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BL 2004-01-27 EcDev AMENDED BYLAWS OF COPPELL ECONOMIC DEVELOPMENT COMMITTEE ARTICLE I NAME The name of the organization shall be the Coppell Economic Development Committee, herein referred to as "the Committee". ARTICLE II INTENT SECTION 1: The committee shall act in an advisory capacity to the Coppell City Council. ARTICLE III MEMBERSHIP SECTION 1: The committee shall be composed of nine (9) members appointed by the City Council for staggered two-year terms. Members of the economic development committee shall be appointed for two year terms with four members whose terms expire in the even number years and five members whose terms expire in odd number years. Member shall serve at the pleasure of the City Council. SECTION 2: In addition, the following may be appointed by City Council as non-voting ex-officio members of the Committee: Two (2) members of the Coppell City Council, two (2) members of the Coppell Chamber of Commerce, and one (1) member of the Coppell Independent School District Board. SECTION 3: The Coppell City Manager, the Asst. Finance Director, the Economic Development Coordinator and any other appropriate person shall also be non-voting ex officio members of the Committee. ARTICLE IV OFFICERS SECTION 1: The committee shall each October elect from their membership a chairman and vice-chairman for one-year terms of office, or until their successors are elected. Amended Bylaws of the Coppell Economic Development Committee - Page 1 SECTION 2: In the event of a vacancy in the office of chairman, the vice-chairman shall assume the duties of chairman until the next regular meeting of the committee, at which time the committee shall elect a new chairman. SECTION 3: In the event of a vacancy in the office of vice-chairman, the chairman may appoint a board member to temporarily assume the duties of that office until the next regular meeting, at which time an election will be held to fill any such vacancy. ARTICLE V MEETINGS SECTION 1: Regular monthly meetings of the committee will be held on the first (1st) Wednesday of each month at 6:00 p.m. at Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas, unless otherwise designated. The Committee shall hold such special meetings as shall be called by the Chairperson or upon written request of at least two (2) members of the Committee, at the request of the Coppell City Council or City Manager. SECTION 2: All meetings require a quorum of members to be present. SECTION 3: Six members of the committee shall constitute a quorum for the purpose of transaction of business, and no action of the committee shall be valid or binding unless adopted by an affirmative vote of five or more members of the committee unless authorized by the laws of the State of Texas. SECTION 4: The order of business for each meeting shall be as contained in an agenda prepared by the City Manager, Economic Development Coordinator, and Committee Chairperson. Any committee member may submit items to the Chairperson, City Manager, or Economic Development Coordinator to be considered for the agenda. SECTION 5: If a committee member is absent for three (3) consecutive regular scheduled meetings, or 25% of the regular scheduled meetings within a 12-month period, said member shall be removed from the Committee, and the City Council will appoint an individual to fill the unexpired term. SECTION 6: Should any member of the Committee choose to abstain from voting on any question before the Committee, where no declared conflict of interest exists, the abstention shall be recorded as an affirmative vote in favor of the motion pending before the Committee in the official minutes of the City of Coppell. SECTION 7: All meetings of the committee shall be open to the public unless otherwise permitted by law and shall be subject to the open meetings act. Amended Bylaws of the Coppell Economic Development Committee - Page 2 ARTICLE VI POWERS AND DUTIES SECTION 1: The committee shall have the following powers and perform the following duties: A. Act in an advisory capacity to the City Council in matters that pertain to economic development and shall not have any responsibility or authority over the public officials or employees of the city in the area of economic development. B. In conjunction with city staff, review and make recommendations to the City Council regarding applications for tax abatement, sales tax rebate or economic development incentives under § 380.001 of the Tex. Local Govt. Code C. Monitor incentive programs and policies to ensure the City's competitive position in the Metroplex. Review the effectiveness of Coppell Economic Development programs and make appropriate recommendations for improvement or change. D. Participate in a variety of special projects related to business recruitment, retention, and marketing efforts. E. Receive suggestions and recommendations from citizens relating to economic development. F. Create and stimulate public support for economic development activities of the City. G. Investigate and recommend to the Coppell City Council various methods of advertising and promoting the growth and development of Coppell. H. Recommend to the City Council economic and business development priorities on a City-wide basis. I. Maintain contact with economic development allies in the Metroplex and the State of Texas. Visibility for the City will be maintained through attendance at economic development professional association meetings, conference, etc. J. Insure the maintenance of a statistical database for use in responding to economic development inquiries, including an inventory of land sites and available space. K. Follow the rules and regulations prescribed by the city council for the conduct of its business. L. Adopt bylaws, rules and regulations for the governing of their actions, proceedings, and deliberations and set the time and place of their meetings, subject to approval by the City Council. ARTICLE VII AMENDMENT SECTION 1: These bylaws may be amended only by majority vote of the members of the committee and approval of the City Council. BYLAWS, APPROVED this 27th day January, 2004. Amended Bylaws of the Coppell Economic Development Committee - Page 3