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BM 2003-05-28 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION May 28, 2003 MINUTES The Coppell Education Development Corporation met at 7 p.m. on Wednesday, May 28, 2003 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. In attendance: Jerry Coker, President Peggy Quinn, Vice President Betty Carter, Secretary Steve Brock, Board Member David Hermanski, Board Member Valerie Strong, Board Member Tony Dickensheets, Board Member Also present: Jim Witt, Staff Liaison Katherine Bowling, Recording Secretary Item 1. Call to Order. President Jerry Coker called the meeting to order at 7 p.m. Item 2. Approval of Minutes: February 12, 2003 Betty Carter made a motion to accept the minutes, and Tony Dickensheets seconded. The vote was unanimous. Item 3. Citizens' Appearance. No citizens appeared. Item 4. Review and consider approval of grant application from North Hills School. President Coker welcomed representatives Marlene Yanelli and Samantha Curry from the North Hills School, and asked members of the CEDC Board if they had any questions before voting on their grant application. Betty Carter complimented North Hills on the thoroughness of their grant application. She stated that she assumed the textbooks requested were unfunded by TEA, and Ms. Curry said that was correct. David Hermanski pointed out that the $17,223.52 requested was more than the January estimates of revenue that would be available. Jim Witt stated that through March, approximately $16,300 would be available. Peggy Quinn asked why a mobile language lab, since wireless headsets would need replacing. Ms. Curry said it was a space consideration, and this allowed teachers to move from room to room. Peggy Quinn made a motion to accept the grant based on sales tax collection, and David Hermanski seconded the motion. The vote was unanimous. Item 5.Review and consider approval of grant application from CISD. President Coker acknowledged librarians from the Coppell Independent School District, including LexAnne Seifert, Lynn Hevron, and Doreen Newcomb, and asked board members if they had any questions regarding the grant. Betty Carter said the grant read "library print collections," and she asked if that meant only books. Ms. Seifert replied that at this time they are only looking at books. Peggy Quinn pointed out that the application did not follow the new format, but used last year' s form. Dr. Paul Lupia said since the funds requested were from last year, they were confused about which format to use. Tony Dickensheets asked exactly what was meant by "working with teachers." Ms. Seifert explained that librarians meet with teachers to determine what their lesson plans might include to ensure those books are available. Dr. Lupia said they also fax that information to the public library so they are made aware of upcoming demands. David Hermanski thanked CISD for their submission and asked if a collection analysis had been completed. Dr. Lupia stated that an analysis was completed in March 2003 that was the driving force in requesting the purchase of books. David inquired why CISD did not ask for more money, and Ms. Newcomb stated that this was the amount the school district gave them to work from, but they would be back in the future to request more funds. Steve Brock stated that this was one of the most critical areas of education. Peggy Quinn made a motion to approve the grant from CISD, and Valerie Strong seconded. The vote for approval was unanimous. Item 6. Discussion regarding City Attorney's letter on submission of enrollment information. Every member of the board received a copy of the City Attorney's letter. Based on that letter, Lewisville lSD will not be included in this year's revenue. Item 7. Review of documented expenditures from school districts. Jim Witt reported that he is currently holding four checks for CISD and one for Carrollton-Farmers Branch lSD because they had not complied with reporting requirements. These checks will not be released until all requirements specified in the grant agreements have been met. Item 8. Discussion regarding changing the date of the July meeting. Petty Quinn asked that this item be placed on the agenda, stating that she was unavailable the first week in July. After some discussion regarding, it was decided to cancel the June 11 and July 9 meetings and schedule one for June 30, 2003. Adjournment The meeting was adjourned at 8:25 p.m. Respectfully submitted, Katherine Bowling Recording Secretary