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CM 2004-03-09MINUTES OF MARCH 9~ 2004 The City Council of the City of Coppell met in Regular Called Session on Tuesday, March 9, 2004, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Jayne Peters, Mayor Pro Tem Tim Brancheau, Councilmember Diana Raines, Councilmember Marsha Tunnell, Councilmember (late arrival) Billy Faught, Councilmember Thom Suhy, Councilmember Bill York, Councilmember (late arrival) Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Executive Session. Councilmember Tunnell arrived prior to the Executive Session. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session A. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding the sale of city property east of Coppell Road and south of Bethel Road. 2. Discussion regarding the sale of city property east of Freeport Parkway and south of Bethel Road. Mayor Stover convened into Executive Session at 5:44 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 5:50 p.m. and opened the Work Session. CM030904 Page 1 of 11 Councilmember York arrived during Work Session. WORK SESSION (Open to the Public) Convene Work Session A. Presentation by the Coppell Baseball Association. B. Presentation by the Coppell Farmers' Market. C. Discussion regarding School Finance and Cities. D. Discussion of Agenda Items. Councilmember Raines left the meeting at this time. REGULAR SESSION Invocation. Pastor Rod Invocation. (Open to the Public) Collver, Living Hope Church, led those present in the Pledge of Allegiance. Mayor Stover led those present in the Pledge of Allegiance. 6. PROCLAMATIONS: Consider approval of a proclamation naming the week of March 8-12 Texas Public Schools Week, and authorizing the Mayor to sign. Presentation: Mayor Stover read the Proclamation for the record and presented the same to members of the schools present. Action: Mayor Pro Tem Peters moved to approve a Proclamation naming the week of March 8-12 Texas Public Schools Week, and authorizing the Mayor to sign. Councilmember York seconded the motion, the motion carried 6-0 CM030904 Page 2 of 11 with Mayor Pro Tem Peters and Councilmembers Brancheau, Tunnell, Faught, Suhy and York voting in favor of the motion. Be Consider approval of a proclamation namint; March 18, 2004 Absolutely Incredible Kid Day and authorizint; the Mayor to sitin. Presentation: Mayor Stover read the Proclamation for the record and presented the same to Laura Seim from Camp Fire U.S.A. Action: Councilmember Tunnell moved to approve a Proclamation naming March 18, 2004 Absolutely Incredible Kid Day and authorizing the Mayor to sign. Councilmember Suhy seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Tunnell, Faught, Suhy and York voting in favor of the motion. Ce Consider approval of a proclamation honorint; Eatile Scout Taylor Johnson, and authorizint; the Mayor to sitin. Presentation: Mayor Stover read the Proclamation for the record and presented the same to Taylor Johnson. Action: Councilmember Faught moved to approve a Proclamation honoring Eagle Scout Taylor Johnson, and authorizing the Mayor to sign. Councilmember Suhy seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Tunnell, Faught, Suhy and York voting in favor of the motion. De Consider approval of a proclamation namint[ the week of March 21-27, 2004 as Poison Prevention Week, and authorizint; the Mayor to sitin. CM030904 Page 3 of 11 Presentation: Mayor Stover read the Proclamation for the record and presented the same to Page Griesemer. Action: Councilmember Brancheau moved to approve a Proclamation naming the week of March 21-27, 2004 as Poison Prevention Week, and authorizing the Mayor to sign. Councilmember Tunnell seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Tunnell, Faught, Suhy and York voting in favor of the motion. Consider approval of a proclamation namint; March 17, 2004 Dublin, Ireland Day in Coppell, and authorizint; the Mayor to sitin. Presentation: Mayor Stover read the Proclamation for the record and presented the same to Martin Hechanova and Eric Kennedy of the Coppell High School Band. Action: Councilmember Suhy moved to approve a Proclamation naming March 17, 2004 Dublin, Ireland Day in Coppell, and authorizing the Mayor to sign. Councilmember Brancheau seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Tunnell, Faught, Suhy and York voting in favor of the motion. Presentation by representative from American Cancer Society retiardint; Relay for Life in Coppell. Presentation: Mary Guzman made a presentation to Council regarding the Relay for Life. Councilmember Raines rejoined the meeting at this time. CM030904 Page 4 of 11 Citizen's Appearances. There was no one signed up to speak under this item. CONSENT AGENDA 9. Consider approval of the following consent agenda items: A. Consider approval of minutes: February 24, 2004. Consider approval of an Ordinance to amend Ordinance No. 92-547 for the abandonment of a portion of Bethel School Road; and authorizing the Mayor to sign. Action: Councilmember Brancheau moved to approve Consent Agenda Items A and B carrying Ordinance No. 2004-1071. Councilmember Faught seconded the motion, the motion carried 7-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of the motion. 10. PUBLIC HEARING: Consider approval of a Resolution to establish a schedule of drainage charges against all real property within the City of Coppell for the funding of the Municipal Drainage Utility Systems Ordinance No. 2004-1070; and authorizing the Mayor to sign. Presentation: Ken Griffin, Director of Engineering and Public Works, made a presentation to Council. Public Hearinti: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. CM030904 Page 5 of 11 Action: Councilmember York moved to close the Public Hearing and approve Resolution No. 2004-0309.1 establishing a schedule of drainage charges against all real property within the City of Coppell for the funding of the Municipal Drainage Utility Systems Ordinance No. 2004-1070; and authorizing the Mayor to sign. Councilmember Raines seconded the motion, the motion carried 7-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of the motion. 11. PUBLIC HEARING: Consider approval of Case No. S-1213, Roly Poly Sandwiches, zoning change request from C {Commercial} to C-S-1213 {Commercial-Special Use Permit-1213}, to allow a 1,470 square- foot restaurant at 120 S. Denton Tap Road, Suite 150A. Presentation: Gary Sieb, Director of Planning, made a Presentation to Council. Terry Weaver, Applicant, addressed Council. Public Hearinti: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember Tunnell moved to close the Public Hearing and approve Case No. S-1213, Roly Poly Sandwiches, zoning change request from C (Commercial) to C-S-1213 (Commercial-Special Use Permit-1213), to allow a 1,470 square-foot restaurant at 120 S. Denton Tap Road, Suite 150A subject to the following conditions: The site shall be developed in accordance with the attached site plan, floor plan and sign plan. 2. The hours of operation shall not exceed 6 a.m. to 11 p.m. seven days a week. CM030904 Page 6 of 11 Councilmember Suhy seconded the motion, the motion carried 7-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of the motion. Councilmember Suhy, having filed with the City Secretary a Conflict of Interest Affidavit regarding Item 12, left Council Chambers at this point. 12. PUBLIC HEARING: Consider approval of the Vista Ridge Addition, Lot lA and lB, Block D, being a replat of Lot 1, Block D of the Vista Ridge Addition, to allow the subdivision of this 22.59 acre tract of property into two lots, located at the northeast corner of Denton Tap Road and S.H. 121. Presentation: Gary Sieb, Director of Planning, made a Presentation to Council. Public Hearinti: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember York moved to close the Public Hearing and approve the Vista Ridge Addition, Lot lA and lB, Block D, being a replat of Lot 1, Block D of the Vista Ridge Addition, to allow the subdivision of the 22.59 acre tract of property into two lots, located at the northeast corner of Denton Tap Road and S.H. 121 subject to the following conditions: Before this replat can be developed, further platting will be required to show fire lanes, R-0-W's, etc. Change note on face of plat (assuming Lot lA will be developed as currently approved) to state additional platting will be required prior to development of Lot lB, Block D. o Discuss and determine utility service with our Engineering Department. Councilmember Brancheau seconded the motion, the motion carried 6-0-1 with Mayor Pro Tem Peters and Councilmembers Brancheau, CM030904 Page 7 of 11 Raines, Tunnell, Faught, and York voting in favor of the motion and Councilmember Suhy abstaining from the vote. Councilmember Suhy re-entered Council Chambers and took his place at the dais at this time. 13. Consider approval of the Champions School of Real Estate, Lot 1, Block 1, Site Plan Amendment, t.o allow one a.dd!tional 20 square-foot sltin on the west elevation of the exlstlnt[ 6,1293 square-foot office buildint[ on 1.3 acres of property located at the southeast corner of N. Denton Tap Road and Natches Trace Drive. Presentation: Gary Sieb, Director of Planning, made a Presentation to Council. Action: Councilmember Tunnell moved to approve the Champions School of Real Estate, Lot 1, Block 1, Site Plan Amendment, to allow one additional 20 square-foot sign on the west elevation of the existing 6,293 square-foot office building on 1.3 acres of property located at the southeast corner of N. Denton Tap Road and Natches Trace Drive. Councilmember Brancheau seconded the motion, the motion carried 7-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Faught, Suhy and York voting in favor of the motion. Councilmember Suhy, having filed with the City Secretary a Conflict of Interest Affidavit regarding Item 14, left Council Chambers at this point. 14. Consider approval of the Hidden Valley, Final Plat, to allow a 16-lot sintile-family subdivision on 7.3 acres of property zoned PD-IO6-SF-9, located alont[ the southerly extension of Hidden Valley Road. Presentation: Gary Sieb, Director of Planning, made a Presentation to Council. CM030904 Page 8 of 11 Action: Councilmember Faught moved to approve the Hidden Valley, Final Plat, to allow a 16-lot single-family subdivision on 7.3 acres of property zoned PD-106-SF-9, located along the southerly extension of Hidden Valley Road subject to the following conditions: Sidewalks will be required throughout this subdivision but do not apply to Lot 1 of Block A, nor to Lots 1 and 2 of Block B. Hidden Valley Drive will be constructed to current City standards, and a detail of the transition from the existing Hidden Valley Drive into this subdivision is needed. o This property generates a $20,560 Park Development fee and a $12,800 tree reparation fee (see 9-10-03 e-mail from John Elias). 4. Utility easements need to be approved by utility companies. o Discuss and determine City utility service needs with our Engineering Department. 6. Add 15-foot fence line note to Lot 1, Block C. Councilmember York seconded the motion, the motion carried 6-0-1 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, and York voting in favor of the motion and Councilmember Suhy abstaining from the vote. Councilmember Suhy re-entered Council Chambers and took his place at the dais at this time. 15. Necessary action resultinl/[ from Work Session. There was no action necessary under this item. 16. City Manal/ier's Report. A. Gold Medal Award from Texas Recreation Park Society. B. Telly Awards for Women's Self-Defense PSA and National Nitiht Out PSA. CM030904 Page 9 of 11 ao Bo Jim Witt, City Manager, announced that the Coppell Parks and Recreation Department has been selected by the Texas Recreation Park Society to receive the Gold Medal Award for communities between 20,000 and 50,000 people and he congratulated the Coppell Parks and Recreation Department on receiving this award. Jim Witt, City Manager, announced the City of Coppell's success in the 25th Annual Telly Awards. This is the premier award honoring outstanding local, regional and cable TV commercials, programs, PSA's in this Country with over 10,000 entries from all over the World. The City of Coppell was awarded Telly Awards for the Women's Self-Defense and National Night Out PSA's. 17. Mayor and Council Reports. A. Report by Mayor Stover rel/iardinl/[ school finance meetinl/[ with Senators Harris and Shapiro. Report by Mayor Stover regarding Family Fish. Report by Mayor Stover rel/iardinl/[ early votinl/[ for the School Board election in May. Report by Councilmember Tunnell rel/iardinl/[ National League of Cities. ao Bo Co Mayor Stover announced that he and Jim Witt, City Manager, would be meeting with Senator Harris to discuss School Finance Issues and Streamline Sales Tax Issues. Mayor Stover asked Councilmember Suhy or Councilmember Faught to report on Family Fish. Councilmember Suhy stated that Family Fish was held on March 6, 2004 and was a great success. Mayor Stover stated how important it is to vote and encouraged everyone to vote during the School Board Election in May. Councilmember Tunnell reported on the National League of Cities meeting she attended. The main items of discussion were Homeland Security, Public Safety, Transportation, Children and Families, Housing, Internet Tax Moratorium, and blocking MTBE Liability. 18. Necessary Action Resultinl/[ from Executive Session. There was no action necessary on this item. CM030904 Page 10ofll Therewas adjourned.being no further business to com~i~.~.the meeting ~'. Shover, Mayor ATTEST: Secretary CM030904 Page 11 ofll