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CEDC Annual Report FY02/03COPPELL EDUCATION DEVELOPMENT CORPORATION RECEIVED 2 ':' '"" OCT 2 ~.; 2003 RECORDS CENTER C!TY OF COPPELL ANNUAL CORPORATE BUDGET FY03 FY04 FY04 ANNUAL PERFORMANCE REVIEW PROJECTION OF GOALS BUDGET OCTOBER 8, 2003 ANNUAL CORPORATE BUDGET FY03 ANNUAL PERFORMANCE REVIEW, FY04 PROJECTION OF GOALS AND FY04 BUDGET FY03 ANNUAL PERFORMANCE REVIEW FY03 (October 1, 2002 through September 30, 2003) was the second fiscal year for the Coppell Education Development Corporation (CEDC). The following seven individuals comprised the CEDC Board of Directors: 1) Steve Brock 123 Georgian Drive, Coppell, TX 75019 2-year term 2) Diane Ebersberger 226 Crown Point, Coppell, TX 75019 2-year term 3) Valerie Strong P.O. Box 332, Coppell, TX 75019 2-year term 4) Jerry Coker 131 Tennyson Place, Coppell, TX 75019 1-year term 5) David Hermanski 730 Armstrong Blvd, Coppell, TX 75019 1-year term 6) Betty Carter 787 Pelican, Coppell, TX 75019 1-year team 7) Peggy Quinn 305 Beechwood Lane, Coppell, TX 75019 1-year term 8) Tony Dickensheets* 713 Allen Road, Coppell, TX 75019 2-year term *Appointed January 14, 2003 to fill unexpired term ofD. Ebersberger who resigned December 16, 2002. The CEDC Board of Directors met on Wednesday, October 9, 2002 at Coppell Town Center. At this first meeting the CEDC Board elected the following to serve as officers per its bylaws: · Jerry Coker, President · Peggy Quinn, Vice President · Betty Carter, Secretary With these officers presiding, joined by the CEDC staff liaison Jim Witt, Coppell City Manager, and Kathy Bowling, Recording Secretary, the CEDC held eight (8) Board of Director meetings throughout FY03 including October 9, 2002, November 13, 2002, December 11, 2002, January 8, 2003, February 12, 2003, May 28, 2003, July 30, 2003 and August 13, 2003. The regularly scheduled March, April and June 2003 meetings were cancelled because there were no grants to review. GRANT APPLICATIONS AND REVIEW At the October 9, 2002 meeting CISD requested additional funds in the form of amendments to original grants previously approved. CISD explained that teacher salaries were higher than expected. The Board denied all amendments, and requested teacher pay scales be submitted at the beginning of each school year. A Technology Systems grant from CISD in the amount of $24,700 was also denied at that meeting. Approved at that meeting: Broadcast Journalism $23,500 At the November 13, 2002 meeting the Board approved amendments for the following CISD grants: ESL Grant No. 2002-E01 $39,429 Spanish Teachers Grant No. 2002-S01 $10,473 Literacy Grant No. 2002-L02 $50,391 A subcommittee consisting of Steve Brock, Peggy Quinn and Valerie Strong was formed at this meeting to revise the Grant Application. At the January 8, 2003 meeting the Board unanimously approved the revised Grant Application, and Jim Witt was asked to forward it to all three school districts. On January 17, 2003 Dr. Jerry Roy, Superintendent of Schools, Lewisville ISD, wrote that they would not be submitting any grant applications because of the small amount of money received versus the paperwork involved. At the February 12, 2003 meeting, the Board voted that LISD was not eligible for funds in 2003 because they did not submit enrollment numbers by the grant application deadline of February 1. That money would be divided among the three schools that did submit enrollment numbers: CISD, North Hills, and Carrollton-Farmers Branch ISD. SCHOOL # OF % OF FUNDS BUDGET ALLOCATION FOR STUDENTS 2003 PLUS CARRYOVERS Coppell ISD 8,626 95.13% $2,131,797 Carrollton/Farmers 365 4.03% $123,589 Branch ISD North Hills School 77 .85% $17,913 Lewisville ISD 0 0 $999 TOTAL 9,068 $2,274,298 At the May 28, 2003 meeting a North Hills School grant for textbooks was approved: Foreign Language Textbooks $17,223.52 At the July 30, 2003 meeting one citizen appeared against an ESL grant. Prior to that meeting, 36 emails had been received from citizens against awarding funds for ESL. The ESL grant application failed to receive a second to bring it to vote, but the Board approved three other CISD grant applications: Library Print Collection $129,390.00 Elementary/Middle School Spanish $259,845.57 Literacy Support Teachers $482,611.00 At the August 13, 2003 meeting one citizen appeared against an ESL grant. Mayor Doug Stover read a Policy Statement that had been unanimously voted by City Council instructing the Board to ensure that application guidelines are followed, and the application is administratively correct. Mayor Stover said any issues regarding how grants were being utilized should be addressed directly with the respective school board. The CEDC was only authorized to ensure the grant met one of the three instructional subjects of eligibility: foreign language, literacy, and career technology. The Board reviewed the ESL grant for a second time, and denied it. Two grants from Carrollton-Farmers Branch ISD were approved at the August meeting: Technology Support $30,000 Books $50,000 At the August 26, 2003 City Council Meeting, the ESL grant from CISD was approved unanimously: ESL $816,300 2002 ACTUAL RESULTS CISD Total: $1,489,944 of $1,784,151 leaving $294,207 CFBISD Total: $25,274 of $75,501 leaving $50,227 NHS Total: $1 O, 000 of $11,439 leaving $1,439 LISD Total: $4,200 of $5,199 leaving $999 $1,529,418 of $1,876,291 leaving $346,873 Original sales tax projection was $1,750,000. Actual collections were $1,876,291 -- $126,291 of $346,873 due to revenues being higher than anticipated. The remaining funds are due to the conservative approach taken by the City in regards to sales tax. Any unspent funds, roll forward to the next year. SUMMARY OF FY03 GRANT AWARDS 2003-T01 CISD Technology $23,500 2003-T02 C-FBISD Technology $30,000 2003-L01 CISD Literacy (Books) $129,390 2003-L02 CISD Literacy (Teachers) $482,611 2003-L03 C-FBISD Literacy (Books) $50,000 2003-S01 No. Hills Foreign Language $17,223.52 2003-S02 CISD Spanish $259,845.57 2003-E01 CISD ESL $816,300 AMENDMENTS: 2002-E01 CISD ESL $39,429 2002S01 CISD Spanish $10,473 2002-L02 CISD Literacy $50,391 TOTAL $1,909,163.09 F¥03 PROJECTION OF GOALS The purpose and overriding goal of the Coppell Education Development Corporation, a nonprofit, non-stock corporation with no members, is to finance programs to publicly funded institutions which will promote literacy, foreign language and career technology for a skilled workforce, as authorized by Section 379A of the TEXAS LOCAL GOVERNMENT CODE, as amended. In support of this goal, the objectives of the CEDC Board of Directors for FY04 (October 1, 2003 through September 30, 2004) are represented in brief by the following bulleted list: Continue to convene the CEDC Board of Directors at regularly scheduled meetings throughout FY04 to faithfully administer the CEDC grant application, review and award processes providing funding in accordance with our Bylaws, and the grant review policy adopted by the Mayor and Council. The current CEDC education development plan, in accordance with City of Coppell budgetary estimates, expects to administer in FY04 through FY06 the following levels of grant awards: FY04 379A Sales Tax Revenue Estimate FY05 379A Sales Tax Revenue Estimate FY06 379A Sales Tax Revenue Estimate TOTAL $1,940,000 $2,037,000 $535,OOO $4,512,000 · Successfully integrate four new members into the CEDC Board of Directors as of October 1, 2003 with three terms expiring as of September 30, 2004. · Review, revise, refine and republish the CEDC Grant Application document, processes, criteria, guidelines and requirements for the 2004-05 school year. This activity to be conducted during October to January 2004 with updated kits available to school districts in February 2004. · Process FY04 Grant Applications from March through September of 2004. · Finalize FY04 Grant Agreements from April through September of 2004. · Develop and submit the CEDC Annual Corporate Budget report by October 1, 2004. FY04 BUDGET The CEDC FY04 Budget included herein is based on the most current available estimate of CY2004 collectable 379A sales tax revenues as provided by the Coppell City Manager. This budget is also simply modeled to reflect the four (4) top-level account categories used as a standard in the budgets of the City of Coppell. Revenues Section 379A (Municipal Education Development Act) Sales Tax Revenue $1,940,000 Expenditures Salary & Benefits $0 Supplies $0 Maintenance $0 Services Grant Award Services $1,940,000 This Annual Corporate Budget report is respectfully submitted in accordance with the Bylaws of the Coppell Education Development Corporation (CEDC) this 8th day of October 2003. ON BEHALF OF THE CEDC BOARD OF DIRECTORS By: Betty Carter, President 7