CP 2003-05-27
NOTICE OF CITY COUNCIL MEETING AND AGENDA
MAY 27, 2003
DOUG STOVER, JAYNE PETERS, Place 2
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
DIANA RAINES, Place 3 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, May 27, 2003, at 5:30 p.m. for Work
Session, and Regular Session will begin at 7:00 p.m., with Executive Session
immediately following, to be held at Town Center, 255 Parkway Boulevard,
Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Discussion regarding Board/Commission Appointment Schedule.
B. Discussion regarding appointments to Council Committees.
C. Discussion regarding Agenda for Citizen Summit.
D. Discussion regarding Far mer's Market.
E. Discussion regarding Bethel and Coppell Roads Design Contract.
F. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
3. Invocation.
4. Pledge of Allegiance.
5. Presentation to Kristine Fichtner, Coppell Woman of the Year 2003.
6. Consider approval of a proclamation naming Friday, May 30, 2003 as
Cowboys Hockey Team Appreciation Day, and authorizing the Mayor to sign.
7. Consider approval of a Proclamation naming June 7, 2003 as Coppell
Farmers Market Day, and authorizing the Mayor to sign.
8. Presentation by Melvin Gross regarding fence between Coppell High School
and Lot 9, Cottonwood Estates.
9. Citizen's Appearances.
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: May 13, 2003.
B. Consider approval of a resolution authorizing an Interlocal
Cooperation Contract and par ticipation in the Metroplex Electrical
Licensing Agency, and authorizing the Mayor and City Manager to
sign.
C. Consider approval of an ordinance amending Ar ticle 8-3 Parking,
Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to
prohibit parking, stopping or standing at all times on the east side of
Coppell Road in its entirety from its point of intersection with Bethel
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ITEM # ITEM DESCRIPTION
Road southward to its point of intersection with Southwestern Blvd.;
and authorizing the Mayor to sign.
D. Consider approval of a resolution authorizing the transfer of all
available Community Development Block Grant funds from Fiscal
Year 2000, in the estimated amount of $19,034, for the installation
of an eight-inch water line and fire hydrants within the Golden
Triangle Mobile Home Park and authorizing the City Manager to
execute the necessar y documents for such funds; and authorizing the
Mayor to sign.
E. Consider approval of awarding Bid/Contract #Q 0403-01 to Site
Concrete, Inc. for the construction of the Meadowcreek / Rolling Hills
Water Line Installation Project in an amount of $351,700 as
provided for in water and sewer funded projects; and authorizing the
City Manager to sign.
F. Consider an award of a purchase order to Jim Lea & Associates, Inc.,
in an amount not to exceed $65,955.00 as budgeted, for the
purchase and installation of Playground Equipment at The Duck
Pond Park, and authorizing the City Manager to sign.
G. Consider approval of revisions to the Parks and Recreation
Depar tment Policy for Criminal Background Checks of Adult
Volunteers for Organizations in the City of Coppell.
END OF CONSENT
11. Consider approval of entering into a contract with Freese and Nichols, Inc.
for the design of Bethel Road from Denton Tap Road to Freepor t Parkway
and Coppell Road from Bethel Road nor th to Cooper Lane in an amount not
to exceed $508,300 as provided for in CIP Funds; and authorizing the City
Manager to sign.
12. Consider appointing an elected official to the Nor th Central Texas Council
of Governments’ Emergency Preparedness Planning Council.
13. Consider appointments to Council Committees.
14. Necessary action resulting from Work Session.
15. City Manager's Repor t.
A. Legislative Update.
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ITEM # ITEM DESCRIPTION
16. Mayor and Council Repor ts.
A. Repor t by Councilmember York regarding Graduation.
B. Repor t by Councilmember York regarding Recreation Center.
17. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I cer tify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2003, at __________________.
____________________________________
Libby Ball, City Secretar y
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS
2002-2003
Economic Development
• Ensure Competitiveness in industrial/commercial growth
• Emphasize strategically identified properties
• Implement Old Town development strategy
• Retain excellent commercial/industrial uses
• Increase visibility of commercial/industrial development opportunities
w/development community
Quality Public Facilities & Infrastructure
• Maintained with adequate funding
• Environmentally sound and appealing landscaping
• Anticipate and plan for future needs
• User friendly
Excellent City Services & High Citizen Satisfaction
• Provide timely and accurate information
• Rapid Response and resolution
• Identify, implement and measure service levels
Hometown Feeling
• Well-informed citizenry
• Participation on boards and commissions, task forces and committees
• Foster a family atmosphere
• Active citizen involvement as partners
• Strong sense of civic pride and identity as Coppell, TX
• Encourage inclusiveness
Quality Development
• Preserve property values
• Attract and retain development tenants
• Emphasize code enforcement
• Maintain community master plan with consideration of impact on city services and
infrastructure
• Maintain visual appeal
Outstanding Leisure & Recreation Amenities & Programs
• Maintain quality and safe parks
• Inclusive opportunities, activities and facilities
• Collaboration w/community groups
• Promote and facilitate community events
Effective Transportation
• Responsive to neighborhood and regional needs and demands
• Safe neighborhood streets
• Effective traffic movement throughout the community
• Evaluate need for regional transportation and determine city's role
Safe Community
• Safe neighborhoods
• Visible and responsive police presence
• Public safety education programs
• Emphasize and educate for emergency preparedness
• Participate in regional security preparation
• Provide safe environment for recreation/leisure activities
• Partner in school safety
DATE: May 27, 2003
ITEM #: WS-2
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Board/Commission Appointment Schedule.
B. Discussion regarding appointments to Council Committees.
C. Discussion regarding Agenda for Citizen Summit.
D. Discussion regarding Farmer's Market.
E. Discussion regarding Bethel and Coppell Roads Design Contract.
F. Discussion of Agenda Items.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %worksession
MEMORANDUM
DATE: May 20, 2003
TO: Jim Witt, City Manager
FROM: Kathy Wilkerson, Deputy City Secretary
SUBJECT: Annual 2003 Board/Commission/Committee Appointments
RE: Process Schedule
Listed below is a tentative schedule of dates for the upcoming annual appointments of
members to the City’s Boards/Commissions/Committees that I would like to review
with the City Council during the Work Session of May 27, 2003:
Advertising - May 30 through July 25, 2003
A press release will be issued requesting citizens to volunteer to serve on
the City’s Boards/Commissions/Committees, and as the City’s American
Red Cross Representative. Advertising will continue for a period of nine
(9) consecutive weeks from May 30, 2003 through July 25, 2003. During
the month of June a mass mailing will be sent to all Coppell citizens. The
mailing will consist of an application and a summary of each of the
Boards/Commissions/Committees.
Applications – June 2 through July 30, 2003
Applications will be available and accepted from 8:00 a.m. to 5:00 p.m.,
June 2 through July 30 in the City Secretary Department at Town Center.
As with previous years, applications presently on file in the City Secretary
Department will not be considered.
Staff Liaisons - May 20, 2003
Staff Liaisons will be issued a membership list on May 20, 2003 for their
particular Board/Commission/Committee, indicating those members
whose terms expire October 2003 together with a new application form for
Schedule for board appointments 2003
distribution, should those members wish to re-apply. Deadline for these
applications will also be July 30th.
City Council Applicant Packet
A binder will be prepared for members of Council containing a master list
of all applicants, together with copies of each application and pertinent
information. This document will be available in the City Secretary
Department for each member of Council at 8:00 a.m., Friday, August 8,
2003. Any binders not picked up by 5:00 p.m. on Friday will be brought to
the Council meeting.
Interview Process - August 11 through August 29, 2003
Interviews may be conducted from August 11 through August 29, 2003,
however, I would appreciate direction from Council on how they would
like to proceed with scheduling these interviews so I may advise the
applicants of the date and approximate time.
Appointments - September 9, 2003
An agenda item will be submitted for the September 9, 2003 City Council
meeting to appoint members to the City’s Boards/Commissions/
Committees.
Letters of Appointment and/or Regret
The City Secretary Department will notify all applicants indicating their
appointment and date of being sworn into office, and/or letters of regret.
Staff Liaisons will be requested to contact applicants to confirm their
attendance at the swearing-in ceremony.
Swearing-in Ceremony
An agenda item and oaths of office will be prepared for the September 23,
2003 City Council meeting for the Mayor to formally swear in appointed
members. New members will officially take their position on the
Board/Commission/Committee on October 1, 2003.
Reception
A reception for the newly appointed members and the members whose
commission did not expire will be held prior to the September 23, 2003
City Council meeting.
Schedule for board appointments 2003
CITIZEN SUMMIT
June 2, 2003
7 p.m.
William T. Cozby Public Library
1. Welcome
2. Introduction
3. Why we are here
4. Coppell: Now and the future
a. Strengths
b. Weaknesses
c. Coppell 2005
d. Coppell 2010
e. What we don’t want to become
5. Focus Issue
6. Focus Issues for FY 2003 and 2004
7. Adjourn
DEPT: City Secretary
DATE: May 27, 2003
ITEM #: 5
AGENDA REQUEST FORM
ITEM CAPTION:
Presentation to Kristine Fichtner, Coppell Woman of the Year 2003.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %womanofyear
DEPT: City Manager
DATE: May 27, 2003
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation naming Friday, May 30, 2003 as COWBOYS HOCKEY
TEAM APPRECIATION DAY, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Hockey
PROCLAMATION
WHEREAS, the Coppell Cowboys Hockey Team successfully beat Houston Clear Lake in the
championship game of the Texas Cup State High School Hockey Tournament by a score of 2-1 on
Sunday, April 13, 2003; and
WHEREAS, both goals were scored by forward Patrick Rangsiyanondha, also known as
“Alphabet Man,” who is the nephew of Terry Tcheng, who founded the Coppell hockey program in
1997; and
WHEREAS, this win is the first state title for the Coppell Cowboys Hockey Team in three
Texas Cup appearances, and was accomplished through great determination, leadership and heart; and
WHEREAS, the City Council wishes to give special recognition to Head Coach Tim Best,
Assistant Coaches Doug Descoteaux and Tim Barr, and Team Manager Jim Meyer for their leadership
and vision; and
WHEREAS, the City Council wishes to show appreciation to the Coppell Cowboys Hockey
Team for the excellent manner in which they represented Coppell High School and the city of Coppell.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby
proclaim Friday, May 30, 2003 as
"COWBOYS HOCKEY TEAM APPRECIATION DAY"
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this _____ day of May 2003.
_________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________
Libby Ball, City Secretary
DEPT: Parks and Recreation
DATE: May 27, 2003
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Proclamation naming June 7, 2003 as Coppell Farmers Market Day, and authorizing the
Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Coppell Farmers Market Task Force will be present to accept the Proclamation.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: ^FM Proclamation
PROCLAMATION
WHEREAS, The City of Coppell and the Farmers Market Task Force wants to provide for the
revitalization of and enhanced sense of place for Old Town Coppell by offering a seasonal farmers
market to the community; and
WHEREAS, the Mission of the Farmers Market Task Force is to form a relationship with local
growers and producers in order to provide fresh and seasonal produce and agricultural products for our
community while fostering a sense of place in Old Town Coppell; and
WHEREAS, the Coppell Farmers Market will benefit the community by offering local grown
produce, such as fruits, vegetables, honey, natural meats, eggs, flowers and herbs, and shopping at the
market will be an enriching experience; and
WHEREAS, Local grown produce is just picked with minimal handing and transportation for
optimum taste, high nutrition, and great health; and
WHEREAS, on June 7, 2003 at 8am, the Coppell Farmers Market will open for the season,
followed by every Saturday morning through the summer in the Old Town Coppell District.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby
proclaim June 7, 2003 as
"COPPELL FARMERS MARKET DAY”
in the City of Coppell, Texas, and encourage our citizens to attend to reap the benefits of shopping at a
local farmers market.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this _____ day of May 2003.
_________________________________
Douglas N. Stover, Mayor
ATTEST:
_____________________
Libby Ball, City Secretary
DEPT: City Manager
DATE: May 27. 2003
ITEM #: 8
AGENDA REQUEST FORM
ITEM CAPTION: Presentation by Melvin Gross regarding fence between Coppell High School and Lot 9,
Cottonwood Estates.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Gross
DATE: May 27, 2003
ITEM #: 9
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DEPT: City Secretary
DATE: May 27, 2003
ITEM #: 10/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: May 13, 2003.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %minutes
MINUTES OF MAY 13, 2003
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, May 13, 2003, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Candy Sheehan, Mayor
Doug Stover, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Bill York, Councilmember
Councilmember Place 6 is vacant. Also present were City Manager Jim Witt,
City Secretary Libby Ball and City Attorney Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order, determined that a quorum was
present and convened into Work Session.
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Discussion regarding the Citizen Summit.
B. Discussion regarding Code Enforcement.
C. Discussion of Agenda Items.
A RECEPTION WAS BE HELD IN THE ATRIUM HONORING MAYOR CANDY
SHEEHAN FROM 6:15 P.M. UNTIL 7:00 P.M.
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REGULAR SESSION (Open to the Public)
3. Invocation.
Monsignor Broderick from St. Ann's Catholic Church led those present in
the Invocation.
4. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
5. Presentation to former Councilmember Dave Herring.
Mayor Sheehan honored Dave Herring for his service as a councilmember
for two years and presented him with a plaque and his name plate.
6. Swearing-in of Mayor and Councilmembers Place 2, 4, 6 and 5.
Judge Marian Moseley swore in the Mayor and Councilmembers Places
2, 4, 6 and 5 and presented them with Certificates of Election.
At this time, the makeup of Council is as follows:
Doug Stover, Mayor
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Bill York, Councilmember
7. Presentation and remarks regarding former Mayor Candy
Sheehan.
Mayor Stover presented Candy Sheehan with her gavel plaque. Officer
Freeman, the DARE officer, and Candy's sister presented gifts to Candy.
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8. Consider appointment of Mayor Pro Tem as required by Section
3.05 of the Home Rule Charter.
Action:
Councilmember York moved to appoint Jayne Peters as Mayor Pro Tem.
Councilmember Tunnell seconded the motion; the motion carried 7-0
with Councilmembers Brancheau, Peters, Raines, Tunnell, Faught, Suhy
and York voting in favor of the motion.
At this time, the makeup of Council is as follows:
Doug Stover, Mayor
Jayne Peters, Mayor Pro Tem
Tim Brancheau, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Bill York, Councilmember
9. Consider selection of Coppell Woman of the Year for 2003.
Presentation:
Jeanne Heath made a presentation on behalf of the Selection Committee
and recommended the appointment of Kris Fichtner as Coppell Woman
of the Year 2003.
Action:
Councilmember Raines moved to appoint Kris Fichtner as Coppell
Woman of the Year 2003. Councilmember York seconded the motion;
the motion carried 7-0 with Mayor Pro Tem Peters and Councilmembers
Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of
the motion.
10. Presentation of survey results regarding Regional
Transportation Task Force.
Presentation:
Dr. Burt Bryan and Ray Turco presented the results of the recent survey.
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11. Presentation and consider approval of the 2003 – 2004 Project
Development Plan for Coppell Recreation Development
Corporation.
Presentation:
Mark Tepper from the Coppell Recreation Development Committee made
a presentation to the Council regarding their Project Development Plan
for 2003-04.
Brad Reid, Director of Parks and Recreation, discussed the Grand
Opening of the Tennis Center scheduled for Saturday, May 17th.
Action:
Councilmember Tunnell moved to approve the Coppell Recreation
Development Committee Project Development Plan for 2003-04. Mayor
Pro Tem Peters seconded the motion; the motion carried 7-0 with Mayor
Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell,
Faught, Suhy and York voting in favor of the motion.
12. Citizen's Appearances.
There was no one signed up for this item.
CONSENT AGENDA
13. Consider approval of the following consent agenda items:
A. Consider approval of minutes: April 22, 2003
May 6, 2003.
B. Consider approval of a resolution supporting the coalition
for appropriate sales tax law enactment, and authorizing
the Mayor to sign.
Item B was pulled.
Action:
Councilmember Tunnell moved to approve Consent Agenda Item A.
Councilmember York seconded the motion; the motion carried 7-0 with
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Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell,
Faught, Suhy and York voting in favor of the motion.
14. Consider approval of the Natches Trace Addition (Bank One),
Site Plan, to allow the construction of a one-story, 4,200
square-foot bank facility with a 1,500 square-foot drive-
through on 1.217 acres of property located at the northeast
corner of Natches Trace and N. Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Action:
Councilmember York moved to approve:
Item 14:
Natches Trace Addition (Bank One), Site Plan, to allow the construction
of a one-story, 4,200 square-foot bank facility with a 1,500 square-foot
drive-through on 1.217 acres of property located at the northeast corner
of Natches Trace and N. Denton Tap Road; subject to the traffic flow
being indicated on the site plan and reviewed by the City Engineer;
and
Item 15:
Natches Trace Addition (Bank One), Lot 1, Block A, Minor Plat, to allow
the construction of a one-story, 4,200 square-foot bank facility with a
1,500 square-foot drive-through on 1.217 acres of property located at the
northeast corner of Natches Trace and N. Denton Tap Road.
Councilmember Brancheau seconded the motion; the motion carried 7-0
with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines,
Tunnell, Faught, Suhy and York voting in favor of the motion.
15. Consider approval of the Natches Trace Addition (Bank One),
Lot 1, Block A, Minor Plat, to allow the construction of a one-
story, 4,200 square-foot bank facility with a 1,500 square-foot
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drive-through on 1.217 acres of property located at the
northeast corner of Natches Trace and N. Denton Tap Road.
This Item was considered under Item 14. See Item 14 for minutes.
16. Consider approval of the TexasBank Addition, Site Plan, to
allow the construction of a one-story, 6,700 square-foot bank
facility, plus a 2,200 square-foot office on 1.74 acres of
property located at the northeast corner of Vanbebber and S.
Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Action:
Councilmember York moved to approve:
Item 16:
TexasBank Addition, Site Plan, to allow the construction of a one-story,
6,700 square-foot bank facility, plus a 2,200 square-foot office on 1.74
acres of property located at the northeast corner of Vanbebber and S.
Denton Tap Road;
and
Item 17:
TexasBank Addition, Lots 1 and 2, Block A, Minor Plat, to allow the
construction of a one-story, 6,700 square-foot bank facility, plus a 2,200
square-foot office on Lot 1, containing 1.74 acres, and reserving Lot 2,
containing 3.61 acres, for future development on property located at the
northeast corner of Vanbebber and S. Denton Tap Road.
Councilmember Suhy seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell,
Faught, Suhy and York voting in favor of the motion.
17. Consider approval of the TexasBank Addition, Lots 1 and 2,
Block A, Minor Plat, to allow the construction of a one-story,
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6,700 square-foot bank facility, plus a 2,200 square-foot office
on Lot 1, containing 1.74 acres, and reserving Lot 2,
containing 3.61 acres, for future development on property
located at the northeast corner of Vanbebber and S. Denton
Tap Road.
This item was considered under Item 16. See Item 16 for minutes.
18. PUBLIC HEARING:
Consider approval of a street name change from State Road to
Freeport Parkway between Ruby and Sandy Lake Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and asked for those person who
had signed up to speak on this proposal. Rich Tate, 296 State Road,
indicated he was against this proposal at this time.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve a
street name change from State Road to Freeport Parkway between Ruby
and Sandy Lake Roads to become effective on January 1, 2005.
Councilmember York seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell,
Faught, Suhy and York voting in favor of the motion.
19. PUBLIC HEARING:
Consider approval of a Planning and Zoning Commission
initiated Public Hearing to consider approval of an amendment
to the Land Use Plan of the 1996 Comprehensive Master Plan
to enlarge the Historic Overlay district to reflect the
recommendation in the Old Coppell Master Plan, and consider
approval of Case No. ZC-616(CH), Old Coppell (HO Designation),
to modify the boundaries of the HO (Historic Overlay),
including zoning changes from PD-119-SF-9 (Planned
Development-119-Single Family-9) to HO-PD-119-SF-9; PD-108-
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LI (Planned Development-108-Light Industrial) to HO-PD-108-
LI; R (Retail) to HO-R, and LI (Light Industrial) to HO-LI.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve an
amendment to the Land Use Plan of the 1996 Comprehensive Master Plan
to enlarge the Historic Overlay district to reflect the recommendation in
the Old Coppell Master Plan, and consider approval of Case No. ZC-
616(CH), Old Coppell (HO Designation), to modify the boundaries of the
HO (Historic Overlay), including zoning changes from PD-119-SF-9
(Planned Development-119-Single Family-9) to HO-PD-119-SF-9; PD-
108-LI (Planned Development-108-Light Industrial) to HO-PD-108-LI; R
(Retail) to HO-R, and LI (Light Industrial) to HO-LI. Councilmember
Tunnell seconded the motion.
There was a call for an executive session at this time.
EXECUTIVE SESSION (Closed to the Public)
Section 551.071(2), Texas Government Code - Consultation with City
Attorney.
Mayor Stover convened into Executive Session at 9:18 p.m. as allowed under
the above-stated article. Mayor Stover adjourned the Executive Session at 9:23
p.m. and re-opened the Regular Session.
REGULAR SESSION (Open to the Public)
Item 19 - continued
CM051303
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Action:
The vote was taken at this time and the motion carried 7-0 with Mayor
Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell,
Faught, Suhy and York voting in favor of the motion.
20. PUBLIC HEARING:
Consider approval of a Planning and Zoning Commission
initiated Public Hearing to consider approval of Land Use
Amendments to the 1996 Comprehensive Master Plan to
reflect existing zoning/land uses on the following properties: a
portion of Northlake Estates (Howell and Bullock Drives) from
Mixed Use to Medium Density Residential and the east side of
Denton Tap, north of Belt Line Road from Light
Industrial/Showroom to Mixed Use.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
Land Use Amendments to the 1996 Comprehensive Master Plan to reflect
existing zoning/land uses on the following properties: a portion of
Northlake Estates (Howell and Bullock Drives) from Mixed Use to
Medium Density Residential and the east side of Denton Tap, north of
Belt Line Road from Light Industrial/Showroom to Mixed Use.
CouncilmemberBrancheau seconded the motion; the motion carried 7-0
with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines,
Tunnell, Faught, Suhy and York voting in favor of the motion.
21. PUBLIC HEARING:
Consider approval of a Planning and Zoning Commission
initiated Public Hearing to consider approval of an amendment
to the Land Use Plan of the 1996 Comprehensive Master Plan
from Neighborhood Retail to Residential Low Density, and
CM051303
Page 9 of 15
consider approval of Case No. ZC-612(CH), zoning change from
C (Commercial) to SF-12 (Single Family-12) on approximately
1.9 acres of property located on property north of Bethel, west
of Denton Tap Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and asked for those wishing to
speak on this proposal. Ray McDowell, 3525 Courtdale Drive, spoke in
favor of this item.
Action:
Mayor Pro Tem Peters moved to close the Public Hearing approve an
amendment to the Land Use Plan of the 1996 Comprehensive Master
Plan from Neighborhood Retail to Residential Low Density, and consider
approval of Case No. ZC-612(CH), zoning change from C (Commercial) to
SF-12 (Single Family-12) on approximately 1.9 acres of property located
on property north of Bethel, west of Denton Tap Roads. Councilmember
York seconded the motion; the motion carried 6-1 with Mayor Pro Tem
Peters and Councilmembers Brancheau, Tunnell, Faught, Suhy and York
voting in favor of the motion and Councilmember Raines voting against
the motion.
22. PUBLIC HEARING:
Consider approval of a Planning and Zoning Commission
initiated Public Hearing to consider approval of an amendment
to the Land Use Plan of the 1996 Comprehensive Master Plan
from Light Industrial/Showroom to Freeway Commercial, and
consider approval of Case No. ZC-614(CH), zoning change from
LI (Light Industrial) to HC (Highway Commercial) on
approximately 36.11 acres of property located north of S.H.
121, between Business S.H. 121 and Coppell Greens.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
CM051303
Page 10 of 15
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Tunnell moved to continue this Public Hearing until the
June 10, 2003 City Council meeting. Councilmember York seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Peters and
Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York
voting in favor of the motion.
23. Consider approval of an Ordinance for Case No. S-1204,
Securlock Self Storage, zoning change from LI and C (Light
Industrial and Commercial) to LI/C-S-1204 (Light
Industrial/Commercial, Special Use Permit-1204), to allow the
construction of a 49,380 square-foot mini-warehouse use, with
a 1,900 square-foot caretakers quarters and office, and 5,520-
square feet of office/warehouse on 3.751 acres of property
located at the northeast corner of S.H. 121 and Northpoint
Drive, and authorizing the Mayor to sign.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Action:
Councilmember York moved to approve Ordinance No. 91500-A-350 for
Case No. S-1204, Securlock Self Storage, zoning change from LI and C
(Light Industrial) to LI/C-S-1204 (Light Industrial/Commercial, Special
Use Permit-1204), to allow the construction of a 49,380 square-foot mini-
warehouse use, with a 1,900 square-foot caretakers quarters and office,
and 5,520-square feet of office/warehouse on 3.751 acres of property
located at the northeast corner of S.H. 121 and Northpoint Drive, and
authorizing the Mayor to sign. Mayor Pro Tem Peters seconded the
motion; the motion carried 6-1 with Mayor Pro Tem Peters and
Councilmembers Brancheau, Raines, Faught, Suhy and York voting in
favor of the motion and Councilmember Tunnell voting against the
motion.
CM051303
Page 11 of 15
24. Public input regarding the sale of old City service center on
DeForest Road.
Presentation:
Jim Witt, City Manager, made a presentation to the Council.
Public Input:
Lee Foreman, 629 Pheasant Lane, stated he was undecided on the item.
James Barr, 833 Falcon, spoke in favor of the item.
Jerry Baker, 215 Salem Court and Danny Watson, 203 Meadowrun
spoke against the item.
25. Public input on possible City acquisition of Carter-Crowley
property.
Presentation:
Jim Witt, City Manager, made a presentation to the Council.
Public Input:
James Barr, 833 Falcon and David Apple, 41 Copperstone Trail spoke in
favor of the item.
Jerry Baker, 215 Salem Court spoke against the item.
26. City Manager's Report.
A. Legislative Update.
A. Jim Witt, City Manager, updated Council on current legislative
issues.
27. Mayor and Council Reports.
A. Comments by Mayor Stover regarding the election.
B. Report by Councilmember Peters regarding Leadership
Coppell Class 2003 Graduation.
CM051303
Page 12 of 15
A. Mayor Stover stated how pleased he was with the results of the
May 3, 2003 election.
B. Mayor Pro Tem Peters congratulated the Leadership Coppell Class
of 2003 and announced that their graduation will be held on
May 21, 2003 at the Chamber of Commerce luncheon.
There was a short recess held at this time.
WORK SESSION (Open to the Public)
28. Convene Work Session
A. Discussion regarding Council Committees.
EXECUTIVE SESSION (Closed to the Public)
29. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Discussion regarding the sale of city property east of
MacArthur Boulevard and north of DeForest.
2. Discussion regarding Land Acquisition west of
Coppell Road and south of Bethel Road.
Mayor Stover convened into Executive Session at 10:45 p.m. as allowed under
the above-stated article. Mayor Stover adjourned the Executive Session at
12:01 p.m. and re-opened the Regular Session.
REGULAR SESSION (Open to the Public)
30. Necessary Action Resulting from Work Session.
There was no action necessary under this item.
31. Necessary Action Resulting from Executive Session.
CM051303
Page 13 of 15
Action:
Councilmember York moved to award the bid to THBGP, Inc. in the
amount of $1,352,000,000 and authorize the City Manager to execute a
land sale contract and close on the property on DeForest.
Councilmember Faught seconded the motion; the motion carried 6-1
with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines,
Faught, Suhy and York voting in favor of the motion and Councilmember
Tunnell voting against the motion.
Councilmember York moved to authorize the City Manager to execute a
purchase agreement with Crescent Real Estate Equities Limited Partners
for an agreement between the City and Crescent dated February 4, 2003,
in an amount not to exceed $2,983,151,000. Mayor Pro Tem Peters
seconded the motion; the motion carried 6-1 with Mayor Pro Tem Peters
and Councilmembers Brancheau, Raines, Faught, Suhy and York voting
in favor of the motion and Councilmember Tunnell voting against the
motion.
32. Consider approval of a Resolution expressing official intent to
receive reimbursement for costs incurred in connection with
the acquisition of approximately 24.9 acres for municipal uses
prior to the issuance of the bonds, and authorizing the Mayor
to sign.
Action:
Councilmember York moved to authorize Resolution No. 2003-0513.1
expressing official intent to receive reimbursement for costs incurred in
connection with the acquisition of approximately 24.9 acres for
municipal uses prior to the issuance of the bonds, and authorizing the
Mayor to sign. Mayor Pro Tem Peters seconded the motion; the motion
carried 6-1 with Mayor Pro Tem Peters and Councilmembers Brancheau,
Raines, Faught, Suhy and York voting in favor of the motion and
Councilmember Tunnell voting against the motion.
33. Consider approval of a resolution directing publication of
notice of intention to issue Certificates of Obligation, Series
2003, in an amount not to exceed $3,000,000.00, for
purchasing land for municipal uses, and authorizing the Mayor
to sign.
CM051303
Page 14 of 15
Action:
Councilmember York moved to approve Resolution No. 2003-0513.2 directing
publication of notice of intention to issue Certificates of Obligation, Series
2003, in an amount not to exceed $1,700,000.00, for purchasing land for
municipal uses, and authorizing the Mayor to sign. Councilmember
Brancheau seconded the motion; the motion carried 6-1 with Mayor Pro Tem
Peters and Councilmembers Brancheau, Raines, Faught, Suhy and York voting
in favor of the motion and Councilmember Tunnell voting against the motion.
There being no further business to come before the City Council, the meeting
was adjourned.
________________________________
Douglas N. Stover, Mayor
ATTEST:
________________________________
Libby Ball, City Secretary
CM051303
Page 15 of 15
DEPT: City Manager
DATE: May 27, 2003
ITEM #: 10/B
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a resolution authorizing an Interlocal Cooperation Contract and
participation in the Metroplex Electrical Licensing Agency, and authorizing the Mayor and City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Electrical
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS AUTHORIZING AN INTERLOCAL COOPERATION
AGREEMENT AND PARTICIPATION IN THE METROPLEX
ELECTRICAL LICENSING AGENCY; AUTHORIZING THE CITY
MANAGER TO EXECUTE SUCH AGREEMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the city of Coppell believes it is in the best interest of its residents to further
the advancement of licensing of electricians to perform work in their respective jurisdictions and
ensure the health and welfare of citizens; and
WHEREAS, the Metroplex Electrical Licensing Agency (MELA), is a consortium of local
governments formed to plan, coordinate and facilitate the cooperative development and operation of
a regional electrical licensing agency, to enable members to better serve the population of the
Dallas/Forth Worth Metroplex area of the State of Texas, to further the mission of its respective
members, and to contribute to improved standards for the issuing, renewal and revocation of
electrical licenses; and
WHEREAS, the Metroplex Electrical Licensing Agency is being created by interlocal
agreements along area cities as a vehicle to facilitate licensing of electricians; and
WHEREAS, the North Central Texas Council of Governments will serve as the
administrative agent to the Metroplex Electrical Licensing Agency, and the fee structure for the
initial three-year cycle of the licensing program shall be set by NCTCOG to adequately cover
anticipated program expenses; and
WHEREAS, the Interlocal Governmental Cooperation Act provides for contractual
agreements between governmental entities; and
WHEREAS, the city of Coppell desires to become a member of the Metroplex Electrical
Licensing Agency through an interlocal governmental cooperation contractual agreement with the
members of the Metroplex Electrical Licensing Agency.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
That the City Manager is authorized to execute the Interlocal Cooperation Contract and
participation in the Metroplex Electrical Licensing Agency to provide for the issuing, renewing,
and revoking of Metroplex Electrical Licenses, to defer reciprocal license consideration to the
Metroplex Electrical Licensing Agency, and to accept such electrical licenses as issued by the
Metroplex Electrical Licensing Agency.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this
the _______ day of _______________, 2003.
APPROVED:
____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 5/20/03) (56385 – Revised Only)
DEPT: Engineering/Public Works
DATE: May 27, 2003
ITEM #: 10/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for
the City of Coppell to prohibit parking, stopping or standing at all times on the east side of Coppell Road in its
entirety from its point of intersection with Bethel Road southward to its point of intersection with Southwestern
Blvd.; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this ordinance will prohibit parking of vehicles on the east side of Coppell Road from Bethel Road
southward to Southwestern Blvd.
Staff recommends approval of the “no parking” ordinance and will be available to answer any questions at the
Council meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #coppellrd-1Agenda
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Teresa Turner, E.I.T., Graduate Engineer
Date: May 27, 2003
RE: Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-
1(A) of the Code of Ordinances for the City of Coppell to prohibit parking,
stopping or standing at all times on the east side of Coppell Road in its entirety
from its point of intersection with Bethel Road southward to its point of
intersection with Southwestern Blvd.; and authorizing the Mayor to sign.
Staff recently received a request from the Fire Department to evaluate safety issues along Coppell
Road south of Bethel Road. The concern is that vehicles regularly park along both sides of Coppell
Road adjacent to the practice fields at the Carter Crowley property. Coppell Road is only 20 feet
wide and any encroachment into the driving lane could restrict the ability of emergency vehicles to
negotiate through the area. Also, there are concerns about children who cross the street between the
parked vehicles.
Amending Section 8-3-1(A) of the Code of Ordinances for the City of Coppell would allow signs to
be posted prohibiting parking on the east side of Coppell Road. This would reduce the need for
pedestrians to cross Coppell Road between parked vehicles and would eliminate the possibility of
the roadway being impassable for emergency vehicles.
Staff will be available to answer questions at the Council meeting.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8-
3-1(A) OF THE CODE OF ORDINANCES; MAKING IT UNLAWFUL TO
PARK A VEHICLE ON THE EAST SIDE OF COPPELL ROAD AT ALL
TIMES FROM ITS POINT OF INTERSECTION WITH BETHEL ROAD
SOUTHWARD TO ITS POINT OF INTERSECTION WITH
SOUTHWESTERN BOULEVARD; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS
($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1.That Section 8-3-1A of Chapter 8 of the Code of Ordinances be, and the
same is hereby, amended to provide for no parking zones at all times on Coppell Road, to read as
follows:
“Sec. 8-3-1 NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL
ZONES/SCHOOL AREAS
A.NO PARKING ON SPECIFIC STREETS
It shall be unlawful for any person to stop, stand or park a vehicle at
any time in violation of any official sign, curb marking, or street
marking that prohibits, regulates, or restricts the stopping, standing or
parking of a vehicle at the times designated for the following streets:
. . . .
COPPELL ROAD at all times on the east side, from its point of
intersection with Bethel Road southward to its point of intersection
with Southwestern Boulevard.
. . . .”
2
SECTION 2.The traffic engineer shall erect official signs, curb markings, or street
markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations
designated herein.
SECTION 3.That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6.That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7.That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
3
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2003.
APPROVED:
DOUGLAS N. STOVER, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Engineering/Public Works
DATE: May 27, 2003
ITEM #: 10/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a resolution authorizing the transfer of all available Community Development Block Grant
funds from Fiscal Year 2000, in the estimated amount of $19,034, for the installation of an eight-inch water line
and fire hydrants within the Golden Triangle Mobile Home Park and authorizing the City Manager to execute the
necessary documents for such funds; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this agenda item will allow the transfer of Community Development Block Grant (CDBG) FY/2000
funds to the CDBG FY/2001 funds to help offset an anticipated shortfall in the Golden Triangle Mobile Home
Park water line project.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #GoldenTriangleWL-1Agenda
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: May 27, 2003
RE: Consider approval of a resolution authorizing the transfer of all available
Community Development Block Grant funds from Fiscal Year 2000, in the
estimated amount of $19,034, for the installation of an eight-inch water line and
fire hydrants within the Golden Triangle Mobile Home Park and authorizing
the City Manager to execute the necessary documents for such funds; and
authorizing the Mayor to sign.
On September 12, 2000, City Council authorized the use of FY/2000 Community Development
Block Grant (CDBG) funds in the amount of $88,287 to rehabilitate the Senior Center and
annex. The Parks and Recreation Department managed the project and the renovations are now
complete.
On July 10, 2002, City Council authorized the use of FY/2001 CDBG funds in the amount of
$75,282 for the installation of an eight-inch water line and fire hydrants within the Golden
Triangle Mobile Home Park. The project is being designed by Pacheco Koch Consulting
Engineers. Once the plans and specifications are approved, Dallas County will manage the
advertising and acceptance of bids, and supervise the construction of the project. Plans and
specifications are currently 95% complete.
There is $57,532 remaining from the FY/2001 CDBG funds for the construction of the actual
project. Per our agreement with Dallas County, the City of Coppell is responsible for any cost
over the allocated CDBG funds. During the design of the water line project, several changes
were made that will cause the project to exceed the available funding of the FY/2001 CDBG
funds. One change was to bore under several existing large trees in lieu of removing the mature
trees. The second item was to bore under the existing asphalt roadway to avoid disturbing yards,
trees and driveways.
The transfer of the FY/2000 CDBG funds will give us an available funding of $76,566 to
complete the project. The current estimate for the project is approximately $150,000. With the
City picking up all of the overages of the available funds, we will be providing fire protection to
seventy-five dwelling units and approximately 285 citizens, which currently have no fire
protection.
This project is currently scheduled to begin in the third quarter of 2003. Staff recommends
approval of the resolution authorizing the transfer of all available FY/2000 CDBG funds for use
in the installation of an eight-inch water line and fire hydrants within the Golden Triangle
Mobile Home Park. Staff will be available to answer any questions at the Council meeting.
RESOLUTION OF THE CITY OF COPPELL
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AUTHORIZING THE
TRANSFER OF ALL AVAILABLE COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS FROM FISCAL YEAR 2000 IN THE AMOUNT OF $19,034.00 FOR THE
INSTALLATION OF AN EIGHT INCH WATER LINE AND FIRE HYDRANTS WITHIN
THE GOLDEN TRIANGLE MOBILE HOME PARK, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE NECESSARY DOCUMENTS FOR SUCH FUNDS.
WHEREAS, the City previously authorized the use of Fiscal Year 2000 Community
Block Development Funds (CDBG) in the amount of $88,287.00 for the rehabilitation of the
Senior Center and annex; and
WHEREAS, the rehabilitation of the Senior Center and annex is complete and the
project has been closed out; and
WHEREAS, the City has available CDBG funds totaling $19,034.00 remaining in
Fiscal Year 2000 funding for use by Dallas County; and
WHEREAS, the installation of an eight-inch water line and fire hydrants within the
Golden Triangle Mobile Home Park was approved as an appropriate project for the use of
CDBG funds; and
WHEREAS, the City previously authorized the use of Fiscal Year 2001 CDBG funds in
the amount of $75,282.00 for the Golden Triangle Mobile Home Park fire protection
improvements; and
WHEREAS, the City now has the need for all available funding from Fiscal Year 2000,
in addition to the Fiscal Year 2001 funding, for the Golden Triangle Mobile Home Park fire
protection improvements.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
Hereby requests that Dallas County transfer the aforesaid available funds from Fiscal
Year 2000 funding, which had previously been authorized for the rehabilitation of the Senior
Center and annex, to use on the installation of an eight-inch water line and fire hydrants
within the Golden Triangle Mobile Home Park, and the City Manager is further authorized to
execute the necessary documents to acquire such funds as may be required.
DULY PASSED and approved by the City Council of the City of Coppell, Texas
on this the ______ day of ___________, 2003.
CITY OF COPPELL
DOUGLAS N. STOVER, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Engineering/Public Works
DATE: May 27, 2003
ITEM #: 10/E
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of awarding Bid/Contract #Q 0403-01 to Site Concrete, Inc. for the construction of the
Meadowcreek / Rolling Hills Water Line Installation Project in an amount of $351,700 as provided for in water
and sewer funded projects; and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
On May 13, 2003 eleven bids were opened for the Meadowcreek / Rolling Hills Water Line Installation project.
The apparent low bidder was Site Concrete, Inc. Based on passed work experience with Site Concrete, Inc., it is
my recommendation that the bid be awarded to Site Concrete, Inc. in amount of $351,700.
Construction of this project will resolve an ongoing issue that the City has experienced with water line breaks
along Meadowcreek and Rolling Hills. It will also upsize the water line diameter from six-inches to the City’s
current minimum eight-inches.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the Water and Sewer Funded Projects for this project.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #MeadowcreekWL-1Agenda
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: May 27, 2003
RE: Consider approval of awarding Bid/Contract # Q 0403-01 to Site Concrete, Inc.
for the construction of the Meadowcreek / Rolling Hills Water Line Installation
Project in an amount of $351,700 as provided for in water and sewer funded
projects; and authorizing the City Manager to sign.
On May 13, 2003 eleven bids were opened for the Meadowcreek / Rolling Hills Water Line
Installation project. The low bidder was Site Concrete, Inc. in an amount of $351,700. The bids
ranged from a low of $351,700 to a high of $730,380. This is a difference of over 100% from
top to bottom. While the large spread from top to bottom is disconcerting, there were several
bids submitted near the low end of the price range. The difference between the low bidder and
the second low bidder was only $11,690 or approximately 3.3%.
My original cost estimate for the construction of this project was $300,000. This estimate was
generated several years ago. After the design of the project and considering the difficulties of
working along a narrow roadway, my cost estimate was adjusted to approximately $450,000
prior to the bid opening. Six bidders came in less than my revised cost estimate.
This project will replace the existing six-inch water line that runs from Denton Tap to Bethel
School along Meadowcreek Rd. and Rolling Hills Rd. The original six-inch water line was
installed in the 1970’s. There have been numerous water breaks on this water line. In particular
we have had approximately six breaks near the Rocky Branch / Rolling Hills intersection. The
breaks have been associated with the corroding of the cast iron water line. The new water line
will be PVC pipe and will be increased to eight-inches in diameter, which is the minimum water
line size currently allowed within the City of Coppell.
In April 2003 an informational letter was sent to 88 residents adjacent to the project limits
providing some basic information concerning the project. Once this project is awarded by City
Council, a follow-up letter will be provided to the adjacent residents providing more detailed
information as to the contractor, length of construction and contact telephone numbers.
The low bidder on this project, Site Concrete, Inc., bid a construction time of 120 calendar days.
If this project is awarded at the May 27, 2003 Council meeting, the contractor should be in a
position to start construction sometime toward the middle of June 2003 and complete
construction near the end of August 2003.
Site Concrete, Inc. has performed numerous projects within the City of Coppell. They have been
in business since 1984 and are currently working on the MacArthur / Samuel Drainage project
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
for the City of Coppell. Recently, they have completed projects in the metroplex area ranging
from 1.1 to 7.4 million dollars.
Staff recommends the award of the Meadowcreek / Rolling Hills Water Line Installation project
to Site Concrete, Inc. in the amount of $351,700. Staff will be available to answer any questions
at the Council meeting.
BID TABULATION: MEADOWCREEK/ROLLING HILLS WATER LINE PROJECT WA 99-01Item Quantity UnitDescription Site Concrete Municipal Utilities, Inc. Saber Dev. Corp. Circle H Inc. Patco Utilities, Inc. Atkins Bros.Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-1 1 LS Mobilization & Demobilization16,500.00 16,500.005,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 1,200.00 1,200.00 2,000.00 2,000.001-2 5350 LF Furnish & Install 8” Water Pipe28.70 153,545.0030.00 160,500.00 37.00 197,950.00 29.50 157,825.00 27.35 146,322.50 42.00 224,700.001-3 1608 LF Boring Required to Install 8” Water Pipe30.00 48,240.0050.00 80,400.00 40.00 64,320.00 40.00 64,320.00 70.00 112,560.00 72.00 115,776.001-4 12 EA Furnish & Install Inline 8” Gate Valve700.00 8,400.00700.00 8,400.00 800.00 9,600.00 675.00 8,100.00 718.00 8,616.00 623.00 7,476.001-5 12 EA Furnish & Install Fire Hydrant Assembly2,350.00 28,200.002,000.00 24,000.00 2,275.00 27,300.00 1,750.00 21,000.00 2,460.00 29,520.00 1,770.80 21,249.601-6 8 EA Remove & Salvage existing Fire Hydrant100.00 800.00600.00 4,800.00 85.00 680.00 500.00 4,000.00 540.00 4,320.00 75.00 600.001-7 26 EA Reconnect exist Short Serv. w/1” Copper475.00 12,350.00400.00 10,400.00 525.00 13,650.00 500.00 13,000.00 560.00 14,560.00 532.00 13,832.001-8 15 EA Reconnect exist Long Serv. w/1” Copper600.00 9,000.00600.00 9,000.00 700.00 10,500.00 1,000.00 15,000.00 760.00 11,400.00 682.70 10,240.501-9 12 EA Reconnect exist Long Serv w/2”Copper975.00 11,700.001,200.00 14,400.00 975.00 11,700.00 1,750.00 21,000.00 1,300.00 15,600.00 1,140.30 13,683.601-10 1 EA Connect exist 6” WL to Exist 8” CIP WL3,000.00 3,000.004,000.00 4,000.00 1,450.00 1,450.00 2,500.00 2,500.00 1,500.00 1,500.00 1,576.30 1,576.301-11 2 EA 6” Connection to exist 6” CIP WL2,650.00 5,300.002,000.00 4,000.00 1,150.00 2,300.00 2,000.00 4,000.00 1,500.00 3,000.00 1,013.50 2,027.001-12 4 EA 8” Connection to exist 6” CIP WL2,900.00 11,600.002,400.00 9,600 1,350.00 5,400.00 2,250.00 9,000.00 1,200.00 4,800.00 1,221.50 4,886.001-13 2 EA Connect to exist 8” CIP WL2,825.00 5,650.002,600.00 5,200.00 1,300.00 2,600.00 2,500.00 5,000.00 1,150.00 2,300.00 1,165.20 2,330.401-14 13 LF Remove & Replace exist Concrete SW30.00 390.0030.00 390.00 35.00 455.00 100.00 1,300.00 21.00 273.00 27.00 351.001-15 2 EA Cut & Plug exist 6” Cast Iron Pipe1,700.00 3,400.00400.00 800.00 250.00 500.00 1,000.00 2,000.00 2,100.00 4,200.00 114.00 228.001-16 1 LS Abandon exist 6” CIP WL2,650.00 2,650.00500.00 500.00 3,200.00 3,200.00 2,500.00 2,500.00 750.00 750.00 1,000.00 1,000.001-17 1 LS Furnish, Install, Maintain & RemoveErosion Control Devices10,000.00 10,000.002,000.00 2,000.00 15,000.00 15,000.00 20,000.00 20,000.00 23,760.00 23,760.00 2,000.00 2,000.001-181LS Furnish, Install & Maintain Traffic ControlDevices2,475./00 2,475.002,000.00 2,000.00 2,850.00 2,850.00 7,500.00 7,500.00 4,500.00 4,500.00 500.00 500.001-19 1 LS Furnish & Install Trench Safety System800.00 800.005,000.00 5,000.00 700.00 700.00 1,000.00 1,000.00 6,000.00 6,000.00 500.00 500.001-20 1 LS Repair or Replace Damaged SprinklerHeads & Irrigation System Lines4,950.00 4,950.002,000.00 2,000.00 5,000.00 5,000.00 10,000.00 10,000.00 11,700.00 11,700.00 1,000.00 1,000.001-21 1 LS Repair / Replace all Damaged Mailboxes2,750.00 2,750.001,000.00 1,000.00 3,000.00 3,000.00 2,000.00 2,000.00 7,200.00 7,200.00 16,000.00 16,000.001-22 1 LS Furn & Install Bermuda or St. Augustine10,000.00 10,000.0010,000.00 10,000.00 15,500.00 15,500.00 35,000.00 35,000.00 25,200.00 25,200.00 4,200.00 4,200.00Calendar Days 120 150 180 180 150 150$ 351,700.00 $ 363,390.00 $ 398,655.00 $ 411,045.00 $ 439,281.50 $ 446,156.40
BID TABULATION: MEADOWCREEK/ROLLING HILLS WATER LINE PROJECT WA 99-01Item Quantity UnitDescription SYB Co., Inc.R-Con, Inc. JS Const.ructors, Inc. Dowager Inc. MasTecUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price1-1 1 LS Mobilization & Demobilization 20,000.00 20,000.00 25,000.00 25,000.00 20,000.00 20,000.00 22,000.00 22,000.00 10,000.00 10,000.001-2 5350 LF Furnish & Install 8” Water Pipe 45.00 240,750.00 40.00 214,000.00 39.50 211,325.00 58.00 310,300.00 60.50 323,675.001-3 1608 LF Boring Required to Install 8” Water Pipe 25.00 40,200.00 82.50 132,660.00 65.00 104,520.00 47.00 75,576.00 108.00 173,664.001-4 12 EA Furnish & Install Inline 8” Gate Valve 800.00 9,600.00 700.00 8,400.00 785.00 9,420.00 700.00 8,400.00 825.00 9,900.001-5 12 EA Furnish & Install Fire Hydrant Assembly 2,500.00 30,000.00 1,975.00 23,700.00 3.,300.00 39,600.00 2,200.00 26,400.00 2,750.00 33,000.001-6 8 EA Remove & Salvage existing Fire Hydrant 200.00 1,600.00 200.00 1,600.00 800.00 6,400.00 300.00 2,400.00 500.00 4,000.001-7 26 EA Reconnect exist Short Serv. w/1” Copper 300.00 7,800.00 375.00 9,750.00 650.00 16,900.00 400.00 10,400.00 750.00 19,500.001-8 15 EA Reconnect exist Long Serv. w/1” Copper 400.006,000.00 400.00 6,000.00 790.00 11,850.00 600.00 9,000.00 1,000.00 15,000.001-9 12 EA Reconnect exist Long Serv w/2”Copper 700.00 8,400.00 850.00 10,200.00 1,200.00 14,400.00 1,200.00 14,400.00 1,750.00 21,000.001-10 1 EA Connect exist 6” WL to Exist 8” CIP WL 2,500.00 2,500.00 1,475.00 1,475.00 2,800.00 2,800.00 2,500.00 2,500.00 2,500.00 2,500.001-11 2 EA 6” Connection to exist 6” CIP WL2,150.00 4,300.00 1475.00 2,950.002,500.00 5,000.00 2,500.00 5,000.00 2,000,00 4,000.001-12 4 EA 8” Connection to exist 6” CIP WL 2,350.,00 9,400.00 2,500.00 10,000.00 3,200.00 12,800.00 3,000.00 12,000.00 2,250.00 9,000.001-13 2 EA Connect to exist 8” CIP WL 2,350.00 4,700.00 3,500.00 7,000.00 4,100.00 8,200.00 3,000.00 6,000.00 2,250.00 4,500.001-14 13 LF Remove & Replace exist Concrete SW 18.00 234.00 50.00 650.0080.00 1,040.00 20.00260.00 90.00 1,170.001-15 2 EA Cut & Plug exist 6” Cast Iron Pipe 2,500.00 5,000.00 250.00 500.00 4,000.00 8,000.00 400.00 800.00 1,000.00 2,000.001-16 1 LS Abandon exist 6” CIP WL 2,500.00 2,500.00 8,000.00 8,000.00 6,500.00 6,500.00 2,000.00 2,000.00 1,500.00 1,500.001-17 1 LS Furnish, Install, Maintain & RemoveErosion Control Devices20,000.00 20,000.00 8.700.00 8,700.00 13,400.00 13,400.00 25,000.00 25,000.00 25,000.00 25,000.001-181LS Furnish, Install & Maintain Traffic ControlDevices18,000.00 18,000.00 3,500.00 3,500.00 5,200.00 5,200.00 8,000.00 8,000.00 9,721.00 9,721.001-19 1 LS Furnish & Install Trench Safety System 1,000.00 1,000.00 2,500.00 2,500.00 6,500.00 6,500.00 500.00 500 10,000.00 10,000.001-20 1 LS Repair or Replace Damaged SprinklerHeads & Irrigation System Lines10,000.00 10,000.00 3,700.00 3,700.00 5,200.00 5,200.00 3,000.00 3,000.00 12,500.00 12,500.001-21 1 LS Repair / Replace all Damaged Mailboxes 10,000.00 10,000.00 5.975.00 5,975.00 7,700.00 7,700.00 5,000.00 5,000.0012,500.00 12,500.001-22 1 LS Furn & Install Bermuda or St. Augustine 20,000.00 20,000.00 2,625.00 2,625.00 15,500.00 15,500.00 15,000.00 15,000.00 26,250.00 26,250.00Calendar Days 180 120 150 180 180$ 471,984.00 $ 488,885.00 $ 532,255.00 $ 563,936.00 $ 730,380.00
DEPT: Parks & Recreation
DATE: May 27, 2003
ITEM #: 10/F
AGENDA REQUEST FORM
ITEM CAPTION:
Consider and award of a purchase order to Jim Lea & Associates, Inc., in an amount not to exceed $65,955.00 as
budgeted, for the purchase and installation of Playground Equipment at The Duck Pond Park, and authorizing the
City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
The 2002-03 Budget includes a line item for the replacement of playground equipment in the park system. A
review of the various playgrounds reveals that The Duck Pond Park Playground has deteriorated to the point where
replacement is necessary. The wood structure is beginning to splinter and split and has become increasingly
difficult to maintain in a safe condition. The proposed play unit is a metal structure, similar to the one recently
installed at MacAthur Park, with a rubberized fall surface for improved safety.
The Parks and Recreation Department has developed the specifications for the unit in conjunction with a local
playground manufacturer’s representative. The unit will be purchased and installed through the Buy Board which
allows municipalities to work directly with manufacturers of equipment to obtain the equipment best suited for a
particular application. Staff has chosen to pursue the use of Little Tykes Play Equipment due to a long and
successful history utilizing this company.
FINANCIAL COMMENTS: Funds have been budgeted in the Parks and Recreation Department’s Park
Improvements account. (01-12-15-5140)
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: ^The Duck Pond Park Playground-
1AR
Little Tikes Commercial Play Systems
c/o Jim Lea &Associates,Inc.
2109 Brandeis Drive
Richardson,TX 75082
972-690-8163 800-237-4739 972-690-9668 fax
Quote Datl~:5/7/03 C-3
Project Name:Duck Pond Park--Option 2
Attn:John Elias
Location:Coppell,TX
j
Valued Customers:We are plt~asedto submit the following quotation for your comideration.
--
Salet Rep FOB Terms
Jim Lea Fannington,MO Net %30 Days'--
Quantity Model Description Unit Price Total-.
I CO 12003 Kid Builder Custom Play Structure"26,991.00
I Ground Prep and Clean Up and Removal of Old Equipment 1,000.00--
I 2 1/2"Poured in Place Rubber Surfacing installed on 9"27,99000
Crushed Stone for Approximately 2020 Sq.Ft.-...
Drainage [ncluded ._-
Includes delivery and Installation.--
I 4'X 80'Sidewalk,4'Reinforced Concrete 1,760.00 -
-
UPrice includes Buy Board Discount
-...,.--'"
-..
--
57,73-1.00 I
..
Please Note:Equlpmeoll Totsl
Prices do not incJudc Installation or Sales Tax (uDlcs!!noted),All Purchase Orders Tax
-IshouldbemadeouttoLittleTikesCommercialPlaySystemsandsenttothe
address above.F"iltht 949.00
----
ID.tallatiol1 7,275.00
I Estimated Delivery time is approximately 4 weeks after order I
---
Total Quolled Price $65,955.00
RcgpectiJy S
THANKS FOR CONsrDEIUNC OUR
:bmjtte -'Jim Lea \)"PRODUCTS!..-
DEPT: Parks and Recreation
DATE: May 27, 2003
ITEM #: 10/G
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of revisions to the Parks and Recreation Department Policy for Criminal Background Checks of
Adult Volunteers for Organizations in the City of Coppell.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: ^Background Checks1-AR
329741
Policy for Criminal Background Checks of Adult Volunteers
for Organizations in the City of Coppell
Statement
The City of Coppell (hereinafter “City”) and the members of the various Organizations
which utilize City facilities have a desire to protect the safety and welfare of children.
Recognizing the nation-wide incidence of crimes against children requires pro-active steps to
provide protection to children participating in Organizations involving sports and athletic
competition.
The City requires that all adults, 18 years or older, of the Coppell Sports Council Youth
Sports Association, or any youth sports, association, or corporation (hereinafter “Organization”),
that utilizes the athletic facilities in the City, will be required to verify to the City that a criminal
background verification has been performed in accordance with this policy. Background checks
will be conducted in accordance with the Criminal History Information Act as adopted by the
73rd Texas legislature and amended from time to time (the “Criminal Information Act”).
Compliance with this policy shall be a condition precedent to use of any City facility,
managed or operated by the City, by any organization for sports practice or game.
I. Procedure
In order to screen all volunteers, coaches, and officials, each Organization must verify
and implement the following procedures:
A. Criminal Background Checks
Each Organization will conduct or require criminal background check procedures
to all adults acting as coach, instructor, teacher, official, or manager, or team
parent.
1. After initial compliance and every twelve (12) months thereafter, all
volunteers and/or paid employees of the Organization for positions of
coach, assistant coach, manager, game official (umpire, referee, linesman,
etc.), team parent, association board of director member or other persons
acting in an official capacity of such Organization must have a statewide
criminal background check. Organizations may independently establish
other volunteer positions for which they may require criminal background
checks.
2. Criminal background checks must be performed prior to the volunteer
being assigned any duties or responsibilities at any City facility in
accordance with the provisions herein. Organizations may determine the
time of year the checks are conducted depending on the beginning of their
practice season(s) or events.
329742
3. Some Organizations conduct criminal background check procedures
mandated by their affiliation in larger sports organizations. Those
Organizations may continue to have their criminal background checks
processed by those larger organizations and be in compliance with these
procedures as long as the affidavit of certification is submitted to the City
by the Organization prior to the utilization of City facilities as provided
herein.
4. Note: Game officials used which are not affiliated with a City sponsored
Organization are not subject to the City’s criminal background check
standards; however, as to any other Organization the requirements
contained herein are required.
B. Grounds for Disqualification
An individual convicted of the criminal offense provided herein shall be
disqualified from the organization for the purpose of this policy and use of a City
facility as provided herein, not withstanding:
1. criminal charges were subsequently dropped and the applicant was never
prosecuted for the crime; or
2. the criminal charges resulted in a non-conviction, such as probation or
deferred adjudication, deferred disposition; or
3. the criminal conviction was subsequently expunged from the applicant’s
record as the result of appropriate legal proceedings.
C. List of Disqualifing Disqualifying Criminal Offenses
The following is a list of offenses that would be grounds to disqualify a volunteer from being
affiliated with an Organization utilizing the City facilities or managed activities.
Arson Assault
Aggravated kidnapping Aggravated robbery
Aggravated sexual assault Bigamy
Crimes against children (including abandonment, Criminal nonsupport
abuse, endangerment, indecency, sexual Criminally negligent homicide
assault, pornography, possession or promotion Deadly conduct
of pornography, enticement, solicitation, sale Delivery of marijuana
or purchase of, injury to indecency) Indecent exposure
Injury to elderly or disabled
Intoxication manslaughter Kidnapping
Manslaughter (involuntary or voluntary) Manufacture of or delivery of a controlled
Any violation of the law intended to control substance or dangerous drug
the possession or distribution of any controlled Murder (including capital murder)
substance or illegal drug Obscenity
Prohibited sexual conduct Public lewdness
Prostitution (including promotion of, Rape
aggravated promotion of) Sexual abuse
329743
Marijuana possession a DWI, DUI a (see footnote “a”)
Theft b a
1. This list of offenses is not intended to be all-inclusive and in no way sets
limits on the offenses that are deemed grounds for disqualifying an
individual from affiliation with a Youth Sport Association. Decisions on
all other crimes or offenses not otherwise described above will be made at
the sole discretion of the Organization.
2. If a volunteer is determined eligible for affiliation and is later arrested or
convicted of any of the above crimes, they are required to notify their
Organization. They will be removed immediately from their volunteer
position until the case is finally adjudicated. Failure to notify the
Organization of any arrests or convictions from the list above will result in
the volunteer being immediately removed from all Organization volunteer
duties for a minimum twelve (12) months beginning on the date the failure
to notify was discovered.
a Note: Marijuana possession/DWI/DUI- If a first offense and not currently under probation -
eligible. Two or more violations have occurred or currently on probation - ineligible.
b a Note: Marijuana possession/DWI/DUI/Theft – Eligibility depends on the severity and length
of time passed since the offense occurred.
D. Certification
At least ten (10) working days before the beginning of each practice
season or event, each Organization is required to provide an affidavit of
certification to the City, Leisure and Parks Services Department that they have
complied with all provisions of this policy. The affidavit of certification may be
in a form that may be provided by the City. Organizations who fail to submit
affidavits to the Parks and Leisure Services Department shall be denied use of the
City’s fields for practice or games until compliance with this policy has been
satisfied.
1. To be eligible for City facility use, each Organization is required to
provide an affidavit of certification to the City as a legal record and proof
that they and the persons listed have complied with all provisions of this
policy.
a. Affidavits shall be submitted and remain on file with the City,
Parks and Recreation Department. The affidavit of certification
shall only be in a form provided by the City. Affidavits shall expire
and no longer comply with the policy twelve months after being
notarized.
329744
b. Organizations who fail to have any valid affidavits on file
complying with this policy, are prohibited from using the City’s
facilities for practice or games. Once an affidavit is on file, in
compliance with this policy, Organizations are eligible for City
facility use.
c. This policy does not effect the extent of City facility use. Usage
limits will always be the most restrictive conditions set by City
code, contracts or any other agreements between the City and the
Organizations.
d. Organizations may have multiple affidavits on file as a method to
document qualified volunteers on an ongoing basis.
e. Only adults, who have had their background checks completed
and approved before they were assigned duties or responsibilities,
shall be listed on an exhibit to the affidavit and be in compliance
with this policy.
f. The Organizations shall assume all the legal responsibility for
managing a system to ensure background check policy compliance
and the accuracy of the volunteer lists they have on file with the
City .
1. 2. Each Organization shall be responsible for the method and manner of its
compliance with this policy and shall, prior to commencement of the use
of City facilities for any games, practices, or events, provide a sworn
signed affidavit which shall state and include the following:
a. That tThe Organization verifies verifying that the named persons
have received, read and understand the Criminal History
Background Verification Policy of the City of Coppell, Texas;
b. The name and address of every coach, teacher, instructor, trainer,
official, team parent and volunteer;
c. A statement that the persons listed have had the results of a
completed criminal background check reviewed before they
were assigned any duties or responsibilities at any City facility,
managed by the City;
c d.A statement that for each such named person has been subject to a
criminal history background check as provided in the official
policy, and that such named persons have not been convicted of the
crimes provided in this policy or are otherwise not in violation of
the enumerated grounds of disqualification;
329745
d e.A statement that the Organization will immediately notify the City
in a change of status of the named individuals;
e f. A statement that the Organization will maintain a current and
accurate list of all such team parents, volunteers, coaches, teachers,
trainers, instructors, officials;
f g. That this affidavit is made under the penalty of perjury.
2 3.Each Organization shall be responsible for determination on the
qualifications of its volunteers and compliance with this policy; however,
the failure of the Organization or group to comply with the certification
provided herein shall be deemed to be an act of noncompliance.
II. Criminal Information Act Compliance
Each Organization shall comply with the requirements of the Criminal Information Act,
including the destruction of criminal history record information obtained under the Criminal
History Act promptly after determination of the suitability of the volunteer. All information is
considered privileged and confidential.
III. Non Compliance
Organizations shall be responsible for ensuring Failure to comply compliance with the
requirements of this policy. Non compliance will result in temporary or permanent suspension
of the organizations, team, volunteer's, coach's, teacher's, instructor's, and or official's privilege
to utilize any City owned, leased, licensed or operated facility. The Director of Parks and
Leisure Service Recreation Department shall make all determination and interpretation of this
policy and compliance therewith. Determinations of the Director of Leisure and Parks and
Recreation Service may be appealed as a last resort to the City Manager or his designee.
DEPT: Engineering/Public Works
DATE: May 27, 2003
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of entering into a contract with Freese and Nichols, Inc. for the design of Bethel Road from
Denton Tap Road to Freeport Parkway and Coppell Road from Bethel Road north to Cooper Lane in an amount
not to exceed $508,300 as provided for in CIP Funds; and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this contract will begin the process for the design of Bethel Road from Denton Tap Road to Freeport
Parkway and Coppell Road from Bethel Road north to Cooper Lane.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the 2000 and 2002 Street CIP account for this project.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: #BethelRd-1Agenda
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: May 27, 2003
RE: Consider approval of entering into a contract with Freese and Nichols, Inc. for
the design of Bethel Road from Denton Tap Road to Freeport Parkway and
Coppell Road from Bethel Road north to Cooper Lane in an amount not to
exceed $508,300 as provided for in CIP Funds; and authorizing the City
Manager to sign.
In November of 1999, Coppell voters approved a bond program that included the construction of
several roadways within the City of Coppell. Over the past few months staff has been meeting
with representatives of the firm of Freese and Nichols, Inc. concerning the design contract for
Bethel Road and a portion of Coppell Road. The design of Bethel Road has several
complications causing the design fee to be somewhat higher than anticipated.
First and foremost is the design of the section of Bethel Road and Coppell Road through the
historical section of Coppell. In 2002, the Old Coppell Master Plan was presented to City
Council showing several design concepts for the historical area of Coppell. These range from
on-street parking, surface drainage, light fixtures, pathways, pavement treatment, width of
roadways, etc. The consultant has been provided a copy of the study and asked to conform their
design as much as possible to the components of the study. The firm we have selected has
experience in this type of design through historical and downtown areas. They have been
involved in projects in Brownwood, Temple, Weatherford, and Bryan. However, because this is
not just a typical street design through the historical area, there are associated costs with the
increased level of design. The consultant had estimated that the increased level of effort through
the historical area amounts to approximately an $85,000 increase in the design fee. This is based
on additional surveying requirements, traffic signal upgrades, bridge enhancement designs,
streetscape design, street lighting design, additional concept designs (including public meeting
information), and additional paving and drainage design requirements.
As council may be aware from previous discussions in work session, the existing buildings along
Bethel Road are located such that it will be very difficult to construct a roadway, provide on-
street parking, and minimum sidewalk widths through the historical area of Coppell. To ensure
that all design concepts mesh in the field during construction, there is a higher level of effort
required for the surveying and tying down of all existing features along the roadway corridor.
Another major component of the design of Bethel Road is the bridge over Grapevine Creek
approximately 1,000 feet west of Denton Tap Road. This is between the Summit at the Springs
and The Reserves subdivisions. While the bridge itself is wide enough to accommodate a two-
lane roadway as shown on the Thoroughfare Plan, there is some concern with erosion beneath
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
the bridge at this time and whether or not the bridge is located such that it does not cause an
impediment to the flow of water during a 100-year storm. If the elevation of the bridge is high
enough, there needs to be additional structural investigation of the bridge itself to determine
whether or not it can handle the additional load that would be placed on the outer edges of the
bridge when our typical concrete rails are installed similar to the ones on bridges along Denton
Tap Road. If the bridge is adequate for these modifications, then there could be as much as a
$25,000 to $30,000 savings in the design of the bridge. The design contract before you today,
anticipates a total design, removal and replacement of the existing bridge.
Another component of the design contract is to design a portion of Coppell Road north from
Bethel Road to Cooper Lane. The decision was made to include this portion of Coppell Road
with the Bethel Road project because of the characteristics of the requirements for this section of
the roadway in the historical area of Coppell. The City is currently working on a design contract
with Huitt-Zollars, Inc. for the design of the remaining portion of Coppell Road from Cooper
Lane north to Sandy Lake Road. Council should see that in the very near as an agenda item.
The inclusion of that portion of Coppell Road added approximately 25% to the design cost of the
roadways. The design fee as presented to the City of Coppell by Freese and Nichols, Inc. in the
amount of $508,300 is broken down as follows:
Design of Bethel Rd. and Coppell Rd. $422,600
Increased level of design through historical area $ 85,700
Total $508,300
My estimate for the design of Bethel Rd. when this went to the voters in 1999 was $320,000.
The increase from my original estimate to the design fee presented today is as follows:
Increased level of effort in the historical area $
85,700
Approx. 25% increase for inclusion of Coppell Rd. (in historical area)
(.25x422,600) $105,000
When those two items are removed, the remaining design fee is very close to what my estimate
was in 1999.
Staff recommends approval of entering into a contract with Freese and Nichols, Inc. in the
amount of $508,300 for the design of Bethel Road from Denton Tap Road to Freeport Parkway
and Coppell Road from Bethel Road north to Cooper Lane.
Staff will be available to answer any questions at the Council meeting.
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT, hereinafter referred to as "Contract,"
made, entered into and executed this the ____day of _______, 2003, by and between the City of
Coppell acting by and through the Mayor with approval of the City Council hereinafter referred to as
"City", and Freese and Nichols, Inc., hereinafter referred to as "Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter referred
to as "Services", in connection with the
BETHEL & COPPELL ROADS INFRASTRUCTURE IMPROVEMENTS PROJECT #
ST 03-01, hereinafter referred to as the "Project"; and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract with the
City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services, Attachment
A, incorporated herein by attachment and by reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer or his
duly authorized representative. The Engineer shall fully comply with any and all instructions from
said City Engineer.
AGREEMENT
Page 2
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and
agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection
with the Project as defined herein, and for having rendered such Services the City agrees to pay to
the Engineer fee for these Services as mutually agreed. All Services under this Contract shall be
performed under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services: The work tasks and activities to be performed and deliverable to be
provided by the Engineer shall be in accordance with Attachment A, Scope of
Services, including modifications to the Basic Services as mutually agreed to by the
City and the Engineer in accordance with the provisions of this Contract.
B. Additional Services Not Included In Basic Services: When mutually agreed to in
writing by the City and the Engineer, the Additional Services shall be provided by
the Engineer. These Additional Services are not included as a part of Basic Services
and shall be paid for by the City in addition to payment for Basic Services. Should it
be determined that one or more of the requirements of this Contract conflict with the
requirements of the Scope of Services, including modifications to the Scope of
Services or any attachments to this contract; the requirement of the Contract shall
govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the
Engineer shall submit to the City a Schedule of Services consisting of a listing of the major
Project tasks, the estimated consultant hours required to perform the tasks, the percentage of
the Contract budget estimated to be allocated to each task and a bar chart schedule showing
task beginning and completion dates. Significant milestones for the Project shall be
identified. At a minimum, milestones shall be provided for the three design submittals
described in Attachment A, Scope of Services: Conceptual Design Submittal, Preliminary
Design Submittal, and Final Plans, Specifications, and Estimate (PS&E) Submittal. Based
on Schedule of Services, the City shall compile Attachment D, Project Schedule which shall
become a part of this Contract upon approval of the Engineer and the City. The Engineer
shall provide to the City information to report and monitor the design tasks within the
Project Schedule by completing a "Design Progress Report" on a form provided by the City.
The Engineer shall complete and provide to the City said report at two week intervals.
3. Compensation.
Page 3
A. Basic Services Fee: The Engineer shall be paid a fee for Basic Services under this
Contract pursuant to the Fee Schedule described in Attachment A, Scope of Services.
Basic Services Fee shall not exceed the lump sum of Five Hundred Eight Thousand,
Three Hundred Dollars ($508,300) provided, however, that modifications to the
Basic Services, or other conditions defined herein may necessitate a change of Fee
which shall be reduced to writing and approved by the City or its designee.
B. Total Maximum Fee: Total Maximum Fee for this Contract shall be a lump sum of
Five Hundred Eight Thousand, Three Hundred Dollars ($508,300).
C. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar
days for Basic Services on or before the twenty fifth (25th) calendar day of the
month, or the preceding business day if the twenty fifth occurs on a weekend and/or
observed holiday. Payment shall be based on the invoices submitted to the City,
provided that Services completed as indicated in the Design Progress Reports
approved by the City equals or exceeds the increment percentage requested on the
Engineer's invoices. Engineer's invoices to City shall provide complete
information and documentation to substantiate Engineer's charges and shall be in a
form to be specified by the City Engineer. Should additional documentation be
requested by the City Engineer the Engineer shall comply promptly with such
request.
D. Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of
invoices, City shall endeavor to pay Engineer promptly, however, under no
circumstances shall Engineer be entitled to receive interest on amounts due. The
City, in compliance with Texas State law, shall process a maximum of one payment
to the Engineer per month. City reserves the right to correct any error that may be
discovered in any invoice whether paid to the Engineer or not, and to withhold the
funds requested by the Engineer relative to the error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically
understood and agreed that the Engineer shall not be authorized to undertake any Services
pursuant to this Contract requiring the payment of any fee, expense or reimbursement in
addition to the fees stipulated in Article 3 of this Contract, without having first obtained
specific written authorization from the City. The written authorization for additional
Services shall be in the form of a Modification to the Scope of Services approved by the City
Engineer and/or the City Council, if required.
5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may
initiate a written request for a Modification to the Scope of Services when in the opinion of
the requesting Party, the needs and conditions of the Project warrant a modification. Upon
the receipt of a request by either Party, the Engineer and the City Engineer shall review the
conditions associated with the request and determine the necessity of a modification. When
Page 4
the Parties agree that a modification is warranted, the Engineer and the City Engineer shall
negotiate the specific modification(s) and any changes in the Total Maximum Fee or Project
Schedule resulting from the modification(s). Approval of a modification shall be in the form
of a written Modification to the Scope of Services which clearly defines the changes to the
previously approved Scope of Services, Fee and/or Project Schedule. Said written
Modification shall be approved by Engineer, authorized by the City Council, if required,
and issued by the City Engineer. Issuance of the approved Scope of Services modification
shall constitute a notice to proceed with the Project in accordance with the modified Scope of
Services. The City Engineer may issue written Modifications to the Scope of Services
without prior approval of the City Council when the modifications are to be accomplished
within the authorized Total Maximum Fee and do not materially or substantively alter the
overall scope of the Project, the Project Schedule or the Services provided by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Scope of Services, the
Engineer shall provide the City with one set of reproducibles, one set of bluelines or hard
copy and electronic media of the submittal documents. For any required environmental
assessment, the Engineer shall provide one set of draft and one set of final Environmental
Reports. The Environmental Reports shall be submitted as original reproducibles and on
electronic media. The electronic file may omit photographs and government prepared maps.
If photographs are included in the report they shall be taken with a 35 mm camera or larger
format camera. Color laser copies may be substituted for the original photographs in the
final report.
A transmittal letter shall be included with the Environmental Reports and shall include an
executive summary outlining: a.) Findings of the Reports; b.) Conclusions; c.)
Recommendations; and d.) Mitigation/remediation cost estimates.
7. Project Control. It is understood and agreed that all Services shall be performed under the
administrative direction of the City Engineer. No Services shall be performed under this
Contract until a written Notice to Proceed is issued to the Engineer by the City Engineer.
In addition, the Engineer shall not proceed with any Services after the completion and
delivery to the City of the Conceptual Design Submittal, Preliminary Design Submittal, or
the Final PS&E Submittal as described in the Basic Services without written instruction from
the City. The Engineer shall not be compensated for any Services performed after the said
submittals and before receipt of City's written instruction to proceed.
8. Partnering. The City shall encourage participation in a partnering process that involves the
City, Engineer and his or her sub-consultants, and other supporting jurisdictions and/or
agencies. This partnering relationship shall begin at the Pre-Design Meeting and continue
for the duration of this Contract. By engaging in partnering, the parties do not intend to
create a legal partnership, to create additional contractual relationships, or to in any way alter
the legal relationship which otherwise exists between the City and the Engineer. The
partnering effort shall be structured to draw on the strengths of each organization to identify
Page 5
and achieve reciprocal goals. The objectives of partnering are effective and efficient contract
performance and completion of the Project within budget, on schedule, in accordance with
the Scope of Services, and without litigation. Participation in partnering shall be totally
voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this
Contract between the Parties hereto. In the event the City Engineer and the Engineer are
unable to reach acceptable resolution of disputes concerning the Scope of Services to be
performed under this Contract, the City and the Engineer shall negotiate in good faith
toward resolving such disputes. The City Engineer may present unresolved disputes arising
under the terms of this Contract to the City Manager or designee. The decision of the City
Manager or designee shall be final and binding. An irreconcilable or unresolved dispute
shall be considered a violation or breach of contract terms by the Engineer and shall be
grounds for termination. Any increased cost incurred by the City arising from such
termination shall be paid by the Engineer.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepared under the supervision of the Engineer
in the performance of this Contract.
11. Liability. Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall not
constitute nor be deemed a release of the responsibility and liability of Engineer, its
employees, subcontractors, agents and consultants for the accuracy and competency of their
designs, working drawings, tracings, magnetic media and/or computer disks, estimates,
specifications, investigations, studies or other documents and work; nor shall such approval
be deemed to be an assumption of such responsibility by the City for any negligent defect,
error or omission in the design, working drawings, tracings, magnetic media and/or
computer disks, estimates specifications, investigations, studies or other documents prepared
by Engineer, its employees, subcontractors, agents and consultants. Engineer shall
indemnify City for damages resulting from such negligent defects, errors or omissions and
shall secure, pay for and maintain in force during the term of this Contract sufficient errors
and omissions insurance in the amount of $250,000.00 single limit, with certificates
evidencing such coverage to be provided to the City. The redesign of any defective work
shall be the sole responsibility and expense of the Engineer. Any work constructed, found to
be in error because of the Engineer's design, shall be removed, replaced, corrected or
otherwise resolved at the sole responsibility and expense of the Engineer. The parties further
agree that this liability provision shall meet the requirements of the express negligence rule
adopted by the Texas Supreme Court and hereby specifically agree that this provision is
conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of Coppell,
its officers, agents and employees from any loss, damage, liability or expense, including
attorney fees, on account of damage to property and injuries, including death, to all persons,
including employees of Engineer or any associate consultant, which may arise from any
Page 6
negligent errors, omissions or negligent act on the part of Engineer, its employees, agents,
consultants or subcontractors, in performance of this Contract, or any breach of any
obligation under this Contract. It is further understood that it is not the intention of the
parties hereto to create liability for the benefit of third parties, but that this agreement shall
be solely for the benefit of the parties hereto and shall not create or grant any rights,
contractual or otherwise to any person or entity. The parties further agree that this
indemnification provision shall meet the requirements of the express negligence rule adopted
by the Texas Supreme Court and hereby specifically agree that this provision is conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the
essence and that any failure of the Engineer to complete the Services of this Contract within
the agreed Project Schedule shall constitute material breach of this Contract. The Engineer
shall be fully responsible for its delays or for failures to use diligent effort in accordance with
the terms of this Contract. Where damage is caused to the City due to the Engineer's failure
to perform in these circumstances, the City may withhold, to the extent of such damage,
Engineer's payments hereunder without waiver of any of City's additional legal rights or
remedies. The Engineer shall not be responsible for delays associated with review periods
by the City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or
terminate this Contract for convenience upon fifteen (15) days written notice to the other.
Immediately upon receipt of notice of such cancellation from either party to the other, all
Services being performed under this Contract shall immediately cease. Pending final
determination at the end of such fifteen-day period, the Engineer shall be compensated on
the basis of the percentage of Services provided prior to the receipt of notice of such
termination and indicated in the final Design Progress Report submitted by the Engineer and
approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services provided by
Engineer in the performance of this Contract shall be provided by personnel who are
appropriately licensed or certified as required by law, and who are competent and qualified
in their respective trades or professions.
16. Quality Control. The Engineer agrees to maintain written quality control procedures. The
Engineer further agrees to follow those procedures to the extent that, in the Engineer's
judgment, the procedures are appropriate under the circumstances.
17. Ownership. All Engineer's designs and work product under this Contract, including but
not limited to tracings, drawings, electronic or magnetic media and/or computer disks,
estimates, specifications, investigations, studies and other documents, completed or partially
completed, shall be the property of the City to be used as City desires, without restriction;
and Engineer specifically waives and releases any proprietary rights or ownership claims
therein and is relieved of liability connected with any future use by City. Copies may be
retained by Engineer. Engineer shall be liable to City for any loss or damage to such
Page 7
documents while they are in the possession of or while being worked upon by the Engineer
or anyone connected with the Engineer, including agents, employees, consultants or
subcontractors. All documents so lost or damaged while they are in the possession of or
while being worked upon by the Engineer shall be replaced or restored by Engineer without
cost to the City.
18. Project Records and Right to Audit. The Engineer shall keep, retain and safeguard all
records relating to this Contract or work performed hereunder for a minimum period of three
(3) years following the Project completion, with full access allowed to authorized
representatives of the City upon request for purposes of evaluating compliance with
provisions of this Contract. Should the City Engineer determine it necessary, Engineer
shall make all its records and books related to this Contract available to City for inspection
and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary
action to ensure that, in connection with any work under this Contract it shall not
discriminate in the treatment or employment of any individual or groups of individuals on
the grounds of race, color, religion, national origin, age, sex or physical impairment
unrelated to experience, qualifications or job performance, either directly, indirectly or
through contractual or other arrangements.
20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking to
do business with the City of Coppell, loans, services, payments, entertainment, trips, money
in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise any
rights or remedies pursuant to this Contract shall be a waiver on the part of that Party of any
of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local laws,
statutes, City Ordinances, rules and regulations, and the orders and decrees of any courts, or
administrative bodies or tribunal in any matter affecting the performance of this Contract,
including without limitation, worker's compensation laws, minimum and maximum salary
and wage statutes and regulations, and licensing laws and regulations. When required,
Engineer shall furnish the City with satisfactory proof of compliance therewith.
23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
Page 8
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall
apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings and
agreement by and between the Parties with respect to the terms of this Contract and the
negotiations preceding execution of this Contract.
26. Contacts. The Engineer shall direct all inquiries from any third party regarding information
relating to this Contract to the City Engineer.
Page 9
27. Notification. All notices to either Party by the other required under this Contract shall be
delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such Party
at the following respective addresses:
City:City of Coppell, Texas
______________________
______________________
______________________
______________________
Engineer:Freese and Nichols, Inc.
1701 N. Market Street, Suite 500, LB 51
Dallas, Texas 75202
Attn: Tricia H. Hatley, P.E.
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set forth above.
THE CITY OF COPPELL FREESE AND NICHOLS, INC.
BY: BY:
______________________ ______________________________
Mayor Name & Title
Date: __________________ Date:_________________________
ATTEST: ATTEST:
_______________________ ______________________________
(CORPORATE SEAL)
Attachment “A” Page 1 of 13
ATTACHMENT A
SCOPE OF SERVICES
FOR
BETHEL & COPPELL ROADS
INFRASTRUCTURE IMPROVEMENTS
PROJECT DESCRIPTION
The CITY is proposing to construct improvements including paving reconstruction, streetscape, storm
drain system, and water lines. The Bethel Road improvements are limited to the area from Freeport
Parkway on the west and Denton Tap Road on the east. The Coppell Road portion of the project is
limited to the area bounded by Bethel Road to the south and Cooper Lane to the north.
The scope of work includes paving improvements as well as streetscape improvements in the historic
downtown area. The replacement of the bridge across Grapevine Creek on Bethel Road is included in
the scope of this project, but a study to evaluate the needs regarding replacement of the structure is
included in the conceptual design phase. The waterlines located along Coppell Road and Bethel Road
will also be replaced. The existing water mains (2”, 3”, & 8”) will be abandoned and connections from
those water mains will tie into the proposed 16” water main. An underground storm sewer system will
be installed where needed to facilitate drainage of the right-of-way and surrounding properties. The
attached exhibits show the existing facilities and proposed improvements included in this project.
The parameters for design of the improvements shall include the following:
• Project control to be based on a local control monumentation provided by the CITY. Field surveys
will be included. Prior to construction, we will provide the initial staking of the monuments and
the proposed centerline. Three (3) permanent control points (X, Y, & Z coordinates of each) shall
be established and marked by the contractor outside of the construction limits for future reference.
• Final plan size to be 22” x 34” for reproducible copies to 11” x 17”. Scale of plans to be:
1” = 20’ Horizontal; 1” = 4’ Vertical
• Driveway replacement to be made to the property line, unless grade changes in street necessitate
more replacement.
• A construction sequencing plan shall be considered for each area of construction. A detailed traffic
control plan will not be provided by FNI. The contract documents will require that the Contractor
submit a detailed plan to the CITY for review. The Contractor’s plan will need to be in accordance
with the phasing established by FNI’s sequencing plan.
• All design work will be prepared in AutoCAD 2002, with CD’s to be furnished to the CITY upon
completion of the record drawings.
• Submittals to the CITY of work-in-progress shall be at 30%, 60%, 90%, and 100% stages for
completion. For each stage of review, two (2) full size and two (2) half-size sets of drawings will
be furnished to the CITY.
• Standards and typical construction details of the CITY may be referred to in the specifications and
on the drawings.
• This scope of work refers to the Bethel Road crossing of Grapevine Creek as a bridge and the
crossings of Bethel Road and Coppell Road of Stream G1 as a culvert. This scope of work
assumes that the engineer for the west Bethel project will design and prepare plans for the culvert
Attachment “A” Page 2 of 13
under Bethel Road west of downtown and the channel improvements to its downstream. This
scope of work includes preparation of construction documents for the culvert on Coppell Road
crossing Stream G1 based on the design report prepared by TranSystems Corportation, dated
December 20, 2002.
• The scope of work assumes that the bridge will be replaced. We will determine during the
conceptual design phase whether the bridge needs to be rebuilt at a higher elevation and/or
widened to accommodate the new roadway section. FNI will provide bridge and foundation design
plans and specifications. The conceptual phase of the project will include review of the bridge
plans to verify that the CITY is in agreement with the proposed improvements. If it is determined
that the bridge does not need to be replaced, we will deduct the final design cost from the total
contract amount. This scope of work also includes design of erosion protection of the bridge
structure and minor channel regrading regardless of whether the bridge is reconstructed or the
existing structure is utilized.
FNI shall perform the necessary engineering and related technical services for the Design, Bidding,
and Construction Phase Services, including necessary Special Services for development of this project
according to the following sections of this agreement. The scope is divided into three design phases
including Conceptual, Preliminary and Final Design.
TASK DESCRIPTIONS – SCOPE OF SERVICES
Basic Services
A. Conceptual Design Phase
1. Field Surveys - Survey and prepare a design/topographic survey map for an area 90 feet
wide (45 feet on each side of the centerline) along Bethel Road from Freeport Parkway
to Denton Tap Road, and along Coppell Road from Bethel Road to Cooper Lane.
Survey two drainage areas (stream G1 and Grapevine Creek) on Bethel Road and one
drainage area (stream G1) on Coppell Road for a width of 50 feet past the top banks and
a length of 200 feet above and below the roads. The design/topographic survey will
indicate all surface features, spot elevations, one-foot contours, existing right-of-way
lines, and utilities.
2. Pre-Design
a. Kick-off Meeting - We will meet with the CITY to discuss the planning and
the design criteria, work program and schedule, procedures of communication,
basis of compensation, limits of survey, assignments of personnel, and any
other matters that may have direct or indirect effects upon the completion and
results of this project. Other work and review conferences will be scheduled
throughout the progress of the project.
b. Data Gathering - Obtain, from the CITY, all available property plats
easements, street right-of-way widths, record drawings of the existing
pavement, utilities and drainage systems, planning reports, traffic counts,
Attachment “A” Page 3 of 13
zoning ordinances and other data that may be pertinent in considering the
alignment, location, final design, and construction of the proposed
improvements.
c. Field Visits - Determine from a field reconnaissance of the project area the
general lay of the land for the paving improvements and other related
appurtenances. This general layout will first address the following:
i. Locations of existing utilities – water, gas, electric, sanitary sewer,
telephone cable, power poles, TV-cable, drainage facilities, traffic
signalization controls, lighting system, etc.
ii. Existing driveways
iii. Availability of right-of-way
iv. Access and convenience for construction operations
v. Crossing of drainage ways and structures
vi. Landscape restoration
vii. Proximity to private property improvements, i.e., fences, mail boxes,
sidewalks, etc.
d. Review the existing masterplan document for the historic downtown area.
e. Conduct a parking analysis for the historic downtown area. The analysis will
include a review of parking needs based on the current zoning. It will also
determine the number of spaces that are currently available. A
recommendation regarding number of spaces for the area will be made based
on this analysis.
f. Evaluate the proposal layout of the new facilities taking the following design
criteria into consideration:
i. Access for fire, police, and other emergency vehicles
ii. Maintenance for service during construction
iii. Access for property owners to their respective driveways and adjacent
streets.
iv. Minimum inconvenience to adjacent property owners
v. Business parking needs.
g. Take additional photographs and/or videotape to document the existing
conditions at the project site and to identify areas of special concern in design,
drainage, and possible problems to resolve.
h. Conduct one (1) public meeting to discuss the proposed project with the
residents and representatives from the downtown business owners and affected
homeowner’s associations to gather data regarding issues and concerns.
i. Develop a maximum of three concept plans based on the data gathered,
parking analysis and survey information. The concept plans will address the
roadway geometry, preliminary storm drain analysis, preliminary utility
Attachment “A” Page 4 of 13
layouts, the historic downtown area parking and streetscape, and concepts for
entry features to the area.
j. Gather data on existing bridge including structure elevations, flow capacity
and condition.
3.Concept Plans
a. Consolidate conceptual design plans, drainage and utility studies,
environmental analysis and public meeting comments into a package for
submittal to CITY for review and approval. Make recommendation
regarding the replacement of the bridge structure.
b. Make modifications to the plan based on CITY staff review and submit to City
Council as a project update.
B. Preliminary Design Phase
1. Geotechnical Investigation - Drill four (4) ten-foot borings for the road improvements.
Prepare a geotechnical investigation report that presents the boring locations, boring
logs, lab test results, a discussion of general subsurface conditions at the bridge site and
along the road improvements and their impact on design. The report will also include a
discussion of construction issues, recommendations for bridge design, backfill for utility
trenches, asphalt-paving section, and stamped concrete section. The City’s standard
concrete paving section will be reviewed to determine its suitability for the conditions
encountered.
2. Upon approval of Conceptual Engineering Plans, FNI will prepare preliminary
construction plans as follows:
a. Drainage area maps with drainage calculations and hydraulic computations. A
drainage area map will be drawn from available contour maps. Calculations
regarding street and right-of-way capacities and design discharges at selected
critical locations will be provided.
b. Preliminary project plan and profile sheets showing curb lines, driveways,
sidewalks, elevations at all PVI’s and PI’s: high and low points, vertical curve
information, and pertinent AASHTO calculations. Existing found property
corners (e.g. iron pins), along the existing right-of-way shall be shown on the
plans.
c. Existing utilities and utility easements will be shown on the roadway plan and
profile sheets. FNI will coordinate with utility companies and the CITY to
ascertain what, if any, future improvements are planned that may impact the
project.
d. Horizontal and vertical control plan that locates all proposed and existing
facilities. Legal descriptions (Lot Nos., Block Nos., and Additional Names)
Attachment “A” Page 5 of 13
along with property ownership shall be provided on the plan view.
3. Prepare a Right-of-Way strip map indicating existing and proposed Right-of-Way along
the project limits.
4. Prepare two layouts or options and typical cross-sections for the design of the bridge.
Prepare a preliminary opinion of construction cost estimate for each bridge option.
Provide information regarding environmental permitting that may be required due to the
bridge construction.
5. Investigate and resolve conflicts with existing utility (water, sewer, drainage, gas,
telephone, and electric) locations and depths.
6. Field-check preliminary drawings and specifications.
7. FNI will submit the preliminary project plans to the CITY’s reviewer for TAS/ADA
review. FNI will prepare the application and make the submittal. It is assumed that the
CITY will provide a check for the fee based on the construction cost per the submittal
requirements. FNI will address comments from the review and revise plans if necessary.
8. Present a preliminary estimate of probable construction cost and two (2) full size sets
and two (2) half-size sets of the plans and specifications to the Staff of the CITY for
review, discussions, and comment. This submittal will be at the 60% completion stage.
9. FNI shall meet with the CITY up to two (2) times during this phase to discuss the
preliminary design.
10. Attend one (1) public meeting to discuss the project with the residents. One objective
of the meeting will be to review the survey data to verify that all driveways are shown
and lot information is accurate. The meeting will also be used to present the conceptual
plans to the area stakeholders. Comments regarding the plans will be obtained and
reviewed to determine if modifications need to be incorporated prior to final design.
11. Present the project and preliminary plans to City Council as a project update. The
update will include a summary of the input received at the public meeting.
12. Submit appropriate number of copies of the plans to the utility companies for review
and comment.
C. Final Design Phase – Following CITY approval of the preliminary plans, FNI shall prepare
final plans with the following additional tasks:
1. Prepare final cross-sections on 22” x 34” sheets. Information on these sheets will
include centerline station, profile grades and centerline elevations, roadway section
(existing and proposed), right-of-way limits. Scale will be 1” = 20” horizontal and 1” =
4’ vertical with cross sections plotted with stationing from the bottom of the sheet.
Excavation and embankment volumes and end area computations shall also be
provided.
Attachment “A” Page 6 of 13
2. Prepare a horizontal control sheet with any required easements or right-of-way shown.
3. Prepare a construction sequencing plan that identifies the phasing of the project
including allowable lane and/or street closures.
4. Prepare a Storm Water Pollution Prevention Plan (SW3P) in accordance with the CITY
ordinances, TCEQ guidelines, and/or Federal requirements.
5. Prepare traffic signal plans and specifications for modifications to the signal at the N.
Denton Tap Road intersection and the Coppell/Bethel Road intersection in accordance
with city design guidelines and standards. Existing signal equipment (i.e. signal heads,
pedestrian indications, etc.) that does not meet current standards will be replaced.
Signal phasing shall be determined and implemented by the CITY.
6. Prepare final construction documents, drawings, and specifications for the construction
of the proposed bridge. The proposed bridge is assumed to be a total span of
approximately 120 feet with an approximate width of 60 feet. The bridge is assumed to
be a standard TxDOT precast, prestressed girder bridge or a cast –in-place pan girder
bridge. The plans will also include riprap or armoring as deemed necessary for the
design to protect the structure from erosion. Minor channel grading may be needed for
the proposed design and will be included in the construction plans.
7. Prepare plans for the streetscape improvements including sidewalks and landscaping per
Old Coppell Master Plan. Streetscape plans will include paving, planting, and irrigation
plans and details.
8. Prepare street light plans. FNI will meet with the CITY to determine the lighting levels
required and to determine the light fixture that will be used. FNI will meet with the
electric company to coordinate service to the new light fixtures. FNI will perform
lighting level calculations, lighting layouts, electrical plans and electrical specifications
for the installation of the light fixtures and appurtenances.
9. Finalize any necessary additional design details.
10. Prepare final quantity of materials and final “Opinion of Probable Construction Costs.”
11. Present two (2) full size sets and two (2) half-size sets of the final documents for the
bidding phase to the CITY for approval. This submittal will be at the 90% completion
stage.
12. Attend one (1) public meeting and/or City Council presentation to present the project to
the stakeholders and discuss the schedule for completion of the project.
13. FNI will submit the project plans to the CIYT’s reviewer for the TAS/ADA review.
FNI will prepare the application and make the submittal. It is assumed that the CITY
will provide a check for the fee based on the construction cost per the submittal
requirements. FNI will address comments from the review and revise plans if necessary.
Attachment “A” Page 7 of 13
14. Provide updated plans for the utility companies, if necessary.
15. Meet with the CITY to discuss final review comments prior to preparing bid package.
16. Revise plans to address review comments from the CITY and other agencies affected by
the project.
17. Prepare final bid schedule, special conditions, technical specifications, proposal, and
contract documents.
18. Revise the final “Opinion of Probable Construction Costs” if necessary.
19. Present two (2) full size sets and two (2) half-size sets of the final documents for the
bidding phase to the CITY for approval. This submittal will be at the 100% completion
stage and will include a full size reproducible set of plans as well as the complete bid
documents. Anticipated sheet list as follows:
Cover, vicinity map, sheet index
General Notes
Right-of-Way Strip Map
Typical Sections (3 sheets)
Horizontal and Vertical Control
Erosion Control (6 sheets)
Traffic Control and Sequencing (3)
Detour Plans (1)
Paving Plan/Profiles (15 sheets, including 11 Bethel Road and 4 Coppell Road)
Drainage Area Map and Calculations (3 sheets)
Storm Drain Plan/Profiles (6 sheets)
Bridge Enhancement Plans (2 sheets)
Storm Drain Laterals (2 sheets)
Water Plan/Profile (6 sheets)
Traffic Signal Plans (6 sheets)
Signing, striping, and lighting layouts (6 sheets)
Cross Sections (15 sheets)
Landscaping/Streetscaping plans (21 Sheets)
Details (5 sheets)
20. Present the final project to City Council as a project update.
D. Bid Phase
1. Coordinate the final printing of the construction plans and specifications for distribution
to the proposed bidders. FNI will verify with the CITY the number of copies to be
printed prior to proceeding with the final printing.
2. All plans, specifications, and bidding documents will be distributed from FNI’s office
for requests received by the bidders and suppliers. Payment for the plans,
Attachment “A” Page 8 of 13
specifications, and bidding documents will be retained by FNI.
3. Attend pre-bid conference, as directed by the CITY.
4. FNI shall prepare a bid tabulation sheet to be used at the bid opening. The sheet shall
contain the names of all firms that received bid packages, columns for
acknowledgement of addenda, bid bonds and base bid information.
5. Assist the CITY in securing, opening, tabulating and analyzing the bids. Issue a Notice
to Bidders to prospective contractors and vendors listed in FNI’s database of
prospective bidders, and to selective plan rooms. Provide a copy of the notice to
bidders for CITY to use in notifying construction news publications and publishing
appropriate legal notice. The cost of publication shall be paid by the CITY. FNI will
furnish recommendations on the award of the contract based on the lowest qualified
bidder. FNI will develop a complete bid tabulation package.
6. Assist the CITY in conducting a pre-bid meeting in order to field bidders’ questions and
walk the project.
7. Print Bid Documents and distribute to selected plan rooms, and to prospective bidders
that respond to the Notice to Bidders. Furnish thirteen (13) sets of construction plans
and specification for use by the CITY and Contractor. Additional sets of plans,
specifications, and bid documents as are necessary in the receipt of bids for construction
and as are required in the execution of the construction contracts, shall be furnished by
FNI and shall be paid for by the CITY at actual cost of reproduction.
8. Maintain information on entities that have been issued a set of bid documents.
Distribute information on plan holders to interested contractors and vendors on request.
9. Assist CITY by responding to questions and interpreting bid documents. Prepare and
issue addenda to the bid documents to plan holders, if necessary.
10. FNI will assist CITY in the opening, tabulating, and analyzing the bids received.
Review the qualification information provided by the apparent low bidder to determine
if, based on the information available, they appear to be qualified to construct the
project. Recommend award of contracts or other actions as appropriate to be taken by
the CITY.
E. Construction Phase - Upon completion of the bid phase services, FNI will proceed with the
performance of construction phase services as described below. FNI will endeavor to protect
CITY in providing these services however, it is understood that FNI does not guarantee the
Contractor's performance, nor is FNI responsible for supervision of the Contractor's operation
and employees. FNI shall not be responsible for the means, methods, techniques, sequences or
procedures of construction selected by the Contractor, or any safety precautions and programs
relating in any way to the condition of the premises, the work of the Contractor or any
Subcontractor. FNI shall not be responsible for the acts or omissions of any person (except its
own employees or agents) at the Project site or otherwise performing any of the work of the
Project.
Attachment “A” Page 9 of 13
If general conditions other than FNI standards are used, the CITY agrees to include provisions
in the construction contract documents that will require the construction contractor to include
FNI and their subconsultants on this project to be listed as an additional insured on contractor’s
insurance policies.
1. Attend Pre-Construction Conference with the CITY, the Contractor, and other interested
parties to discuss the total work program and schedule, procedures of communication,
special concerns, coordination with others, additional surveys, field testing and
inspections, assignment of personnel, and any other matters that may have a direct or in-
direct effect upon the completion and results of this improvement program.
2. Attend one (1) public meeting to introduce the Contractor to the residents and discuss
the construction schedule. The meeting will provide the residents with contact
information and allow them to ask questions regarding the construction activities.
3. Provide baseline control staking such that the Contractor(s) can establish horizontal and
vertical alignments per the drawings.
4. Provide general site visits to monitor the progress of construction. This proposal is
based on an 18-month construction period with an estimated maximum of 36 site visits
during construction. During these visits, FNI design team staff will observe the
progress and the quality of work and attempt to determine in general if the work is
proceeding in accordance with the construction contract documents. FNI will provide
written documentation to the CITY of the site visit with observations of work and/or
any concerns. In this effort FNI will endeavor to protect the CITY against defects and
deficiencies in the work of the Contractor and will report any observed deficiencies to
the CITY. Visits to the site in excess of the specified number are an additional service.
5. Review shop and working drawings and other project related submittals furnished by
the Contractor. Notify the Contractor of non-conforming work observed during site
visits. Review quality related documents provided by the Contractor such as test
reports, equipment installation reports or other documentation required by the
construction contract documents. Rebar shop drawings will not be reviewed, they will
be used for “RECORD DATA” purposes only.
6. Interpret the drawings and specifications for the CITY and Contractor. Investigations,
analyses, and studies requested by the Contractor and approved by the CITY, for
substitutions of equipment and/or materials or deviations from the drawings and
specifications are an additional service.
7. Prepare documentation for contract modifications required to implement modifications
in the design of the project. Receive and evaluate notices of Contractor claims and
make recommendations to the CITY on the merit and value of the claim on the basis of
information submitted by the Contractor or available in project documentation.
Endeavor to negotiate a settlement value with the Contractor on behalf of the CITY if
Attachment “A” Page 10 of 13
appropriate. Providing these services to review or evaluate construction contractor
claim(s) supported by causes not within the control of FNI are an additional service.
8. Attend, in the company of the CITY, a final review of the Project for conformance with
the design concept of the project and general compliance with the construction contract
documents. Review and comment on the certificate of completion and the
recommendation for final payment to the Contractor. Visiting the site to review
completed work in excess of two trips is an additional service. Conduct a final review
of the Project in company with the Contractor and the CITY’s representative.
9. Revise contract drawings from information furnished by the Contractor and Resident
Project Representative, and provide one (1) Mylar set of Record Drawings to the CITY.
Record drawings will be submitted in .tif file format along with an AutoCAD 2002
format of the plans on CD or disk.
F. ROW Documents - Survey and prepare four permanent Right-of-Way expansion documents.
Additional Services - The following services are beyond the scope of basic services described in the
tasks above. However, FNI can provide these services, if needed, upon the CITY’s request. Such
services will be provided in accordance with the rates presented in Exhibit B.
A. Prepare images to be used for public meeting and City Council presentations. The images will
be limited to renderings of the proposed streetscape improvements in the historic downtown
area and of the proposed entry features for the downtown area.
B. Prepare Federal Emergency Management Agency (FEMA) LOMR submittal to modify the
FIRM maps to reflect the project’s construction.
C. Conduct additional public meetings. The CITY may decide that additional public meetings are
necessary to assist with project relations or for informational purposes.
D. Environmental Permitting
1. Preparation of a 404 permit application for an individual permit.
2. Preparation of applications for other permits that may be identified by the study.
3. Detailed wetland delineation of large, complex wetlands.
4. Archeological and historical properties investigations.
5. Surveying of water bodies by a Registered Public Land Surveyor.
6. Preparation of a compensatory mitigation plan.
E. Preparing applications and supporting documents for government grants, loans, or planning
advances and providing data for detailed applications.
F. Preparing data and reports for assistance to CITY in preparation for hearings before regulatory
agencies, courts, arbitration panels or any mediator, giving testimony, personally or by
deposition, and preparations therefore before any regulatory agency, court, arbitration panel or
mediator.
Attachment “A” Page 11 of 13
G. Assisting CITY in preparing for, or appearing at litigation, mediation, arbitration, dispute
review boards, or other legal and/or administrative proceedings in the defense or prosecution of
claims disputes with Contractor(s).
H. Assisting CITY in the defense or prosecution of litigation in connection with or in addition to
those services contemplated by this AGREEMENT. Such services, if any, shall be furnished
by FNI on a fee basis negotiated by the respective parties outside of and in addition to this
AGREEMENT.
I. Performing investigations, studies, and analysis of work proposed by construction contractors
to correct defective work.
J. Design, contract modifications, studies or analysis required to comply with local, State, Federal
or other regulatory agencies that become effective after the date of this agreement.
K. Services required to resolve bid protests or to rebid the projects for any reason.
L. Visits to the site in excess of the number of trips included in Article I for periodic site visits,
coordination meetings, or contract completion activities.
M. Any services required as a result of default of the contractor(s) or the failure, for any reason, of
the contractor(s) to complete the work within the contract time.
N. Providing services after the completion of the construction phase not specifically listed in
Article I.
O. Providing basic or additional services on an accelerated time schedule. The scope of this
service include cost for overtime wages of employees and consultants, inefficiencies in work
sequence and plotting or reproduction costs directly attributable to an accelerated time schedule
directed by the CITY.
P. Providing services made necessary because of unforeseen, concealed, or differing site
conditions or due to the presence of hazardous substances in any form.
Q. Providing services to review or evaluate construction contractor(s) claim(s), provided said
claims are supported by causes not within the control of FNI.
Attachment “A” Page 12 of 13
COMPENSATION
A. Basic Services: Compensation to FNI for the Basic Services in Exhibit A shall be the lump
sum as itemized below:
Survey/ROW $ 39,000
Conceptual Design $ 41,300
Geotechnical Investigation $ 11,500
Preliminary Design $ 68,600
Final Design $268,000
Bid Phase $ 5,500
Construction Phase $ 49,400
Project Expenses $ 25,000
Total $508,300
If FNI sees the Scope of Services changing so that additional services are needed,
including but not limited to those services described as Additional Services in ExhibitA.
FNI will notify CITY for CITY's approval before proceeding. Additional Services shall
be computed based on the Schedule of Charges.
B. Schedule of Charges for Additional Work:
POSITION MIN MAX
PRINCIPAL 140 185
GROUP MANAGER 120 185
DISCIPLINE LEADER 100 175
SENIOR ENGINEER 100 165
ENGINEER (PE) 85 150
ENGINEER (EIT) 60 110
ELECTRICAL ENGINEER 70 150
MECHANICAL ENGINEER 60 150
ENVIRONMENTAL SCIENTIST 45 110
ARCHITECT 50 125
LANDSCAPE ARCHITECT 80 135
DESIGNER 50 120
TECHNICIAN/DRAFTER 45 80
OPERATIONS ANALYST 55 85
WORD PROCESSING/SECRETARIAL 35 65
OFFICE/CONTRACT ADMINISTRATOR 60 85
CO-OP 30 50
The ranges and individual salaries will be adjusted annually.
Attachment “A” Page 13 of 13
EXPENSES
Plotting Printing
Bond $ 4.00 per plot Bluelines/Blacklines $0.55 per square foot
Color $10.00 per plot Offset and Xerox Copies $0.15 per side copy
Vellum $11.50 per plot Binding $2.50 per book
Mylar $15.00 per plot Tape Binding $1.00 per book
Travel
$0.360 per mile
OTHER DIRECT EXPENSES
Other direct expenses are reimbursed at actual cost times multiplier of 1.15. They include outside printing and
reproduction expense, communication expense, travel, transportation and subsistence away from Dallas and
other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other
work required to be done by independent persons other than staff members
DEPT: City Manager
DATE: May 27, 2003
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION: Consider appointing an elected official to the North Central Texas Council of Governments’
Emergency Preparedness Planning Council.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Emergency
DEPT: City Secretary
DATE: May 27, 2003
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION:
Consider appointments to Council Committees.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %councomm
Rev: 05/20/03
COUNCIL’S COMMITTEES
CARROLLTON/FARMERS BRANCH ISD/LEWISVILLE ISD
Council: Dave Herring Appointed: 05/28/02
CITY/COPPELL ISD LIAISONS
Council: Jayne Peters Appointed: 05/28/02
Council: Doug Stover Appointed: 05/28/02
CISD: Kathie Gautille Appointed: 05/99
CISD: Dianne Miller Appointed: 05/99
COPPELL SENIORS
Council: Tim Brancheau Appointed: 05/28/02
ECONOMIC DEVELOPMENT COMMITTEE
Council: Bill York Appointed: 05/28/02
Dave Herring Appointed: 05/28/02
METROCREST HOSPITAL AUTHORITY
Council: Jayne Peters Appointed: 08/02
METROCREST SOCIAL SERVICE CENTER
Council Marsha Tunnell Appointed: 05/28/02
NCTCOG (NORTH TEXAS COUNCIL OF GOVERNMENTS) – REGIONAL
EMERGENCY MANAGEMENT PLANNING COUNCIL
Council: Diana Raines Appointed: 05/14/02
NORTH TEXAS COMMISSION
Council: Dave Herring Appointed: 05/28/02
SENIOR ADULT SERVICES
Council: Jayne Peters Appointed: 05/28/02
TOWN CENTER/ARCHITECTURAL COMMITTEE
Council: Marsha Tunnell Appointed: 05/28/02
Staff: Greg Jones, Chief Building Official
TRINITY RIVER COMMON VISION COMMISSION
Council: Tim Brancheau Appointed: 05/28/02
TRINITY TRAIL ADVISORY COMMISSION
Council: Diana Raines Appointed: 05/28/02
Staff: Gary Sims, Director of Parks and
Recreation
DATE: May 27, 2003
ITEM #: 14
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: May 27, 2003
ITEM #: 15
AGENDA REQUEST FORM
CITY MANAGER'S REPORT
A. Legislative Update.
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: May 27, 2003
ITEM #: 16
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Councilmember York regarding Graduation.
B. Repor t by Councilmember York regarding Recreation Center.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: May 27, 2003
ITEM #: 17
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec