BM 2003-10-09 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
October 9, 2003
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
October 9, 2003 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Vice Chair, Saul Friedman at
7:15 p.m. Other board members present were Melissa Hall, John Reenan, Thomas Trahan, Sarah
Drake, Soji John, Zachary Flores and Tarun Koshy. Staff in attendance were Library Director,
Kathy Edwards, Assistant Director, Connie Moss and Administrative Secretary, Janet Lance.
2. ELECTION OF OFFICERS: John Reenan moved to elect Saul Friedman as Chairman
of the Library Board. Tom Trahan seconded the motion. Carried. John Reenan moved to elect
Tom Trahan as Vice Chairman, Sarah Drake seconded the motion. Carried. The new officers are
as follows:
Chairman - Saul Friedman
Vice-Chairman - Tom Trahan
3. READING AND APPROVAL OF BOARD MINUTES DATED September 11,
2003: Thomas Trahan moved to approve the corrected minutes and Melissa Hall seconded the
motion. All were in favor and the minutes were approved.
4. CITIZENS' APPEARANCES: None
5. LIBRARY ADVISORY BOARD MEETING DATES: Tom Trahan moved that the
library board meet the second Thursday at 7:00 p.m. every month except December 11, 2003 and
July 8, 2004. Melissa Hall seconded the motion. Carried.
6. UPDATED BOARD BY-LAWS - CLARIFICATION OF ABSTENTION VOTES:
The revised By-laws were given to the board members to review for approval. City Council has
requested through the City Manager's Office that the By-laws for all boards and commissions
have inserted in them the same abstention clause that applies to city council members per the
Coppell Home Rule Charter. Melissa Hall moved to adopt revised By-laws and Tom Trahan
seconded the motion. Carried
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LIBRARY DIRECTOR' S REPORT:
· Budget & Five Year/Long Range Plan Update: Budget was approved as
presented with $125,000 for library materials. $386,400 was included for the remodel
project. Funds will cover: remodel, paint, carpet, new service desks and other
furnishings (shelving, signage, displays, etc.). Denton County Funding ($10,925) will
be used as contingency. The Five-Year-Plan is due on October 27, 2003. Plan has
been prepared with a 6% increase factor for salaries and benefits, including health
insurance. For FY 04/05, supplies, maintenance and services were included with a 2%
increase and for the remainder of plan at 4%. Increases cover inflation - no additional
staff or services.
Grants: (Loan Star Libraries - Texas State Library) FY 03/04 amount is
$9,469. Funds will be used to update the children's Newberry and Caldecott
Collections and the adult medical, legal, business and large print fiction collections.
Children's program changes: Debbie Brightwell, Children's Librarian
Supervisor has resigned effective October 15th. In the interim, Jane Darling, Adult
Services Librarian Supervisor will take over Debbie's supervisory duties. Staff will
take some time to evaluate skills and needs considering the long-range plan input
before advertising for a replacement. This item will be placed on November's agenda
so that it can be revisited. Staff will see that board members who are absent are sent
the Long Range Plan Implementation information and asked to review the items
relating to children's and teens programming before the November meeting.
Recent incidents regarding unattended youth: The library has been
experiencing some difficulties with rowdy and rude students for several weeks. The
behavior has been disruptive in the library to the point of staff having to ask the
students to leave. Letters have been sent to parents of several students, and the Police
Department is assisting as necessary. City Council has been advised of the situation.
8. DISCUSSION OF FY 03/04 LIBRARY ADVISORY BOARD GOALS AND
OBJECTIVES: The board discussed what goals that they would to reach in FY 03/04. After
sharing and discussing, the members decided on the following objectives:
1. Increase the leadership opportunity for youth in the library and throughout the city.
2. Provide input and recommendations regarding the direction of children's library
programming.
3. Investigate opportunities to raise funds to support collections.
Tom Trahan moved that the above objectives be adopted as the boards goals and objectives for
FY 03/04, seconded by John Reenan. Carried.
9. ADJOURNMENT: Tom Trahan moved and John Reenan seconded to adjourn at 8:35
p.m. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as written 11/13/03
C:/minutes/Oct 9.DOC
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