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BM 2003-04-07 PBPARK AND RECREATION/TREE BOARD MINUTES OF MEETING April 7, 2003 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Stephen Hafer, Larry Jones, Scott Williams, Greg Garcia, Tracey Garman, Mark Tepper, and Mark Echerd. Staff Present: Brad Reid, Guy McLain, Jane Anne Sellars, and Hilda Salazar. GENERAL ITEMS Item 1: Call the Meeting to Order - Mr. Stephen Hafer called the meeting to order at 6:44 p.m. Item 2: Citizen' s Forum. - No citizens present. COPPELL RECREATION DEVELOPMENT CORPORATION Action Items: (Items requiring CRDC members' action such as a motion or vote) Item 3: Consider Approval of Minutes from March 3, 2003 Meeting. - Mr. Scott Williams, moved to approve minutes from February 3, 2003. Mr. Mark Tepper, seconded the motion. Vote: (5 -0), approved. Item 4: Consider approval of authorizing staff to prepare a Professional Services Agreement with Schrickel Rollins for the Master Planning, Design, Construction Documentation and Construction Administration for Practice Facilities at Wagon Wheel Park, in an amount not to exceed $170,500.00, and authorizing the President to sign the resulting agreement. - Mr. Brad Reid informed the Corporation that the agreement includes: the geotechnical investigation, Master planning, work shops, develop a minimum of two alternative layouts for review, construction documentation, project bidding assistance, hold pre- bidders conference, preparation of final contract, site visits, and submittal review. - The budget for the total project will be $1.5 million with approx. $1.3 million for construction. Item 5: Mr. Mark Tepper, moved to approve authorizing staff to prepare Services Agreement with Schrickel Rollins for the construction of practice facilities at Wagon Wheel Park. Mr. Larry Jones, seconded the motion. Vote: (5 -0), approved. Consider approval of the proposed 2003 - 2004 CRDC project Development Plan. - Mr. Reid explained to the Corporation that the Project Development Plan is to inform City Council about the CRDC accomplishments and proposed projects for the upcoming year. - Mr. Scott Williams, moved to approve the Project Development Plan. - Mr. Mark Tepper, seconded the motion. - Vote: (5 -0), approved PARK AND RECREATION BOARD ITEMS Information Items: (Requires no action by Park and Recreation Board.) Item 6: Annual Report by the Coppell Lacrosse Association. - Mr. Joe Ovalle informed the Board that the Junior High level has increased and they continue playing at Andrew Brown Community Park Central. - He also informed that this year Lacrosse played sixty home games versus 49 played last year (teams are playing more games). - They have successful students playing at College level, earning scholarships. - Lacrosse has requested the City utilization of the fields for Adult Men's championship planned for the end of May. - Mr. Ovalle's presidency term ends in September and Lacrosse will have a new president in October. Item 7: Discussion of the possible acquisition of the Carter Crowley Practice Facility. - Mr. Jim Witt updated the Board on the discussions regarding the possible acquisition of Carter Crowley Item 8: Director' s Report · Construction Progress Report - Mr. Reid informed the Board that the Tennis Center is scheduled to open on Monday, April 21, 2003. · Special Events - Ms. Sellars provided the Board with the following information: - April 19, 2003 - Easter Egg Hunt and Bunny Brunch at Andrew Brown East. Item 9: Item 10: Item 11: April 25, 2003 April 26, 2003 April 26, 2003 May 16, 2003 May 17, 2003 - Arbor Day Celebration at Rec. Center - Rummage Sale at Senior Center. - Diversity Fair has been canceled - Volunteer Banquet at Wagon Wheel Park - Tennis Center Grand Opening Open Meeting Act Information provided by City Attorney Robert Hager, was provided to Park Board members. Mayor's Vision and Goals Information provided to Park Board members. Criminal Background Checks Item will go to City Council for approval in May. Board Member report - No report Chair Report - Mr. Hafer thanked the Board members who participated in the Earthfest event. Future Agenda Items Representative who can attend Sports Council Meetings Coppell Youth Soccer Association annual report Adopt a Location work day May 10, 2003 Dog Park Mr. Mark Tepper, moved to adjourn meeting Mr. Larry Jones, seconded the motion Vote: (5 - 0), approved Park and Recreation Board Meeting adjourned at 8:00 p.m. Note: Copies of handouts provided at this meeting available upon request at the Parks and Recreation Department offices.