BM 2003-09-11 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
September 11, 2003
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
September 11, 2003 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Chris Reed at 7:00pm.
Other board members present were Saul Friedman, Nancy LeMay, Carol Ann Myers, Charles
Petty, Douglas Glantz, Thomas Trahan and John Reenan. Staff in attendance were Library
Director, Kathy Edwards, Assistant Director, Connie Moss and Administrative Secretary, Janet
Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED August 14, 2003:
Saul Friedman motioned to approve the minutes as written and Thomas Trahan seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: None
4. POSTING OF AGENDA ITEMS - TEXAS OPEN MEETINGS ACT/COPELL
HOME RULE CHARTER: The Notice Requirements from the 2003 Open Meetings Act
Handbook published by the Office of the Attorney General and the Open Meetings section of the
Coppell Home Rule Charter were distributed. By Charter, City board agendas must contain
~ advance notice of subjects to be considered at a future meeting. Kathy asked the Board
members to let her know of subjects when they receive the minutes from the previous meeting.
The agenda is posted by 5:00pm on the Friday before the meeting.
5. POWERS/DUTIES LIBRARY BOARD - COPPELLORDINANCE 95708: Article
2-1. Library Code of the City of Coppell Code and the Bylaws of the William T. Cozby Public
Library Board were distributed. If a recommendation arises from board discussions, it needs to be
formalized by the Board as a whole.
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LIBRARY DIRECTOR' S REPORT:
· Budget/Five Year Update: The budget for FY 03/04 was approved by council
on September 9, 2003. Final budgets are due to staff by September 19, 2003.
Grants: (TIF) Received permission from the State to parlay our unspent funds for
a second self-check. The self-check is ordered and is expected before the end of
September. (Denton County) FY 02/03 complete. The Denton County FY 03/04
Grant is currently on hold as their budget has not yet been approved. (Loan Star) FY
02/03 complete. FY 03/04 grant will be for $9469. Staff are looking at areas of
greatest need. We will most likely target one area in the collection and purchase
materials.
7. REVIEW PRIORITIZED GOALS FOR LONG-RANGE PLAN: An Executive
Summary Goals Statement was presented to the library board. Carol Ann Myers made a motion
that the library board accept the goal statements as written. Seconded by Nancy Lemay.
Approved by all.
8. STUDENT ADVISORS - DISCUSSION ON SEEKING THEIR INPUT: Zachery
Flores and Tarun John Koshy are the student advisors for FY 03/04. Kathy asked for discussion
on how best to use the student advisors at the meetings. It was felt that it would be to their best
interest and the board's for them to stay for the whole meeting. The board suggestions for
utilizing the youth advisors included: the student advisors work with the library director and chair
of the library board in presenting an idea to the library board that they would like to see
implemented; to have one or both student advisors attend the mayor's breakfast with the chair and
vice-chair and have the student advisors present part of the bi-annual report at the council
meeting. The library board discussed the idea of a goal for next year would be recommending to
other city boards the idea of having student advisors on their boards. After the adjournment of
the October board meeting, Kathy will orient the youth advisors and the new board members.
Refreshments will be provided to welcome all the new members.
9. ADJOURNMENT: Saul Friedman motioaed moved and Charles Petty seconded to
adjourn at 7:30pm. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as corrected 10/09/03
C:/minutes/Sept 11.DOC
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