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BM 2004-03-01 PBPARK AND RECREATION/CRDC/TREE BOARD MINUTES OF MEETING March 1, 2004 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Staff Present: Victor Burke, Tracey Garman, Scott Williams, Mark Tepper, and Greg Garcia Brad Reid, Guy McLain, Jane Anne Sellars, John Elias, and Hilda Salazar GENERAL ITEMS Item 1: Call the Meeting to Order - Mr. Victor Burke called the meeting to order at 6:32 p.m. Item 2: Citizen' s Forum - No citizens present wishing to speak. COPPELL RECREATION DEVELOPMENT CORPORATION Action Items: (Items requiring CRDC member's action such as a motion or vote) Item 3: Consider Approval of Minutes from February 2, 2004, Meeting. - Mr. Mark Tepper moved to approve minutes from February 2, 2004. Mr. Scott Williams seconded the motion. Vote: (5-0), approved. PARK AND RECREATION BOARD ITEMS Information Items: (Requires no action by Park and Recreation Board) Item 4: Presentation by Raymond Turco and Associates, and discussion regarding the results of the 2003 Coppell Recreation Needs Assessment Survey. - Mr. Turco informed the Board with the results of the 2003 Recreation Needs Assessment Survey. Following is some information about it: - A previous survey was done in 1998. - 13,129 people were contacted, 400 surveys were done in an average of 13 minutes per interview - Profile: 11% ages under 35; 42% age 36-45; 18% ages over 55; 32% children and 18% children under 3 years old - 42% Very Satisfied Item 5: Item 6: - 51% Satisfied - 5% Dissatisfied/Very Dissatisfied - An improvement of 85% over time in the City - 14% Stayed the same - 1% Worse Note: If someone is interested in seeing the report, it is available at the Parks and Recreation Department Administrative Offices. Presentation of the Coppell Rotary Club and discussion regarding the creation of a potential perennial garden in commemoration of the centennial of Rotary. - Mr. Ken Hevron, Mr. John Hill and Mr. Peter Lecca provided the Board with the following information: - Rotary is a service organization with 20 and a half years in this area. - Rotary International has been in existence for 99 years. Mr. Paul Harris was the founder in Chicago, IL. - Rotary International has encourage clubs to come up with a project to commemorate the 100th anniversary, and Coppell Rotary would like to build a memorial park where people would be able to meditate. They suggested Andrew Brown, Jr., Community Park East above the sand volleyball courts as the recommended site; and the club offered to pay for the materials to build it. Completion date is February 2005. - The Board expressed some concerns like vandalism and if they agree to do it they suggested having an agreement between the Parks and Recreation Department and the Rotary Club. Also, they expressed concern of the flow of organizations requesting similar projects and the Parks and Recreation Department not having the resources to maintain it. - The Board decided to discuss it at a later date. Presentation by the Coppell Economic Development Committee and discussion regarding the potential impact of tree preservation on future development in Coppell. - Mr. William Rohloff informed the Board the following: - Coppell Economic Development Committee and City Council wanted to focus on properties for business development with issues to be developed. - They have identified twelve hot spots at various locations on which four of them have tree mitigation issues. The CEDC wanted to open a dialog with the Parks and Recreation Board and suggested forming a sub-committee with members of both organizations to find solutions and/or identify things to be considered so developers can come to Coppell sooner. - There are ways to help facilitate the development of these Item 7: Item 8: Item 9: properties. The CEDC wants the Board input and is willing to review the projects on a case by case basis. The Board agreed and will have two or three members participating in the sub-committee; they also requested time to digest all the information. Teen Sub-committee Report Mr. Mark Tepper asked the Board: - What is the best way the Board and the City can team up and support the YMCA to help this program grow? - The process needs to be accomplished by May 1 and the position defined by April 2004. Director' s Report · Construction Progress Report - Mr. John Elias provided the Board with updated information. · Special Events Report - Family Fish is March 6, 2004 - Clean Coppell is April 3, 2004 - Easter Egg Hunt is April 10, 2004 - Volunteer Dinner is May 21, 2004 Chair Report · Adopt a Location. - Scheduled for April 3, 2004 Mr. Mark Tepper moved to adjourned meeting. Mr. Greg Garcia seconded the motion Vote: (5-0), approved. Meeting adjourned at 9 p.m. Note: Copies of handouts provided at this meeting available upon request at the Parks and Recreation Department offices.