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OR 35 Appoints Lawrence G. Molck, George Corbin, & James McGiboney to Board of Equalization ORDINANCE NO. 35 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPOINTING COMMISSIONERS TO SERVE AS TME BOARD OF EQUALIZATION FOR THE YEAR 1966; FIXING A TIME FOR THE MEETING OF SUCH BOARD; SETTING FORTH CERTAIN PROCEDURES FOR THE CONDUCT OF HEARINGS BEFORE THE BOARD AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: Coppe) l, Texas, in accordance with Article 104S, Vernon's Annotated Civil Statutes of Texas. Section 2: The meetings of the Board of Equalization shall be conducted in five phases. Each phase may require more than one session, however, each phase shall be referred to herein as the First, Second, Thjrd, Fourth or Ffth meeting of the Board. t:ion for O~C~OCk Section 3: The first meetin~ of the Board of Xqua'! h day of ~,_~ , Section 4: THE FIRST MEETING: Prior to the First Meeting of the Board, the Mayor shall have provided each member of the Board with a copy of this Ordinance. The First Meeting of the Board shall be opened by the ~ayor of the City with the City Secretary acti. ng as secretary of the Board. The Mayor shall have the Oath of Office administered to the appointed Commissioners. The Mayor shall then open nominations for chairman of the Board who will be selected by a majority vote of the members o~ the Board. The elected Chairman of the Board will then assume the office and take charge of the meeting. The Board may appoint an ex-officio secretary to the Board should it appear that the clerkca? duties of the office will require the same. If appointed, the ex~officio secretary will relieve the City Secretary of the duties of "Secretary of the 3oard"~ and sha!l, during the term of appointment, act in the official capacity as the 'IBecretary to the Board", unti3 re]ieved by fjna~ adjournment of the Board or other orders of the Board. The ex-offLcio secretary shall be paid for his or her services in ~mounts as may be mutually aL;reed upon between said secretary and the Board of Equa]~,zat on subject to the approval of the C/ty COUllC'[!. When the Chairman of the Board funds that the Board has qualified and is ready to enter upon its duties, he sba]] call upon the City Tax Assessor and Col~ ctor to bring before the Board her ]] i. sts or boolos for examinat~ on, correction, e~lua] izat: on, --ppratsement and for the purpose of cons.;dering any comp]alnts that ms_y be nlade at that t_me. In the event the Board determ:ines that the values on the lists or books of the Tax Assessol' be changed, the Bor~rd sha]i make such correct i. on so that the values of such properties are set at the proper figure. When the Board has made ~ts examination and has determined that the value of such properties are correctly equalized, the Board shall adjourn to a date set for the:r "Second Meeting" which shsl! be not ~ess than ten (tO) nor more than fifteen (]5) days from the date of adjournment, such date to be ~ixed in the order of j ournment. Section 5: NOTICE OF SECOND MEETING: In all cases where the Board of Equalization shall ra!se the va~ue of any property appear~!ng on the List or books of the Assessor or shall rais:2 ~;he value of any property above its value as established for the preceding year or shall raise the value of any property above the value as rendered by the owner of such property or the person rendering the same, the Board shall cause the Secretary of the Board t~ give written notice to the owner of such property or to the person rendering the same, which said Notice shall state the increased va~.uation placed upon such pro- perty and that the owner may appear at such "Second Meeting" if they desire, to file their protest before the Board requesting that the Board schedule their case for a hearing so that they may show cause why their property should not be so valued. The Board shall also direct that the secretary publish in the official news-- paper of the City notice of this meeting of the Board of Equali- zation. Section 6: SECOND MEETING: The Second Meeting of the Board of Equalization shall be for the sole purpose of receiving from each person wishing to appeal' before the Board his request for a hearing. A copy of the "Request for Hearing" form to be f~]ed by persons wishing to appear before the Board is attached hereto as Exhibit "A." A separate Request for Hearing form must be filled out and filed for each person wishing to appear before the Board. Any attorney representing any person or persons must fill out a separate "Request for Hearing" form for each person he will represent before the Board. The Board of Equalization will not hear cases at its "Second Meeting" and as soon as all persons wishing to file Requests for Hearing have done so, the Board shall recess and meet in a non-public executive session for the purpose of scheduling the Requests for Hearing. The Board will then reconvene its public session and announce the date of its next meeting and the names of those scheduled to appear before the Board at such time. The Chairman of the Board shall then direct the Secretary to notify each person scheduled for a hearing of the time and place of same. Such Notice to be by letter addressed to the person making the Request for Hearing at the address shown on his Request for Hearing form. Any person wishing to be heard by the Board of Equalization must file or cause to be filed with the Board his Request for Hearing at said Second Meeting of the Board and except as provided for in Section 8 of this Ordinance, the Board shall not receive or schedule for hearing any Request for Hearing not filed prior to the adjournment of said Second Meeting. Section 7: THIRD MEETING: The Third Meeting or phase of the Board's hearings shall be devoted to hearing the various cases filed with the Board. Said Third phase of the Board's hearing shall consist of as many meetings as shall be necessary to hear all of the requests filed with the Board at its "Second Meeting." At the end of each meeting, the Board shal. 1 announce the names o£ the persoils scheduled to be heard at the next meeting of the Board and shall insure that such persons are so notified. When the Board finds that it has given ample opportunity to those requesting n hear- ing to have such hearing, including those persons requesting a hearing under the provisions of Section S of this Ordinance, the 3oard shall c].ose its public hearings and recess to convene on call of the Chairman of the Board. Section 8: COMPLAINT: Any person who has failed to file a Request for Hearing with the Board prior to the end of the Board's Second Meeting and wishes to be heard by the Board may file with the Board at any time before the final action of the Board a written Complaint addressed to the Chairman of the Board of Equalization and the Board shall schedule a hearing on said Complaint prior to closing the public heari. ngs before the Board. Said Complaint shall be in writing, shall set forth the description of the pro- perty involved, and shall state the complaintant's reason for not filing his Request for Hearing with the Board prior to the closing of its Second Meeting. Provided, however, that said complaintant shall have the right to be heard by the Board even though his excuse for failing to file his application for hear-- ing be without merit. SectS, on 9: FOURTH MEETING: On cat] by the Chairman of the Board of Equalization, the Board shall reconvene for its Fourth Meeting or phase, at which time the Board will review and deliberate the various cases and make its decision in regard to the same. The Board shall direct the Secretary to notify all persons who have come before the Board of the decision of the Board with respect to their property. When the Board is of the opinion that the values on the lists or books of the Tax Assessor have been equalized, the Board shall by a motion dul. y passed, approve said list or books and return same to the Tax Assessor, directing her to make up therefrom a Genera~ Tax Roll and return said Tax Roll to- gether with the approved lists or books to the Board at its next meeting. The Board shal. 1 then recess until its next session to be called by the Chairman. Section ]0: FIFTH MEETING: At the Fifth Meeting of the Board of Equalization the Board shall receive from the Tax Assessor the "General Tax Roll" as made up from the approved lists or books of the Tax Assessol' snd it, upon examination of the same, the Board is of the opinion that the Tax Roll is correct in accordance with the approved lists or books of the Tax Assessor, the Board shall approve said "Genera] Tax Roll" and upon finding no further business to come before the Board, shall adjourn for the year 1966. Sect[on 11: PRESENTATION OF TAX ROLL TO CITY COUNCIL: Upon approval of the "Genera] Tax Roll" by the Board of Equalization, the Tax Assessor shall present same to the City Council. Section 12: EMERGENCY CLAUSE: The fact that the Statutes of the State of Texas require that an Ordinance be passed fixing the time of the meeting of the Board of Equalization of the City of Coppell and the fact that it is necessary that said Board of Equalization meet in the immediate future, creates an urgency and an emergency and requires that this Ordinance take effect immediately from and after its passage. DULY PASSED by the City Council of the City of Texas, on the//~ day of '~ , 1966. ~ayor Coppell, APPRO D AS TO FOAM.:..,V ATTEST: CASE NO. REQUEST FOR HEARING information required by the Board of Equalization of the City of Coppell, Texas. 1. Name of property Owner requesting hearing: (Please print full name) 2. Address where all notices from the Board should be mailed. 3. If Property Owner is to be represented by an attorney, give said attorney's name and address: 4. Property Owner acknowledges receipt of a copy of "Instructions for filing Protest Form and General Information Concerning Hearings before the Coppell Board of Equalization." Signature