BM 2003-01-16 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
January 16, 2003
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, January
16, 2003 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Chris Reed at 7:10.
Other board members present were Nancy Lemay, Douglas Glantz, Carol Ann Myers, Charles
Petty, Thomas Trahan, Saul Friedman and student advisors Katelyn Browne and Chamonix
Morejon. Staff in attendance were Library Director, Kathy Edwards, and Administrative
Secretary, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED November 14, 2002:
Nancy Lemay motioned to approve the minutes as written and Charles Petty seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: None
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LIBRARY DIRECTOR'S REPORT:
· Budget/Five Year Update: We are on target for expenses and budget. Staff will
begin the input process for FY 03/04 budget cycle here at the library in February.
· Long-Range Plan: Five proposals were received by closing on December 10,
2002. Staff reviewed based on criteria in the Request For Proposal. Recommendation
was made to the Council at the January 14, 2003 meeting and was approved. The
contract was awarded to F. Mason and Associates. Florence Mason will attend the
Library Board Meeting on Februaryl 3, 2003. Kathy encouraged the board members to
bring to the meeting questions to be asked in survey and focus groups.
· Workload and Related Issues: Circulation increased 7% for the first three
months of FY 02/03 over the first three months of FY 01/02. The Internet use is up
30%.
· Phone Update: We have updated messages for circulation, youth, adult and
administration. We are now providing more information if a call rolls to voice mail.
Information Services has set the # bypass feature if the caller wishes to bypass the
longer message. The new phone system was approved by Council on January 14,
2003. The Justice Center, Service Center and Town Center are scheduled for primary
installing. Library will be in the next round.
· Shelving: The youth shift is complete and the adult shift is near completion. The
adult shift was far larger as we moved every item and in some cases, had to move
some collections twice to accommodate the new layout. We have ordered new
signage which should be ready in about eight weeks.
· Grants (TIF), (Denton County) and (Loan Star Libraries): (TIF)The Self-
check is on order from 3M. Library staff are working with IT staff on microcomputer
workstation specifications. (Denton) The City Council approved interlocal agreement
for Denton County in December. It is scheduled to be on the Denton County
Commissioners Court Agenda on January 14, 2003. (Loan Star Libraries). We have
received the electronic draft for $11,385.00 and have ordered the 10-year microfilm
backfile for the Dallas Morning News as defined in our contract with the State Library.
5. 2002 TEXAS STATE LIBRARY ANNUAL REPORT: Chair, Chris Reed signed the
report for the Texas State Library. Chris stated that he would be attending the Mayor's Breakfast
in February and asked for input to report to the Mayor and other boards. Carol Myers suggested
the 5-year plan, working with the consultant and what the Library has planned for the long range
goals. Nancy LeMay suggested that Chris mention the student members that we have
representing the library board. Saul Friedman stated he would attend.
6. UNSUPERVISED/UNPARENTED CHILDREN: Unsupervised children continue to
be a problem. Staff continue to discuss with parents and explain that children need to be
supervised. This is an ongoing concern. While the situation is better than it was two years ago,
parents still fail to grasp that their children need supervision.
7. PROGRAM ROOM CONCERNS: We continue to receive some complaints/requests
for special privileges for those who believe they should be accorded special treatment in booking.
Doug Glantz's home owners associations group have held their meetings at Everybody Fits and
Carol Myers stated that the Women's group meets at the YMCA. Both groups have felt that the
new arrangements have worked out well for them. The YMCA and Everybody Fits offer groups
the option to purchase refreshments. This generates sales tax income for the city and is a "win-
win" for all. They also provide set up and take down services.
8. ADJOURNMENT: Doug Glantz motioned and Carol Myers seconded to adjourn at
7:50. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as written 2/13/03
C:/minutes/January 03.DOC
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