BM 2003-08-14 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
August 14, 2003
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, August 14,
2003 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Vice-Chair, Saul Friedman at 7:10pm.
Other board members present were Nancy LeMay, Carol Ann Myers, Charles Petty (arrived at 7:45),
Douglas Glantz, Thomas Trahan and John Reenan. Staff in attendance were Library Director, Kathy
Edwards and Administrative Secretary, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED June 12, 2003: Nancy
Lemay motioned to approve the minutes as written and Thomas Trahan seconded the motion. All were in
favor and the minutes were approved.
3. CITIZENS' APPEARANCES: None
LIBRARY DIRECTOR'S REPORT:
· Budget/Five Year Update: No cuts have been made to date to the proposed budget we
submitted in April. The repaint/recarpet/remodel projects are included. The submitted budget
includes $125,000 for library materials, which will require us to prioritize purchases.
Video to DVD Format: We received authorization to transfer $20,000 from current
year's electricity into library materials to partially fund the VHS to DVD conversion. The
funds were split evenly between children's and adult services. The first batch of the DVDs
was put out for circulation the week of August 4th and we have another large order ready to
receive. We have placed a limit of 10 DVDs.
Grants: (TIF) On Sunday, August 3rd, staff deployed 18 new Internet stations with the flat
screen monitors. Costs of computer stations decreased from the time the grant was submitted
until the workstations were ordered. We were able to convert the savings into 5.5 new
computer workstations. Five of the workstations will go to replacing adult infostations and the
.5 workstation will become the Internet station in the children's area. Self-check carrel was
installed on schedule. (Denton County) The upholstery project is complete and the chairs
look great. We have re-deployed additional lounge chairs from administration and Quiet
Reading Room to the children's area. (Loan Star) The Dallas Morning News microfilm
project for this year is complete pending final report to the Texas State Library.
Workload Statistics: In order to meet increased demand for "Requested" items,
on August 11th, we implemented self-service on hold items. Items on hold are now in
the public area where citizens can directly retrieve. They can then checkout items
using self-check or bring to staff for checkout. The implementation of the phone tree
was complete in June. Circulation of books for July 2003 was 8% over July 2002.
Year-to-date, book circulation is up 5%. Gate count in July increased 6% over last
July. Due to nine of the old Internet stations being pulled from use in July, the
Internet use had its smallest growth in July at 4%.
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DISCUSSION OF LONG RANGE PLAN GOALS: After considerable discussion of
individual and group perspectives, Kathy summarized priorities as follows:
· Focus next year on the architect's recommendations for the building and complete the
remodel/recarpet/repaint project.
· Use building to the maximum - re-position meeting room to take in large hallway and
provide additional space for library services.
· Live within our fiscal boundaries. It is not a priority to move from this
location/building.
· Interfile the adult and junior non-fiction collections as a part of the remodel project.
· Primarily focus on children's programming/collections as a service group.
· Secondary focus on youth programming/collections as a service group.
· Focus next on current adult collection (popular reading) as well as non-fiction as some
students use more advanced adult materials.
· Books are still number one. Do not lose focus of our core value/service. Technology
is important as it supports all service groups and needs to be continuously evaluated
and updated.
· Do not promise what cannot be committed too financially.
· Do not consider services for fees. Citizens pay taxes and expect a "free public library".
· Look for outside sources of funding.
8. ADJOURNMENT: Charles Petty motioned and Nancy LeMay seconded to adjourn at 9:15pm.
Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as written 9/11/03
C:/minutes/Aug 14.DOC
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