BM 2004-01-08 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
January 8, 2004
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, January
8, 2004 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Saul Friedman at 7:02
p.m. Other board members present were Pamela Bennett, Melissa Hall, Charles Petty, John
Reenan, Thomas Trahan, Sarah Drake, David Smith and Zachary Flores. Staff in attendance were
Assistant Library Director, Connie Moss, Librarian Supervisor, Ellen Ko and Administrative
Technician, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED November 13, 2003:
John Reenan moved to approve the minutes and Charles Petty seconded the motion. All were in
favor and the minutes were approved.
3. SWEARING IN NEW ALTERNATE BOARD MEMBER: David Smith was sworn
in by Chair, Saul Friedman to serve on the Library Advisory Board as an alternate.
4. CITIZENS' APPEARANCES: None
BOARD AND COMMISSION TRAINING/ORIENTATION SESSION: Training
will be held on January 24 in the Council Chambers. Board members, Pamela Bennett,
Melissa Hall, Sarah Drake and David Smith plan to attend. Janet Lance will follow up on
RSVPs before the January 24th meeting.
6. LIBRARY DIRECTOR'S REPORT
Library Recarpet/Remodel Project: A Request for Qualifications for architectural
services was posted and advertised. Nine responses were received and after checking
references and clarifying information, three firms were prioritized. In accordance with
state law, we requested and received a proposed contract from the firm, which was
determined to be the best qualified. We received the contract on December 30, 2003
and are now reviewing. We are targeting the January 27, 2004 Council meeting for
approval of the contract, pending review by City Attorney.
Ongoing Projects/Workload statistics: November's circulation increased 10% over
last year. Gate count is up 4% and Internet usage is up 41%. The decrease in number
of children's programs and number of children attending programs was anticipated, as
we do not have a children's librarian. Jane Darling, adult services supervisor, has been
overseeing both adult and children's services. A proposed reorganization has been
submitted to Human Resources which will allow us to re-deploy children's staff to
better meet needs articulated in the Long Range Planning process. To help meet
demand, we have brought on additional temporary part-time help to support that area.
Staff have reorganized the "teen zone" and are currently analyzing use of the young
adult fiction collection. Staff are also in the process of moving all award-winning
children's books to a central area and weeding children's reference in anticipation of
combining reference collections.
Last year the Western collection was interfiled with other fiction, resulting in better
use of these materials. We will be interfiling mysteries and science fiction. Individual
mysteries and science fiction books will have labels affixed designating the genre but
will be in the fiction area. This will address the problem of fiction books by the same
author being located in several areas and will better utilize our shelving.
System Upgrade: We are in the process of upgrading our servers so that they can
run the latest version of our Horizon System. This is a major upgrade and will be
completed in segments. The Telecirc model had to be shipped to Utah, but is back and
working.
7. REPORT ON ACQUISITIONS OF LIBRARY MATERIALS: Ellen Ko, Librarian
Supervisor, spoke to the board about the procedures and process of acquiring materials for the
library.
8. ADJOURNMENT: Melissa Hall moved and John Reenan seconded to adjourn at
7:35pm. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as Written 2/12/04
C:/minutes/Jan 8.DOC
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