BM 2003-01-06 PBPARK AND RECREATION/TREE BOARD
MINUTES OF MEETING
January 6, 2003
Meeting Time:
6:30 p.m.
Meeting Place:
Coppell Road Service Center
816 S. Coppell Road
Coppell, Texas 75019
Members Present:
Victor Burke, Stephen Hafer, David Castillo, Larry Jones, Mark
Tepper, Scott Williams, and Greg Garcia.
Staff Present:
Brad Reid, Guy McLain, Jane Anne, and Hilda Salazar.
GENERAL ITEMS
Item 1:
Call the Meeting to Order
- Mr. Victor Burke called the meeting to order at 6:45 p.m.,
indicating that Mr. Garcia would act as a voting member tonight
because of an absence.
Item 2:
Citizen' s Forum.
- No citizens present
Item 3:
Consider Approval of Minutes from December 2, 2002 Meeting.
- Mr. Scott Williams, moved to approve minutes from December 2,
2002.
Mr. Mark Tepper, seconded the motion.
Vote: (7- 0), approved.
PARK AND RECREATION BOARD ITEMS
Action Items: (Items requiring Park Board members' action such as a motion or
vote)
Item 4:
Consider Approval of the Sub-Committee Recommendation on Practice
Field Usage.
- Mr. Mark Tepper provided the Board with a handout with
information on practice field usage.
- Mr. Castillo provided the Board with comments from Sports
Associations in regards to alternative "C".
- Mr. Garcia proposed to eliminate alternative "C".
- Mr. Reid expressed his concerns with the possible increased staff
involvement with practice field scheduling. The Parks and
Recreation Dept. does not currently have adequate staff to take on
this responsibility. Alternative "B" and "C" indicate City Staff
involvement.
Mr. Rehling said that the Sports Council Members consensus is
option "A" and Baseball and Softball are willing to take the extra
step to help the independent team's schedule practice areas.
Mr. David Castillo moved to approve option "A" which allows for
the CSC Associations to continue to schedule practice areas for
teams registered in the association, during in-season periods.
Subsequent to the assignment process, unassigned fields would be
identified and available for reservation by independent teams
through the assigning association.
Mr. Greg Garcia, seconded the motion with the following
amendment:
The responsible association will ensure that the independent teams
comply with all city field usage policies including residency
requirements, background checks, user fees and liability insurance.
Vote: (7- 0), approved
Information Items: (Requires no action by Park and Recreation Board)
Item 5:
Annual update of activities by the Coppell Football Association
- Mr. Charlie Martin provided the Board with the following
information.
- For the fall 2002 season, 249 players registered for football, with
238 completing the season. 129 cheerleaders registered and
completed the season.
- Registration fees for the 2002 season were $175 for tackle football
and $100 for flag. These fees cover the use of helmets, shoulder
pads, pant pads, jerseys, and socks. Players must return protective
equipment, but may keep their jerseys, pants and socks. Fees for
cheerleaders were $200.
- Home games for CYFA are played on Saturday at Andy Brown
Central beginning around the first week in September. Visiting
teams from Southlake, Colleyville, Keller, and Grapevine play at
our facility throughout the season and also host our away games.
The number of home and away games are usually equal; however,
the rapid growth of our organization has recently seen a trend that
will prevent this balance if we are limited to only one game field.
The Coppell High School football stadium is used as an alternate
site in the event of rain, and CYFA is assessed a usage fee by
C.I.S.D.
Item 6:
Annual Update of Relevant Activities by the YMCA.
- Mr. Brandy Perryman informed the Board that T-Ball games are
played at Andrew Brown East Park and MacArthur Park.
Item 7:
Item 8:
Item 9:
Item 10:
Director' s Report
* Construction Progress Report
- Mr. Reid provided the Board with updated information.
* Special Events
- Mr. Reid handed out information about the Sweetheart Ball Event
scheduled for February 8, 2003 at the Aquatic and Recreation
Center. This year's theme is Shake, Rattle and Roll, and includes
the following activities: Elvis' performance, dance and costume
contest, silent auction, etc.
Board Member report
- Mr. Mark Tepper informed the Board that Sports Council Meeting
was canceled in December.
Chair Report
· Future Agenda Items
- Treasury Report
- Arbor Day Poster Judging
- Adopt a Location agreement renewal
- Approval of Section F
· Announcements
- February 9, 2003 Adopt a Location.
Interactive Discussion with the City Manager and Deputy City Manager
Regarding General Management Issues.
- Mr. Jim Witt and Mr. Clay Phillips provided the Board with an
overview of City Policies and would like to come back in the spring of
2003 to talk about the city's budget.
Mr. Mark Tepper, moved to adjourn meeting
Mr. David Castillo, seconded the motion
Vote: (7 - 0), approved
Park Board Meeting adjourned at 9:25 p.m.
Note: Copies of handouts provided at this meeting available upon request
at the Parks and Recreation Department.