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BM 2003-10-16 PZ Minutes of October 16, 2003 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, October 16, 2003, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Commissioner Drew Halsey Commissioner Anna Kittrell Commissioner Rick McCaffrey Commissioner Lee Foreman Commissioner Dornell Reese, Jr. Commissioner Mark Borchgardt Commissioner Paul Milosevich Also present were Graduate Engineer Teresa Turner, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Matt Steer and Secretary Barbara Jahoda. PRE-SESSION (Open to the Public) Briefing on the Agenda. Staffbriefed the Commission on the cases. REGULAR SESSION (Open to the Public) Election of a Chairman of the Planning and Zoning Commission. Commissioner McCaffrey made a motion to nominate Drew Halsey for Chairman of the Planning and Zoning Commission. Commissioner Foreman seconded; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor. None opposed. Election of a Vice Chairman of the Planning and Zoning Commission. Commissioner Reese made a motion to nominate Lee Foreman and Commissioner Kittrell made a motion to nominate Rick McCaffrey for Vice Chairman of the Planning and Zoning Commission. After a vote, Commissioner Foreman was elected Vice Chairman with Commissioners Milosevich, Borchgardt, Foreman and Reese voting in favor. Commissioners McCaffrey, Kittrell and Halsey opposed. 4. Call to Order. 1 Chairman Halsey called the meeting to order. Approval of Minutes dated September 18, 2003. Vice Chairman Foreman made a motion to approve the minutes of September 18, 2003, as written. Commissioner McCaffrey seconded; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. PD-197R~ Old Coppell Townhomes~ Detail Site Plan, zoning change request from PD-197-HO-TH-1/C (Historic Overlay-Townhouse-1/Commercial) to PD-197R-HO-TH-1/C (Planned Development- 197 Revised-Historic Overlay-Townhouse-1/Commercial) to attach a Detail Site Plan to allow the development of 21 residences, a recreation area and two commercial lots on 3.81 acres of property located along the east side of Coppell Road, north of Bethel Road, at the request of Kurt Jones. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing exhibits, including a color board, photographs of a street bench proposed for the pool area, samples of street arms and address plates, reviewing the recent history regarding this property. He discussed the Detail Site Plan for Phase 1, consisting of six specific townhouses, common areas, including the pool and gazebo; the monument sign, the street light fixtures, Landscape Plan and Elevations, mentioning the streets will be paved and stamped-concrete-brick-paver sidewalks are proposed. After discussing some concern between the development style suggested in the Old Coppe//Master Plan and the applicant's renderings, Mr. Sieb stated that staff recommends approval of this Phase 1 Detail Concept Plan, subject to six conditions, which he read into the record. Jason Marshall, 1201 Elm Street, Suite 5400, Dallas, TX 75270; Kurt Jones, 117 Cascade Way, Coppell, TX 75019 and Sylvia Pollard, 216 Highland Meadow Circle, Coppell, TX 75019, were present to represent this case before the Commission and answer any questions. Mr. Marshall stated the developers were agreeable to dressing up mailboxes, if this is possible; also stating agreement with staff's conditions. Mr. Marshall defended the design elevations of the townhomes, stating that architecture in the early 1900's in Coppell was very similar to what is being proposed, sans the use of attached two-car garages. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Halsey closed the public hearing. Discussion: There was extensive discussion as to elevations of the two proposed single-family homes (not 2 required at this time); landscaping of the proposed commercial lots (not required at this time); whether or not we could require the mailbox areas be dressed up; the hope that the Old Coppell Historic Overlay district might create a different feel to the area than what is being proposed; establishing historical differences by researching period architecture based on suggestions made by the consultant in the Old Coppell Master Plan and suggestions made by Coppell citizens during the Charrette process of the planning stage years ago. Suggestions were made to raise the entranceways; add shutters; enhance the use of porches; use front and garage doors that resemble those used at the turn of the Century; diminish the massive appearance of rooflines by raising pitches; using steep front gables; ensure maintenance of entire property, even though only Phase 1 is being proposed at this time; placement locations of benches, etc. Mr. Sieb summarized what needs to be considered should the Commission vote to have this project brought back for further consideration in November. A subcommittee consisting of Commissioners McCaffrey, Kittrell and Halsey was named to help the developer attain the architectural design concepts envisioned for this historic area. Action: Commissioner Foreman made a motion to reopen and continue Case No. PD-197tL Old Coppell Townhomes, Detail Site Plan, zoning change request from PD-197-HO-TH-1/C to PD-197R-HO-TH-1/C to the Commission's November 20, 2003, meeting. Commissioner McCaffrey seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor of continuance. None opposed. o Consider approval of the Old Coppell Townhomes~ Preliminary Plat, to allow the development of 21 residences, a recreation area and 2 commercial uses on 3.81 acres of property located along the east side of Coppell Road, north of Bethel Road, at the request of Kurt Jones. Presentation: Planning Director Gary Sieb stated that staff recommends denial at this time, but the applicant may bring the plat back to the Commission for consideration on November 20, 2003. Discussion: There was no discussion. Action: Vice Chairman Foreman made a motion to deny the Old Coppell Townhomes, Preliminary_ Plat. Commissioner McCaffrey seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor of denial. None opposed. Commissioner Milosevich asked staff that when the Preliminary Plat comes back before the Commission in November, consideration be made to reducing the 50' right-of-way on the southern end of the project to match the 40' right-of-way on the northern end. Director Sieb stated that he would explore this possibility with the Engineering Department. go PUBLIC HEARING: Consider approval of Case No. PD-185R-LL Coppell Industrial Addition (Tradepoint), zoning change request on 98.84 acres of property from PD-185- LI to PD-185R-LI to attach a Detail Site Plan to allow for an approximate 350,183 square-foot expansion to the existing 600,000 square-foot building on Lot 1R and the development of an approximate 952,094 square-foot office/warehouse building on Lot 2 located 50' east of Royal Lane; north of Bethel Road, at the request of Hillwood Fund No. 1, LP. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, including color boards, stating that staff has no concerns relative to the Site Plan and Landscape Plan, as they are essentially the same as those approved in the Concept Plan. However, concern was voiced on the lack of architectural detailing (diminished use of design, glass accents, etc.) on the expansion of the existing building and the proposed building elevations. Ms. Diamond also related concern regarding the standing-seam roof, which has not been used in this area. She then brought to the Commissioners' attention the illegal guardhouse and port-o-potty, which exist today along Royal Lane, adding that no permits, were given for this use. She added that guardhouses are permitted as long as they meet architectural guidelines and are shown on the Site Plan/Landscape Plan/Elevations. She went on to state that staff recommends approval of this request, subject to three conditions, which she read into the record. Albert Jarrell, Hillwood Investment Properties, 5340 LBJ Freeway, Suite 800, Dallas, TX 75240, and Rick Gilliland, RGA Architects, 215 N. Oak Street, Suite A, Roanoke, TX 76262, were present to represent this case before the Commission and answer any questions, stating that Hillwood purchased this property from Champion about a year ago, hence the difference in architectural design. In defense of using less glass as a design feature, Mr. Jarrell stated that more glass can be added, if required by tenants, but this element allows excess heat into the building. As to the standing-seam roof, he claimed that it will not be seen from ground level and is not an issue. He stated that future tenant signage will help break up the expanse of the building. Mr. Jarrell added that the concept of the new spec building will be the Hillwood prototype used for buildings across the country. After addressing the existing illegal guardhouse on the property and requesting that it be tied to code enforcement and not tied to the Site Plan, Ms. Diamond interjected that guardhouses are considered structures and must be shown Site Plans and Elevations. If a guardhouse is necessary, it needs to be indicated. Mr. Gilliland stated that 12' glass panels and painted steel tubing are being used as accents at the corners of the proposed building. When and if mid-building entries are added, that element will help create some dimensional differences to the long faCade and the added depth of trees, bushes and other landscaping at various entrance points will also create visual interest. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. 4 Chairman Halsey closed the public hearing. Discussion: There was extensive discussion regarding maintenance of the landscaped detention area; the paint color to be used on the 300,000 square-foot addition to building 1; the desire to continue the established architectural features on the extension and proposed building; the need for additional elements to the canopies, especially along Bethel Road; adding details and articulation to increase the height at the corners; increasing the use of glass and/or other architectural features to break-up the rhythm of the massive expanse, etc. Ms. Diamond stated that this is a Planned Development and the City can expect, at a minimum, the same building standards as was seen in the original approved elevations, which show a certain architectural character. A question arose regarding limiting the number of mid-entry additions in the future. Action: Commissioner Kittrell made a motion to reopen and continue Case No. PD-185R-LI, Coppell Industrial Addition (Tradepoint), zoning change request from PD-185-LI to PD- 185R-LI to the Commission's November 20, 2003, meeting. Commissioner Reese seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor of continuance. None opposed. o PUBLIC HEARING: Consider approval of the Coppell Industrial Addition (Tradepoint)~ Lots IR and 2~ Block A~ Replat and Final Plat~ being a Replat of Lot 1, Block A, and a Final Plat of Lot 2, Block A, on 98.84 acres of property to allow for an approximate 350,183 square-foot expansion to the existing 600,000 square-foot building on Lot IR and the development of an approximate 952,094 square-foot office/warehouse building on Lot 2 located 50' east of Royal Lane; north of Bethel Road, at the request of Hillwood Fund No. 1, LP. Presentation: Assistant Planning Director Marcie Diamond stated that staff recommends denial at this time, but the applicant may bring the plat back to the Commission for consideration on November 20, 2003. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Halsey closed the public hearing. Discussion: There was no discussion. Action: Vice Chairman Foreman made a motion to deny the Coppell Industrial Addition (Tradepoint), Lots 1R and 2, Block A, Replat and Final Plat. Commissioner McCaffrey seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor of denial. None opposed. 5 Chairman Halsey called a five-minute recess. 10. Consider approval of the Northlake 635 Business Park~ Lot 2~ Block B (PSINet~ Addition~ Lot 1~ Block 1)~ Site Plan Amendment~ to amend the Site Plan to allow for a covered structure to be erected over an existing parking area on the west side of the site located at 1333 Crestside Drive, at the request of Crestside Facilities Corp. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits; giving the history of this property. After reviewing the Site Plan and elevations for this covered parking request, she stated that the 80% brick veneer supports and the terracotta material on the carports will match the color of the main building, and staff recommends approval, subject to one condition, which she read into the record. Dan Meeks, Crestside Facilities Corp., 1333 Crestside Drive, Coppell, TX 75019, was present to represent this case before the Commission and answer any questions, stating agreement with the staff condition to relocate three trees. Discussion: A question was asked relative to a curb cut in front of the double entry at the north side of the building. Since Administrative Approval was granted eliminating this curb cut, it was determined that this Site Plan be revised to reflect this change. Action: Commissioner McCaffrey made a motion to recommend approval of the Northlake 635 Business Park, Lot 2, Block B (PS1Net, Addition, Lot 1, Block 1), Site Plan Amendment, subject to the following condition: 1) Specification of the location of the two (2) relocated Bradford Pear and one (1) Chinese Pistache trees. Commissioner Kittrell McCaffrey, Milosevich, None opposed. seconded the motion; motion carried (7-0) with Commissioners Kittrell, Halsey, Borchgardt, Foreman and Reese, voting in favor. 11. Consider approval of the Freeport North~ Lot 3~ Block 3 (Dexas)~ Site Plan~ to allow the development of an approximate 167,093 square-foot office/warehouse on 12.14 acres located at the northwest corner of Creekview and Royal Lane, at the request of Alliance Architects. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits, including a color board. After reviewing the Site Plan, Building Elevations, Tree Survey and Landscape Plan, he stated that staff recommends approval of this Site Plan, subject to four conditions, 6 which he read into the record. DenMark Phan and Stephen Pickard, Alliance Architects, 1600 North Collins Boulevard, Suite 1000, Richardson, TX 75080, were present to represent this case before the Commission and answer any questions, addressing staff conditions. Mr. Phan presented to the Commissioners monument signage for the corner of Creekview Drive and Royal Lane. Regarding the first staff condition about mirroring the west elevation on the east side, fronting Royal Lane, Mr. Pickard stated that there is no prospective tenant for this building at this time, and discussion followed as to when windows/articulation might be needed. The applicant was commended for the design of his building. Discussion: There was no further discussion. Action: Commissioner Kittrell made a motion to recommend approval of the Freeport North, Lot 3, Block 3 (Dexas), Site Plan, subject to the following conditions (revising staff condition #1): 1) Consider modifying the east elevation to include additional windows, as needed. 2) Submit sign rendering with dimensions and materials to be used in accordance with the City of Coppell Zoning Ordinance. 3) Submit for approval by the Engineering Department final design details on the proposed left-turn only median opening. Indicate dimensions, storage lengths, transitions, etc. Additional storage may be required. 4) Ensure that the curb return for the drive on Royal Lane is not in conflict with the existing recessed curb inlet. The curb return cannot begin within the pavement transition of the recessed inlet. Commissioner Reese seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor. None opposed. 12. PUBLIC HEARING: Consider approval of the Freeport North~ Lot 3~ Block 3 Addition (Dexas)~ Replat~ to allow the development of an approximate 167,093 square- foot office/warehouse on 12.14 acres located at the northwest corner of Creekview and Royal Lane, at the request of Pacheco Koch Consulting Engineers. Presentation: City Planner Matt Steer introduced the item to the Commission, showing an exhibit. After reviewing the Replat, he stated that staff recommends approval, subject to four conditions, which he read into the record. 7 Jack Evans, Pacheco Koch Consulting Engineers, 8350 N. Central Expressway, Suite 1000, Dallas, TX 75206, was present to represent this case before the Commission and answer any questions, stating agreement with staff conditions. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Halsey closed the public hearing. Discussion: There was no discussion. Action: Commissioner Reese made a motion to recommend approval of the Freeport North, Lot 3, Block 3 Addition (Dexas), Replat, subject to the following conditions: 1) Ensure all public utilities are covered with an easement as depicted on the approved Site Plan. Please coordinate with the architect and utility providers. 2) Additional easements may be required after further engineering review. 3) List all miscellaneous notes in a common location (i.e., sidewalk, flood plain, bearing system, etc...). 4) Correct Comcast contact information to state Juan Zapata (214) 320-7404. Commissioner Kittrell seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor. None opposed. 13. Consider approval of the amended By-laws of the Planning Commission. Planning Director Sieb introduced the item to the Commission, stating the revisions ensure consistency and clarification to the By-laws of all Boards and Commissions within the City of Coppell and briefly highlighted all changes. Action: Vice Chairman Foreman made a motion to recommend approval of the amended By-laws of the Planning Commission, with a correction to Section 1-10-5.1.4, changing subparts 6 to 5 in four references in the first sentence. Commissioner McCaffrey seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor. None opposed. 14. General discussion concerning planning and zoning issues. A. Update on Council planning agenda action on October 14, 2003: a. Case No. S-1153R, Sushi Kyoto Restaurant with private club, zoning 8 change from C-S-1153 to C-S-1153R, to extend the closing hour to 2 a.m. Case No. S-1189R, Miss Julie's Southern Sweets, zoning change from C- S-1189 to C-S-1189R, to revise the current daily hours of operation of 5 a.m. to 5 p.m. for the Donut Shop to 5 a.m. to 12 noon, and to allow for the retail sale of bakery items for Miss Julie's Southern Sweets from 12 noon to 8 p.m. Case No. S-1209, Kolache Depot Bakery, zoning change from C to C-S- 1209, to allow the operation of a bakery/restaurant. Gateway Business Park, Lot 1, Block 1, Site Plan Amendment (UPS Supply Chain Solutions), to allow for two guardhouses and perimeter chain-link security fencing, with landscaping. Hidden Valley Addition, Preliminary Plat, to allow a 16-lot single-family subdivision. Brighton Manor, Preliminary Plat, to allow a 26-1ot single-family subdivision, and eight common area lots. Ordinance for Case No. S-1065R, Wings-N-Things, restaurant with private club. Planning Director Sieb advised the Commission of Council's approval of Items b through g, above, mentioning denial of Item a, requesting an extension of the closing hour to 2 a.m. Director's comments: a. Welcome to new Commission appointees. Planning Director Sieb welcomed the new Commission members and extended an invitation to the Commission to attend a dinner at Portabello's on Thursday evening, October 23, 2003, at 6:30 p.m., compliments of Jean Murph, as a "kick- off' to the Historic Preservation Conference to be held on Friday and Saturday. With nothing further to discuss, the meeting adjourned at approximately 9:15 p.m. Drew Halsey, Chairman ATTEST: Barbara Jahoda, Secretary