CP 2003-10-14
NOTICE OF CITY COUNCIL MEETING AND AGENDA
OCTOBER 14, 2003
DOUG STOVER, JAYNE PETERS, Place 2
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
DIANA RAINES, Place 3 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
NOTE: PRIOR TO THE MEETING BEING CALLED TO ORDER, COUNCIL WILL
MEET IN THE ATRIUM OF TOWN CENTER FOR A GROUP PHOTO
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, October 14, 2003, at 5:30 p.m. for Work
Session will follow immediately thereafter, and Regular Session will begin at 7:00
p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Discussion regarding Asset Rich Communities.
B. Discussion regarding Council E-mail.
C. Discussion regarding Council Goals.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
3. Invocation.
4. Pledge of Allegiance.
5. Consider approval of a Proclamation naming the week of October 23
through October 31, 2003 as Red Ribbon Week, and authorizing the Mayor
to sign.
6. Consider approval of a Proclamation naming the week of October 5-11,
2003 as Fire Prevention week, and authorizing the Mayor to sign.
7. Presentation by Ken Hevron, Coppell Historical Society regarding
Conference to be held October 24-25 in Coppell.
8. Citizen's Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 23, 2003.
B. Consider approval of a Memorandum of Understanding between the
city of Coppell and the Coppell Chamber of Commerce, and
authorizing the Mayor to sign.
C. Consider approval of a contract for the renewal of the Dallas County
Health Services Agreement, effective October 1, 2003, through
September 30, 2004, in the amount of $3,131.00, and authorizing
the Mayor to sign.
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ITEM # ITEM DESCRIPTION
Land Use and Development
D. Consider approval of an Ordinance for Case No. S-1065R, Wings-N-
Things, restaurant with private club, zoning change from C-S-1065
(Commercial, Special Use Per mit-1065) to C-S-1065R (Commercial,
Special Use Per mit-1065 Revised), to allow the operation of an
approximate 1,485 square-foot restaurant with private club to be
located at 110 W. Sandy Lake, Suite 130, and authorizing the Mayor
to sign.
Resolutions
E. Consider approval of a resolution authorizing the implementation of
an electronic sealed bidding procedure, designating a selected
provider of e-procurement ser vices, and authorizing the execution of
an agreement with Innovation Group National Purchasing Alliance
and authorizing the Mayor to sign the Resolution and authorizing the
City Manager to sign the agreement.
END OF CONSENT
10. PUBLIC HEARING:
Consider approval of Case No. S-1153R, Sushi Kyoto Restaurant with
private club, zoning change request from C-S-1153 (Commercial, Special
Use Per mit-1153) to C-S-1153R (Commercial, Special Use Per mit-1153
Revised), to extend the current daily hours of operation of 11 a.m. to 11
p.m. to 11 a.m. to 2 a.m. for the approximate 1,500 square-foot restaurant
with private club located at 761 S. MacAr thur Blvd., Suite 121.
11. PUBLIC HEARING:
Consider approval of Case No. S-1189R, Miss Julie’s Southern Sweets,
zoning change request from C-S-1189 (Commercial, Special Use Per mit-
1189) to C-S-1189R (Commercial, Special Use Permit-1189 Revised), to
revise the current daily hours of operation of 5 a.m. to 5 p.m. for the Donut
Shop to 5 a.m. to 12 noon, and to allow for the retail sale of baker y items
for Miss Julie’s Southern Sweets from 12 noon to 8 p.m., within the existing
approximate 973 square-foot restaurant located at 205 N. Denton Tap
Road.
12. PUBLIC HEARING:
Consider approval of Case No. S-1209, Kolache Depot Bakery, zoning
change request from C (Commercial) to C-S-1209 (Commercial, Special
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ITEM # ITEM DESCRIPTION
Use Permit-1209), to allow the operation of an approximate 1,200 square-
foot bakery and restaurant located at 761 S. MacAr thur Blvd., Suite 113.
13. Consider approval of the Gateway Business Park, Lot 1, Block 1, Site Plan
Amendment (UPS Supply Chain Solutions), to amend the Site Plan to allow
for two guardhouses and perimeter chain-link security fencing, with
landscaping, on 17.8 acres of proper ty located at 660 Fritz Drive.
14. Consider approval of the Hidden Valley Addition, Preliminary Plat, to allow
a 16-lot single-family subdivision, on 7.3 acres of proper ty zoned PD-106-
SF-9, located along the southerly extension of Hidden Valley Road.
15. Consider approval of the Brighton Manor, Preliminar y Plat, to allow a 26-lot
single-family subdivision, and eight common area lots, on 10.16 acres of
proper ty zoned SF-9, located at the southeast corner of Samuel and
MacAr thur Boulevards.
16. Necessary action resulting from Work Session.
17. City Manager's Repor t.
A. C-FB ISD Bond Referendum.
B. Municipal Clean Air Initiative.
18. Mayor and Council Repor ts.
A. Repor t by Mayor Pro Tem Peters regarding National Night Out
Recognition.
B. Repor t by Councilmember Tunnell regarding National League of
Cities Community & Economic Development.
B. Repor t by Councilmember Suhy regarding Coppell Youth Leadership.
19. Council Committee Repor ts.
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Councilmember
Suhy.
B. Coppell ISD - Councilmembers Raines and York.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Mayor Pro Tem Peters.
E. Economic Development Committee - Mayor Pro Tem Peters and
Councilmember Brancheau.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Social Service Center - Councilmember Brancheau.
H. Nor th Texas Council of Governments - Councilmember Tunnell.
I. Nor th Texas Commission - Councilmember Tunnell.
J. Senior Adult Services - Councilmember Suhy.
K. Town Center/Architectural Committee - Councilmember Faught.
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ITEM # ITEM DESCRIPTION
L. Trinity River Common Vision Commission - Councilmember Faught.
M. Trinity Trail Advisor y Commission - Councilmember Raines.
20. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I cer tify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2003, at __________________.
____________________________________
Libby Ball, City Secretar y
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS
2002-2003
Economic Development
• Ensure Competitiveness in industrial/commercial growth
• Emphasize strategically identified properties
• Implement Old Town development strategy
• Retain excellent commercial/industrial uses
• Increase visibility of commercial/industrial development opportunities
w/development community
Quality Public Facilities & Infrastructure
• Maintained with adequate funding
• Environmentally sound and appealing landscaping
• Anticipate and plan for future needs
• User friendly
Excellent City Services & High Citizen Satisfaction
• Provide timely and accurate information
• Rapid Response and resolution
• Identify, implement and measure service levels
Hometown Feeling
• Well-informed citizenry
• Participation on boards and commissions, task forces and committees
• Foster a family atmosphere
• Active citizen involvement as partners
• Strong sense of civic pride and identity as Coppell, TX
• Encourage inclusiveness
Quality Development
• Preserve property values
• Attract and retain development tenants
• Emphasize code enforcement
• Maintain community master plan with consideration of impact on city services and
infrastructure
• Maintain visual appeal
Outstanding Leisure & Recreation Amenities & Programs
• Maintain quality and safe parks
• Inclusive opportunities, activities and facilities
• Collaboration w/community groups
• Promote and facilitate community events
Effective Transportation
• Responsive to neighborhood and regional needs and demands
• Safe neighborhood streets
• Effective traffic movement throughout the community
• Evaluate need for regional transportation and determine city's role
Safe Community
• Safe neighborhoods
• Visible and responsive police presence
• Public safety education programs
• Emphasize and educate for emergency preparedness
• Participate in regional security preparation
• Provide safe environment for recreation/leisure activities
• Partner in school safety
DATE: October 14, 2003
ITEM #: WS-2
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Asset Rich Communities.
B. Discussion regarding Council E-mail.
C. Discussion regarding Council Goals.
D. Discussion of Agenda Items.
CM REVIEW:
Agenda Request Form - Revised 10/02 Document Name: %worksession
DEPT: Police
DATE: October 14, 2003
ITEM #: 5
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Proclamation naming the week of October 23 through October 31, 2003 as RED
RIBBON WEEK, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Along with other Metrocrest Cities, the City of Coppell, through its representatives, has participated in the
Metrocrest Red Ribbon Campaign Committee’s efforts to combat alcohol & drug abuse in our communities.
It is our desire to present a uniformed and visible commitment toward a drug-free community, particularly,
during the Texas Red Ribbon Week, October 23 – 31, 2003. The campaign will include all segments of our
community: schools, churches, businesses & industry, media, and City government.
Various activities are planned to focus the attention toward this effort. Members of the Police Department
as well as various school and city officials will attend a Red Ribbon breakfast on October 24th to gear up for the
event. McGruff and Coppell Police Officers will make visits to the elementary schools in Coppell. Red Ribbons
will be distributed and worn to promote the week and all city owned vehicles will display red ribbons.
Therefore, submitted herewith is a proclamation for consideration by City Council to proclaim October 23
– 31, 2003, as RED RIBBON WEEK.
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: )RRibbon WK
Proclamation
WHEREAS, tobacco, alcohol, and other drug use has reached epidemic stages in the
United States, with the 15-24 year old age group dying at a rate which is higher than that of any
other age group; and
WHEREAS, in an effort to combat the continuing demand for drugs in our country, it is
imperative that our community launch a visible, unified prevention education effort directed
toward both youth and adult age groups; and
WHEREAS, Texans’ War on Drugs is sponsoring the Red Ribbon Campaign all across
our State during Red Ribbon Week, October 23 through October 31, 2003, to offer Texans the
opportunity to demonstrate their commitment to drug-free lifestyles; and
WHEREAS, individuals and groups in business, government, law enforcement,
education, religious institutions, athletic and service organizations, and others will demonstrate
their commitment to drug-free, healthy lifestyles by wearing and displaying Red Ribbons during
Red Ribbon Week; and
WHEREAS, the Coppell Police Department desires to present a uniformed and visible
commitment toward a drug-free community, particularly during the Texas Red Ribbon Week,
and plan to involve all segments of our community: schools, churches, businesses and industry,
media, and City employees.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby
proclaim the week of October 23 through October 31, 2003 as
“Red Ribbon Week”
in the City of Coppell, Dallas County, Texas. The Mayor and City Council call on all citizens to
join in this worthwhile campaign toward a drug-free community.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this ___________ day of October 2003.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
DEPT: Fire
DATE: October 14, 2003
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Proclamation naming the week of October 5-11, 2003 as Fire Prevention week, and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: (FP WK-1Agenda Request.dot
PROCLAMATION
WHEREAS, Public safety is a top priority in Coppell; and
WHEREAS, Safety from fire is important both to citizens and local firefighters, who put
their lives on the line with every response to fire; and
WHEREAS, Residents of Coppell must take action to prevent fires and to protect
themselves if fire strikes; and
WHEREAS, Awareness of simple safety practices can help lower our local fire death
and injury rates; and
WHEREAS, Working smoke alarms on every level and a home fire escape plan and
regular drills are essential for every household in Coppell; and
WHEREAS, Coppell is joining the NFPA (National Fire Protection Association) in
teaching lifesaving messages in conjunction with Fire Prevention Week; and
WHEREAS, The Fire Prevention Week 2003 theme, “When Fire Strikes: Get Out!
Stay Out!” Is an important reminder for all citizens of Coppell; and
NOW, THEREFORE, I, Doug Stover, Mayor of Coppell, do hereby proclaim the week
of October 5-11, 2003, as
Fire Prevention Week
This week is commemorated across North America and supported by the public safety
efforts of fire departments, schools and other safety advocates, in conjunction with the NFPA.
Remember the Fire Prevention Week 2003 caution, “When Fire Strikes: Get Out! Stay Out!”.
IN WITNESS THEREOF, I hereunto set my hand this _____ day of October, 2003.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
______________________________
Libby Ball, City Secretary
DEPT: City Manager
DATE: October 14, 2003
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION: Presentation by Ken Hevron, Coppell Historical Society regarding Conference to be held
October 24-25 in Coppell.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Historical
DATE: October 14, 2003
ITEM #: 8
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DEPT: City Secretary
DATE: October 14, 2003
ITEM #: 9/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: September 23, 2003.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %minutes
MINUTES OF SEPTEMBER 23, 2003
The City Council of the City of Coppell met in Regular Called Session on Tuesday, September 23,
2003, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell,
Texas. The following members were present:
Doug Stover, Mayor (late ar rival)
Jayne Peters, Mayor Pro Tem
Tim Brancheau, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember (late arrival)
Billy Faught, Councilmember
Thom Suhy, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager.
1. Call to order.
Mayor Pro Tem Peters called the meeting to order, deter mined that a quor um was present
and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Gover nment Code - Consultation with City
Attor ney.
1. Discussion regarding Zoning and Subdivision Code
requirements.
Councilmember Tunnell ar rived during Executive Session.
Mayor Pro Tem Peters convened into Executive Session at 5:36 p.m. as allowed under the
above-stated article. Mayor Pro Tem Peters adjourned the Executive Session at 6:02 p.m.
and Mayor and Council attended the Boards and Commissions Reception.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Council Work Plan.
B. Discussion of Agenda Items.
There was no Work Session held due to time constraints.
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RECEPTION FOR BOARD/COMMISSION/COMMITTEE MEMBERS IN ATRIUM
FROM 6:00 PM TO 7:00 PM.
Mayor Stover ar rived during the Reception.
REGULAR SESSION (Open to the Public)
4. Invocation.
Pastor Rod Cullver, Living Hope Church, led those present in the Invocation.
5. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
6. Citizen’s Appearances.
A. Elizabeth Henr y, 409 Fairlands Circle, spoke regarding the crosswalk/school zone on
Parkway Boulevard and Hampton.
7. Consider the appointment of Kristine Fichtner and Matt Hall for 1-year
appointments to the Coppell Economic Development Committee.
Action:
Councilmember Brancheau moved to appoint Kristine Fichtner and Matt Hall for 1-year
appointments to the Coppell Economic Development Committee. Councilmember Raines
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Peters and
Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of the
motion.
8. Swearing in of newly appointed Board/Commission/Committee members.
Mayor Stover swore in the newly appointed members of the Boards and Commissions.
9. Repor t by Keep Coppell Beautiful Committee.
Julia Petty made a presentation outlining the Committee’s recent accomplishments.
Lisa Cunov made a presentation regarding residential curbside yard trimmings.
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CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 9, 2003.
B. Consider approval of a grant agreement from the Coppell Educational
Development Cor poration and the city of Coppell to the Car rollton-
Far mers Branch Independent School District to funding for books in
the guided reading librar y and the main media center at Riverchase
Elementar y in Coppell in the amount of $50,000.00, using funds
collected from the 379A sales tax, and authorizing the City Manager to
sign.
C. Consider approval of a grant agreement from the Coppell Educational
Development Cor poration and the city of Coppell to the Car rollton-
Far mers Branch Independent School District to fund a half-time
technolog y suppor t person at Riverchase Elementar y School in the
amount of $30,000.00, using funds collected from the 379A sales tax,
and authorizing the City Manager to sign.
D. Consider approval of a grant agreement from the Coppell Educational
Development Cor poration and the city of Coppell to the Coppell
Independent School District to fund nine literacy inter vention suppor t
teachers, professional development for literacy teachers, staff
development materials, and teaching materials for literacy teachers and
campus literacy suppor t in the amount of $482,611.00, using funds
collected from the 379A sales tax, and authorizing the City Manager to
sign.
E. Consider approval of a grant agreement from the Coppell Educational
Development Cor poration and the city of Coppell to the Coppell
Independent School District to fund five and one-half cer tified Spanish
teachers and an archive of tapes and software in the amount of
$259,845.57, using funds collected from the 379A sales tax, and
authorizing the City Manager to sign.
F. Consider approval of entering into a contract with Jacobs Civil, Inc. for
the par tial redesign of East Sandy Lake Road from Kimbel Cour t to the
east city limits in an amount not to exceed $93,636 as provided for in
CIP funds; and authorizing the City Manager to sign.
G. Consider approval of a License Agreement between the City of Coppell
and Frank and Penelope Ferguson concer ning a proposed
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encroachment into an existing utility easement on Lot 24, Block A
Huntington Ridge Subdivision (185 Black Oak Circle); and authorizing
the City Manager to sign.
Land Use and Development
H. Consider approval of a 45-day extension as it applies to the expiration
date of the Replat for Gateway Business Park, Lots 1R&3A, Block 2
(Haver ty’s Fur niture), to allow a 245,277 square-foot addition to an
existing 213,675 square-foot warehouse and to increase the parking on
43.259 acres of proper ty located at 770 Gateway Boulevard.
Resolutions
I. Consider approval of a Resolution to allow the installation of temporar y
stop signs, if necessar y, at the intersection of Vanbebber Dr. and
Hear tz Rd. during the reconstr uction of Bethel School Road; and
authorizing the Mayor to sign.
Action:
Councilmember Suhy moved to approve Consent Agenda Items A, B, C, D, E, F, G, H and I
car r ying Resolution No. 2003-0923.1. Councilmember Faught seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines,
Tunnell, Faught, Suhy and York voting in favor of the motion.
Mayor Stover recognized Boy Scout Troop #829 who were present in the audience.
11. Consider approval of an Ordinance of the City of Coppell, Texas, approving
an amendment to Ordinance No. 2002-1007, the budget for Fiscal Year
October 1, 2002 through September 30, 2003, and authorizing the Mayor to
sign.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Brancheau moved to approve Ordinance No. 2003-1049, approving an
amendment to Ordinance No. 2002-1007, the budget for Fiscal Year October 1, 2002
through September 30, 2003, and authorizing the Mayor to sign. Councilmember Suhy
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Peters and
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Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of the
motion.
12. Consider approval of an Ordinance amending the Code of Ordinances for the
City of Coppell Chapter 8, Ar ticle 1, Section 4. School zone-speed, to establish
the maximum prima facie speed limit for a designated school zone on
Parkway Boulevard from 350 feet west of the east curb line of Hampton Drive
to 400 feet east of the east curb line of Hampton Drive; and authorizing the
Mayor to sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a presentation to Council.
Action:
Councilmember Faught moved to approve Ordinance No. 2003-1050 amending the Code of
Ordinances for the City of Coppell, Chapter 8, Article 1, Section 4. School zone-speed, to
establish the maximum prima facie speed limit for a designated school zone on Parkway
Boulevard from 350 feet west of the east curb line of Hampton Drive to 400 feet east of the
east curb-line of Hampton Drive, and authorizing the Mayor to sign. Councilmember
Raines seconded the motion; the motion carried 7-0 with Mayor Pro Tem Peters and
Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of the
motion.
13. Consider approval of a request from Eagle-Braewood, L.P., of an exception to
the Subdivision Ordinance which would allow placement of an asphalt overlay
over approximately five inches of concrete and then approximately ¼ inch of
a polymer modified cement based product applied over the asphalt at the
Braewood Shopping Center.
Presentation:
Michael Hershman representing Braewood made a presentation to Council and addressed
questions of Council.
Sam Gar rett, 2257 Joe Field Road, Dallas, Texas, answered questions from Council.
Mayor Stover announced that there was a call for an Executive Session at this time.
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EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Gover nment Code - Consultation with City
Attor ney.
Mayor Stover convened into Executive Session at 8:03 p.m. as allowed under the above-
stated article. Mayor Stover adjourned the Executive Session at 8:09 p.m. and reopened the
Regular Session.
REGULAR SESSION (Open to the Public)
Action:
Councilmember Faught moved to deny a request from Eagle-Braewood, L.P., of an
exception to the Subdivision Ordinance which would allow placement of an asphalt overlay
over approximately five inches of concrete and then approximately ¼ inch of a polymer
modified cement based product applied over the asphalt at the Braewood Shopping Center
and to require a reclamation plan be submitted to the City Manager’s office by November 1,
2003 and that the removal of the asphalt and the restoration of the parking lot to be
completed no later than May 1, 2004. Councilmember Suhy seconded the motion; the
motion carried 6-1 with Mayor Pro Tem Peters and Councilmembers Raines, Tunnell,
Faught, Suhy and York voting in favor of denying the motion and Councilmember
Brancheau voting against denying the motion.
14. Consider approval of awarding Bid/Contract #Q0603-01 to Tiseo Construction
Company, Inc. for the reconstruction of Bethel School Road from Denton Tap
Rd. to Heartz Rd. in an amount of $297,813.35 as provided for in the IMF; and
authorizing the City Manager to sign.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Brancheau moved to award Bid/Contract #Q0603-01 to Tiseo
Construction Company, Inc. for the reconstruction of Bethel School Road from Denton
Tap Rd. to Heartz Rd. in an amount of $297,813.35 as provided for in the IMF; and
authorizing the City Manager to sign. Councilmember Raines seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines,
Tunnell, Faught, Suhy and York voting in favor of the motion.
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15. Necessar y action resulting from Work Session.
There was no action necessary on this item.
16. Mayor and Council Repor ts.
A. Repor t by Mayor Stover regarding the Grapevine Grapefest Grape
Stomp.
B. Repor t by Councilmember Tunnell regarding the Nor th Texas
Conference on Industrial & Economic Development.
C. Repor t by Councilmember York regarding Police Depar tment – Captain
Nix.
D. Repor t by Councilmember York regarding 9-11 – Sandy Lake Baptist
Church.
A. Mayor Stover announced that he and Mayor Pro Tem Peters had participated in the
Grapefest Grape Stomp and that they had won awards for the Most City Spirit, Best
Costume; and 2nd place in the quantity of juice produced during the Grape Stomp
competition.
B. Councilmember Tunnell reported on the 2003 North Texas Industry and Economic
Development Conference at University of North Texas she had attended where Ross
Perot, Jr. was the luncheon speaker. Some of the topics covered in this Conference
were Economic Development issues, DART and Robin Hood.
C. Councilmember York recognized the Coppell Police Department and Gar y Nix who
has been offered a chance to participate at the FBI Academy for a certification of
which there are only 200 officers selected worldwide to participate in each year.
D. Councilmember York thanked the Sandy Lake Baptist Church for the 2nd Annual
Breakfast that the Sandy Lake Baptist Church offered to all the City of Coppell
employees, volunteers and g overnment officials to reflect on September 11th.
17. Council Committee Repor ts.
A. Car rollton/Far mer s Branch ISD/Lewisville ISD - Councilmember
Suhy.
B. Coppell ISD - Councilmembers Raines and York.
C. Coppell Senior s - Councilmember York.
D. Dallas Regional Mobility Coalition - Mayor Pro Tem Peters.
E. Economic Development Committee - Mayor Pro Tem Peters and
Councilmember Brancheau.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Social Ser vice Center - Councilmember Brancheau.
H. Nor th Texas Council of Gover nments - Councilmember Tunnell.
I. Nor th Texas Commission - Councilmember Tunnell.
cm092303
J. Senior Adult Ser vices - Councilmember Suhy.
K. Town Center/Architectural Committee - Councilmember Faught.
L. Trinity River Common Vision Commission - Councilmember Faught.
M. Trinity Trail Advisor y Commission - Councilmember Raines.
A. There was nothing to repor t on this item.
B. Councilmember York announced that Coppell High School celebrated their
Homecoming last week.
C. Councilmember York announced that Wednesday, September 24th was the second
business meeting of the month and the Senior Center will be hosting a pot luck
luncheon during that meeting. Councilmember York also announced that the
Coppell Senior Center had held a nice surprise birthday party for Linda Hayes,
Coppell Senior Center Director.
D. Nothing to report on this item.
E. Nothing to report on this item.
F. Nothing to report on this item.
G. Nothing to report on this item.
H. Nothing to report on this item.
I. Councilmember Tunnell announced that there is a Breakfast Briefing to be held on
October 2nd at 7:15 a.m. with a presentation by Ross Perot, Jr. starting at 8:15 a.m. at
the American Airlines Training and Conference Center for a cost of $25.00 per
person.
J. Councilmember Suhy announced that the Senior Adult Ser vices Golf Tournament
will be held Monday, September 29th and they are still looking for players.
K. Nothing to report on this item.
L. Nothing to report on this item.
M. Nothing to report on this item.
18. Necessar y Action Resulting from Executive Session.
There was no action necessary under this item.
cm092303
There being no further business to come before the City Council, the meeting was adjourned.
___________________________
Douglas N. Stover, Mayor
ATTEST:
_______________________________
Libby Ball, City Secretar y
cm092303
DEPT: City Manager
DATE: October 14, 2003
ITEM #: 9/B
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Memorandum of Understanding between the city of Coppell and the
Coppell Chamber of Commerce, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: !Chamber
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding defines the responsibilities and roles of the City of Coppell
and the Coppell Chamber of Commerce in relationship to Economic Development and
Community Promotion. This Memorandum outlines primary responsibilities, as well as areas of
joint responsibilities with respect to the two parties.
Section I - The Chamber's primary responsibilities shall include:
A. Continue to distribute and supply the City Manager’s office with a copy of the
new business information packet.
B. Be the contact point for ribbon-cutting ceremonies, and communicate with the
City's Community Information Officer regarding these ceremonies and the City's role, if any.
C. Provide a forum for the Mayor's report at the Chamber's luncheons.
D. Advertise City activities, including parades, meetings and other special events in
the Chamber's newsletter.
E. Develop a business referral guide which includes a report on the City’s activities,
as well as relevant social and economic data.
F. As necessary, provide City Council candidate and special election information
forums at a monthly luncheon preceding any City election.
G. The Chamber will provide a forum with Chamber business leaders to discuss key
legislative issues, for example, air quality, regional transportation and Robin Hood. If the
Chamber takes a position, said position shall be made known to the area legislatures and the city
of Coppell.
H. The Chamber shall develop a sponsored street map of the City to be utilized by
the Chamber and the City. The City should be supplied 500 copies with an option to purchase
additional copies at cost at the time of printing.
I. The Chamber shall serve as the lead, through its general operations or via
designated committee, on matters of retention in the retail sector, with City staff serving a
support role through information sharing.
Section II - The City's primary responsibilities shall include:
A. The City shall have the primary responsibility for providing social/economic data
to the Chamber of Commerce.
B. The City will be prepared to provide a "state of the City" address in May to be
coordinated by the Chamber during its regular monthly luncheon.
C. The City shall have primary responsibility for economic development efforts
through the City's Economic Development Coordinator who shall serve as the lead on matters of
business recruitment within the retail, commercial, and industrial districts, and on matters of
business retention within the commercial and industrial districts, with Chamber support as
needed.
Section III - Joint Responsibilities shall include:
A. The Chamber and the City shall provide representatives to jointly serve on
various committees and to protect the quality of life and the business environment in Coppell.
B. The Chamber shall provide a seat on its Board for a City representative and the
City shall appoint a member of the City staff to fill that seat with the intent of enhancing the
overall communication between the City and the Chamber. Appointment of the City
representative shall be consistent with Chamber Bylaws.
This Memorandum of Understanding may be amended at any time by either party upon
mutual consent and adoption by respective boards.
PASSED this _______ day of _______________________ 2003.
CHAMBER OF COMMERCE
By: _____________________________________
Mohamed Elmougy, Chairman of the Board
CITY OF COPPELL
By: ____________________________________
Douglas N. Stover, Mayor
DEPT: Environmental Health Department
DATE: October 14, 2003
ITEM #: 9/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a contract for the renewal of the Dallas County Health Services Agreement, effective October
1, 2003, through September 30, 2004, in the amount of $3,131.00, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
The County Health Department provides health services to the citizens of the contracting communities that are not
provided by that municipality.
For FY ’04, the Dallas County Commissioners Court elected not to increase any contract amounts, therefore, the
contract cost is based on the FY ’03 contract amount.
FINANCIAL COMMENTS: Funds for this contract are budgeted in the Environmental Health, Other
Professional Services account. (01-04-16-4220)
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: (DallCo1-AR(Consent)
DEPT: Planning
DATE: October 14, 2003
ITEM #: 9/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Ordinance for Case No. S-1065R, Wings-N-Things, restaurant with private club, zoning
change from C-S-1065 (Commercial, Special Use Permit-1065) to C-S-1065R (Commercial, Special Use Permit-
1065 Revised), to allow the operation of an approximate 1,485 square-foot restaurant with private club to be
located at 110 W. Sandy Lake, Suite 130, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On August 21, 2003, the Planning & Zoning Commission unanimously recommended approval of this zoning change
request (6-0).
On September 9, 2003, City Council unanimously approved this zoning change (6-0).
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @S-1065R,ORD 1-AR (Consent)
1 59351
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY
OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM “C-S-1065” (COMMERCIAL, SPECIAL USE
PERMIT-1065) TO “C-S-1065R” (COMMERCIAL, SPECIAL USE PERMIT
1065, REVISED) TO ALLOW FOR THE OPERATION OF A RESTAURANT
WITH A PRIVATE CLUB LOCATED AT 110 W. SANDY LAKE ROAD,
SUITE 130, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT
“A”, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN BY
REFERENCE; PROVIDING FOR THE APPROVAL OF THE SITE PLAN,
FLOOR PLAN, SIGN PLAN, AND THE SHARED PARKING AGREEMENT,
ATTACHED HERETO AS EXHIBITS “B”, “C”, “D” AND “E”,
RESPECTIVELY; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING
A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City of
Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive
Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise,
and after holding due hearings and affording a full and fair hearing to all property owners generally,
and to all persons interested and situated in the affected area and in the vicinity thereof, the said
governing body is of the opinion that Zoning Application No. S-1065R should be approved, and in the
exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map
should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and
the same is hereby amended to grant a change in zoning from “C-S-1065” (Commercial, Special Use
Permit-1065) to “C-S-1065R” (Commercial, Special Use Permit 1065, Revised) to allow for the
operation of a restaurant with a private club located at 110 W. Sandy Lake Road, Suite 130, and being
more particularly described in Exhibit “A”, which is attached hereto and incorporated herein by
reference.
2 59351
SECTION 2.That the Revised Special Use Permit to allow for the operation of a restaurant
with a private club is hereby approved subject to the following special conditions:
A. That the property shall be developed in accordance with the approved Site Plan, Floor
Plan and Sign Plan, attached hereto and made a part hereof for all purposes.
B. That the hours of operation shall be from 11:00 a.m. to 12:00 midnight, Sunday through
Saturday.
C. That the sale of beer and wine shall be permitted on the premises in accordance with
State law.
D. That the shared parking agreement shall be incorporated herein as Exhibit “E”.
SECTION 3.That the Site Plan, Floor Plan, Sign Plan, the Shared Parking Agreement,
attached hereto as Exhibits “B”, “C” “D” and ”E”, respectively, and made a part hereof for all
purposes, are hereby approved.
SECTION 4.That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5.That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not
in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the
validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to
be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
3 59351
SECTION 8. That any person, firm or corporation violating any of the provisions or terms of
this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 9.That this ordinance shall take effect immediately from and after its passage and
the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2003.
APPROVED:
____________________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_____________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
______________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 9/26/03)
DEPT: Human Resources
DATE: October 13, 2003
ITEM #: 9/E
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a resolution authorizing the implementation of an electronic sealed
bidding procedure, designating a selected provider of e-procurement services, and authorizing the execution of an
agreement with Innovation Group National Purchasing Alliance and authorizing the Mayor to sign the Resolution
and authorizing the City Manager to sign the agreement.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: RFP Depot
INTEROFFICE MEMORANDUM
September 23, 2003
TO:Vivyon Bowman
Director of Human Resources and Administrative Services
FROM:Jerod Anderson, CPPB
Purchasing Agent
SUBJECT:RFP DEPOT
There is a new innovative e-procurement program in progress in the surrounding cities.
This new program promises to lower the city’s operating costs, while also making it
more cost effective for vendors to do business with the city. This new program called
RFP DEPOT will also allow small businesses to compete more effectively with large
national companies. Several purchasing managers in the area have been working with
non-profit organization titled Innovations Group (www.ig.org) to develop a common e-
procurement platform which would allow counties, school districts, and cities, as well as
colleges and universities to work together at a level that was previously not possible.
As you are aware, several metroplex cities including the city of Coppell currently uses
Demandstar by Onvia for e-procurement. Several purchasing managers have also
selected RFP DEPOT because of the strong functionality of its software; the high
degree of local flexibility of the system; and a business model which makes it possible
for a local government to adopt the system at no cost, while also allowing vendors to
access the system less expensively than other methods of tracking and responding to
bids. In essence, the local government can take the system live at no cost, advertising
their bids over the Internet much the same way the current DEMANDSTAR.COM
product does. But this system goes further than Demandstar by allowing vendors to
submit bids electronically in a secure environment. There is no cost for vendors to sign
up. The system is paid for by a 1% transaction fee on one time bids, which is paid for
by the “successful” vendor to RFP Depot. When a vendor is awarded an aggregate bid,
that vendor will pay a 2% transaction fee to RFP DEPOT. Therefore, there is no cost to
any vendor that is not awarded a bid. There is a $50,000 not to exceed (NTE) cap for
any bid for any good or service. The cap is also per purchase order.
Plano, Garland, The Colony, University Park, Grapevine, Flower Mound, Richardson,
Irving, Grand Prairie, and Duncanville have all already gone live with RFP Depot and
have issued several bids with great results. In addition, several cities are lined up in the
coming weeks.
Below is a brief comparison of Demandstar and RFP Depot:
Demandstar RFP Depot
Free to Governmental Agencies Free to Governmental Agencies
Annual Membership to all vendors Free to all vendors with a 1% charge of
the awarded amount to the successful
vendor
*Reverse Auction through a partner
company with a 3% fee for $25,001-
$100,000 not to exceed (NTE) cap of
$2,500 per auction event, 2.5% fee for
$100,001-$1,000,000 NTE cap of
$20,000, 2% fee for $1,000,001-
$5,000,000 NTE cap of $25,000, .5%
$5,000,001 and above NTE cap of
$50,000.
*Reverse Auction through their
software with a 1% charged to the
successful vendor with a $50,000 NTE
cap.
Can not receive electronic formal bids Can receive and tabulate electronic
formal bids for a 1% charge of the
awarded amount to the successful
vendor with a $50,000 cap.
Does not allow for aggregate
purchasing
Allows for aggregate purchasing
* Reverse Auction- is process by which vendors submit competing bids to the City's
request for products/supplies.
I recently discussed the future plans of Demanstar with a representative of the company
and was told that Demandstar has no immediate plans to initiate the process of
receiving electronic bids. However, Demandstar has established a focus group to
discuss this topic. There is no indication of when they could provide this service.
I feel Demandstar is still a good purchasing tool for getting quotes an and I recommend
that we continue using their services, as well as implementing RFP Depot to take the
next step in the e-procurement process of receiving electronic bids.
In order to implement the RFP Depot system, The City Council has to approve the
following attached documents:
1) An internal operating procedure outlining the purchasing procedure for the City of
Coppell receiving electronic sealed bids and proposals. This procedure is required
in accordance with section 252.0415 of Chapter 252 of the Local Government Code
regarding "Purchasing and Contracting Authority of Municipalities" (also attached).
2) Authorizing the City Manager to execute a Cooperative Purchasing Interlocal
Agreement with the Innovation Group National Purchasing Alliance. This interlocal
agreement provides the City of Coppell an opportunity to take advantage of potential
savings on contracts derived from participating in the cooperative purchasing
arrangement.
If you have any questions, please contact me at x3643.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE IMPLEMENTATION OF AN
ELECTRONIC SEALED BIDDING PROCEDURE; DESIGNATING A
SELECTED PROVIDER OF E-PROCUREMENT SERVICES;
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
INNOVATION GROUP NATIONAL PURCHASING ALLIANCE; AND
PROVIDING AN EFFECTIVE DATE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
Section 1
The City Council hereby approves the operating procedures of the
Purchasing Department and security measures of the selected provider for
the receipt electronic sealed bids and proposals;
Section 2
The City Manager or his representative is hereby authorized to approve
the award of RFP Depot as the selected provider of an e-procurement
system that includes receipt of electronic sealed bids and proposals;
Section 3
The City Council has been presented a proposed Interlocal Agreement by
and between the City of Coppell, Texas, and any participating
governmental entity in the Innovation Group National Purchasing Alliance
(Alliance), establishing a cooperative purchasing program for goods and
services, a copy of which is attached hereto as Exhibit “A” and
incorporated herein by reference (hereinafter called “Agreement”);
The Purchasing Agent of the City of Coppell is hereby designated as the
official representative to act for the City in all matters relating to the
Alliance Agreement including the designation of specific contracts in which
the City desires to participate.
Section 4
The City Manager or his representative is hereby authorized to execute
the Agreement and all other documents in connection therewith on behalf
of the City, substantially according to the terms and conditions set forth in
the Agreement as more particularly described in the documents on file
with the Purchasing Agent.
Section 5
The Purchasing Agent, as directed by the City Manager, shall have the
authority to purchase or contract for all goods and services needed by any
department of the City or by any using agency, which derives its support
wholly or in part form the city.
Section 6
That this Resolution shall take effect immediately from and after its
adoption.
PASSED AND APPROVED this the ______ day of __________, 2003.
THE CITY OF COPPELL, TEXAS
______________________________
City Manager
ATTEST:
____________________________
City Secretary
purchasing
Alliance AGR 1
Exhibit “A”
COOPERATIVE PURCHASING INTERLOCAL AGREEMENT
INNOVATION GROUP NATIONAL PURCHASING ALLIANCE
This agreement made and entered into this ______ day of __________,
20___, by and between the participating governmental entity in the
INNOVATION GROUP NATIONAL PURCHASING ALLIANCE (hereinafter
called “ALLIANCE”) and the CITY OF COPPELL, TEXAS (hereinafter called
“COPPELL”) each acting by and through its duly authorized officials:
WHEREAS, ALLIANCE is composed of government entities engaged in
the purchase of goods and services, which is a recognized governmental
function; and
WHEREAS, ALLIANCE participants and COPPELL wish to enter into an
Interlocal Agreement pursuant to Chapter 791 of the Texas Government Code
(hereinafter “Interlocal Cooperation Act”) to set forth the terms and conditions
upon which ALLIANCE participants and COPPELL may purchase various goods
and services commonly utilized by each entity; and
WHEREAS, participation in a Cooperative Purchasing Program will be
highly beneficial to the taxpayers of ALLIANCE participants and COPPELL
through the anticipated savings to be realized and is of mutual concern to the
contracting parties; and
NOW, THEREFORE, in consideration of the foregoing and the mutual
promises, covenants and obligations as set forth herein; ALLIANCE participants
and COPPELL agree as follows:
1. ALLIANCE participants and COPPELL will cooperate to provide a program
for the purchase of various goods and services commonly utilized by all
participants, where available and applicable, (“Cooperative Purchasing
Program”) and under such program may purchase goods and services
from vendors under present and future contracts.
2. ALLIANCE participants and COPPELL will enter into individual contracts
with vendors under the Cooperative Purchasing Program provided for
under this Agreement. ALLIANCE participants and COPPELL shall each
be individually responsible for payments directly to the vendor and for the
vendor’s compliance with all conditions of delivery and quality of
purchased items under such individual contracts. ALLIANCE participants
and COPPELL shall each make their respective payments from current
revenues available to the paying party.
Alliance AGR 2
3. Notwithstanding anything herein to the contrary, participation in this
Agreement may be terminated by any party upon thirty (30) days written
notice to the other entities at the address set forth below the signatures
hereto.
4. The undersigned officer and/or agents of the parties hereto are duly
authorized officials and possess the requisite authority to execute this
Agreement on behalf of the parties hereto.
5. This Agreement may be executed separately, each of which shall be
deemed an original and all of which together shall constitute one and
the same instrument.
7. Notwithstanding anything herein to the contrary, nothing in this Agreement
is intended to create a joint enterprise between or among COPPELL, the
ALLIANCE or any participant in the ALLIANCE. The purpose of this
Agreement is to gain the advantage of economies of scale and the
reduction of advertising, administrative, and overhead expenses relating to
the purchasing of goods and services by allowing any participant in the
ALLIANCE to enter into individual contracts with participating vendors.
The only parties to those contracts will be the respective individual
ALLIANCE participant and the vendor. No other ALLIANCE participant
has any right of control over that contract. No party to this Agreement and
no participant in the ALLIANCE have the authority to enter into contracts
or to assume any obligation for any other participant, nor to make
warranties or representations on behalf of any other participant.
EXECUTED hereto on the day and year first above written.
CITY OF COPPELL, TEXAS
BY: __________________________
TITLE: _________________________
P.O. Box 9478
COPPELL, TX 75019
DEPT: Planning
DATE: October 14, 2003
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. S-1153R, Sushi Kyoto Restaurant with private club, zoning change request from C-
S-1153 (Commercial, Special Use Permit-1153) to C-S-1153R (Commercial, Special Use Permit-1153 Revised), to
extend the current daily hours of operation of 11 a.m. to 11 p.m. to 11 a.m. to 2 a.m. for the approximate 1,500
square-foot restaurant with private club located at 761 S. MacArthur Blvd., Suite 121.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 18, 2003
Decision of P&Z Commission: Approval (6-0) with Commissions McCaffrey, Reese, Kittrell, McGahey,
Halsey and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) The operation of this restaurant and private club shall be in accordance with all provisions of
S-1153, Ordinance 91500-A-209, except that the hours of operations shall not exceed 11 a.m. to
2 a.m. daily.
2) The parking lot must remain lighted during hours of operation.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @1S-1153R, Sushi Ky 1-AR
Item #4
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1153R, Sushi Kyoto Restaurant
w/Private Club
P & Z HEARING DATE: September 18, 2003
C.C. HEARING DATE: October 14, 2003
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 761 S. MacArthur Boulevard, Suite 121
SIZE OF AREA: 1,500 square-foot restaurant
CURRENT ZONING: C-S-1153 (Commercial, Special Use Permit-1153)
REQUEST: Special Use Permit-1153R to extend daily hours of operation to 2
a.m. vs. the current 11 p.m. closing time.
APPLICANT: Won Kyoo Park
6921 Levelland Road
Dallas, Texas 75252
214-636-1979
FAX: 972-745-3557
HISTORY: In February 1998, Council approved a preliminary plat and a concept
plan for Coppell Crossing retail center to allow for a five lot, six-
building retail development to accommodate a mixture of retail,
office and restaurant uses. The first phase of this development (Lot
1) contained two retail buildings with a total of 21,000-square feet.
Item #4
Page 2 of 3
In December 1998, Council approved S-1153 for Sushi Kyoto
Restaurant and private club, which was to be located in the proposed
southern building in Phase 1 of Coppell Crossing Shopping Center.
Since that time, this center has been constructed and SUP’s for Fresh
Wok and The Great Outdoors have also been granted. On this
agenda, there is also a request for a SUP for Kolache Depot Bakery in
this building.
TRANSPORTATION: MacArthur Blvd. is designated as a P6D, six-lane divided
thoroughfare, with 110 feet of right-of-way. This road is currently
built as a 4-lane divided thoroughfare, with sufficient right-of-way to
accommodate widening to a 6-lane divided thoroughfare.
SURROUNDING LAND USE & ZONING:
North – Retail; C (Commercial)
South – Retail ; C (Commercial)
East - Retail ; R (Retail)
West - Retail; C (Commercial)
COMPREHENSIVE PLAN: The 1996 Comprehensive Master Plan shows the property
as suitable for regional retail uses.
DISCUSSION: This request is simply to extend the hours of operation of this existing
restaurant and private club from the stated closing time of 11 p.m. to 2
a.m. There will be no changes to the operation, floor plan or signage. The
owner is applying to the Texas Alcoholic Beverage Commission for a late-
night permit. In reviewing the City of Coppell Code of Ordinances and
through consultation with our City Attorney’s office, there is no
prohibition of these proposed hours of operation.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Special Use Permit-1153R, subject
to the following condition:
1) The operation of this restaurant and private club shall be in
accordance with all provisions of S-1153, Ordinance 91500-A-
209, except that the hours of operations shall not exceed 11
a.m. to 2 a.m. daily.
ALTERNATIVES
1) Recommend approval of the request
Item #4
Page 3 of 3
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Approved Site Plan
2) Approved Sign Plan
3) Approved Floor Plan
DEPT: Planning
DATE: October 14, 2003
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. S-1189R, Miss Julie’s Southern Sweets, zoning change request from C-S-1189
(Commercial, Special Use Permit-1189) to C-S-1189R (Commercial, Special Use Permit-1189 Revised), to revise
the current daily hours of operation of 5 a.m. to 5 p.m. for the Donut Shop to 5 a.m. to 12 noon, and to allow for
the retail sale of bakery items for Miss Julie’s Southern Sweets from 12 noon to 8 p.m., within the existing
approximate 973 square-foot restaurant located at 205 N. Denton Tap Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 18, 2003
Decision of P&Z Commission: Approval (6-0) with Commissions McCaffrey, Reese, Kittrell, McGahey,
Halsey and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) The operation of this retail sales of bakery items shall be in accordance with all provisions of
S-1189, Ordinance 91500-A-304, except that the hours of operations for Donut City shall not
exceed 5 a.m. to noon, and Miss Julie’s Southern Sweets’ hours of operation shall not exceed
from noon to 8 p.m., daily.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @2S-1189R, Julie's 1-AR
Item #5
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1189R, Miss Julie’s Southern Sweets
P & Z HEARING DATE: September 18, 2003
C.C. HEARING DATE: October 14, 2003
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 205 N. Denton Tap Road
SIZE OF AREA: 973 square-foot restaurant
CURRENT ZONING: C-S-1189 (Commercial, Special Use Permit-1189)
REQUEST: Special Use Permit-1189R to revise existing operational hours of the
Donut City from 5 a.m. to 12 noon and allow for the retail sale of
bakery items from 12 noon to 8 p.m.
APPLICANT: Ms. Julie Young
P.O. Box 2012
Coppell, TX 75019
972-342-6575
FAX: 214-488-8034
HISTORY: In December of 2000, Council approved the Site Plan and Minor Plat
for a 3,996 square-foot building on a 0.842-acre tract of property. In
August 2001, Council approved S-1189 to allow for a 973 square-
foot donut shop at this location.
TRANSPORTATION:Denton Tap Road is a P6D, six-lane divided thoroughfare within a 100-foot
right-of-way.
Item #5
Page 2 of 3
SURROUNDING LAND USE & ZONING:
North- Huntington Ridge Homeowners Association’s common area; SF-9-
PD-129R
South -Sonic Restaurant; C-SUP-1077
East - Eleanor’s Square shopping center; TC
West - Huntington Ridge subdivision; SF-9-PD-129R
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
neighborhood retail uses.
DISCUSSION: This request is to allow for the retail sales of bakery items from the
existing Donut City lease space after the regular hours of operation of the
donut shop. The hours of operation for the existing SUP are from 5 a.m. to
5 p.m., although Donut City actually closes at noon. Ms. Julie’s Southern
Sweets desires to operate from noon to 8 p.m. No additional parking will
be required.
The bakery items, including breads, gourmet cakes, cookies and candies
will be prepared in off-site locations in Addison and Flower Mound and
brought to this location daily, for retail sales. This operational proposal
has been reviewed and approved by the City’s Environmental Health
department. There will be no significant changes to the floor plan or
external signage. The applicant will be installing a refrigerated cooler to
display the items and will install an internal sign behind the front window,
which will be lit during their specified hours of operation. The sign will be
compliant with the regulations for window signs in Section 12-29-4 of the
Sign Ordinance.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Special Use Permit-1189R, subject to the
following condition:
1) The operation of this retail sales of bakery items shall be in
accordance with all provisions of S-1189, Ordinance 91500-A-
304, except that the hours of operations for Donut City shall not
exceed 5 a.m. to noon, and Miss Julie’s Southern Sweets’ hours
of operation shall not exceed from noon to 8 p.m., daily.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Statement from Ms. Julie’s Southern Sweets
2) Approved Site Plan for Donut City
3) Approved Sign Plan for Donut City
Item #5
Page 3 of 3
4) Approved Floor Plan for Donut City
DEPT: Planning
DATE: October 14, 2003
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. S-1209, Kolache Depot Bakery, zoning change request from C (Commercial) to C-
S-1209 (Commercial, Special Use Permit-1209), to allow the operation of an approximate 1,200 square-foot
bakery and restaurant located at 761 S. MacArthur Blvd., Suite 113.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 18, 2003
Decision of P&Z Commission: Approval (6-0) with Commissions McCaffrey, Reese, Kittrell, McGahey,
Halsey and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) The property shall be developed in accordance with the site plan, floor plan and sign plan.
2) The retail hours of operation shall not exceed 6 a.m. to 10 p.m., seven days a week.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @3S-1209, Kolache 1-AR
Item #6
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1209 Kolache Depot Bakery
P & Z HEARING DATE: September 18, 2003
C.C. HEARING DATE: October 14, 2003
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 761 S. MacArthur Boulevard, Suite 113
SIZE OF AREA: 1,200 square-foot restaurant
CURRENT ZONING: C (Commercial)
REQUEST: Special Use Permit-1209 to allow the operation of a
bakery/restaurant.
APPLICANT: Marci and Scott Stancoff
5301 Beacon Court
Flower Mound, Texas
469-556-8522
FAX: 972-899-0550
HISTORY: In February 1998, Council approved a preliminary plat and a concept
plan for Coppell Crossing retail center to allow for a five lot, six-
building retail development to accommodate a mixture of retail,
office and restaurant uses. The first phase of this development (Lot
1) contained two retail buildings with a total of 21,000-square feet.
Since that time, SUP’s have been granted for Sushi Kyoto, Fresh
Item #6
Page 2 of 3
Wok and The Great Outdoors. On this agenda, there is also a request
to amend the existing SUP to extend the hours of operation for the
Sushi Kyoto restaurant/private club.
TRANSPORTATION: MacArthur Blvd. is designated as a P6D, six-lane divided
thoroughfare, with 110 feet of right-of-way. This road is currently
built as a 4-lane divided thoroughfare, with sufficient right-of-way to
accommodate widening to a 6-lane divided thoroughfare.
SURROUNDING LAND USE & ZONING:
North – Retail; C (Commercial)
South – Retail ; C (Commercial)
East - Retail ; R (Retail)
West - Retail; C (Commercial)
COMPREHENSIVE PLAN: The 1996 Comprehensive Master Plan shows the property
as suitable for regional retail uses.
DISCUSSION: This request is to allow a 1,200 square-foot Kolache Depot Bakery to
occupy an existing lease space in this retail building. The bakery will
primarily be take-out; however, there will be 16 seats within the facility.
The applicant has requested that the retail hours of operation not exceed 6
a.m. to 10 p.m. seven days a week. However, baking in this facility will
start at 1 o’clock in the morning and continue until noon.
Per the requirements of the Zoning Ordinance, parking for this use is
required at a ratio of one space per 100-square feet, thus requiring 12
parking spaces. As indicated on the attached “Parking Analysis for
Coppell Crossing, Phase 1”, there are 145 parking spaces serving the two
buildings on this lot. Given the existing mixture of medical office, retail
and restaurant, only 137 spaces are required, resulting in an excess of
eight (8) parking spaces serving in this phase, assuming that the 2,956-
square feet of vacancy is leased for retail uses. In fact, these buildings
could support up to 1,200 additional square feet of restaurant use while
still meeting their required parking.
This lease space will have 20 feet of frontage along MacArthur Boulevard;
therefore, the requested 18 square-foot sign is allowable per the Sign
Ordinance. The color of the sign (white) and its return and raceway
(bronze) will be consistent with the existing signage in this center.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Item #6
Page 3 of 3
Staff is recommending APPROVAL of S-1209 for Kolache Depot Bakery, subject to the
following conditions:
1) The property shall be developed in accordance with the site plan, floor plan
and sign plan.
2) The retail hours of operation shall not exceed 6 a.m. to 10 p.m., seven days a
week.
ALTERNATIVES:
1) Recommend approval of the request.
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Parking Analysis
2) Site Plan
3) Floor Plan
4) Sign Plan
TENANT USE SQ. FT. REQ. PKG.
Great Outdoors Restaurant 2,400 24
Embroidery Place Retail 1,000 5
Fresh Wok Restaurant 1,000 10
KOLACHE Restaurant 1,200 12
Vacant Retail 884 4
Riverchase Dental Dr. Clinic 2,500 14
Sushi Kyoto Restaurant 1,500 15
BA Framer Retail 1,500 7.5
Lisa Cleaners Retail 1,500 7.5
Dr. Pels Dr. Clinic 1,800 10
Bicycle Plus Retail 2,564 13
Ritz Retail 1,080 5
Vacant Retail 2,072 10
TOTAL 21,000 137
Existing parking 145
PARKING ANALYSIS FOR COPPELL CROSSING
PHASE 1
DEPT: Planning
DATE: October 14, 2003
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Gateway Business Park, Lot 1, Block 1, Site Plan Amendment (UPS Supply Chain
Solutions), to amend the Site Plan to allow for two guardhouses and perimeter chain-link security fencing, with
landscaping, on 17.8 acres of property located at 660 Fritz Drive.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 18, 2003
Decision of P&Z Commission: Approval (6-0) with Commissions McCaffrey, Reese, Kittrell, McGahey,
Halsey and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Provide fencing (8’black vinyl-coated chain link), with landscaping, on the north side of the building.
(CONDITION MET)
2) Provide a landscaped decorative metal security fence with 18” minimum-width stone columns
placed a minimum of 20’ apart, on the south side. Provide a matching decorative metal gate.
(CONDITION MET)
3) The two guardhouses shall be stone. (CONDITION MET)
4) The guardhouse roofs shall have a minimum 4:12 pitch, with overhangs a minimum of 12”.
(CONDITION MET)
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @4GBP, SPA 1-AR
Item #7
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Gateway Business Park, Lot 1, Block 1,
Site Plan Amendment (UPS Supply Chain Solutions)
P & Z HEARING DATE: September 18, 2003
C.C. HEARING DATE: October 14, 2003
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: 660 Fritz Drive
SIZE OF AREA: 17.8 acres of property
CURRENT ZONING: LI (Light Industrial)
REQUEST: To allow two guardhouses and perimeter 8 foot chain-link security
fencing with landscaping.
APPLICANT: Abstract Construction
Sheri Ablett/Perry Pitman
1157 Ables Lane
Dallas, TX. 75229
(469) 385-9700
FAX: (469) 385-9753
HISTORY: This property was developed with the Fritz Companies 300,000
square-foot facility in 1996. It is our understanding that Fritz has
recently been sold to UPS, who has concerns with trucking security--
hence, the reason for this request.
Item #7
Page 2 of 3
TRANSPORTATION: Gateway Boulevard is a C4U four-lane undivided street on the
thoroughfare plan built to standard in a 70 foot right of way. Fritz
Drive is a C2U also built to standard.
SURROUNDING LAND USE & ZONING:
North- office, warehouse; LI (Light Industrial)
South – office; HC (Highway Commercial)
East- office/ showroom; LI (Light Industrial)
West- LBJ Freeway; LI (Light Industrial)
COMPREHENSIVE PLAN: The 1996 Comprehensive Master Plan shows the property
as suitable for freeway office uses.
DISCUSSION: This request is a bit more complicated than one would imagine at first
blush. Basically, as we understand it, Fritz Companies has been sold to
UPS Supply Chain Solutions. As UPS looked at this property, they
determined more security was needed in their truck courts. They
approached staff with a proposal to erect an eight-foot chain link fence on
the north side of the building to aid their security concerns. We approved
that fencing administratively, with a condition that it would be a black
vinyl-coated fence and extensive landscaping would be included. The
applicant abided by our conditions, and today, an 8-foot black vinyl-
coated security fence is on-site and five-foot tall Nellie R. Stevens holly
have been planted.
As a general rule, staff is not supportive of chain link fencing anywhere in
the City. In fact, there is a pending amendment to the fencing ordinance
that will not allow it. In this case, however, we looked favorably on the
request because it was on the north side of the building and not exposed to
freeway traffic on LBJ; it was constructed of black vinyl, which helps
reduce its overall appearance; it was heavily landscaped to further reduce
its visual impact. In addition, there are existing chain link fences at
Haverty’s and Park ‘N Fly, down the street, and at the regional postal
facility around the corner on Royal.
This fence addition to the property was pretty straightforward. Where
things get a bit more complex is that UPS now wants to add a similar
fence on the south side of the building (which is subject to much greater
visual exposure) and add guard houses at both the north and south truck
courts. Adding complications to the request is the fact that the elevations
submitted for the guard houses have absolutely no architectural
relationship to the existing building. Staff could support some sort of
security fencing on the south side of the building (perhaps a more
Item #7
Page 3 of 3
aesthetic fence, such as decorative metal), as long as extensive
landscaping was included to screen the fence. In addition, it was
discussed that masonry columns might add to the aesthetic appeal of such
fencing. The application before you requests an amendment to the Site
Plan that would recognize the administratively approved
fencing/landscaping on the north side of the building and further asks for
Site Plan approval on the south side. That approval would include
fencing, as well as two guardhouses. The elevations of the guardhouses
are totally out of character with the main building, and staff cannot
support this design. Because the main building is tilt-wall construction,
something more in line with that construction material is warranted.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending approval of the fencing and landscaping on the north
side of the building and suggesting a decorative metal security fence on the
south side, with appropriate landscaping--in this case Nellie R. Stevens holly.
In addition, the applicant should give further thought to possibly adding
masonry columns to the south fence (as discussed in the Development
Review Committee meeting) and carrying that design element into
fabrication of the south guard house. That said, an architecturally attractive
guardhouse, tying in the stone fence columns with a stone material for the
guardhouse, could work. The problem with the appearance of the north
guardhouse remains, however, and nothing short of tilt-wall construction
(economically questionable) would blend the guardhouse into the main
building. Considerable discussion needs to be initiated at the Commission
hearing to resolve this design problem.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Guard house Elevations
DEPT: Planning
DATE: October 14, 2003
ITEM #: 14
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Hidden Valley Addition, Preliminary Plat, to allow a 16-lot single-family subdivision, on
7.3 acres of property zoned PD-106-SF-9, located along the southerly extension of Hidden Valley Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 18, 2003
Decision of P&Z Commission: Approval (6-0) with Commissions McCaffrey, Reese, Kittrell, McGahey,
Halsey and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Sidewalks will be required throughout this subdivision but do not apply to Lots 1 and 2 of
Block B or Lot 1 of Block A.
2) Hidden Valley Drive will be constructed to current City standards. Provide Engineering details
of the transition from the existing Hidden Valley Drive into this subdivision.
3) Tree mitigation calculations indicate a $12,800 tree reparation fee (see 9-10-03 e-mail from
John Elias, attached) is required.
4) Utility easements need to be approved by utility companies.
Staff recommends approval.
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @5Hidden Valley, PP 1-AR
Item #8
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Hidden Valley Addition, Preliminary Plat
P & Z HEARING DATE: September 18, 2003
C.C. HEARING DATE: October 14, 2003
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: Along the southerly extension of Hidden Valley Road
SIZE OF AREA: 7.3 acres of property
CURRENT ZONING: PD-106-SF-9 (Planned Development-106, Single Family-9)
REQUEST: To allow a 16-lot single-family subdivision.
APPLICANT: Street Real Estate LTD dba Geometric Land Group
John Speanburg
1660 S. Stemmons Freeway, Suite 295
Lewisville, TX. 75067
(972) 745-7307
FAX: (972) 745-7118
Engineer;
Dowdey, Anderson and Assoc., Inc.
Scott Caruthers
5225 Village Creek Drive, Suite 200
Plano, TX. 75093
(972) 931-0694
FAX: (972) 931-9538
Item #8
Page 2 of 3
HISTORY: This property has a zoning history that goes back to the late 1980’s.
A single-family Planned Development was granted on the land in
1989 and had a provision that allowed a maximum of 16 residential
lots (even though the plan drawing submitted with the application
showed 14 lots—a note on the PD stated a maximum of 16 lots could
be developed). That PD is presently undeveloped, and the current
applicant wishes to proceed with development allowed during the PD
hearing process conducted in 1989.
TRANSPORTATION: There are no major or secondary thoroughfares in the area. This
subdivision would be an extension of an existing residential street,
Hidden Valley Drive. Residential streets have a r-o-w of 50 feet and
a street width of 27 feet, with curb/gutter and sidewalks.
SURROUNDING LAND USE & ZONING:
North- single-family residences; SF-9
South – single-family residences; SF-12
East- single-family residences; SF-12
West- single-family development and church: SF-9 and C, Commercial
COMPREHENSIVE PLAN: The 1996 Comprehensive Master Plan shows the property
as suitable for low density residential uses.
DISCUSSION: This property was zoned as a 16-lot residential Planned Development in
1989. There are currently five houses within the area—the land seller’s
home, which is within the PD, and will be torn down, and four additional
homes built in the late ‘80’s (outside the boundaries of the Planned
Development zoning), which will remain. The current plan closely
approximates the original approval and basically adds only an “eyebrow”
on the west side to get a more efficient lot pattern. The completed project
will include a concrete street extending from the asphalt end of Hidden
Valley Drive, curb/gutter and sidewalks throughout the subdivision, with
the exception of the lots at the northwest corner of the property referenced
above as being outside the PD boundaries. Lot sizes within the
development will range from slightly over 12,000 square-feet up to and
exceeding 20,000 feet. There are sanitary, drainage and utility easement
issues to be resolved, and they are addressed in the conditions section of
this Staff Report. There are also tree mitigation concerns that must be
addressed before development can occur on the site and again, they are
addressed in the staff conditions recommendation. Because this is a
preliminary plat application, it is anticipated that a number of our staff
concerns will be addressed prior to submission of the Final Plat.
Item #8
Page 3 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends approval of this application, subject to the
following conditions:
1) Sidewalks will be required throughout this subdivision
but do not apply to Lots 1 and 2 of Block B nor Lot 1 of
Block A.
2) Hidden Valley Drive will be constructed to current City
standards, and a detail of the transition from the existing
Hidden Valley Drive into this subdivision is needed.
3) Tree mitigation calculations indicate a $12,800 tree
reparation fee (see 9-10-03 e-mail from John Elias,
attached) is required.
4) Utility easements need to be approved by utility
companies.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Preliminary Plat Document
2) 9-10-03 e-mail
DEPT: Planning
DATE: October 14, 2003
ITEM #: 15
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Brighton Manor, Preliminary Plat, to allow a 26-lot single-family subdivision, and eight
common area lots, on 10.16 acres of property zoned SF-9, located at the southeast corner of Samuel and
MacArthur Boulevards.
GOAL(S):
D
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 18, 2003
Decision of P&Z Commission: Approval (6-0) with Commissions McCaffrey, Reese, Kittrell, McGahey,
Halsey and Foreman voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Extend sidewalk at Lot 3X, Block C to edge of Lot 1, Block C. (CONDITION MET)
2) Loop northern water line. (CONDITION MET)
3) Note on plat that where lots are adjacent to an alley, the enclosed parking area (garage) must
be accessed off of the alley only.
4) Verify fire hydrant spacing with the Fire Marshal. (CONDITION MET)
5) Drainage easement required along Lot 2, Block A. (CONDITION MET)
6) Dimension all streets in this subdivision, especially access from Samuel Boulevard. (CONDITION MET)
7) “No parking” signs will be required along landscape islands and adjacent curbs. (CONDITION MET)
8) Show detail of all signage including font, size, color, material, etc. (CONDITION MET)
9) Provide a complete color board, showing roof, signage and all other structural materials.
(PLEASE SEE ADDITIONAL CONDITIONS ON THE NEXT PAGE)
. IR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: @6Brighton, PP 1-AR
Agenda Narrative Form - Revised 1/99 @6Brighton, PP 2-AR
CONTINUED CONDITIONS FOR
BRIGHTON MANOR, PRELIMINARY PLAT
10) Specify how stone wall along MacArthur Boulevard will be supported (piers how far apart?).
(CONDITION MET)
11) Little Bunny Grass and Andorra Juniper are not on the approved Plant Palette. (CONDITION
MET)
12) Agreement between the Lakes of Coppell Owner’s Association and the developer of
mutually agreeable wall/landscape area maintenance.
13) Provide needed utility easements.
AGENDA REQUEST NARRATIVE
Item #9
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Brighton Manor, Preliminary Plat
P & Z HEARING DATE: September 18, 2003
C.C. HEARING DATE: October 14, 2003
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: At the corner of Samuel and MacArthur Boulevards.
SIZE OF AREA: 10.16 acres of property
CURRENT ZONING: SF-9 (Single Family-9)
REQUEST: To allow a 26-lot single-family subdivision and eight common area
lots.
APPLICANT: Street Real Estate LTD dba Geometric Land Group
John Speanburg
1660 S. Stemmons Freeway, Suite 295
Lewisville, TX. 75067
(972) 745-7307
FAX: (972) 745-7118
Engineer:
Dowdey, Anderson and Associates, Inc.
Scott Caruthers
5225 Village Creek Drive, Suite 200
Plano, TX. 75093
(972) 931-0694
FAX: (972) 931-9538
Item #9
Page 2 of 4
HISTORY: This property was purchased by the Coppell Independent School
District in the early 1990’s as a proposed elementary school site. In a
recent review of enrollment figures and projections, it was
determined that the District did not need to build another elementary
school, and this 10 acre parcel was put out to bid. Street Real Estate
LTD was the successful bidder, and shortly after purchase this plat
application was submitted for City review.
TRANSPORTATION: MacArthur Blvd. is an improved P6D, six-lane divided thoroughfare
contained within a 100-foot r-o-w. Samuel Boulevard is a C2U, two-
lane undivided street contained within a 60-foot r-o-w.
SURROUNDING LAND USE & ZONING:
North- single-family residences; PD-137
South – single-family residences; SF-9
East- church; SF-9
West- single-family residences; PD-141
COMPREHENSIVE PLAN: The 1996 Comprehensive Master Plan shows the property
as suitable for an elementary school site; prior to 1996, it
was shown as single-family property.
DISCUSSION: In recent months, staff has seen an increase in developers opting to go
through the platting procedure to have their plans reviewed, as opposed to
going the zoning route with the Planned Development process. The
reason for this is evident—no advertised public hearings that might
generate neighborhood opposition, and a review process which is much
more expedient. As a general rule, staff would prefer development
proceeding through the PD process, whereby adjacent landowners have
more opportunity to express their wishes, and development proposals can
be customized for each proposed subdivision. But in certain instances, we
can support the platting route. This is one of those instances. First, the
density proposed in this development is much less than that in any of the
established neighborhoods adjacent to it. Second, comprehensive plans
developed prior to our most recent 1996 plan called out residential
development for this parcel. Third, it is currently zoned for residential
use. Fourth, the use proposed is certainly compatible with what has
developed around it. For these reasons, staff has no objection to this plat.
In addition, this plan contains a brick screening wall with exterior
landscape plantings and is compatible with the existing wall along the
length of MacArthur Boulevard. The plan includes eight common
landscape areas to complement the 26 single-family lots, and the
monument markers give the project a favorable identity. There are some
Item #9
Page 3 of 4
technical concerns that need to be addressed and we list them under
conditions for approval.
As a final comment relative to this proposal, the Lakes of Coppell
Homeowners Association has recently advised us that this property is a
part of the overall Lakes Association. As such, the Association has some
concern regarding maintenance of the proposed landscape areas and
screening walls. It is the Association’s position that they do not want to
assume any more landscape/maintenance responsibilities. The Brighton
Manor development could have an independent H.O.A. to address the
concerns of the Lakes Association. Staff is not concerned how the
property is maintained, as long as it is maintained to a high standard.
Therefore, we have added a condition of approval that the Association and
this developer agree to mutually acceptable landscape and wall
maintenance.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending approval of this request with the following conditions:
1. Need to extend sidewalk at Lot 3X, Block C to edge of Lot 1, Block C.
2. Loop northern water line.
3. Note on plat that where lots are adjacent to an alley, the enclosed parking
area (garage) must be accessed off of the alley only.
4. Verify fire hydrant spacing with the Fire Marshal.
5. Drainage easement required along Lot 2, Block A.
6. Dimension all streets in this subdivision, especially access from Samuel
Boulevard.
7. “No parking” signs will be required along landscape islands and adjacent
curbs.
8. Show detail of all signage including font, size, color, material, etc.
9. Complete color board needed, showing roof, signage, and all other
structural materials.
10. Specify how stone wall along MacArthur Boulevard will be supported
(piers how far apart?).
11. Little Bunny Grass and Andorra Juniper are not on the approved Plant
Palette.
12. Agreement between the Lakes of Coppell Owner’s Association and the
developer of mutually agreeable wall/landscape area maintenance.
13. Provide needed utility easements.
ALTERNATIVES
1) Recommend approval of the request
Item #9
Page 4 of 4
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Preliminary Plat document
2) Site Plan and Wall Elevations (Sheet L-1)
3) Wall Details (Sheets L-2, 3)
4) Landscape Plan (Sheets L-4, 5)
DATE: October 14, 2003
ITEM #: 16
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: October 14, 2003
ITEM #: 17
AGENDA REQUEST FORM
CITY MANAGER'S REPORT
A. C-FB ISD Bond Referendum.
B. Municipal Clean Air Initiative.
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: October 14, 2003
ITEM #: 18
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Mayor Pro Tem Peters regarding National Night Out Recognition.
B. Repor t by Councilmember Tunnell regarding National League of Cities Community &
Economic Development.
C. Repor t by Councilmember Suhy regarding Coppell Youth Leadership.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: October 14, 2003
ITEM #: 19
AGENDA REQUEST FORM
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Councilmember Suhy.
B. Coppell ISD - Councilmembers Raines and York.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Mayor Pro Tem Peters.
E. Economic Development Committee - Mayor Pro Tem Peters and Councilmember
Brancheau.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Social Service Center - Councilmember Brancheau.
H. Nor th Texas Council of Governments - Councilmember Tunnell.
I. Nor th Texas Commission - Councilmember Tunnell.
J. Senior Adult Services - Councilmember Suhy.
K. Town Center/Architectural Committee - Councilmember Faught.
L. Trinity River Common Vision Commission - Councilmember Faught.
M. Trinity Trail Advisor y Commission - Councilmember Raines.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
DATE: October 14, 2003
ITEM #: 20
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec