BM 2003-04-10 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
April 10, 2003
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, April
10, 2003 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Chris Reed at 7:10.
Other board members present were Nancy LeMay, Carol Ann Myers, Douglas Glantz, Charles
Petty, John Reenan and student advisor Katelyn Browne. Staff in attendance were Library
Director, Kathy Edwards, and Administrative Secretary, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED February 13, 2003:
Carol Ann Myers motioned to approve the minutes as written and Charles Petty seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: Florence Mason, F. Mason and Associates.
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LIBRARY DIRECTOR'S REPORT:
· Budget/Five Year Update: We are currently working on the budget which is due
April 15th. The budget includes $125,000 for library materials and additional funding
will be considered after all budgets are submitted.
The library's use of electricity and gas continues to fall due to our manual management
of the air conditioning unit and furnace. Based on current usage, we will achieve an
additional 5.8% decrease from FY 01/02 to FY 02/03 for electricity and 68.8% for
gas.
Workload Statistics: In February we were closed most of 2 days due to poor
travel conditions and icy parking lot. Circulation was down a bit, but not significantly.
Book circulations are up 4% over last year to date. Gate count is up 2%, Internet use
is up 25% and Interlibrary loan continues to grow with an overall increase of 58%.
Overall circulation for March is up slightly, with a year to date increase of 1%.
In March, three staff attended the Public Library Association's Spring Symposium.
Debbie Brightwell attended the leadership program, Jane Darling the library facilities
and building program and Kathy Edwards attended the staffing program.
Six of the library staff attended the Texas Library Association's annual conference in
Houston. Jane Darling was one of two NETLS public librarians to be selected for the
2003 Tall Texans Leadership Conference, and was honored at the conference.
Video to DVD Format: We received a large order of DVDs in March. We are
planning to convert from video to DVDs. In March 2003, our 1535 fiction DVDs
circulated 6141 times, or a 4.0 collection turnover rate. In the same month, our 2560
fiction videos circulated 4390 times, or a 1.7 collection turnover rate.
Grants: (TIF) We have the new 3M Self-check and a new self check carrel is on
order. The three new workstations have been installed. The new public access printer
has been received and will be placed in the public area in April. (Denton County) The
funding from the Denton County will be used for the reupholstery project. We have
ordered the 22 computer task chairs to be placed at the Internet stations. We have
made available to bidders a formal bid for the 134 chairs to be reupholstered. The
remainder of the reupholstery project will be funded with savings in electricity. (Loan
Star Libraries) Contract received and purchase order issued for the 1 O-year
microfilm backfile for the Dallas Morning News.
5. F. MASON & ASSOCIATES - LONG RANGE PLANNING: Florence Mason, of F.
Mason & Associates presented to the board an overview of the results from the focus groups
and telephone survey.
Florence handed out an existing furniture plan and a furniture plan for the library board to
compare. She went over the furniture plan with the board as to what changes have been proposed
for the library building. She gave a report on the noise study conducted by WJHW, acoustical
consulting firm.
Florence stated that she would have the final draft available at the end of May to present to the
board. Chris Reed motioned that the May board meeting be cancelled and that the next board
meeting be on June 12, 2003. The motion was seconded by Doug Glantz. Motion carried.
6. ADJOURNMENT: Doug Glantz motioned and Charles Petty seconded to adjourn at
8:55. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as Written 6/12/03
C :/minutes/April 10.DOC
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