be impaired; and
WHEREAS, staff believes that such reconstruction would be safer and less expensive if
the City Engineer, in conjunction with the Contractor authorized to perform such reconstruction,
is permitted to make South Coppell Road one-way during the period of construction; and
WHEREAS, after consideration the City Council has determined that it would be in the
best interest of the City and its citizens to provide for a safer and less expensive reconstruction
process by permitting South Coppell Road to become one-way during the period of construction;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.That the City Engineer, in conjunction with the Contractor for the South
Coppell Road reconstruction, is hereby authorized to undertake the necessary steps to make South
Coppell Road, south of Sandy Lake Road to its intersection with Cooper Lane, a one-way street
during the period of construction.
SECTION 2.That the traffic engineer is authorized and directed to erect signs and official
traffic control devices as is necessary to give notice as provided herein
SECTION 3.That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
2 53435
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2003.
APPROVED:
_________________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 1/21/03)
DEPT: City Manager
DATE: January 28, 2003
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Resolution urging the Texas Congressional delegation to support
providing funding for President Bush’s $3.5 billion first responder initiative during the 108th session of Congress
and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Homeland
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ________
A RESOLUTION URGING THE TEXAS CONGRESSIONAL
DELEGATION TO SUPPORT PROVIDING FUNDING FOR PRESIDENT
BUSH’S $3.5 BILLION FIRST RESPONDER INITIATIVE DURING THE
108TH SESSION OF CONGRESS.
WHEREAS, the 107th Congress passed legislation creating the Department of Homeland
Security; and
WHEREAS, the legislation creating the new department did not provide funding for President
Bush’s $3.5 Billion First Responder Initiative; and
WHEREAS, the First Responder Initiative was intended to provide funding to help cities provide
planning, training, equipment and other resources to meet the challenges of preparing for and responding
to terrorist attacks; and
WHEREAS, Texas cities have been required to spend millions in additional monies to implement
heightened security measures since September 11, 2001; and
WHEREAS, Texas cities are experiencing severe budget shortfalls because their new homeland
security functions and the downturn in the economy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF COPPELL THAT:
The City of Coppell strongly encourages members of the Texas Congressional delegation to
actively support passage of an appropriations bill that includes the $3.5 billion First Responder
Initiative to provide money for all Texas cities to help cities pay for some of the resources needed
to meet the cities’ new responsibilities for homeland security.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
January 2003.
APPROVED:
_________________________________________
CANDY SHEEHAN, MAYOR
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
DATE: January 28, 2003
ITEM #: 13
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: January 28, 2003
ITEM #: 14
AGENDA REQUEST FORM
CITY MANAGER'S REPORT
A. Presentation of Economic Video.
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: January 28, 2003
ITEM #: 15
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Mayor Sheehan regarding Regional Transpor tation Task Force.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: January 28, 2003
ITEM #: 16
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec