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BM 2003-03-03 PBPARK AND RECREATION/TREE BOARD MINUTES OF MEETING March 3, 2003 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Victor Burke, Stephen Hafer, Larry Jones, Scott Williams, Greg Garcia, Tracey Garman, and Mark Echerd. Staff Present: Brad Reid, Guy McLain, Jane Anne Sellars, and Hilda Salazar. GENERAL ITEMS Item 1: Call the Meeting to Order - Mr. Victor Burke called the meeting to order at 6:33 p.m. Item 2: Citizen' s Forum. - No citizens present. COPPELL RECREATION DEVELOPMENT CORPORATION Action Items: (Items requiring CRDC members' action such as a motion or vote) Item 3: Consider Approval of Minutes from February 3, 2003 Meeting. - Mr. Scott Williams, moved to approve minutes from February 3, 2003. Mr. Larry Jones, seconded the motion. Vote: (5 -0), approved. Information Items: (Requires no action by CRDC) Item 4: Discussion of the Financial Status of the Corporation. - Mr. Brad Reid provided the Board with updated Financial Report. - Mr. Jim Witt informed the Corporation of the possible CRDC involvement in a land transaction regarding Carter Crowley. PARK AND RECREATION BOARD ITEMS Action Items: (Items requiring Park Board members' action such as a motion or vote) Item 5: Consider approval of a Proposed Revision to the Park and Recreation Department Policy regarding Sports Association's Criminal Background Checks. Mr. Scott Williams, moved to approve the revised Park and Recreation Policy. Mr. Larry Jones, seconded the motion Vote: (6- 0), approved. (Mr. Greg Garcia voted in absence of Mr. Mark Tepper) Item 6: Consider approval of the 2002 - 2003 List of Goals for the Parks and Recreation/CRDC/Tree Board. - Ms. Tracey Garman, moved to approve the 2002-2003 List of Goals Mr. Scott Williams, seconded the motion Vote: (6- 0), approved. Information Items: (Requires no action by Park and Recreation Board.) Item 7: Discussion of July 4th. Celebration Ideas. - Ms. Garman discussed a 5 or 10K Road Race as part of the July 4th. Celebration to be utilized as fundraiser. She informed the Board that a town outside of Boston, MA has a race such as this and they charge approx. $18.00 per participant. Participants receive a goodie bag with promotional items and a T-shirt. Item 8: Discussion of possible modifications to the Sports Council Bylaws. - Mr. Reid provided Board with suggested changes to the Sports Council Bylaws. - Board suggested having an appeal Board, and it was suggested to add it under Section 5 on article VII of the Bylaws. - Staff will bring this item back for approval in near future, after presenting changes to the Sports Council. Item 9: Discuss possible revisions to the Recreational Fees Structure relating to "Sports Entry Fees". - Mr. Reid provided the Board with information regarding Sports Recreational Fees and suggested charging $10.00 per player, per season for Entry Fee. - He also informed that revisions to the Master Fee Schedule would go to City Council for approval on March 25, 2003. Item 10: Director' s Report · Construction Progress Report - Mr. Reid provided the Board with an updated report. · Construction Change Orders for Tennis Center and Trail Project. - Mr. Reid informed the Board of necessary change orders to continue with the construction of the Tennis Center and the Trails Project. · Special Events Report Item 11: Item 12: Item 13: Ms. Jane Anne Sellars, provided the Board with the following information: April 5, 2003 Clean Coppell/Earthfest from 9 a.m. - 1 p.m. April 19, 2003 Easter Egg Hunt and Bunny Brunch from 9:30 - 11:30 a.m. April 26, 2003 Cultural Diversity Fair from 10 a.m. - 3 p.m. May 16, 2003 Volunteer Appreciation Dinner at Wagon Wheel Park. May 17, 2003 Tennis Center Grand Opening July 4, 2003 July 4th. Celebration - Parade starts at 10 a.m. Board Members Report - Mr. Mark Tepper was not present to provide the Board with a Sports Council Report. Chair Report · 9-11-7 Ordinance - Approved by City Council · Mayor's Annual Breakfast - Mr. Burke informed the Board that during the Mayor's breakfast one of the topics was the Public Meetings Act and he will provide copies of the handouts to the Board Members. · Adopt-a-Location - Mr. Burke thanked all the participants and informed that they picked up 5 bags of litter. - The Next pick up day is April 5, 2003. Future Agenda Items Coppell LaCrosse Annual Report Tennis Operations Plan (May meeting) Mr. Scott Williams, moved to adjourn meeting Mr. Larry Jones, seconded the motion Vote: (6 - 0), approved Park and Recreation Board Meeting adjourned at 8:05 p.m. Note: Copies of handouts provided at this meeting available upon request at the Parks and Recreation Department offices.