BM 2003-02-13 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
February 13, 2003
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
February 13, 2003 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Vice Chair, Saul Friedman at
7:05. Other board members present were Douglas Glantz, Charles Petty, Thomas Trahan, John
Reenan and student advisor Katelyn Browne. Chris Reed arrived at 8:00. Staff in attendance
were Library Director, Kathy Edwards, and Administrative Secretary, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED January 16, 2003:
Douglas Glantz motioned to approve the minutes as written and Charles Petty seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: Florence Mason, F. Mason and Associates, Project
Manager, Louella Wetherbee, Associate Library Consultant and Denelle Wrightson, Phillips
Swager Associates, Architectural Consultant were present.
o
LIBRARY DIRECTOR'S REPORT:
· Budget/Five Year Update: Library staff have kicked off the FY 03/04 budget
cycle with the assumption that we will have a 0% budget increase. TexShare is funded
via the Telecommunications Infrastructure Fund which will be a target for this year's
legislative session. If TexShare is eliminated, our ability to provide access to online
databases will be severely curtailed. Databases will then have to be funded totally
from the library's operating budget.
· Workload and Related Issues: November through January the library went
through a major shifting of material. With the shifting of DVD'S, videos, adult and
youth collections it was confusing for patrons to find their favorites as they were no
longer where they expected them to be. Temporary signage was posted but browsing
was difficult. We knew this would be a challenge and were not surprised to see
circulation drop 8% in January. However, year-to-date circulation is up 4%. Internet
use continued to increase as well as gate count.
· Video to DVD Format: In looking at the circulation statistics more carefully,
80% of the 3,052 circulation decrease was due to a decrease in video circulation.
DVD circulation increased 18% for adult and 39% for children over January 2002.
We are receiving request for more availability of DVDs. The rate at which we convert
to DVD format is dependent on materials funding. FY 01/02 materials funding was
halved. Bestsellers (McNaughton Lease), Reference (standing orders) and Children's
reading readiness were prioritized after the materials budget was cut.
· Grants: (TIF) Self-check is still on order from 3M. We have received three staff
workstations and four citizen workstations. Staff are working to install software and
test the new configuration before we put in the public area. (Denton County)
Denton County Commissioners Court approved the interlocal agreement on January
24, 2003. We have requested matching funds. We are still evaluating how best to
expend the $10,748.00 and are still leaning towards recovering or replacing chairs.
(Loan Star Libraries) Contract received and purchase order issued for the 1 O-year
microfilm backfile for the Dallas Morning News.
5. F. MASON & ASSOCIATES - LONG RANGE PLANNING: Florence Mason,
Louella Wetherbee, and Denelle Wrightson met with the board to seek board input for the Long
Range Planning process. Florence Mason handed out information outlining the process that the
Consulting Team will follow in assessing the Services, Community Input, Facility and Space
Assessment. The team has started interviewing the library staff. There will be a telephone survey
of adults conducted by UNT. Library staff will work with the consultants as to what questions
will be asked. The survey will continue until 200 users and 200 non-users have been reached.
Florence and Louella will conduct focus group meetings at the library on March 3, 2003 and
March 4, 2003. The focus groups will consist of: Adults, Businesses, Early Childhood and
Youth. Florence Mason asked each of the library board members their input to the following
questions: What do you see as an important outcome regarding long-range services and as far as
physical aspect, what the board members would like the library to feel or look like.
Florence Mason will attend the April 10, 2003 library board meeting to discuss the planning
process and seek further input. Charles Petty motioned that the library board not meet in March.
John Reenan seconded the motion. Carried.
6. ADJOURNMENT: Thomas Trahan motioned and John Reenan seconded to adjourn at
9:00. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
C:/minutes/February 03.DOC
2