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BM 2003-10-06 PBPARK AND RECREATION/CRDC/TREE BOARD MINUTES OF MEETING October 6, 2003 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Victor Burke, Stephen Hafer, Larry Jones, Scott Williams, Tracey Garman, Greg Garcia, Mark Tepper, David Castillo, and Mark Echerd. Staff Present: Brad Reid, Guy McLain, Jane Anne Sellars, John Elias, and Hilda Salazar. GENERAL ITEMS Item 1: Call the Meeting to Order - Mr. Victor Burke called the meeting to order at 6:35 p.m. Item 2: Election of Officers - Chair Mr. Mark Tepper, nominated Mr. Victor Burke Mr. David Castillo, seconded the motion Vote: (6- 0), approved Vice-chair Mr. Mark Tepper, nominated Mr. Stephen Hafer Mr. Larry Jones, seconded the motion Vote: (6- 0), approved Secretary Mr. Larry Jones, nominated Mr. Mark Tepper Ms. Tracey Garman, seconded the motion Vote: (6- 0), approved Item 3: Citizen' s Forum. - No citizens present wishing to speak. COPPELL RECREATION DEVELOPMENT CORPORATION Action Items: (Items requiring CRDC members' action such as a motion or vote) Item 4: Consider Approval of Minutes from September 8, 2003 Meeting. - Mr. Mark Tepper, moved to approve minutes from September 8, 2003. Mr. Stephen Hafer, seconded the motion. Vote: (7- 0), approved. Item 5: Consider approval of the amended CRDC bylaws Article II, Section 5, regarding Abstention from Voting, and Article IV, Section 2, regarding Meeting Attendance. - Mr. Mark Tepper, moved to approve the CRDC bylaws amendments. Mr. Larry Jones, seconded the motion Vote: (7- 0), approved PARK AND RECREATION BOARD ITEMS Action Items: (Items requiring Park Board members' action such as a motion or vote) Item 6: Consider approval of the amended Parks and Recreation Board bylaws Article IV, Section 7 regarding Meeting Attendance, and adding Section 8, regarding Abstention from Voting. - Mr. Stephen Hafer, moved to approve the Parks and Recreation bylaws amendment. Mr. Mark Tepper, seconded the motion Vote: (7- 0), approved Item 7: Consider approval of the Parks and Recreation Board Priority List. - Board decided to take the Interactive Child Fountain out of the list. - Mrs. Tracey Garman, moved approve taking the Interactive Child Fountain out of the Priority List. Mr. Larry Jones, seconded the motion Vote: (4- 3), approved Mr. David Castillo, moved to approve the Parks and Recreation Board Priority List. Mr. Mark Tepper, seconded the motion Vote: (7- 0), approved Item 8: Discussion and necessary action of a citizen survey, as prepared by Raymond Turco and Associates, determining Recreation Needs of the community. - Mr. Brad Reid, provided the Board with information and a draft of the survey. - Board discussed survey questions, and asked that staff review question # 20 with Ray Turco to determine best alternative. - Mr. Larry Jones, moved to approve the survey as amended Mr. David Castillo, seconded the motion Vote: (7- 0), approved Information Items: (Requires no action by Park and Recreation Board.) Item 9: Teen Sub-committee Report - Mr. David Castillo informed the Board that on September 15th. Mr. Jim Witt, Mr. Brad Reid, Mrs. Jane Anne Sellars, Mr. Greg Garcia, Mr. Mark Tepper and he met with the YMCA and representatives from CISD to discuss Teen Programming / Activities. - The sub-committee and the Parks and Recreation Dept. will continue to work with the Police Dept., CISD, YMCA, and the youth of Coppell to generate ideas. - Next meeting is scheduled for October 14, 2003. Item 10: Director' s Report · Construction Progress Report - Mr. John Elias, provided the Board with updated information. · Special Events Report - Ms. Jane Anne Sellars informed the Board the Halloween Event is scheduled for October 31st at the Aquatics and Recreation Center. Item 11: Chair Report · Adopt-A-Location Work Day Scheduling - Next Adopt-A-Location workday is November 8, 2003 at 9:00 a.m. · Future Agenda Items - Teen Sub-committee Report - Arbor Day National Poster Contest Mr. Mark Tepper, moved to adjourn meeting Mr. Larry Jones, seconded the motion Vote: (7 - 0), approved Park and Recreation Board Meeting adjourned at 8:12 p.m. Note: Copies of handouts provided at this meeting available upon request at the Parks and Recreation Department offices.