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CP 2004-05-11 NOTICE OF CITY COUNCIL MEETING AND AGENDA MAY 11, 2004 DOUG STOVER, JAYNE PETERS, Place 2 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5 DIANA RAINES, Place 3 THOM SUHY, Place 6 MARSHA TUNNELL, Place 4 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Leadership Recep. 6:15-7:00 p.m. 2nd Fl. Conf. Room Regular Session 7:00 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, May 11, 2004, at 6:00 p.m. for Work Session, followed by a reception for Leadership Coppell Graduates from 6:15 to 7:00, and Regular Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reser ves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION REGULAR SESSION (Open to the Public) 1. Call to order. ag051104 Page 1 of 6 ITEM # ITEM DESCRIPTION WORK SESSION (Open to the Public) 2. Convene Work Session A. Presentation by the Planning Depar tment regarding Old Coppell Master Plan. B. Discussion of Council Goals and Objectives. C. Discussion of Agenda Items. RECEPTION FOR LEADERSHIP COPPELL GRADUATES IN 2nd FLOOR CONFERENCE ROOM FROM 6:15 PM TO 7:00 PM. REGULAR SESSION (Open to the Public) 3. Invocation. 4. Pledge of Allegiance. 5. Graduation of 2004 Leadership Coppell Class. 6. Consider approval of a proclamation honoring Deena Reeve for her service on the Coppell Independent School Board, and authorizing the Mayor to sign. 7. Consider approval of a proclamation honoring Dianne Miller for her service on the Coppell Independent School Board, and authorizing the Mayor to sign. 8. Consider approval of a proclamation naming Friday, May 14, 2004 as Coppell High School Boys Soccer Appreciation Day, and authorizing the Mayor to sign. 9. Consider approval of a proclamation proclaiming the week of May 16-22, 2004 as Emergency Medical Services Week and authorizing the Mayor to sign. 10. Presentation by CMS Nor th students regarding completed survey. 11. Presentation by Coppell Copperheads Summer League. 12. Presentation by Jennifer Parry requesting amendment to sign ordinance to allow marquee sign at the high school. ag051104 Page 2 of 6 ITEM # ITEM DESCRIPTION 13. Citizen's Appearances. CONSENT AGENDA 14. Consider approval of the following consent agenda items: A. Consider approval of minutes: April 27, 2004 April 30, 2004. B. Consider accepting the resignation of John Har ton from the Conduct Review Board. C. Consider approval of an ordinance abandoning a 50-foot wide construction easement across por tions of Tracts 3.2, 3.3 and 5 of the B.B.B. and C.R.R. Sur vey, Abstract 1772 (nor theast corner of S.H. 121 and Coppell Rd.) in favor of the proper ty owners of record of the real proper ty; and authorizing the Mayor to sign. D. Consider approval of an ordinance amending Section 8-1-3 of the Code of Ordinances for the City of Coppell establishing 20 miles per hour as the maximum prima facie speed limit on Oak Grove Lane; and authorizing the Mayor to sign. E. Consider approval of awarding Bid/Contract #Q-0204-02 for the construction of the Shadow Ridge Estates Retaining Wall project to Craig Olden, Inc., in the amount of $81,300 as funded in the 1999 Capital Improvement Program; and authorizing the City Manager to sign. Land Use and Development F. Consider approval of an Ordinance for Case No. S-1098R2, Kroger, zoning change from C-S-1098R (Commercial-Special Use Permit 1098 Revised) to C-S-1098R2 (Commercial, Special Use Per mit-1098 Revision 2), to allow a drive-through pharmacy with canopy along the west side of the existing grocery store located at the nor thwest corner of Sandy Lake and MacAr thur, and authorizing the Mayor to sign. G. Consider approval of an Ordinance for Case No. S-1194R3, Firehouse Wings, zoning change from PD-178R-S-1194R2 (Planned Development-178R-Special Use Per mit-1194 Revision 2) to PD-178R- S-1194R3 (Planned Development-178R-Special Use Permit-1194 Revision 3), to allow an approximate 1,405 square-foot restaurant, ag051104 Page 3 of 6 ITEM # ITEM DESCRIPTION with private club, to be located in Suite 600 of the Town Center West Retail Center at 171 N. Denton Tap Road, and authorizing the Mayor to sign. H. Consider approval of an Ordinance for a text amendment to Chapter 12, Zoning, of the Code of Ordinances, Sections 12-22-1 and 12-30- 9, to revise the uses per mitted in Highway Commercial districts, and authorizing the Mayor to sign. I. Consider approval of an Ordinance for a text amendment to Chapter 12, Zoning, of the Code of Ordinances, Section 12-29-4.3(A)i, regarding Sign Regulations for Business districts, and authorizing the Mayor to sign. J. Consider approval of an Ordinance for a text amendment to Chapter 12, Zoning, of the Code of Ordinances, Section 12-42-1, to add two new definitions regarding Warehouse/Distribution and Limited Assembly and Manufacturing uses, and authorizing the Mayor to sign. END OF CONSENT 15. Consider selection of Coppell Woman of the Year for 2004. 16. Consider approval of awarding Bid/Contract #Q-0404-01 to Fox Contractors, Inc. for the construction of Coppell Road / Service Center 18” Sanitar y Sewer Line in an amount of $202,036.00, as provided for in water and sewer CIP funds; and authorizing the City Manager to sign. 17. Consider approval of awarding Bid/Contract #Q-1203-01 to MasTec Nor th America, Inc., for the construction of Deforest Road Lift Station Improvements Force Main Line ‘D’ in an amount of $2,364,835.54, as provided for in water and sewer CIP funds; and authorizing the City Manager to sign. 18. PUBLIC HEARING: Consider approval of Case No. PD-200-SF-12, Petterson Addition, Lots 1-4, Block A, zoning change request from 2F-9 (Two Family-9) to PD-200-SF-12 (Planned Development-200, Single Family-12) to allow the construction of four single-family homes on 2.27 acres of proper ty located along the nor th side of Sandy Lake Road, approximately 120 feet west of Summer Place Drive. ag051104 Page 4 of 6 ITEM # ITEM DESCRIPTION 19. PUBLIC HEARING: Consider approval of the Petterson Addition, Lots 1-4, Block A, Replat of Lots 1 and 2, to allow the construction of four single-family homes on 2.27 acres of proper ty located along the nor th side of Sandy Lake Road, approximately 120 feet west of Summer Place Drive. 20. PUBLIC HEARING: Consider approval of Case No. S-1214, Cowboy Creek, zoning change request from C (Commercial) to C-S-1214 (Commercial-Special Use Permit- 1214), to allow a miniature golf course, batting cages and ancillar y uses (indoor amusement and food service) on 5.87 acres of proper ty located at 1730 State Highway 121, (the nor theast corner of S.H. 121 and Coppell Road). 21. Consider approval of the Cowboy Creek Addition, Lot 1, Block A, Minor Plat, to allow a miniature golf course, batting cages and ancillar y uses (indoor amusement and food service) on 5.87 acres of proper ty located at the nor theast corner of S.H. 121 and Coppell Road. 22. Consider approval of the Sandy Lake Addition, Lot 3, Block A (McAnelly), Site Plan, to allow the construction of an approximate 4,800-square-foot medical office, Phase One being 3,572-square feet and 1,228-square feet in Phase 2, on 0.83 of an acre of proper ty located along the nor th side of Sandy Lake Road, approximately 400 feet west of Samuel Boulevard. 23. Consider approval of the Sandy Lake Addition, Lot 3, Block A (McAnelly), Minor Plat, to allow the construction of an approximate 4,800-square-foot medical office, Phase One being 3,572-square feet and 1,228-square feet in Phase 2, on 0.83 of an acre of proper ty located along the nor th side of Sandy Lake Road, approximately 400 feet west of Samuel Boulevard. 24. Necessary action resulting from Work Session. 25. City Manager's Repor t. A. Appointment of Staff Liaison to CISD. 26. Mayor and Council Repor ts. A. Repor t by Mayor Stover regarding Metroplex Mayors' meeting. ag051104 Page 5 of 6 Adjournment. ____________________________________ Douglas N. Stover, Mayor CERTIFICATE I cer tify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this _________ day of _________________, 2004, at __________________. ____________________________________ Libby Ball, City Secretar y DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724 Carrying of a concealed handgun on these premises or at any official political meeting in the City of Coppell is illegal. Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta oficial de politica en la ciudad de Coppell. ag051104 Page 6 of 6 KEY TO COUNCIL GOALS ICONS 2004 Economic Development • Focus on development "Hot Spots" • Develop comprehensive business retention plan • Develop partnerships to revitalize vacant retail properties • Make next level decisions on Old Coppell Quality Public Facilities & Infrastructure • Maintain and increase IMF funding as required • Maintain quality of public facilities • Provide quality park and recreation activities for all • Strategically plan for community's future water needs Excellent City Services & High Citizen Satisfaction • Finalize assessment of Fire Department needs • Focus on employee retention • Timely responsiveness with quality delivery of service • Provide for feedback opportunities for and input from citizens Sense of Community • Develop and support community special events • Develop and support activities and programs for teens • Create opportunities for citizen involvement • Assess and finalize decision on community cemetery Fiscal Stability • Continue systematic reduction and management of debt • Continue and improve financial planning and forecasting • Ensure community can financially maintain what had been developed • Continue to diversify the City's tax base Neighborhood Integrity • Focus on code enforcement • Proactively monitor neighborhoods • Develop a communication plan with Home Owner Associations • Update Master Plan and zoning to ensure consistency Effective Transportation • Reduce traffic congestion • Make policy decisions on regional transportation/DART • Support transortation issues related to air quality • Continue public education on regional transportation issues Safe Community • Maintain and improve on existing safety levels • Raise awareness and support for Homeland Security • Provide quality public safety education programs • Enhance traffic control efforts DATE: May 11, 2004 ITEM #: WS-2 AGENDA REQUEST FORM WORK SESSION A. Presentation by the Planning Department regarding Old Coppell Master Plan. B. Discussion of Council Goals and Objectives. C. Discussion of Agenda Items. Agenda Request Form - Revised 02/04 Document Name: %worksession DEPT: City Manager DATE: May 11, 2004 ITEM #: 5 AGENDA REQUEST FORM ITEM CAPTION: Graduation of 2004 Leadership Coppell Class. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: !Leadership LEADERSHIP COPPELL 2004 Student Roster Current as of May 11, 2004 Ron Hoenig 918 Brown Trail, Coppell Home Phone: 972-462-9004 Employer: REMAX DFW Assoc. Business Phone: 972-393-9633 Email Address: ronh@remax.net Sue Patterson 159 Shiloh Ct., Coppell Home Phone: 972-462-8289 Employer: Substitute Teacher for CISD Business Phone: Email Address: patterw@nmac.com Carrie Mamantov 126 Turnberry Lane, Coppell Home Phone: 214-642-4586 Employer: Sabre Holdings Business Phone: 682-605-1988 Email Address: bcmamantov@comcast.net Mike Ridgley 890 Misty Harbor Ct., Coppell Home Phone: 972-393-1388 Employer: Business Phone: 972-717-4279 Email Address: miketoo@comcast.net Jon Holzheimer 145 Glendale Dr., Coppell Home Phone: 972-745-7906 Employer: Corgan Associates Business Phone: 214-757-1636 Email Address: jholzheimer@corgan.com Samantha Harper 351 St. Hwy. 121, Apt. # 924, Lewisville Home Phone: 214-488-2416 Employer: Allegiance Title Business Phone: 972-304-8000 Email Address: sharper@allegiancetitle.com Laurie Conway 600 S. MacArthur Blvd., # 2221, Coppell Home Phone: 972-393-9873 Employer: CitiCapital Business Phone: 972-657-8136 Email Address: lbethc75@hotmail.com Wil Turner 721 Armstrong Blvd., Coppell Home Phone: 972-393-5444 Employer: Complete Copy Center Business Phone: 972-487-7858 Email Address: wil@completecopycenter.com Michael Maley 709 Ashford, Coppell Home Phone: 972-462-1497 Employer: M Signs Business Phone: 972-745-7366 Email Address: michael.maley@verizon.net Cindy Farrow 1027 Forestwood Lane, Coppell Home Phone: 972-393-2988 Employer: Tenet Healthcare Business Phone: 469-893-6056 Email Address: cindy.farrow@tenethealth.com Julie Henry 983 Laguna Dr., Coppell Home Phone: 972-393-0243 Employer: REMAX DFW Assoc. Business Phone: 972-393-9612 Email Address: julieh@rmdfw.com Mark Henry 983 Laguna Dr., Coppell Home Phone: 972-393-0243 Employer: Akiba Business Phone: 469-341-0278 Email Address: markdhenry@comcast.net LEADERSHIP COPPELL 2004 Student Roster Current as of May 11, 2004 Ron Carpenter 454 Phillips, Coppell Home Phone: 469-360-2655 Employer: Student Business Phone: Email Address: carpenterfam@aol.com Ralph Randall 473 Forest Ridge Dr., Coppell Home Phone: 972-304-5031 Employer: Verizon Business Phone: 800-RANDALL Email Address: ralph.randall@verizon.com Julie Basham 442 Parkwood Lane, Coppell Home Phone: Employer: Business Phone: Email Address: jebasham@comcast.net Michael Newbrand 4000 Dawn Dr., Flower Mound Home Phone: 214-513-7712 Employer: Everybody Fits Business Phone: 972-471-2345 Email Address: MikeN@EveryBody- Fits.com Sherry Learning 604 Phillips Dr., Coppell Home Phone: 214-769-0090 Employer: Business Phone: Email Address: slearning@hotmail.com Juan Flores 804 Ashford Dr., Coppell Home Phone: 972-393-4171 Employer: TNP Business Phone: 817-336-5773 Email Address: jflores@tnp-online.com Steven Diamond 640 Autumnwood Ln., Coppell Home Phone: 972-393-7444 Employer: LPL Financial Services Business Phone: 972-393-9769 Email Address: Steve.Diamond@1974.usna.com John Pizzolato 139 Clover Meadow Ln., Coppell Home Phone: 972-304-0029 Employer: IRC. Inc. Business Phone: 972-304-4581 Email Address: john@wecaterdfw.com DEPT: City Manager DATE: May 11, 2004 ITEM #: 6 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a proclamation honoring Deena Reeve for her service on the Coppell Independent School Board, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: !Deena PROCLAMATION WHEREAS, Deena Reeve has served the Coppell community and the children of Coppell as a school board member since May 1989; and WHEREAS, during that time she has guided the Coppell Independent School District through the largest capital improvement program in its history; and WHEREAS, Deena Reeve has been instrumental in maintaining our reputation as a quality school district that places students first; and WHEREAS, Coppell schools have attracted quality teachers to the district not only because of the school board’s philosophy and policies, but also because of our excellent facilities; and WHEREAS, Deena Reeve has been instrumental in ensuring that the basic quality of education has been affected as minimally as possible by Robin Hood. NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby extend my appreciation and the appreciation of the entire Coppell community for Deena Reeve’s service to our children. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of May 2004. __________________________________ Douglas N. Stover, Mayor ATTEST: _________________________ Libby Ball, City Secretary DEPT: City Manager DATE: May 11, 2004 ITEM #: 7 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a proclamation honoring Dianne Miller for her service on the Coppell Independent School Board, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: !Dianne PROCLAMATION WHEREAS, Dianne Miller has served the Coppell community and the children of Coppell as a school board member since May 1992; and WHEREAS, during the time 10 new school buildings have been constructed, and the district has grown from 3,000 students to almost 10,000; and WHEREAS, Dianne Miller has been instrumental in maintaining our reputation as a quality school district that places students first; and WHEREAS, Coppell schools have also excelled through the expansion of student programs and participation in activities that garnered recognition and top honors at the state and national level; and WHEREAS, Dianne Miller has been instrumental in ensuring that the basic quality of education has been affected as minimally as possible by Robin Hood. NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby extend my appreciation and the appreciation of the entire Coppell community for Dianne Miller’s service to our children. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of May 2004. __________________________________ Douglas N. Stover, Mayor ATTEST: _________________________ Libby Ball, City Secretary DEPT: City Manager DATE: May 11, 2004 ITEM #: 8 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a proclamation naming Friday, May 14, 2004 as COPPELL HIGH SCHOOL BOYS SOCCER APPRECIATION DAY, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: !Soccer PROCLAMATION WHEREAS, the Coppell High School Boys Soccer Team successfully beat San Antonio Reagan in the Finals 3 – 2 in the longest Soccer Championship game in history—over 5½ hours—to win the Class 5A State Championship; and WHEREAS, Head Coach John Lawhon and Assistant Coaches Mike Ridley and Tommy Sills successfully led these young athletes through an unbeaten season with a 25 – 0 – 2 record and a 7-5A District Championship; and WHEREAS, Scott Geppert was nominated the State Tournament MVP and District Offensive MVP, and Ben Stewart was nominated District MVP, and to the State All Tournament Team along with Brian Hart, Blake Lupton, and Aaron VanOverschelde; and WHEREAS, Stephen Sawyer was named Dallas Morning News all Area Newcomer of the Year, and Ben Stewart and Kyle Schroeder were named 1st Team All Area; and WHEREAS, Jordan Roach, Nicky Courtney, Andrew Stephens, Will Segler, Jeff Eckert, Stephen Chevannes, and Jon Ridley were awarded All District honors; and WHEREAS, the Coppell High School Boys Soccer Team has a confidence and maturity that blends both youth and experience expertly together; and WHEREAS, the City Council wishes to show appreciation for the excellent manner in which these young men continue to represent Coppell High School and the Coppell community. NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby proclaim Friday, May 14, 2004 as "COPPELL HIGH SCHOOL BOYS SOCCER APPRECIATION DAY" IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of May 2004. _____________________________ Douglas N. Stover, Mayor ATTEST: ___________________________ Libby Ball, City Secretary DEPT: Fire Department DATE: May 11, 2004 ITEM #: 9 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a proclamation proclaiming the week of May 16-22, 2004 as Emergency Medical Services Week and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: (EMS-1Agenda Request PROCLAMATION WHEREAS, Emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services teams consist or emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, and others; and WHEREAS, the members of emergency medical services teams engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, Americans benefit daily from the knowledge and skills of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; and NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby proclaim the week of May 16-22, 2004 as EMERGENCY MEDICAL SERVICES WEEK IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be affixed this __________ day of May, 2004. __________________________________ Douglas N. Stover, Mayor ATTEST: ___________________________________ Libby Ball, City Secretary DEPT: City Manager DATE: May 11, 2004 ITEM #: 10 AGENDA REQUEST FORM ITEM CAPTION: Presentation by CMS North students regarding completed survey. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: !CMSN DEPT: City Manager DATE: May 11, 2004 ITEM #: 11 AGENDA REQUEST FORM ITEM CAPTION: Presentation by Coppell Copperheads Summer League. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: !Copperheads DEPT: City Manager DATE: May 11, 2004 ITEM #: 12 AGENDA REQUEST FORM ITEM CAPTION: Presentation by Jennifer Parry requesting amendment to sign ordinance to allow marquee sign at the high school. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: !Sign DATE: May 11, 2004 ITEM #: 13 AGENDA REQUEST FORM CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc DEPT: City Secretary DATE: May 11, 2004 ITEM #: 14/A AGENDA REQUEST FORM ITEM CAPTION: Consider approval of minutes: April 27, 2004 April 30, 2004. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: %minutes CM042704 Page 1 of 8 MINUTES OF APRIL 27, 2004 The City Council of the City of Coppell met in Regular Called Session on Tuesday, April 27, 2004, at 6:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Jayne Peters, Mayor Pro Tem Tim Brancheau, Councilmember Diana Raines, Councilmember Marsha Tunnell, Councilmember Thom Suhy, Councilmember Bill York, Councilmember Mayor Doug Stover and Councilmember Billy Faught were absent from the meeting. Also present were Deputy City Manager Clay Phillips, Deputy City Secretary Kathy Wilkerson and City Attorney David Dodd. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Pro Tem Peters called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Sale of property west of Coppell Road and south of Bethel Road. Mayor Pro Tem Peters convened into Executive Session at 6:35 p.m. as allowed under the above-stated article. Mayor Pro Tem Peters adjourned the Executive Session at 6:48 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion of Agenda Items. CM042704 Page 2 of 8 REGULAR SESSION (Open to the Public) 4. Invocation. Councilmember Bill York led those present in the Invocation. 5. Pledge of Allegiance. Mayor Pro Tem Peters led those present in the Pledge of Allegiance. 6. Consider approval of a proclamation naming April 30, 2004 as ARBOR DAY and authorizing the Mayor to sign. Presentation: Mayor Pro Tem Peters read the Proclamation for the record and presented the same to Brad Reid, Parks Director. Action: Councilmember Raines moved to approve a proclamation naming April 30, 2004 as ARBOR DAY and authorizing the Mayor to sign. Councilmember Raines seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Suhy and York voting in favor of the motion. 7. Consider approval of a proclamation naming the week of May 2-8, 2004 as Municipal Clerks' Week, and authorizing the Mayor to sign. Presentation: Mayor Pro Tem Peters read the Proclamation for the record and presented the same to Kathy Wilkerson, Deputy City Secretary. Action: Councilmember Brancheau moved to approve a proclamation naming the week of May 2 - 8, 2004 as Municipal Clerks' Week, and authorizing the Mayor to sign. Councilmember Raines seconded the motion, the motion CM042704 Page 3 of 8 carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Suhy and York voting in favor of the motion. 8. Citizens' Appearances. There was no one signed up to speak under this item. CONSENT AGENDA 9. Consider approval of the following consent agenda items: A. Consider approval of minutes: April 13, 2004. B. Consider accepting resignation of James Cheng from the Coppell Economic Development Committee. C. Consider accepting resignation of Charles Petty from the Library Board. D. Consider approval of awarding Bid # Q-0304-02 for the annual HVAC Maintenance Contract to Siemens Building Technologies in the amount of $84,600 as budgeted for a one year period beginning May 1, 2004, with renewal options for an additional four years; and authorizing the City Manager to sign. E. Consider approval of granting a utility easement to Oncor Electric to provide electrical service to the Wagon Wheel Park Practice Fields, and authorizing the City Manager to sign. Action: Councilmember Suhy moved to approve Consent Agenda Items A, B, C, D and E. Councilmember Brancheau seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Suhy and York voting in favor of the motion. CM042704 Page 4 of 8 10. Consider approval of an Ordinance authorizing the issuance of City of Coppell, Texas, General Obligation Bonds, Series 2004 in the amount of $13,685,000, approving an Official Statement, authorizing the execution of a purchase agreement, and making provisions for the security thereof, and ordaining other matters relating to the subject and authorizing the Mayor to sign. Presentation: Clay Phillips, Deputy City Manager, made a presentation to Council. Boyd London, First Southwest Company, made a presentation to Council. Action: Councilmember Tunnell moved to approve Ordinance No. 2004-1073 authorizing the issuance of City of Coppell, Texas, General Obligation Bonds, Series 2004 in the amount of $13,685,000, approving an Official Statement, authorizing the execution of a purchase agreement, and making provisions for the security thereof, and ordaining other matters relating to the subject and authorizing the Mayor to sign. Councilmember Raines seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Suhy and York voting in favor of the motion. 11. Consider an appointment to fill the unexpired Regular term on the Coppell Economic Development Committee, term to expire October, 2005. Action: Councilmember Tunnell moved to appoint Larry Kingsbury to fill the unexpired Regular term on the Coppell Economic Development Committee, term to expire October, 2005. Councilmember Brancheau seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Suhy and York voting in favor of the motion. 12. Consider an appointment to fill the unexpired Regular term on the Library Board, term to expire October, 2004. CM042704 Page 5 of 8 Action: Councilmember Raines moved to appoint Sarah Drake to fill the unexpired Regular term on the Library Board to expire October, 2004 and Beth Sparks to fill the unexpired Alternate term on the Library Board to expire October, 2004. Councilmember Brancheau seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Suhy and York voting in favor of the motion. 13. Consider an appointment to fill the unexpired Regular term on the Keep Coppell Beautiful Committee, term to expire October, 2004. Action: Councilmember Tunnell moved to appoint Rita Hoenig to fill the unexpired term on the Keep Coppell Beautiful Committee, term to expire October 2004. Councilmember Brancheau seconded the motion, the motion carried 6-0 with Mayor Pro Tem Peters and Councilmembers Brancheau, Raines, Tunnell, Suhy and York voting in favor of the motion. 14. Necessary action resulting from Work Session. There was no action necessary under this item. 15. City Manager's Report. A. 50th Anniversary Celebration. A. Clay Phillips, Deputy City Manager, announced that December 19, 2005 will be the 50th Anniversary for the City of Coppell and stated that the City will be looking at different ways to incorporate the Anniversary into events held by the City of Coppell. 16. Mayor and Council Reports. A. Update by Mayor Stover regarding Citizen Summit. B. Update from Mayor Stover regarding Council Retreat. C. Update from Mayor Stover regarding Relay for Life. D. Report by Mayor Stover regarding Arbor Day Celebration. CM042704 Page 6 of 8 E. Report by Mayor Stover regarding Faith and Family Fun Run. F. Report by Mayor Stover regarding Prayer Breakfast. G. Update from Mayor Stover regarding Special Legislative Session. H. Report by Councilmember Suhy regarding Coppell Youth Leadership. I. Report by Mayor Pro Tem Peters regarding Leadership Coppell. A. Mayor Pro Tem Peters reported on the April 20, 2004, Citizen Summit, and thanked everyone who participated. B. Mayor Pro Tem Peters reported on the Council Retreat which was held on April 23 – 24, 2004. C. Mayor Pro Tem Peters announced that although many events at the Relay for Life were moved inside or canceled due to the weather, it was a successful fundraising event. D. Mayor Pro Tem Peters announced that April 30, 2004 at 2:00 p.m. there will be an Arbor Day Celebration held at the Aquatic Center. E. Mayor Pro Tem Peters announced that May 1 at 8:00 the Faith and Family Fun Run will begin at Andy Brown West. F. Mayor Pro Tem Peters announced that Thursday, May 6th, there will be a Prayer Breakfast at Daddy Jack’s. G. Mayor Pro Tem Peters reported on the Special Legislative Session called by Governor Perry. H. Councilmember Suhy announced that the Coppell Youth Leadership held its graduation last week at the Chamber of Commerce Luncheon. I. Mayor Pro Tem Peters announced that the next meeting of the Leadership Coppell will be on May 1, 2004 at 8:30 a.m. at the Aquatic Center and invited all Council members to attend. She also announced that this year the Leadership Coppell class will graduate during the May 11, 2004 City Council meeting. 17. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD - Councilmember Suhy. B. Coppell ISD - Councilmembers Raines and York. C. Coppell Seniors - Councilmember York. D. Dallas Regional Mobility Coalition - Mayor Pro Tem Peters. E. Economic Development Committee - Mayor Pro Tem Peters and Councilmember Brancheau. CM042704 Page 7 of 8 F. Metrocrest Hospital Authority - Councilmember Tunnell. G. Metrocrest Social Service Center - Councilmember Brancheau. H. North Texas Council of Governments - Councilmember Tunnell. I. North Texas Commission - Councilmember Tunnell. J. Senior Adult Services - Councilmember Suhy. K. Town Center/Architectural Committee - Councilmember Faught. L. Trinity River Common Vision Commission - Councilmember Faught. M. Trinity Trail Advisory Commission - Councilmember Raines. A. There was nothing to report under this item. B. Councilmember York reminded everyone that early voting for the CISD Election starts April 28 and will be held at Town Center, and encouraged everyone to vote. C. Councilmember York announced that April 28th is the luncheon at the Senior Center and invited everyone to join. D. Mayor Pro Tem Peters reported on the recent Dallas Regional Mobility Coalition meeting she attended. The main topics of discussion were air quality and regional transit initiatives. Mayor Pro Tem Peters also announced the dates for some upcoming meetings. E. Councilmember Brancheau reported on the April 7th Coppell Economic Development meeting. The main topics of discussion were the Streamline Sales Tax and the Tree Ordinance and its impact on Economic Development. F. Councilmember Tunnell announced that there will be some changes happening at the Metrocrest Hospital Authority G. Councilmember Brancheau commended the Metrocrest Social Service Center Board on the great job they are doing. H. Councilmember Tunnell announced that the North Texas Council of Governments 38th Annual General Assembly meeting will be held May 28, 2004 at the Arlington Hilton. I. Councilmember Tunnell announced that the North Texas Commission will hold its New Member Reception on May 20, 2004 at the Harvey Hotel. J. Councilmember Suhy stated that the Senior Adult Services held their Volunteer Luncheon on Saturday, April 24, 2004. Councilmember Suhy also commended the new Board and the good work they are performing. K. There was nothing to report on this item. CM042704 Page 8 of 8 L. There was nothing to report on this item. M. There was nothing to report on this item. 18. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. ________________________________ Jayne Peters, Mayor Pro Tem ATTEST: ___________________________________________ Kathy Wilkerson, Deputy City Secretary CM043004 Page 1 of 2 MINUTES OF APRIL 30, 2004 The City Council of the City of Coppell met in Special Called Session on Friday, April 30, 2004, at 7:00 a.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Jayne Peters, Mayor Pro Tem Tim Brancheau, Councilmember Diana Raines, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Councilmember Tunnell and Councilmember York were absent from the meeting. Also present were City Manager Jim Witt, Deputy City Secretary Kathy Wilkerson and City Attorney Robert Hager. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Special Session. SPECIAL SESSION (Open to the Public) 2. Consider approval of Change Order #9 to the Sandy Lake Road Project #ST 93-02 to Ed Bell Construction Company, to meet ADA requirements for the completion of the project ($85,227), to include additional conduit for electrical feeds ($1,800), and to pay for concrete collars for various reinforced concrete pipes ($7,885) in a total amount of $94,912; and authorizing the City Manager to sign. Action: Councilmember Faught moved to approve Change Order #9 to the Sandy Lake Road Project #ST-93-02 to Ed Bell Construction Company, to meet ADA requirements for the completion of the project ($85,227), to include additional conduit for electrical feeds ($1,800), and to pay for concrete collars for various reinforced concrete pipes ($7,885) in a total amount of $94,912; and authorizing the City Manager to sign. Councilmember Raines seconded the motion, the motion carried 5-0 with Mayor Pro Tem CM043004 Page 2 of 2 Peters and Councilmembers Brancheau, Raines, Faught, and Suhy voting in favor of the motion. There being no further business to come before the City Council, the meeting was adjourned. ________________________________ Doug Stover, Mayor ATTEST: ___________________________________________ Kathy Wilkerson, Deputy City Secretary DEPT: City Secretary DATE: May 11, 2004 ITEM #: 14/B AGENDA REQUEST FORM ITEM CAPTION: Consider accepting the resignation of John Harton from the Conduct Review Board. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: %ConRev resign DEPT: Engineering Department DATE: May 11, 2004 ITEM #: 14/C AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an ordinance abandoning a 50-foot wide construction easement across portions of Tracts 3.2, 3.3 and 5 of the B.B.B. and C.R.R. Survey, Abstract 1772 (northeast corner of S.H. 121 and Coppell Rd.) in favor of the property owners of record of the real property; and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: Because the City of Coppell no longer has a need to retain the 50-foot wide construction easement, staff recommends approval of this ordinance abandoning it. Staff will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: #AbandonmentS.H.121-1AG "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: May 11, 2004 RE: Consider approval of an ordinance abandoning a 50-foot wide construction easement across portions of Tracts 3.2, 3.3 and 5 of the B.B.B. and C.R.R. Survey, Abstract 1772 (northeast corner of S.H. 121 and Coppell Rd.) in favor of the property owners of record of the real property; and authorizing the Mayor to sign. . In 1979, the City of Coppell obtained a 20-foot wide easement for the installation of a sanitary sewer line. The legal description for the easement, which was filed in Volume 79074, Page 0047 in 1979, also contained a description of a 50-foot wide construction easement. Typically construction easements are temporary in nature and are only necessary for the length of construction time. In this particular case, the construction easement was file of record with the permanent easement. The City of Coppell no longer has need of, or desire to retain the 50-foot wide construction easement. The property owner has approached the city about abandoning our rights to that construction easement. The original document from 1979 reads as though the entire permanent and construction easement was obtained from the Stanton tract. The Stanton tract is currently in the development process being platted as Cowboy Creek Addition. In reviewing the boundary survey and the abstract maps, it’s my opinion that the easement not only pertains to the Stanton tract, but a portion of the construction easement also is on the tracts to the north, which are tracts 3.2 and 3.3. owned by Rebecca Ann Adams. The intent of this ordinance is to abandon the entire 50-foot wide construction easement to the real property owners, whomever they may be. The City of Coppell supports the abandonment of the 50-foot construction easement and will be available to answer any questions at the Council meeting. 1 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ABANDONING A FIFTY FOOT WIDE CONSTRUCTION EASEMENT ACROSS PORTIONS OF TRACT 3.2, 3.3 AND 5 OF THE B.B.B. AND C.R.R. SURVEY, ABSTRACT 1772 AS RECORDED IN VOLUME 79074, PAGE 0047, AND MORE PARTICULARY DESCRIBED IN EXHIBITS “A” AND “B” ATTACHED HERETO IN FAVOR OF THE PROPERTY OWNERS OF RECORD OF THE REAL PROPERTY; PROVIDING THAT SUCH ABANDONMENT SHALL BE IN THE INTEREST WHICH THE CITY MAY LEGALLY AND LAWFULLY ABANDON; PROVIDING THAT SAID ORDINANCE SHALL CONSTITUTE A QUITCLAIM DEED THAT MAY BE RECORDED WITH THE COUNTY CLERK OF DALLAS COUNTY TEXAS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell has determined that the construction easement located on Tracts 3.2, 3.3 and 5 of the B.B.B. and C.R.R. Survey, Abstract 1772, and more particularly described in Exhibits "A" and "B" attached hereto, is no longer needed for city services; and WHEREAS, the owners of the real property desires that said construction easement be abandoned; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1.That the City Council of the City of Coppell, Texas has determined that the construction easement located on Tracts 3.2, 3.3 and 5 of the B.B.B. and C.R.R. Survey, Abstract 1772, and more particularly described in Exhibits "A" and "B", attached hereto and made a part hereof for all purposes, is no longer needed or necessary for the purposes of which it was dedicated and should be, and is hereby, abandoned in favor of the real property owners. SECTION 2.That this abandonment ordinance shall constitute a Quitclaim Deed in favor of the real property owners, and a certified copy of the same may be filed in the Deed Records of Dallas County, Texas, to indicate such abandonment. SECTION 3.That the abandonment provided for herein shall extend only to the public right, title and interest which the City of Coppell, Texas, may have in and to said 2 construction easement, and shall be construed to extend only to such interests that the governing body of the City of Coppell, Texas, may legally and lawfully abandon. SECTION 4.That this ordinance shall become effective from and after its passage as the law and charter in such case provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of __________, 2004. APPROVED: __________________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: __________________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: __________________________________ ROBERT E. HAGER, CITY ATTORNEY DEPT: Engineering Department DATE: May 11, 2004 ITEM #: 14/D AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an ordinance amending Section 8-1-3 of the Code of Ordinances for the City of Coppell establishing 20 miles per hour as the maximum prima facie speed limit on Oak Grove Lane; and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: Approval of this ordinance will reduce the speed limit on Oak Grove Lane from 30 miles per hour to 20 miles per hour allowing for a safer speed limit in this area. Staff recommends approval of the ordinance and will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: #OakGroveLane-1AG "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: May 11, 2004 RE: Consider approval of an ordinance amending Section 8-3-1 of the Code of Ordinances for the City of Coppell establishing 20 miles per hour as the maximum prima facie speed limit on Oak Grove Lane; and authorizing the Mayor to sign. The City of Coppell recently received a request from a citizen who lives on Oak Grove Lane with concerns about speeding. Oak Grove is a dead-end street approximately 935 feet long. There are 23 residential lots that front onto Oak Grove Lane. There are no alleys or sidewalks along Oak Grove Lane. The roadway itself is a typical 20-foot wide asphalt roadway with barrow ditches. We have recently had several requests for reduced speed limits on roads with similar characteristics. Two of those include Meadowcreek/Rolling Hills and Fieldcrest Loop. The Texas Manual on Uniform Traffic Control Devices and Procedures for establishing Speed Zones, published by the Texas Department of Transportation, lists several factors to be considered in addition to the 85th percentile speed, in setting speed limits. Those factors include items such as: road surface characteristics, shoulder condition, grade, alignment, sight distance, pavement widths, roadside development, parking practices, pedestrian activity, any accident history, number of driveways and the 85th percentile speed. All of these factors should be considered in establishing the speed limit. On December 6, 1971, the City of Coppell established a speed limit of 20 mph on Oak Grove Lane by approval of Ordinance No. 77. The legal speed limit on Oak Grove Lane remained 20 mph until October 9, 1979 when City Council approved Ordinance No. 203, which set the speed limit on all residential streets at 30 mph. Up until the approval of that ordinance there were numerous street within the City of Coppell that had 15, 20 and 25 mph speed limits. It is my opinion that the approval of Ordinance No. 203, in 1979, was an attempt by the City of Coppell to be in compliance with state law, which establishes the legal speed limit as 30 mph upon all streets, unless a speed study has been conducted to set a different speed limit. One of my concerns after driving Oak Grove Lane was the parking practices along the roadway. Most households seemed to have a vehicle parked along the roadway partially in the roadway and partially on the shoulder of the roadway. As I stated, there are no sidewalks along Oak Grove Lane, therefore any pedestrian activity along the roadway forces pedestrians directly into the roadway. Because of the roadway width, lack of sidewalks, driveway intersections and the parallel parking practices along the roadway, it is my opinion that the speed limit should be reduced from 30 mph to 20 mph. Staff will be available to answer any questions at the Council meeting. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING SECTION 8-1-3 OF THE CODE OF ORDINANCES TO ESTABLISH THE MAXIMUM PRIMA FACIE SPEED LIMIT FOR OAK GROVE LANE IN THE CITY LIMITS OF THE CITY OF COPPELL; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1.That the Code of Ordinance of the City of Coppell, Texas be, and the same is hereby amended by amending Chapter 8, Article 8-1, Section 8-1-3, in part, by adding the following designated speed limit for Oak Grove Lane, to read as follows: “Sec. 8-1-3.Speed on Specific Streets . . . . . STREET PORTION OF STREET SPEED MILES PER HOUR . . . . . Oak Grove Lane From its point of intersection with 20 Coppell Road westward 935 feet to its point of termination . . . . ." SECTION 2. That the traffic engineer is authorized and directed to erect signs necessary to give notice of the speed limit adopted herein. SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 5. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 6.That any person, firm or corporation violating any of the provisions or terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be subject to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense, and each and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 7. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide; however the speed limit established herein shall not take effect until the appropriate signage giving notice of such speed limit has been erected. DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of ________________, 2004. APPROVED: ________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: ________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY DEPT: Engineering Department DATE: May 11, 2004 ITEM #: 14/E AGENDA REQUEST FORM ITEM CAPTION: Consider approval of awarding Bid/Contract #Q-0204-02 for the construction of the Shadow Ridge Estates Retaining Wall project to Craig Olden, Inc., in the amount of $81,300 as funded in the 1999 Capital Improvement Program; and authorizing the City Manager to sign. GOAL(S): EXECUTIVE SUMMARY: Approval of this contract will allow for the reconstruction of the Shadow Ridge Estates retaining wall that was identified by the Bond Advisory sub-committee for inclusion in the bond election of 1999. Staff will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: Funds for this project are part of the 2000 GO Bond Issue for Drainage. Agenda Request Form - Revised 02/04 Document Name: #ShadowRidgeProject-1AG "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: May 11, 2004 RE: Consider approval of awarding Bid/Contract #Q-0204-02 for the construction of the Shadow Ridge Estates Retaining Wall project to Craig Olden, Inc., in the amount of $81,300 as funded in the 1999 Capital Improvement Program; and authorizing the City Manager to sign. . On April 20, 2004, the City of Coppell received and opened three bids for the reconstruction of a retaining wall within the Shadow Ridge Estates subdivision. The retaining wall in question is immediately east of the intersection of Plantation Dr. and Southern Belle Dr., and immediately south of the alley along the southern edge of the Wynnpage subdivision. The current retaining wall is a cross-tie retaining wall, which is the main support for the alley within the Wynnpage subdivision. While the greater concern with the existing retaining wall today is the potential failure and damage to the alley in Wynnpage, this area was also identified in the 1991 City Wide Storm Water Management Study as an erosive area that needed attention. This was before the construction of the Wynnpage subdivision to the north. This project was also identified by the Bond Advisory sub-committee for inclusion in the bond election of 1999. The apparent low bidder on the project was Vortex Construction Company in an amount of $67,168. However, upon review of their bid proposal it was noted that they had made errors on six pay items. Those six pay items all dealt with the unit price for quantities, as opposed to lump sum pricing. Using the unit price contained within the Vortex bid and multiplying it times the quantity, gives the adjusted prices as shown on the attached bid tabulation. Utilizing the adjusted prices, Vortex’s bid comes out to $94,298. Even if their intent was $67,168, the language within the specifications states that the unit price times the quantity is the method to obtain the actual bid. The specification specifically state under award of contact “discrepancies in the multiplication of units of work in unit prices will be resolved in favor of the unit prices”. It also states that “discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum”. So therefore, again utilizing the unit price and tabulating the correct sum, Vortex became the second low bidder, not the low bidder. Therefore, the lowest qualified bidder on this project was Craig Olden, Inc., in the amount of $81,300. The project itself is a gabion wall and Craig Olden, Inc., is the industry leader in the construction of gabion walls. Staff recommends the award of the Shadowridge Estates Retaining Wall project to Craig Olden, Inc., in the amount of $81,300. Staff will be available to answer any questions at the Council meeting. BID TABULATION: SHADOW RIDGE ESTATES RETAINING WALL PROJECT # DR 03-01 Item Quantity UnitDescriptionVortex Construction Craig Olden, Inc. Texas StandardConstructionUnit Price Total Price Unit Price Total Price Unit Price Total PriceI-1 1 LS Furnish, Install, Maintain & Remove Erosion Control Devicesw/SWP3Plan3,328.00 3,328.00 1,000.00 1,000.00 4,500.00 4,500.00I-2 1 LS Mobilization & Demobilization 3,584.00 3,584.00 3,000.00 3,000.00 16,000.00 16,000.00I-3 1 LS Site Preparation 3,276.80 3,276.80 3,000.00 3,000.00 5,000.00 5,000.00I-4 1 LS Site Restoration 3,968.00 3,968.00 3,000.00 3,000.00 3,500.00 3,500.00I-5 1 LS Removal and Disposal of Existing Trees 2,816.00 2,816.00 2,000.00 2,000.00 2,000.00 2,000.00I-6 1 LS Removal and Disposal of Railroad Tie Retaining Wall 3,264.00 3,264.00 5,000.00 5,000.00 2,500.00 2,500.00I-7 1 LS Saws, Remove and Dispose of Concrete Slope Protection 3,891.20 3,891.20 2,500.00 2,500.00 1,000.00 1,000.00I-8 150 CY Compacted Fill Material 74.00 * 11,100 3,200.0020.00 3,000.0025.00 3,750.00I-9 102 VF Install 18” Diameter Reinforced Concrete Piers 262.00 * 26,724 7,552.00 100.00 10,200.00 60.00 6,120.00I-10 23 CY Reinforced Concrete Beam/Pier Cap including Concrete Infill 262.00 * 6,026 6,016.00 300.00 6,900.00 490.00 11,270.00I-11 17 EA Installation Passive Soil Anchors 184.00 * 3,128 3,136.00 800.00 13,600.00 900.00 15,300.00I-12 155 CY Installation 3’ x 3’ PVC Coated Gabions78.00 * 12,090 12,032.00 170.00 26,350.00 185.00 28,675.00I-13 1 LS Installation Grouted Rock Flume 6,752.00 6,752.00 1,000.00 1,000.00 4,500.00 4,500.00I-14 150 SY Installation of Erosion Control 29.00 * 4,350 4,352.00 5.00 750.00 5.00 750.00Calendar Days 45 30 90$ 67,168.00* $ 94,298.00 $ 81,300.00 $ 104,865.00* Error in Bid DEPT: Planning DATE: May 11, 2004 ITEM #: 14/F AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an Ordinance for Case No. S-1098R2, Kroger, zoning change from C-S-1098R (Commercial- Special Use Permit 1098 Revised) to C-S-1098R2 (Commercial, Special Use Permit-1098 Revision 2), to allow a drive-through pharmacy with canopy along the west side of the existing grocery store located at the northwest corner of Sandy Lake and MacArthur, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On March 18, 2004, the Planning Commission approved (6-0) this zoning change request. On April 13, 2004, Council approved (7-0) this zoning change request. Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ S-1098R2 ORD 1-AR (Consent) 1 64684 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM “C-S-1098 REVISED” (COMMERCIAL- SPECIAL USE PERMIT-1098 REVISED) TO “C-S-1098R2” (COMMERCIAL- SPECIAL USE PERMIT –1098 REVISION 2) TO REVISE THE SPECIAL USE PERMIT TO ALLOW FOR A DRIVE THROUGH PHARMACY WITH CANOPY ALONG THE WEST SIDE OF THE BUILDING, LOCATED AT 950 E. SANDY LAKE ROAD IN COPPELL, TEXAS, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE SITE PLAN, AND ELEVATIONS WITH CANOPY DETAIL, ATTACHED HERETO AS EXHIBITS “C” AND "D"; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. S-1098R2 should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from “C-S-1098R” (Commercial - Special Use Permit-1098R) to “C-S-1098R2” (Commercial - Special Use Permit-1098 Revision 2) to allow for a drive through pharmacy with canopy along the west side of the building, located at 950 E. Sandy Lake Road in Coppell, Texas, for the property described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject to special conditions. 2 64684 SECTION 2.That the revised Special Use Permit to allow for the drive-through pharmacy, is hereby approved subject to the following special conditions: (A) That accept as amended herein, the property shall be developed in accordance with Ordinance 91500-A-109, which is incorporated herein as set forth in full and hereby republished. (B) The site shall be developed in accordance with the site plan, elevations and canopy details. (C) The hours of operation for this pharmacy shall not exceed: 9 a.m. to 9 p.m. – Monday through Friday, 9 a.m. to 7 p.m. –Saturday, and 10 a.m. to 4 p.m. on Sunday. SECTION 3.That the Site Plan and Elevations, attached hereto as Exhibits “B” and "C", and made a part hereof for all purposes, are hereby approved. SECTION 4.That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5.That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to 3 64684 be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9.That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10.That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2004. APPROVED: _____________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _____________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb) DEPT: Planning DATE: May 11, 2004 ITEM #: 14/G AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an Ordinance for Case No. S-1194R3, Firehouse Wings, zoning change from PD-178R-S- 1194R2 (Planned Development-178R-Special Use Permit-1194 Revision 2) to PD-178R-S-1194R3 (Planned Development-178R-Special Use Permit-1194 Revision 3), to allow an approximate 1,405 square-foot restaurant, with private club, to be located in Suite 600 of the Town Center West Retail Center at 171 N. Denton Tap Road, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On March 18, 2004, the Planning Commission approved (6-0) this zoning change request. On April 13, 2004, Council approved (7-0) this zoning change request. Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ S-1194R3 ORD 1-AR (Consent) 1 64684 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM “C-S-1098 REVISED” (COMMERCIAL- SPECIAL USE PERMIT-1098 REVISED) TO “C-S-1098R2” (COMMERCIAL- SPECIAL USE PERMIT –1098 REVISION 2) TO REVISE THE SPECIAL USE PERMIT TO ALLOW FOR A DRIVE THROUGH PHARMACY WITH CANOPY ALONG THE WEST SIDE OF THE BUILDING, LOCATED AT 950 E. SANDY LAKE ROAD IN COPPELL, TEXAS, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE SITE PLAN, AND ELEVATIONS WITH CANOPY DETAIL, ATTACHED HERETO AS EXHIBITS “C” AND "D"; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. S-1098R2 should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended to grant a change in zoning from “C-S-1098R” (Commercial - Special Use Permit-1098R) to “C-S-1098R2” (Commercial - Special Use Permit-1098 Revision 2) to allow for a drive through pharmacy with canopy along the west side of the building, located at 950 E. Sandy Lake Road in Coppell, Texas, for the property described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject to special conditions. 2 64684 SECTION 2.That the revised Special Use Permit to allow for the drive-through pharmacy, is hereby approved subject to the following special conditions: (A) That accept as amended herein, the property shall be developed in accordance with Ordinance 91500-A-109, which is incorporated herein as set forth in full and hereby republished. (B) The site shall be developed in accordance with the site plan, elevations and canopy details. (C) The hours of operation for this pharmacy shall not exceed: 9 a.m. to 9 p.m. – Monday through Friday, 9 a.m. to 7 p.m. –Saturday, and 10 a.m. to 4 p.m. on Sunday. SECTION 3.That the Site Plan and Elevations, attached hereto as Exhibits “B” and "C", and made a part hereof for all purposes, are hereby approved. SECTION 4.That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5.That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to 3 64684 be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9.That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10.That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2004. APPROVED: _____________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _____________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb) DEPT: Planning DATE: May 11, 2004 ITEM #: 14/H AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an Ordinance for a text amendment to Chapter 12, Zoning, of the Code of Ordinances, Sections 12-22-1 and 12-30-9, to revise the uses permitted in Highway Commercial districts, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On March 18, 2004, the Planning Commission approved (6-0) this text change. On April 13, 2004, Council approved (7-0) this text change. Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ TA 12-22-1&30-9 OR 1-AR(Con) 1 64453 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 12, COMPREHENSIVE ZONING ORDINANCE, SECTION 12-22-1 TO REVISE THE PERMITTED USES IN THE HIGHWAY COMMERCIAL DISTRICT AND TO AMEND SECTION 12-30-9 TO REVISE THE USES PERMITTED BY SPECIAL USE PERMIT IN THE HIGHWAY COMMERCIAL DISTRICT; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council recently approved over 200 acres of city-initiated rezonings from Light Industrial to Highway Commercial Districts along S.H. 121.; and WHEREAS, the purpose and intent of the Highway Commercial District is stated in Sec. 12-22-0 reads as follows: “The "HC" highway commercial district is intended primarily as a high intensity area permitting a mixed-use for office, commercial-retail, and highway oriented uses, such as hotels, restaurants, and low and mid-rise offices, and should be located generally along high-volume thoroughfares. The site characteristics for each area should be designed in a manner to create an attractive appearance from I.H. 635 and S.H. 121, and an impressive gateway into the community. Because these areas are designated as major thoroughfare entry points, emphasis has been placed on building arrangement, setbacks, parking, and landscape treatment, which are intended to be elements influencing the character of entrance into the city. It is the intention of the "highway commercial" zoning district to create an attractive and unique entrance into the city.” WHEREAS, there are inconsistencies in terms of uses permitted by right, prohibited uses as well as uses permitted only by Special Use Permits in the HC district, and some of the permitted uses are in direct conflict with the stated purpose and intent of this district. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS; SECTION 1. That the Comprehensive Zoning Ordinance of the City of Coppell, Texas, be, and the same is, hereby amended by amending the Section 12-22-1 to revise the permitted uses, which shall read as follows: " Sec. 12-22-1. "Use Regulations” A building or premise shall be used only for the following purposes: A building or premise shall be used only for the following purposes: 1. Auto parts sales (new) 2 64453 2. Barber and beauty shop 3. Business or trade school 4. Business support services 5. College or university 6. Communications services 7. Community centers (public or private) 8. Consumer repair services 9. Drug store or pharmacy 10. Dry cleaning and laundry 11. Exhibition hall 12. Film developing and printing 13. Financial services 14. Fix-it shops for such items as bicycles and lawn mowers but without outside storage 15. Florist (no outside storage) 16. Fraternal club or lodge 17. Furniture stores 18. Hardware store 19. Hospital 20. Jeweler (retail) 21. Laboratory: Scientific, research, testing, medical, dental, or optical so long as all operations are conducted indoors 22. Meat market (retail only) 23. Municipal buildings 24. Museum 25. Other general retail sales of similar nature and character as provided in this section, subject to the following conditions: (A) that it be conducted wholly within an enclosed building; (B) that required yards not be used for display, sale or storage or merchandise, or for the storage of vehicles, equipment, containers or waste material; (C) that all merchandise be first-hand and be sold at retail on the premises; and (D) that such use does not promote objectionable odors, excessive light, smoke, dust, noise, vibration or similar type nuisance 26. Office/Warehouse (warehouse being limited to a maximum of 20 percent of the gross floor area) 27. Personal services 28. Pet services 29. Photography studio 30. Postal facilities 31. Printing shop or company (retail only) 32. Professional and administrative offices where services are provided only and no chattels or goods are offered for sale on the premises, including but not limited to doctors, dentists, attorneys, architects, engineers, urban planners, insurance, real estate, banks and similar offices 33. Radio, television or microwave receiving dish (subject to screening regulations; see Section 12-33-1) 34. Temporary amusement activity, i.e., carnival (approved by City Council resolution) 35. Temporary buildings for use incidental to construction work on the premises, which said building shall be removed 3 64453 36. Veterinarian or animal hospital (no outside kennels or runs). 37. Any use permitted by special use permit, as listed in section 12-30-9, subject to the exceptions set forth in § 12-22-2. SECTION 2.That the Comprehensive Zoning Ordinance of the City of Coppell, Texas, be, and the same is, hereby amended by amending Section 12-30-9, uses permitted by Special Use Permit in the Highway Commercial District which shall read as follows: "Sec. 12-30-3. Use Regulations. . . . . . Sec. 12-30-9 “HC” Highway Commercial 1. Assembly and Manufacturing (limited) – not exceeding 50% of the gross floor area. 2. Bowling alley. 3. Broadcasting facilities, radio, television or micro-wave tower. 4. Bus terminal. 5. Cemetery. 6. Day nursery or day care centers. 7. Electric substation, telephone exchange, transmission line or other public use utilities. 8. Equipment Sales 9. Fair grounds. 10. Gasoline service stations, provided that the activities permitted do not include automobile repairs, storage or dismantling of motor vehicles for sale. 11. Golf Course or Country Club 12. Grocery and convenience stores. 13. Heliport or helistop. 14. Indoor amusement. (video games) 15. Instrument manufacturing or testing. 16. Janitor service. 17. Mortuary or funeral parlor. 18. Motel or hotel. 19. Motorcycle sales and service. 20. Movie theater. 21. Night club. 22. Office/ Warehouse (warehouse exceeding 20% of the gross floor area) 23. Private School and related facilities. 24. Private club. 25. Restaurant 26. Rodeo or other sports arena. 27. Sports, recreation and entertainment (Indoor or Outdoor). 28. Stadium. 29. Television studio. 4 64453 30. Trailer rental.” SECTION 3. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 5.That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 6.That this ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2004. APPROVED: ______________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _______________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb [Reviewed & Revised] 4/23/04) DEPT: Planning DATE: May 11, 2004 ITEM #: 14/I AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an Ordinance for a text amendment to Chapter 12, Zoning, of the Code of Ordinances, Section 12-29-4.3(A)i, regarding Sign Regulations for Business districts, and authorizing the Mayor sign. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On March 18, 2004, the Planning Commission approved this text change (6-0). On April 13, 2004, Council approved this text change (7-0). Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ TA 12-29-4 ORD 1-AR (Con.) 1 64679 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 12, COMPREHENSIVE ZONING ORDINANCE, SECTION 12-29-4.3(A)i BY AMENDING THE PROVISIONS FOR ATTACHED SIGNS TO ALLOW FOR NEW SIGNS TO MATCH THE COLOR OF EXISTING SIGNS ON A PARTICULAR BUILDING; AND FURTHER, TO EXEMPT SIGNS IN LIGHT INDUSTRIAL AREAS FROM COLOR AND LOGO SIZE RESTRICTIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the current ordinances of the City require that all attached signs be white, ivory, black or neutral colors; and WHEREAS, there are existing buildings which all of the attached signs are one color, which is not compliant with the current color palette of the Ordinance; and, WHEREAS, the intent of this amendment is to encourage that all new signs match the existing color of all of the existing signs on a building, WHEREAS, greater flexibly in sign color and design is appropriate in areas zoned Light Industrial, given the size and massing of the typical industrial building; and, WHEREAS, the Planning and Zoning Commission has reviewed the amendments recommended by staff and has sent recommendations to the City Council to approve said amendments to the specified section; and WHEREAS, after review of the Planning and Zoning Commission's recommendation, the City Council is of the opinion that Section 12-29-4.3(A)i of the Comprehensive Zoning Ordinance should be amended; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS; 2 64679 SECTION 1. That the Comprehensive Zoning Ordinance of the City of Coppell, Texas, be, and the same is, hereby amended by revising section 12-29- 4.3(A)i, to read as follows: “3. Attached signs: Attached signs are permitted in business areas in accordance with the following provisions: i. Attached signs shall consist of individually-mounted channel letters in white, ivory, black or neutral colors. In the event that a building has existing attached signs of all one color, not compliant with the colors specified herein, then the new sign may either match the color of the existing signs on the building, or be white, ivory, black or neutral. It is the intent of this provision that all tenant signage be the same color in any individual building. Raceways shall match the color of the materials to which they are mounted. All illumination shall be limited to white or off-white. Logos in any color shall be permitted, but shall not exceed 20 percent of the area of the sign. Attached signs in areas zoned Light Industrial are exempt from the color and logo size restrictions and the requirement for individually-mounted letters. Refer to 12-29-4.3(D) for additional regulations on attached signs in Industrial zoned areas.” SECTION 3. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 4.That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. 3 64679 SECTION 5.That this ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2004 APPROVED: _____________________________ DOUGLAS N. STOVER, MAYOR ATTEST: ______________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb 5/4/04) DEPT: Planning DATE: May 11, 2004 ITEM #: 14/J AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an Ordinance for a text amendment to Chapter 12, Zoning, of the Code of Ordinances, Section 12-42-1, to add two new definitions regarding Warehouse/Distribution and Limited Assembly and Manufacturing uses, and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: N/A Decision of P&Z Commission: N/A On March 18, 2004, the Planning Commission approved (6-0) this text change. On April 13, 2004, Council approved (7-0) this text change. Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ TA 12-42-1 ORD 1-AR (Consent) 1 64682 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 12, COMPREHENSIVE ZONING ORDINANCE, SECTION 12-42-1 BY ADDING A DEFINITION FOR ASSEMBLY AND MANUFACTURING (LIMITED); AND A DEFINITION FOR WAREHOUSE/DISTRIBUTION; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Coppell Comprehensive Zoning Ordinance does not currently provide definitions for Assembly and Manufacturing (Limited) or Warehouse/Distribution; and WHEREAS, staff has received inquiries regarding providing for these definition; and WHEREAS, it has been determined that in response to the current and future trends in industrial developments, it would be in the best interest of the City to provide for a definitions of these two uses; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS; SECTION 1. That the Comprehensive Zoning Ordinance of the City of Coppell, Texas, be, and the same is, hereby amended by amending the Section 12-42-1 by adding a definition for Assembly and Manufacturing (Limited), and a definition for Warehouse/Distribution which shall read as follows: " Sec. 12-42-1. Definitions. . . . . . Alterations:… Assembly and Manufacturing (limited) - The assembly, repair, disassembly and manufacturing of finished products or parts from previously prepared materials and parts. Fabrication may be used in limited form to shape or define the final product, but shall not comprise the primary activity of such operations. Basic industrial processing, which transforms raw materials into a new substance, compound or product, is not permitted. Excluded uses include, but 2 64682 are not limited to, meat packing, chemical and petroleum processing and manufacturing, and foundries.” Auto Laundry… . . . . . Visual screen: . . . . . Warehouse/Distribution - A use devoted to storage, warehousing and distribution of goods, merchandise, supplies and equipment. Accessory uses not considered to be part of storage and warehousing areas may include, but are not limited to, retail and wholesale sales areas, offices, sales offices, research and development areas and display areas for products sold and distributed from the storage and warehousing areas. Parking for all herein-defined accessory uses shall be provided, on a gross square-foot basis, in accordance with the Section 12- 31-6 of the Coppell Zoning Ordinance. Use: . . . . . . . . . ." SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 6.That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 7.That this ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide. 3 64682 DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2004. APPROVED: ______________________________________ DOUGLAS N STOVER, MAYOR ATTEST: _______________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb 5/4/04) DEPT: City Secretary DATE: May 11, 2004 ITEM #: 15 AGENDA REQUEST FORM ITEM CAPTION: Consider selection of Coppell Woman of the Year for 2004. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: %womanyear.doc DEPT: Engineering DATE: May 11, 2004 ITEM #: 16 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of awarding Bid/Contract #Q-0404-01 to Fox Contractors, Inc. for the construction of Coppell Road / Service Center 18” Sanitary Sewer Line in an amount of $202,036.00, as provided for in water and sewer CIP funds; and authorizing the City Manager to sign. GOAL(S): EXECUTIVE SUMMARY: Approval of this contract for the construction Coppell Road / Service Center 18” Sanitary Sewer Line will resolve an outstanding maintenance issue of the sanitary sewer system. Staff will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: Funds for this project are available in the 1992 Water/Sewer CIP account. Agenda Request Form - Revised 02/04 Document Name: #SS02-01contract-1AG "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Keith R. Marvin, P.E., Civil Engineer Date: May 11, 2004 RE: Consider approval of awarding Bid/Contract #Q-0404-01 to Fox Contractors, Inc. for the construction of Coppell Road / Service Center 18” Sanitary Sewer Line in an amount of $202,036, as provided for in water and sewer CIP funds; and authorizing the City Manager to sign. On April 27, 2004 the City of Coppell received and opened ten bids for the construction of Coppell Road / Service Center 18” Sanitary Sewer Line. This sewer line runs from the west side of Coppell Road due east for approximately 1900 linear feet to the east side of Grapevine Creek. See the attached exhibit for additional information on the location of the line. This project is being constructed to replace an existing 12” line that has out lived its design life. There is an aerial crossing (where the sewer line comes out of the ground and is supported by piers) across Grapevine Creek that has become a maintenance problem, and a potential environmental concern. The new line will be larger, which will allow for additional capacity, and it will be installed parallel to the existing line. A new aerial crossing will be constructed, and the old one will be demolished and removed from the creek area. The line will then tie into a 24” line that was constructed in 1994 with the intention of accepting this new line. The project will cross only one street (Coppell Road) and the contractor will construct that portion of line by boring under the roadway. This will allow for continuous traffic flow throughout construction. The rest of the line will be constructed within property owned or maintained by the City of Coppell. The low bidder on the project was Fox Contractors Inc. of Midlothian, TX, with a bid amount of $202,036. This contractor has performed work within the City of Coppell in the past, is in good standing with the city, and is capable of completing the project. The Engineering Department designed this project in-house, and our estimate of cost was $250,000 for the construction. The bids ranged from the low bid of $202,036 to a high bid of $444,807. Staff recommends award of the contract for the construction of Coppell Road / Service Center 18” Sanitary Sewer Line to Fox Contractors Inc. in an amount of $202,036, with an estimated completion time of 90 calendar days. Staff will be available to answer any questions at the Council meeting. BID TABULATION: COPPELL ROAD / SERVICE CENTER 18” SANITARY SEWER LINE PROJECT # SS 02-01 Item Quantity UnitDescription Engineer’sEstimateFox Contractors, Inc. J S Construction, Inc. Gra-Tex Utilities, Inc. John Burns Construction Company,Inc.East Texas Contracting, Inc.Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total PriceI-1 1 LS Mobilization & Demobilization 25,000.00 5,600.00 5,600.00 18,000.00 18,000.00 5,000.00 5,000.00 7,500.00 7,500.00 600.00 600.00I-2 1 LS Clearing & Site Preparation 10,000.00 9,000.00 9,000.00 20,000.00 20,000.00 4,000.00 4,000.00 8,000.00 8,000.00 3,200.00 3,200.00I-3 1759 LF Furnish & Install 18” PVC Sanitary Sewer 131,925.00 52.00 91,468.00 49.00 86,191.00 80.00 140,720.00 70.50 124,009.50 95.81 168,529.79I-4 60 LF Bore & Jack 30” Casing Pipe 9,000.00 235.00 14,100.00 315.00 18,900.00 265.00 15,900.00 343.00 20,580.00 308.00 18,480.00I-5 1 EA Tie Existing 6” Lateral into New Line 500.00 500.00 500.00 1,200.00 1,200.00 500.00 500.00 1,250.00 1,250.00 1,150.00 1,150.00I-6 4 EA Construct 5’ Diameter Manhole 34,000.00 5,000.00 20,000.00 6,000.00 24,000.00 5,300.00 21,200.00 5,600.00 22,400.00 4,091.00 16,364.00I-7 1 EA Construct 5’ Diameter Drop Manhole 9,500.00 5,750.00 5,750.00 7,000.00 7,000.00 6.000.00 6,000.00 7,300.00 7,300.00 4,575.00 4,575.00I-8 1759 LF Furnish & Install Trench Safety System 8,795.00 2.00 3,518.00 1.00 1,759.00 5.25 9,234.75 1.00 1,759.00 1.25 2,198.75I-9 4 EA Cut & plug Existing Sewer Line 600.00 800.00 3,200.00 1,100.00 4,400.00 400.00 1,600.00 350.00 1,400.00 1,800.00 7,200.00I-10 1 EA Tie into Existing 18” Stub-out 300.00 800.00 800.00 1,200.00 1,200.00 500.00 500.00 650.00 650.00 1,700.00 1,700.00I-11 60 VF 18” Piers 15,000.00 120.00 7,200.00 175.00 10,500.00 200.00 12,000.00 49.50 2,970.00 175.00 10,500.00I-12 6 EA Pier Cap & Bracing 4,500.00 1,550.00 9,300.00 2,100.00 12,600.00 550.00 3,300.00 2,350.00 14,100.00 979.00 5,874.00I-13 126 LF Furnish & Install 18” Ductile Iron 11,340.00 100.00 12,600.00 90.00 11,340.00 68.00 8,568.00 105.00 13,293.00* 13,230.0083.00 10,458.00I-14 1 LS Remove & Dispose of Existing AerialCrossing15,000.00 4,000.00 4,000.00 5,000.00 5,000.00 3,500.00 3,500.00 2,200.00 2,200.00 3,000.00 3,000.00I-15 2 EA Abandon Existing Manhole 2,000.00 1,000.00 2,000.00 800.00 1,600.00 300.00 600.00 350.00 700.00 900.00 1,800.00I-16 1 LS Furnish, Install, Maintain & Remove ErosionControl Devices3,000.00 8,000.00 8,000.00 5,000.00 5,000.00 3,610.00 3,610.00 8,700.00 8,700.00 8,800.00 8,800.00I-17 1 LS Furnish, Install, Water & Fertilize BermudaGrass See2,500.00 5,000.00 5,000.00 5,000.00 5,000.00 6,000.00 6,000.00 7,700.00 7,700.00 6,750.00 6,750.00Calendar Days 90 90 85 60 120$282,960.00 $ 202,036.00 $ 233,690.00 $ 242,232.75 $ 244,511.50* $ 244,448.50$ 271,179.54• Error in Bid BID TABULATION: COPPELL ROAD / SERVICE CENTER 18” SANITARY SEWER LINE PROJECT # SS 02-01 Item Quantity UnitDescription Battson Contracting Co., Inc. Barson Utilities, Inc. Atkins Bros. Equip. Co., Inc. North Texas Contracting, Inc. AUI ContractorsUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total PriceI-1 1 LS Mobilization & Demobilization 6,620.00 6,620.00 6,400.00 6,400.00 1,000.00 1,000.00 10,000.00 10,000.00 15,000.00 15,000.00I-2 1 LS Clearing & Site Preparation 4,530.00 4,530.00 15,120.00 15,120.00 2,000.00 2,000.00 75,000.00 75,000.00 7,000.00 7,000.00I-3 1759 LF Furnish & Install 18” PVC Sanitary Sewer 69.85 122,866.15 71.25 125,328.75 102.40 180,121.60 60.00 105,540.00 150.00 263,850.00I-4 60 LF Bore & Jack 30” Casing Pipe 523.00 31,380.00 458.00 27,480.00 216.90 13,014.00 655.00 39,300.00 600.00 36,000./00I-5 1 EA Tie Existing 6” Lateral into New Line 1,206.00 1,206.00 542.00 542.00 289.50 289.50 1,000.00 1,000.00 1,600.00 1,600.00I-6 4 EA Construct 5’ Diameter Manhole 9,714.00 38,856.00 6,258.00 25,032.00 5,830.70 23,322.80 7,.000.00 28,000.00 9,300.00 37,200.00I-7 1 EA Construct 5’ Diameter Drop Manhole 9,554.00 9,554.00 6,752.00 6,752.00 8,276.90 8,276.90 7,700.00 7,700.00 12,000.00 12,000.00I-8 1759 LF Furnish & Install Trench Safety System 2.75 4,837.25 .15 263.85 1.00 1,759.00 1.00 1,759.00 3.00 5,277.00I-9 4 EA Cut & plug Existing Sewer Line 625.00 2,500.00 445.00 1,780.00 20.00 80.00 800.00 3,200.00 900.00 3,600.00I-10 1 EA Tie into Existing 18” Stub-out 3,870.00 3,870.00 1,395.00 1,395.00 76.50 76.50 800.00 800.00 300.00 300.00I-11 60 VF 18” Piers 157.00 9,420.00 180.00 10,800.00 207.00 12,420.00 100.00 6,000.00 230.00 13,800.00I-12 6 EA Pier Cap & Bracing 1,713.00 10,278.00 5,548.00 33,288.00 2,529.30 15,175.80 1,370.00 8,220.00 900.00 5,400.00I-13 126 LF Furnish & Install 18” Ductile Iron 107.0013,482.00 128.00 16,128.00 84.50 10,647.00 78.00 9,828.00130.00 16,380.00I-14 1 LS Remove & Dispose of Existing AerialCrossing2,555.00 2,555.00 5,640.00 5,640.00 16,000.00 16,000.00 3,000.00 3,000.00 11,000.00 11,000.00I-15 2 EA Abandon Existing Manhole 1,423.00 2,846.00 552.00 1,104.00 200.00 400.00 400.00 800.00 950.00 1,900.00I-16 1 LS Furnish, Install, Maintain & Remove ErosionControl Devices3,717.00 3,717.00 4,585.00 4,585.00 3,000.00 3,000.00 6,000.00 6,000.00 4,500.00 4,500.00I-17 1 LS Furnish, Install, Water & Fertilize BermudaGrass See5,895.00 5,895.00 2,715.00 2,715.00 3,600.00 3,600.00 6,000.00 6,000.00 10,000.00 10,000.00Calendar Days 100 90 120 135 120$ 274,412.40 $ 284,353.60 $ 291,183.10 $ 312,147.00 $ 444,807.00* Error in Bid DEPT: Engineering DATE: May 11, 2004 ITEM #: 17 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of awarding Bid/Contract #Q-1203-01 to MasTec North America, Inc., for the construction of Deforest Road Lift Station Improvements Force Main Line ‘D’ in an amount of $2,364,835.54, as provided for in water and sewer CIP funds; and authorizing the City Manager to sign. GOAL(S): EXECUTIVE SUMMARY: Approval of this contract for the construction of Deforest Road Lift Station Improvements Force Main Line ‘D’ will allow for upgrades to the sanitary sewer system. Staff will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: Funds for this project are available in the 1995 and 1999 Water/Sewer CIP accounts. Agenda Request Form - Revised 02/04 Document Name: #DeforestLiftStaLineD-1AG "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: Mayor and City Council From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works Date: May 11, 2004 RE: Consider approval of awarding Bid/Contract #Q-1203-01 to MasTec North America, Inc., for the construction of Deforest Road Lift Station Improvements Force Main Line ‘D’ in an amount of $2,364,835.54, as provided for in water and sewer CIP funds; and authorizing the City Manager to sign. . On February 10, 2004, the City of Coppell received and opened eleven bids for the construction of Force Main Line ‘D’. Force Main Line ‘D’ generally runs from the intersection of Deforest Road and MacArthur Blvd. to the Sandy Lake Road Lift Station that is located southeast of the intersection of MacArthur/Sandy Lake, adjacent to the vacant shopping center. It will be installed in the median of MacArthur Blvd. to its intersection with south Village Parkway. It will then go east on Village Parkway, in front of Lakeside Elementary School, and turn south into the city’s water tank site, going beneath Sandy Lake Road and ending at the Sandy Lake Road Lift Station (see exhibit). The project was bid two ways: 1) The standard open cut method, which would require an open trench along the median of MacArthur Blvd. for the entire distance. There were six bids for the open-cut method, which is noted as Alternative II on the bid tabulation. Those bids range from $2,593,996.01 to a high of $3,336,913.80. The latest engineer’s estimate for the open-cut method was $2,225,200. 2) The directional drilling alternate shown in the bid tabulation as Alternative I. The City of Coppell received five bids for the directional drilling, ranging from $2,364,835.54 to a high of $3,193,570. The latest engineer’s estimate for the open cut method was $2,337,200. The advantage of the directional drilling method is that for long stretches the MacArthur Blvd. median surface would not be disturbed i.e., there would be an opportunity to save existing trees and landscaping. The drawback to the directional drilling method is that the machinery is quite large, in this case the machine itself is approximately 50 foot long. The operation is noisy and messy. Drilling mud is used with the operation, thereby creating the opportunity for mud to be on the streets and invariable at times there is what is called a “frac out”. Sometimes this happens during the process of forcing the drilling mud into the bore area when a weak strata is encountered at which time the mud finds the weakest point and in some cases it is in an upward "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" motion, thereby creating a “geyser” of drilling mud. This line is proposed to be installed fairly deep to hopefully minimize the opportunity for “frac outs”. The over all low bidder on the project is MasTec North America, Inc. for the directional drilling option at a cost of $2,364,835.54. Since the bid opening to the present time, we have been working with MasTec to insure their qualifications for this type of installation. It is a fairly new operation to install large diameter pipe using the directional drilling concept. Directional drilling has been used all around the city in various locations by utility companies installing smaller diameter pipes. Again, it is a fairly new technique to install the larger diameter pipes. It is even more new to install larger diameter pipes using directional drilling in an urban setting. A good portion of the directional drilling projects with large diameter pipes are beneath lakes, open fields, oil fields., etc. Therefore, we spent some time meeting with the apparent low bidder, MasTec, to obtain not only additional information about their expertise in this method, but about actual operators of the equipment during construction. Also, there was one bid requirement that MasTec did not meet. This was a requirement for the directional drilling companies to own a 300,000-pound drilling rig. When MasTec began working on putting their bid together in early 2004 for this project they did own a 500,000-pound drilling rig. However, prior to submitting their bid, MasTec sold the larger rig because of economic reasons and the shortage of work for the large size directional drilling rig. The intent by the City in including the requirement for the 300,000-pound directional drill rig was to insure that the low bidder of the directional drilling alternative was qualified to perform this time of work. The first mention of the requirement for the 300,000-pound drilling rig was in the “quality assurance and quality control” section of the specifications. The second mention in the specifications concerning the 300,000-pound drilling rig was under the “materials and/or equipment” section. I have discussed this issue with Bob Hagar, City Attorney, as to whether or not the city is exposing itself to liability by awarding this to MasTec. Mr. Hagar inquired as to the intent of the requirement and it is quite obvious from the first placement in the specifications and from my conversations with Mr. Hagar that the requirement was placed to insure that there was quality control with the lower bidder. Mr. Hagar has indicated that because the requirement was placed to insure quality control, so long as we can insure that the low bidder meets our requirements for quality control we can award the contract to MasTec. I have recently met with representatives from MasTec concerning job experience and operators for this project. One project in particular, completed in January 2002 by MasTec, was approximately a 7200 foot directional drill in downtown Mandan, North Dakota. That particular project closely resembles the project for the City of Coppell. Obviously, MasTec had numerous other project references but they were not in an urban setting. The operator of the equipment for this project for MasTec is from Edmonton, Alberta. This person has utilized equipment ranging in size up to 750,000 pounds rigs, while installing pipe sizes ranging up to 42” in diameter. Our pipe size is 30” in diameter. This project is a companion project to the Force Main Lines ‘A’ and ‘B’ awarded by City Council on March 23, 2004. It is also the second in a series of projects to be awarded for the rehabilitation of the lift stations and force mains. "CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN" The City anticipates beginning the bidding process on the rehabilitation of the Sandy Lake Road Lift Station and the complete rebuild of the Deforest Road Lift Station in May 2004, with a potential award in July 2004. Staff recommends award of the contract for the construction of Force Main Line ’D’ to MasTec North America, Inc. in the amount of $2,364,835.54 using the directional drilling alternative, with an estimated completion time of 300 calendar days. Staff will be available to answer any questions at the Council meeting. BID TABULATION: LIFT STATION IMPROVEMENTS FORCE MAIN PROJECT SS 99-01 LINE ‘D’ ALTERNATIVE IItem Quantity UnitDescriptionMastec John Burns Insituform Barson Utilities Hall-AlbertUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total PriceI-1 7,826 LF 30” DIPS HDPE DR 17 Force Main byDir. Drilling221.40 1,732,676.40 330.00 2,582,580.00 303.00 2,371,278.00 313.00 2,449,538.00 225.00 1,760,850.00I-2 881 LF 30” DIPS HDPE DR 17 Force Main byOpen Cut108.50 95,588.50 180.00 158,580.00 232.00 204,392.00 155.25 136,775.25 120.00 105,720.00I-3 1 LS HDPE Fittings 67,250.00 67,250.00 28,000.00 28,000.00 20,000.00 20,000.00 612.00 612.009,000.00 9,000.00I-4 1.80 TN Ductile Iron Fittings 28,954.80 *28,954.8052,118.6412,000.00 21,600.00 8,000.00 14,400.00 20,357.00 36,642.60 11,000.00 19,800.00I-5 1 EA 30” Gate Valve w/ Manhole 56,587.00 56,587.00 39,500.00 39,500.00 40,000.00 40,000.00 43,552.00 43,552.00 39,500.00 39,500.00I-6 1 LS Sod 45,334.00 45,334.00 18,000.00 18,000.00 5,000.00 5,000.00 9,958.00 9,958.00 4,200.00 4,200.00I-7 2 EA Thrust Restraint Blocks 8,748.00 17,496.00 5,000.00 10,000.00 2,500.00 5,000.00 3,410.00 6,820.00 1,000.00 2,000.00I-8 1 LS Hydrostatic Pipe Testing 10,025.00 10,025.00 6,000.00 6,000.00 20,000.00 20,000.00 10,006.00 10,006.00 5,600.00 5,600.00I-9 1 LS Directional Drilling Access Pits 256,610.00 256,610.00 50,000.00 50,000.00 200,000.00 200,000.00 190,125.00190,125.00 540,000.00 540,000.00I-10 1 LS HDPE Pipe Handling 11,604.00 11,604.00 20,000.00 20,000.00 50,000.00 50,000.00 258,117.00 258,117.00 695,000.00 695,000.00I-11 1 LS Storm Water Controls 14,731.00 14,731.00 7,500.00 7,500.00 5,000.00 5,000.00 14,708.00 14,708.00 4,400.00 4,400.00I-12 1 LS Implementation of Traffic Control Plan 4,815.00 4,815.00 10,000.00 10,000.00 50,000.00 50,000.00 31,252.00 31,252.00 7,500.00 7,500.00Calendar Days 300 180 300 150 270$ 2,364,835.54 * $ 2,341,671.70$ 2,951,760.00 $ 2,985,070.00 $ 3,188,105.85 $ 3,193,570.00* Error in BidNo Bid AtkinsNo Bid S. J. LouisNo Bid Bar ConstructorsNo Bid Jackson BID TABULATION: LIFT STATION IMPROVEMENTS FORCE MAIN PROJECT SS 99-01 LINE ‘D’ ALTERNATIVE IIItem Quantity UnitDescriptionAtkins Bros. Jackson S.J. Louis Bar Constructors John Burns Barson UtilitiesUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total PriceII-1 6,514 LF 30” Ductile Iron Force Main byOpen Cut164.45 1,071,227.30 115.00 749,110.00 181.00 1,179,034.00 161.00 1,048,754.00 116.50 758,881.00 179.50 1,169,263.00II-2 499 LF 30” Ductile Iron Force Main byBore/No Encasement469.25 234,155.75 521.00 259,979.00 490.00 244,510.00 520.00 259,480.00 556.00 277,444.00 530.00 264,470.00II-3 1,736 LF 30” Ductile Iron Force Main byBore w/48” Steel Encasement509.06 883,728.16 536.00 930,496.00 490.00 850,640.00 593.00 1,029,448.00 631.50 1,096,284.00 608.00 1,055,488.00II-4 27.59 TN Ductile Iron Fittings 100.002,759.00 6,500.00179,335.00 4,000.00110,360.00 5,400.00148,986.00 10,600.00292,454.00 7,120.00196,440.80II-5 1 EA 30” Gate Valve w/ Manhole29,946.30 29,946.30 31,000.00 31,000.00 30,000.00 30,000.00 29,000.00 29,000.00 39,500.00 39,500.00 43,835.00 43,835.00II-6 10 EA 4” Comb. Sewage AirVacuum/Air Release Valve w/ Manhole17,878.90 178,789.00 17,000.00 170,000.00 7,200.00 72,000.00 6,000.00 60,000.00 11,000.00 110,000.00 17,405.00 174,050.00II-7 21 EA Bore Under Existing Tree / No Encasement4,998.00 104,958.00 8,000.00 168,000.00 2,500.00 52,500.00 7,600.00 159,600.00 9,000.00 189,000.00 11,085.00 232,785.00II-8 1 LS Sod 17,400.00 17,400.0022,000.00 22,000.0050,000.00 50,000.0010,900.00 10,900.0061,000.00 61,000.0046,478.00 46,478.00II-9 1 LS Implementation of TrafficControl Plan1,000.00 1,000.00 10,000.00 10,000.00 20,000.00 20,000.00 17,200.00 17,200.00 10,000.00 10,000.00 37,305.00 37,305.00II-10 1 LS Development and Install StormWater Pollution Prevention Plan3,000.00 3,000.00 20,000.00 20,000.00 8,000.00 8,000.00 14,200.00 14,200.00 24,000.00 24,000.00 30,424.00 30,424.00II-11 1 LS Hydrostatic Pipe Testing 17,532.50 17,532.50 2,600.00 2,600.00 6,000.006,000.00 8,000.00 8,000.00 6,000.00 6,000.00 9,470.00 9,470.00II-12 1 LS Pipe Loop 49,500.0049,500.00 70,000.00 70,000.00 38,000.00 38,000.00 65,600.00 65,600.0063,000.00 63,000.0076,905.00 76,905.00Calendar Days 180 250 300 300 180 210 TOTALS$ 2,593,996.01 $ 2,612,520.00 $ 2,661,044.00$ 2,851,168.00 $ 2,927,563.00 $ 3,336,913.80No Bid Hall AlbertNo Bid MastecNo Bid Insituform DEPT: Planning DATE: May 11, 2004 ITEM #: 18 AGENDA REQUEST FORM ITEM CAPTION: PUBLIC HEARING: Consider approval of Case No. PD-200-SF-12, Petterson Addition, Lots 1-4, Block A, zoning change request from 2F-9 (Two Family-9) to PD-200-SF-12 (Planned Development-200, Single Family-12) to allow the construction of four single-family homes on 2.27 acres of property located along the north side of Sandy Lake Road, approximately 120 feet west of Summer Place Drive. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: April 15, 2004 Decision of P&Z Commission: Approval (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Borchgardt, Halsey, Foreman and Reese voting in favor. None opposed. Approval is recommended, subject to the following conditions: 1) Coordinate the exact location and specifications for the stained stamped concrete entryway relative to the proposed widening of Sandy Lake Road with Engineering. (CONDITION MET) 2) Revise Landscape Plan to include Cedar Elms as the dominant street tree per the Streetscape Plan. (CONDITION MET) 3) On the Elevations, depict the masonry wall brick color and the gate elevations. Connect the screening wall to the existing Summer Place masonry wall with a 15’-living screen. (CONDITION MET) 4) The note on the site plan requiring 3 parking spaces per lot off of the fire lane needs to be revised to include that the location of these parking spaces will be shown when applying for a building permit. (CONDITION MET) 5) Show a 55’-building line measured from the western property line. (CONDITION MET) 6) Revise the Tree Survey to reflect all requirements of Section 34-2-8 of the Tree Ordinance. (C.MET) 7) Note garage access shall only be from the existing alley for Lots 1 & 2. On Lots 3 & 4, garage access may be provided from the hammerhead off the firelane OR direct access from the alley. There shall be no direct connection between the firelane and the alleyway. If the homeowner opts to provide access to the fire lane, a minimum separation of 10’ needs to be provided between the driveway and alley. (CONDITION MET) 8) Refer to the attached Engineering comments for additional requirements. Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ 1PD-200-SF12, Pett 1-AR Item #4 Page 1 of 6 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-200-SF-12, Petterson Addition, Lots 1-4, Block A P & Z HEARING DATE: April 15, 2004 (Continued from the Commission’s February 19, 2004, meeting.) C.C. HEARING DATE: May 11, 2004 STAFF REP.: Matt Steer, City Planner LOCATION: Along the north side of Sandy Lake Road, approximately 120’ west of Summer Place Drive. SIZE OF AREA: 2.27 acres of property. CURRENT ZONING: 2F-9 (Two Family-9) REQUEST: Planned Development District for construction of four detached single-family residences. APPLICANT: Owner: Representative: Engineer: Nancy J. Petterson Rupert Keeping Walter Nelson & Assoc. 440 Leisure Lane 440 Leisure Lane 1812 Carla Avenue Coppell, Texas 75019 Coppell, Texas 75019 Arlington, Texas 76014214- 288-2295 214-288-2295 817-265-6738 214-853-9060 Fax: 214-853-9060 Fax: 817-265-0206 HISTORY: The property is currently zoned a 2F-9 District. City Council approved the plat on December 8, 1998, allowing for a two-lot subdivision, with each lot fronting a public street (Sandy Lake). As shown on the attached, the approved Conceptual Site Plan depicts two residences attached by a breezeway (duplex) on a lot commonly referred to as a “flag lot.” There was no site plan approved for the Item #4 Page 2 of 6 front lot. That plat was approved with two exceptions to the Subdivision Ordinance. These were stated as follows: 1. “The fire lane to be platted with a 24' wide easement. However, actual width of fire lane can be 16 feet if the notation ‘All residential structures to be equipped with a functioning fully automatic fire sprinkler system. If the fire sprinkler systems are removed or cease to function, a full twenty-four feet (24’) wide fire lane shall be installed.’ and 2. Gates shall be at each point of entry.” The Board of Adjustment met prior to the City Council meeting and granted two additional variances. 1. Garage access shall not be from the adjacent alleyway. 2. A masonry wall is allowed at the front yard of property on Sandy Lake. The Planning Commission reviewed a rezoning request to PD-SF12 on February 19, 2004, and continued the case to April 15, 2004, in order for the applicant to provide staff sufficient plans to review. TRANSPORTATION:Sandy Lake Road currently is a substandard, two-lane asphalt road, which is designated on the Thoroughfare Plan to be a four-lane divided thoroughfare. The adjacent right-of-way is 100’ and is sufficient for the proposed expansion. No additional right-of-way will be necessary. SURROUNDING LAND USE & ZONING: North – single-family homes on approx. 4,000-sq. ft. lots; PD-148 South – single-family homes on approx. 15,350-sq. ft. lots; SF-7 East - single-family homes on approx. 4,000-sq. ft. lots; PD-148 West - single-family homes on an approx. five acre lots; SF-12 COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as suitable for low-density residential development. DISCUSSION: This is a proposed rezoning from a Two Family–9 district (duplex) to a Planned Development, Single Family–12 district to allow the development of four homes on approximately ½-acre lots. Because the intensity of the potential development will be the same as the currently approved plan (each allowing four units) and given the configuration of this land, staff gave special consideration to the request for single-family lots, which do Item #4 Page 3 of 6 not front a public street. From a land-use perspective, the proposed SF-12 zoning would provide an appropriate transition from the zero-lot-line development to the east and the large five-acre development to the west. However, there are significant technical issues and insufficient information that force staff to recommend denial of this request. Staff views each development proposal as a new request, and reevaluates the previously granted exceptions/variances to ensure today’s standards are met. The exceptions previously approved are listed above in the HISTORY section. The applicant is requesting the following exceptions for this planned development: 1. The public street frontage requirement – A fire lane, utility, and access easement will provide each lot with emergency access. 2. 24’ pavement of fire lane requirement – A 20’ width fire lane is proposed. This private drive/fire lane is recommended for approval by the Interim Fire Marshal, subject to a gated connection being made to the alley to the north, allowing for emergency vehicles to exit, and not back onto Sandy Lake Road. Because the fire lane is not a proposed through street and only serves four units, the private drive was given special consideration. This will not set precedence for any other fire lane width variances within the City and is only relevant to this case. The applicant has provided a 24’-fire lane within a 24’-easement to satisfy the Fire Department’s requirements. The public street frontage exception is still requested. The details of the Planned Development are not clear at this time. The plan for the gated entry, including queuing/stacking spaces, turnaround area, paving and functionality of the gate was not submitted. The Streetscape Plan calls for a 15’-landscape easement. This is shown on the plans, but the actual Landscape Plan was not submitted. The color boards and elevations for the proposed masonry walls and gate are not submitted. The applicant included some and excluded some of the required details of the Planned Development with this re-submittal. The plan for the gated entry was included as a detail on the site plan. It depicts the length and width dimensions, but does not include the queuing/stacking spaces or turnaround area. The plan also presents traffic conflicts between those entering and exiting, as the keypad is shown on the western side of the drive. This would require a vehicle entering the development to be on the wrong side of the road when activating the keypad. The gate is proposed to swing inward, presenting Item #4 Page 4 of 6 another potential conflict with vehicles waiting to exit. The Streetscape Plan calls for a 15’-landscape easement along Sandy Lake, which is shown on the Site Plan. A Landscape Plan and the elevations for the proposed masonry wall were submitted. The gate elevations and the color boards, however, were not. The circular drives for each lot, as discussed in previous meetings with the applicant, are not shown. These would provide an area for visitors to park, giving an alternate to parking within the proposed firelane, which is prohibited. The concern regarding parking within the fire lane was addressed by the applicant in noting that three parking spaces will be required for each lot off of the fire, utility, and access easement. These would provide an area for visitors to park, giving an alternate to parking within the proposed fire lane, which is prohibited. Staff suggested circular drives for each lot, but the applicant wants to leave that decision up to the individual homebuilder. The planned development does not show sufficient front-yard setback lines from the fire lane, access, and utility easement. These were recommended to be the same as single-family frontage along a public road. The base zoning district requested is SF-12; therefore, 30’ was recommended to be shown in accordance with the district’s requirements. The applicant did not provide the recommended setback. There were discussions with the applicant regarding screening along the western boundary. There is a tree row containing a few gaps located on or near the western boundary. The tree survey (taken from 1998) submitted shows that none of these are on the applicant’s property. In a site visit, it appeared that the trees were directly on the property line (aligning with the wooden survey stakes). An up-to-date tree survey needs to be submitted, which was also missing from the application. There needs to be some sort of solid screen due to the irregular placement of houses on these lots (frontage to the backyards of the large lots to the west). Staff recommends a solid landscaping screen along the western boundary. A Landscape Plan for this area would need to be submitted. Since the previous submission, the tree survey was updated and includes the tree row spanning the western boundary. No trees were proposed to fill in the gaps. Staff still has concerns and recommends a plan be determined by the Planning and Zoning Commission requiring “fill-in” trees. Item #4 Page 5 of 6 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: At the February 19, 2004, meeting, staff recommended DENIAL of the requested rezoning due to an insufficient planned development submittal package. The package did not contain the following information that is required to make a prudent recommendation: After reconsideration, staff is now recommending APPROVAL of the rezoning. subject to the following conditions (in bold) being addressed: 1. Details of the gated entry, including queuing/stacking spaces, turnaround area, paving and functionality of the gate. Dimensions shown within a detail. Show queuing/stacking spaces, and demonstrate how turnaround will function. Address traffic conflict with the keypad being on the western side of the drive. Coordinate the exact location and specifications for the stained stamped concrete entryway relative to the proposed widening of Sandy Lake Road with Engineering. 2. Overall Landscape Plan including landscaping for the 15’-landscape easement. Landscape Plan submitted. Revise to include Cedar Elms as the dominant street tree per the Streetscape Plan. 3. Color boards and elevations of masonry walls (including gate) proposed. Elevations of the masonry wall were submitted. The plans still lack the masonry wall brick color, its tie-in at the Summer Place wall and the gate elevations. 4. Circular drives on each lot for guest parking. These were not shown. A note was added to the site plan requiring 3 parking spaces per lot off of the fire lane. 5. Front yard building line for each lot, being measured from the eastern boundary of the fire lane, utility, and access easement, as well as Sandy Lake Road. Revise building footprint accordingly. This was intentionally left at a 45’-building line measured from the western property line. Staff recommends a 64’-building line, which would reduce our concern with inadequate setbacks. 6. Details on a visual buffer between the subdivision and the western properties as the proposed lots front to the backyards of the existing large lots to the west. Visual buffer not shown. Show proposed trees to fill gaps within tree row on western boundary of subdivision. 7. Current tree survey. Tree Survey submitted. Revise to reflect all requirements of Section 34-2-8 of the Tree Ordinance. 8. Note garage access shall only be from the existing alleys. 9. Refer to the attached Engineering comments for additional requirements. ALTERNATIVES Item #4 Page 6 of 6 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Previously Approved Conceptual Site Plan 2) Proposed Site Plan 3) Updated Tree Survey 4) Landscape Plan 5) Screening Wall Elevations 6) Screening Wall Layout 7) Engineering Comments DEPT: Planning DATE: May 11, 2004 ITEM #: 19 AGENDA REQUEST FORM ITEM CAPTION: PUBLIC HEARING: Consider approval of the Petterson Addition, Lots 1-4, Block A, Replat of Lots 1 and 2, to allow the construction of four single-family homes on 2.27 acres of property located along the north side of Sandy Lake Road, approximately 120 feet west of Summer Place Drive. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: April 15, 2004 Decision of P&Z Commission: Approval (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Borchgardt, Halsey, Foreman and Reese voting in favor. None opposed. Approval is recommended, subject to the following conditions: 1) Note zoning of property on plat. 2) Place the entire screening wall and gate within the Landscape easement, and Add the landscape easement to the HOA maintenance note on the plat and show bearing and distance. (CONDITION PARTIALLY MET) 3) Show a 55’-Building Line in the front yards of the proposed lots. (CONDITION MET) 4) Present a draft copy of the Homeowners Association documents for review by the City Attorney prior to submittal of the plat to the City for signatures. 5) Refer to the attached Engineering comments for additional requirements. 6) Provide three (3) parking spaces outside the fire lane for each lot. Note garage access shall only be from the existing alley for Lots 1 & 2. On Lots 3 & 4, garage access may be provided from the hammerhead off the fire lane OR direct access from the alley. There shall be no direct connection between the firelane and the alleyway. If the homeowner opts to provide access to the fire lane, a minimum separation of 10’ needs to be provided between the driveway and alley. (COND. MET) Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ 2Petterson Rpl. 1-AR Item #5 Page 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE: Petterson Addition, Lots 1-4, Block A, Replat P & Z HEARING DATE: April 15, 2004 C.C. HEARING DATE: May 11, 2004 STAFF REP.: Matt Steer, City Planner LOCATION: Along the north side of Sandy Lake Road, approximately 120’ west of Summer Place Drive. SIZE OF AREA: 2.27 acres of property. CURRENT ZONING: 2F-9 (Two Family-9) REQUEST: Replat of Lots 1&2 to allow the construction of four single-family homes. APPLICANT: Owner: Representative: Engineer: Nancy J. Petterson Rupert Keeping Walter Nelson & Assoc. 440 Leisure Lane 440 Leisure Lane 1812 Carla Avenue Coppell, Texas 75019 Coppell, Texas 75019 Arlington, Texas 76014214- 288-2295 214-288-2295 817-265-6738 214-853-9060 Fax: 214-853-9060 Fax: 817-265-0206 HISTORY: The property is currently zoned a 2F-9 district. City Council approved a plat on December 8, 1998, for a two-lot subdivision, with each lot fronting a public street (Sandy Lake). As shown on the attached, the approved Conceptual Site Plan depicts two residences attached by a breezeway (duplex) on a lot commonly referred to as a “flag lot.” There was no Site Plan approved for the front lot. This plat was approved with two exceptions to the Subdivision Ordinance. These were stated as follows: 1. “The fire lane to be platted with a 24' wide easement. However, actual width of fire lane can be 16 feet if the notation ‘All residential Item #5 Page 2 of 4 structures to be equipped with a functioning fully automatic fire sprinkler system. If the fire sprinkler systems are removed or cease to function, a full twenty-four feet (24’) wide fire lane shall be installed.’ and 2. Gates shall be at each point of entry.” The Board of Adjustment met prior to the City Council meeting and granted two additional variances. 1. Garage access shall not be from the adjacent alleyway. 2. A masonry wall is allowed at the front yard of property on Sandy Lake. The Planning and Zoning Commission denied the replat for this property on February 19, 2004, due to insufficient information necessary to approve the zoning change. TRANSPORTATION:Sandy Lake Road currently is a substandard, two-lane asphalt road, which is designated on the Thoroughfare Plan to be a four-lane divided thoroughfare. The adjacent right-of-way is 100’ and is sufficient for the proposed expansion. No additional right-of-way will be necessary. SURROUNDING LAND USE & ZONING: North – single-family homes on approx. 4,000 sq. ft. lots; PD-148 South – single-family homes on approx. 15,350 sq. ft. lots; SF-7 East - single-family homes on approx. 4,000 sq. ft. lots; PD-148 West - single-family homes on an approx. five acre lots; SF-12 COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as suitable for low-density residential development. DISCUSSION: This is a proposed replat from a two-lot subdivision to a four-lot subdivision. Concurrently, the applicant is requesting a rezoning of the property from Two Family–9 district to Planned Development-Single Family–12 district to allow the development of four homes on approximately ½-acre lots. Staff views each development as a new case, and reevaluates the previously granted exceptions/variances to ensure today’s standards are met. The exceptions previously approved for this property are listed above in the HISTORY section. The applicant is requesting two exceptions to the Subdivision Ordinance at this time: Item #5 Page 3 of 4 1. The public street frontage requirement – As an alternate to these lots fronting on a dedicated street, a fire lane, utility, and access easement will provide each lot with emergency access. 2. 24’ pavement of fire lane requirement – A 20’-width fire lane is proposed. This private drive/fire lane is recommended for approval by the Interim Fire Marshal, subject to a gated connection being made to the alley to the north allowing emergency vehicles to exit, and not back onto Sandy Lake Road. Because the fire lane is not a proposed through street and only serves four units, the private drive was given special consideration. This will not set precedence for any other fire lane width variances within the City and is only relevant to this case. The applicant has provided a 24’-fire lane within a 24’-easement to satisfy the Fire Department’s requirements. The public street frontage exception is still requested. Because the details of the Planned Development-Single Family–12 development are not clear at this time, staff cannot recommend granting the exception to the public road frontage requirement of the Subdivision Ordinance allowing for a private gated drive. We cannot recommend denial of a rezoning application and turn around and recommend approval of a plat, which reflects that same development pattern. As described in the HISTORY section of this report, the Planning Commission denied this plat in February. It was denied because of inadequate information in the Planned Development zoning change case. If all of the issues have been resolved, staff can recommend approval of the replat. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending DENIAL of the requested replat due to inadequate submittal of information. Staff is recommending APPROVAL of the requested replat, subject to the following conditions: 1. Note zoning of property on plat. 2. Place the entire screening wall and gate within the Landscape easement, and add the easement to the HOA maintenance note on the plat. 3. Show a 64’-Building Line in the front yards of the proposed lots. 4. Present a draft copy of the Homeowners Association documents for review by the City Attorney prior to submittal of the plat to the City for signatures. Item #5 Page 4 of 4 5. Refer to the attached Engineering comments for additional requirements. ALTERNATIVES 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request ATTACHMENTS: 1) Engineering Comments 2) Replat DEPT: Planning DATE: May 11, 2004 ITEM #: 20 AGENDA REQUEST FORM ITEM CAPTION: PUBLIC HEARING: Consider approval of Case No. S-1214, Cowboy Creek, zoning change request from C (Commercial) to C-S-1214 (Commercial-Special Use Permit-1214), to allow a miniature golf course, batting cages and ancillary uses (indoor amusement and food service) on 5.87 acres of property located at 1730 State Highway 121, (the northeast corner of S.H. 121 and Coppell Road). GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: April 15, 2004 Decision of P&Z Commission: Approval (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Borchgardt, Halsey, Foreman and Reese voting in favor. None opposed. Approval is recommended, subject to the following conditions: Site Plan 1) Monument sign cannot exceed 40-square feet in size (CONDITION MET) 2) Specify width, length and height of all structures being proposed on the Site Plan. (COND. MET) 3) Label area at NW portion of 11,000-square-foot building. (CONDITION MET) 4) Dimension width of space between Coppell Road r.o.w. and fencing. (CONDITION MET) 5) Correct zoning along south property line (wrong PD number). (CONDITION MET) 6) Note that Cable fencing will be replaced by black, 6-foot high decorative metal fencing. (CONDITION MET) 7) Provide details of proposed fountain on plan. 8) Provide 15 additional parking spaces to better accommodate the variety of uses proposed. (CONDITION MET) PLEASE SEE ATTACHED FOR MORE CONDITIONS. Agenda Request Form - Revised 02/04 Document Name: @ 3S-1214, CC 1-AR AGENDA REQUEST NARRATIVE S-1214, COWBOY CREEK (CONTINUED CONDITIONS) Miniature Golf Layout Sheet 1) Cable fencing is not allowed—remove from drawing and add 6-foot high black decorative metal fencing notation. (CONDITION MET) 2) Dimension widths of entry drives. (CONDITION MET) 3) Show interior floor plan for 11,000-square-foot building with dimensions indicating square footage of all areas, including restaurant. (CONDITION PARTIALLY MET) Batting Cage 1) Provide height of all structures, as well as width and length of cage. (CONDITION MET) 2) Provide color of netting, masts and all structures. (CONDITION PARTIALLY MET) 3) Indicate building material for retaining wall. Landscape Plan 1) Provide one tree at the end of the NE parking bay. (CONDITION MET) 2) Landscaping requirements need to reflect that the batting cage is a structure; make attendant alterations to open-space requirements. 3) Acknowledge requirements of Parks Department review (attached) Elevations 1) Dimension all structures (length, width, etc.) on both elevation sheets. (COND. PARTIALLY MET) 2) Need elevations of batting cage to include height of all structures. (COND. PARTIALLY MET) 3) Consider increasing width of dormers to reflect width and scale of windows below. Staff recommends approval. Agenda Narrative Form - Revised 1/99 Page 1 of 4 Item # 6 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: S-1214, Cowboy Creek P & Z HEARING DATE: April 15, 2004 C.C. HEARING DATE: May 11, 2004 STAFF REP.: Gary L. Sieb, Planning Director LOCATION: 1730 S.H. 121 (Northeast corner of S.H. 121 and Coppell Road). SIZE OF AREA: Approximately 5.87 acres of property. CURRENT ZONING: C (Commercial) REQUEST: C-S-1214 (Commercial, Special Use Permit-1214) to allow a miniature golf course, batting cages and ancillary uses (indoor amusement and food service) on 5.87 acres of property. APPLICANT: Purchaser: Architect: Cowboy Creek Properties, Ltd. Plan Solutions Trey DeLoach Bob Anderson 595 Oakbend Drive 393 E. Las Colinas Blvd. Coppell, TX. 75019 Suite 169 (214) 768-4178 Irving, TX. 75039 Fax (972) 373-9001 (972) 373-9999 Fax (972) 373-9001 HISTORY: There has been no recent development history on this parcel although there was a trailer court existing on the property for a number of years. The trailer court was eliminated when Verizon constructed the mid-rise office building just south of this request in the late 90’s. TRANSPORTATION:Coppell Road is an improved, two-lane, concrete roadway classified as a C2U contained within a 50- to 60-foot right-of-way. SURROUNDING LAND USE & ZONING: Page 2 of 4 Item # 6 North- Vacant, flood plain; C (Commercial) South - Five-story office building: HC-PD-171 (Planned Development for Highway Commercial uses (office) East - Vacant flood plain; PD-160/FP (Planned Development for apartment use with Flood Plain overlay) West - State Highway 121; A (Agriculture) COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for light industrial/showroom and related uses. DISCUSSION: The Special Use Permit application stated the intended use here as “miniature golf, batting cages and amusement building.” The Coppell Comprehensive Plan shows the parcel being utilized for industrial/showroom development, so the requested activity, being a less intensive use, would generally fit into that category. In addition to being much less intense than industrial, the current zoning is C (Commercial), which makes the proposal a much better zoning fit, especially with the site plan showing retention of a majority of the mature tree cover on the site. The development plan submitted to staff shows respect for the existing vegetation, and some care has been exercised in attempting to work around the existing tree locations. For the most part, trees to be removed from the site are located in required parking areas, and a majority of the site will conserve the existing tree stock. The golf course has been designed with the existing locations of mature trees dictating hole locations. In addition, the applicant has meandered his sidewalk along Coppell Road to further preserve the existing tree cover. The design of the main building respects the exterior appearance guidelines of the City, and the use of dark brick and natural stone makes for an attractive facility. The roof area is substantial, but the inclusion of dormers reduces the massive appearance of the structure. Signage has been kept to a minimum and complies with our sign regulations. There is some concern with the appearance of the batting cage in that it has screening extending over 40 feet in the air. The cages are, however, set on a slope, and the height of the screen is somewhat diminished by the natural slope of the site. In addition, if the netting screen were black and the structural elements a dark or earth tone color, it would further reduce the appearance of this structure. More information is needed regarding design, color and height of this use. The applicant has provided a birds- eye perspective of the concept of this use, which generally depicts the layout of the development. We do have some concerns with this proposal. At first blush, this application appears to be primarily a miniature golf course and batting Page 3 of 4 Item # 6 cage request. Upon closer observation, there are several additional uses proposed for this site. There is a billiard room containing two pool tables, a 3,300-square-foot video gaming area, five party rooms and a 2,900- square-foot dining space (restaurant). In applying parking standards to these various uses, parking becomes a concern. At a minimum, the applicant is required to provide 110 parking spaces—his site plan shows 112. Our calculations are based upon 1/100 for restaurant and indoor amusement, but does not consider additional parking needed for the miniature golf course, batting cages, and picnic area. With 36 holes of miniature golf, a rule of thumb (and the Dallas requirement) of 1 parking space per each 100-square feet of golf area suggests 50 additional spaces. Quite frankly, we do not have a miniature golf or batting cage parking standard in the Coppell Zoning Ordinance, but there is no question in staff’s mind that additional parking needs to be provided. The applicant needs to address this issue to the satisfaction of the Planning Commission and City Council. He also needs to acknowledge the requirements of the Parks Department as stated in the attached review comments. In the past, there has been public criticism directed toward video arcades, and senior staff members remember an earlier zoning case (back in the early 90’s) in which a similar arcade use was denied because of the perceived negative reputation these facilities had generated. It would be prudent to explore with the applicant how this arcade will be managed and how supervision of visitors will be exercised. There are other concerns that need to be addressed by this applicant, and they are outlined in the Staff Recommendations section of this report. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request with several conditions needing to be addressed, including: Site Plan 1) Monument sign cannot exceed 40-square feet in size. 2) Specify width, length and height of all structures being proposed on the Site Plan. 3) Label area at NW portion of 11,000-square-foot building. 4) Dimension width of space between Coppell Road r.o.w. and fencing. 5) Correct zoning along south property line (wrong PD number). 6) Note that Cable fencing will be replaced by black, 6-foot high decorative metal fencing. 7) Provide details of proposed fountain on plan. 8) Provide additional parking to better accommodate the variety of uses proposed here—at least 10-15 spaces. Page 4 of 4 Item # 6 Miniature Golf Layout Sheet 1) Cable fencing is not allowed—remove from drawing and add 6-foot high black decorative metal fencing notation. 2) Dimension widths of entry drives. 3) Show interior floor plan for 11,000-square-foot building with dimensions indicating square footage of all areas, including restaurant. Batting Cage 1) Provide height of all structures, as well as width and length of cage. 2) Provide color of netting, masts and all structures. 3) Indicate building material for retaining wall. Landscape Plan 1) Provide one tree at the end of the NE parking bay. 2) Landscaping requirements need to reflect that the batting cage is a structure; make attendant alterations to open-space requirements. 3) Acknowledge requirements of Parks Department review (attached) Elevations 1) Dimension all structures (length, width, etc.) on both elevation sheets. 2) Need elevations of batting cage to include height of all structures. ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Development Submittal (8 sheets—Site Plan, L.S. plan, Elevations, batting cage, etc.) 2) Departmental comments (Engineering detailed comments with plat; Parks) 3) Conceptual Birds-Eye Perspective DEPT: Planning DATE: May 11, 2004 ITEM #: 21 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of the Cowboy Creek Addition, Lot 1, Block A, Minor Plat, to allow a miniature golf course, batting cages and ancillary uses (indoor amusement and food service) on 5.87 acres of property located at the northeast corner of S.H. 121 and Coppell Road. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: April 15, 2004 Decision of P&Z Commission: Approval (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Borchgardt, Halsey, Foreman and Reese voting in favor. None opposed. Approval is recommended, subject to the following conditions: 1) No improvements are allowed to be constructed in the 100-year floodplain. 2) Compliance with the attached Engineering Department comments. Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ 4Cowboy Creek MP 1-AR Page 1 of 2 Item # 7 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE: Cowboy Creek Addition, Lot 1, Block A, Minor Plat P & Z HEARING DATE: April 15, 2004 C.C. HEARING DATE: May 11, 2004 STAFF REP.: Gary L. Sieb, Planning Director LOCATION: 1730 S.H. 121 (Northeast corner of S.H. 121 and Coppell Road). SIZE OF AREA: Approximately 5.87 acres of property. CURRENT ZONING: C (Commercial) REQUEST: Minor Plat to allow a miniature golf course, batting cages and ancillary uses (indoor amusement and food service) on 5.87 acres of property. APPLICANT: Purchaser: Engineer: Cowboy Creek Properties, Ltd. Nathan D. Maier and Assoc. Trey DeLoach C. Michael Daniel 595 Oakbend Drive 8080 Park Lane Coppell, TX. 75019 Suite 600 (214) 768-4178 Dallas, TX. 75231 Fax (972) 373-9001 (214) 739-4741 HISTORY: There has been no recent development activity on this parcel although there was a trailer court existing on the property for a number of years. The trailer court was eliminated when Verizon constructed the mid-rise office building just south of this request in the late 90’s. TRANSPORTATION:Coppell Road is an improved, two lane, concrete roadway classified as a C2U contained within a 50- to 60-foot right-of-way. Page 2 of 2 Item # 7 SURROUNDING LAND USE & ZONING: North- Vacant, flood plain; C (Commercial) South - Five-story office building; HC-PD-171 (Planned Development for Highway Commercial uses) East - Vacant flood plain: PD-160/FP (Planned development for apartment use with Flood plain overlay) West - State Highway 121; A (Agriculture) COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for light industrial/showroom and related uses. DISCUSSION: This is a subdivision plat for the Special Use Permit previously heard requesting construction of a miniature golf course, batting cage and indoor amusement to include party rooms, billiard area, video games arcade and food service on this property. Since the Comprehensive Plan shows the parcel being utilized for much more intensive uses, staff supports the request with several conditions outlined in the earlier hearing. With regard to the technical aspects of this application, in general it complies with our requirements. There are conditions attached to the approval of this subdivision plat elaborated on in the Staff Recommendations section of this report. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request with the following conditions: 1) No improvements are allowed to be constructed in the 100-year floodplain. 2) Compliance with the attached Engineering Department comments. ALTERNATIVES: 1) Recommend approval of the request. 2) Recommend disapproval of the request 3) Recommend modification of the request ATTACHMENTS: 1) Minor Plat document 2) Departmental comments (Engineering) DEPT: Planning DATE: May 11, 2004 ITEM #: 22 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of the Sandy Lake Addition, Lot 3, Block A (McAnelly), Site Plan, to allow the construction of an approximate 4,800-square-foot medical office, Phase One being 3,572-square feet and 1,228-square feet in Phase 2, on 0.83 of an acre of property located along the north side of Sandy Lake Road, approximately 400 feet west of Samuel Boulevard. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: April 15, 2004 Decision of P&Z Commission: Approval (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Borchgardt, Halsey, Foreman and Reese voting in favor. None opposed. Approval is recommended, subject to the following conditions: 1) Revise the monument sign to be in compliance with the Sign Ordinance. (CONDITION MET) 2) Revise the elevations to enhance the gabled areas with architectural accents, and specify the color of the siding. (CONDITION MET) 3) Electrical meters need to be painted to match, as closely as possible, the color of the brick/stone to which they are mounted, and screened accordingly. (CONDITION MET) 4) Revise and correct easement labels to be consistent with the plat. (CONDITION MET) 5) Remove utility and foot candle measurements from the site plan. (CONDITION MET) Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ 5SL3A SP 1-AR Item # 8 Page 1 of 4 - CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE: Sandy Lake Addition, Lot 3, Block A (McAnelly), Site Plan P & Z HEARING DATE: April 15, 2004 C.C. HEARING DATE: May 11, 2004 STAFF REP.: Marcie Diamond, Assistant Planning Director LOCATION: Along the north side of Sandy Lake Road, approximately 400’ west Samuel Boulevard. SIZE OF AREA: 0.83 of an acre of property. CURRENT ZONING: C (Commercial) REQUEST: Site Plan approval to allow the construction of an approximate 4,800 s.f. medical office to be built in two phases. APPLICANT: Owner: Architect: Dr. George McAnelly Joel Stricklin 120 S. Denton Tap Blake Architects Suite 290A 1202 S. White Chapel Road, Ste. A Coppell, TX 75019 Southlake, TX 76092 972-304-9240 817-488-9397 FAX: 972-745-3382 FAX: 817-251-3205 Surveyor: Doug Connally and Assoc., Inc. 11545 Pagemill Rd. Suite 200 Dallas, TX 75243 214-349-9485 FAX: 214-349-2216 Item # 8 Page 2 of 4 HISTORY: There has been no zoning or platting history on the subject property; however, as the abutting properties sold and developed, various mutual access and utility easements have been established, which impact the development of this property. These easements will be discussed in detail under the DISCUSSION section of this report. TRANSPORTATION:Sandy Lake Road is built as a four-lane divided thoroughfare within 100’ of right-of-way. SURROUNDING LAND USE & ZONING: North – Peanut Gallery Day Care Center- C (Commercial) South –Single-family residential - Northlake Woodlands East Phase 2 (PD- 91-SF-7) East – Vacant – C (Commercial) West - UPS Office – C (Commercial) COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as suitable for neighborhood retail uses. DISCUSSION: The applicant desires to construct a medical office building in two phases. Phase 1 will be 3,572-square feet and Phase 2 will add 1,228-square feet of building area for a total of 4,800-square feet. The total building can be accommodated with the 30 parking spaces built in the initial phase of this development. This property is impacted by various easements previously dedicated by separate instruments. Specifically, when the adjoining properties to the north and west were developed, access and fire-lane easements were established. Along the northern boundary of this tract, an existing concrete driveway provides access from the day care to the north and the UPS facility on the west, to Samuel Boulevard. The existing driveway on Sandy Lake Road will be shared by the subject tract and the existing facility to the west. This driveway allows access to the existing full median opening on Sandy Lake Road. This area will also be designated as a fire lane and platted as such. The landscape plan meets City requirements, having 34% of the site devoted to landscaping. Per the Streetscape Plan, Cedar Elms are proposed as street trees along Sandy Lake Road, and internal to the site, Live Oak trees will be planted. The parking lot areas and mechanical equipment (air conditioning units, etc.) will be screened by a hedgerow of Dwarf Yaupon Holly. Staff is Item # 8 Page 3 of 4 requesting that the electrical meters attached to the building be painted to match, as closely as possible, the color of the brick/stone to which they are mounted. The building will be a combination of red brick and Austin stone, being used as accent material around the door and along the base. This building will have an 8- to 12-roof pitch, with a total building height of 31’ 4”. Along the east and west elevations, there are gable areas approximately 30-square feet in size. These areas are designated on the elevations as “siding”. While the overall building is compliant with the 80% masonry requirement (81%), the siding areas appear to be out of scale and should be modified with the addition of vents/dormers or similar architectural treatment. Also, the actual color of the proposed siding needs to be specified. It is recommended that the color of the siding match the brick color of the building to improve the appearance of these gables. The site plan also indicates a monument sign to be placed approximately in the middle of the tract, generally meeting the setbacks required by the Sign Ordinance of 75 feet from property lines. However, the Sign Ordinance also states that on lots less than 2 acres in size, the maximum height of the sign is 4 feet, with a maximum 40-square feet in size. The sign shown on the site plan is labeled as 40-square feet in size; however, it measures 56-square feet, and 5 feet in height. Otherwise, the design, materials and external illumination is in compliance with the provisions of the Sign Ordinance. There are several technical and drafting issues, which need to be corrected. There needs to be consistency in the labeling of the existing, proposed and abandoned easements, within this document and on the plat. For example, the recently established easements were filed as “drainage, utility and access easements” and “cross access and drainage easements”; however, these areas are labeled as “25’-access easement, concrete parking/paving traffic flow”, and over that easement is a “24’-fire lane by this plat”, on the site plan. There is also a question as to whether the easement closest to Sandy Lake has been abandoned beyond this property. The site plan shows this easement, but the plat does not. Finally, all utility information, water meters, service lines and foot-candle measurements should be removed from the site plan. Item # 8 Page 4 of 4 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff recommends APPROVAL of the Sandy Lake Addition, Lot 3, Block A (McAnelly), Site Plan, subject to the following conditions: 1) Revise the monument sign to be in compliance with the Sign Ordinance. 2) Revise the elevations to enhance the gabled areas with architectural accents, and specify the color of the siding. 3) Electrical meters need to be painted to match, as closely as possible, the color of the brick/stone to which they are mounted, and screened accordingly. 4) Revise and correct easement labels to be consistent with the plat. 5) Remove utility and foot candle measurements from the site plan. ALTERNATIVES 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Site Plan 2) Landscape Plan 3) Elevations DEPT: Planning DATE: May 11, 2004 ITEM #: 23 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of the Sandy Lake Addition, Lot 3, Block A (McAnelly), Minor Plat, to allow the construction of an approximate 4,800-square-foot medical office, Phase One being 3,572-square feet and 1,228-square feet in Phase 2, on 0.83 of an acre of property located along the north side of Sandy Lake Road, approximately 400 feet west of Samuel Boulevard. GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: April 15, 2004 Decision of P&Z Commission: Approval (7-0) with Commissioners McCaffrey, Milosevich, Kittrell, Borchgardt, Halsey, Foreman and Reese voting in favor. None opposed. Approval is recommended, subject to the following conditions: 1) The applicant confirming location, configurations and uses allowed in all easements affecting this tract. (CONDITION MET) 2) Graphically indicate the existing TP&L easement adjacent to Sandy Lake Road. (CONDITION MET) Staff recommends approval. Agenda Request Form - Revised 02/04 Document Name: @ 6SL3A MP 1-AR Item # 9 Page 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE: Sandy Lake Addition, Lot 3, Block A (McAnelly), Minor Plat P & Z HEARING DATE: April 15, 2004 C.C. HEARING DATE: May 11, 2004 STAFF REP.: Marcie Diamond, Assistant Planning Director LOCATION: Along the north side of Sandy Lake Road, approximately 400’ west Samuel Boulevard. SIZE OF AREA: 0.83 of an acre of property. CURRENT ZONING: C (Commercial) REQUEST: Minor Plat approval to allow the construction of an approximate 4,800sf medical office to be built in two phases. APPLICANT: Owner: Architect: Dr. George McAnelly Joel Stricklin 120 S. Denton Tap Blake Architects Suite 290A 1202 S. White Chapel Road, Ste. A Coppell, TX 75019 Southlake, TX 76092 972-304-9240 817-488-9397 FAX: 972-745-3382 FAX: 817-251-3205 Surveyor: Doug Connally and Assoc. Inc. 11545 Pagemill Rd. Suite 200 Dallas, Texas 75238 214-349-9485 FAX: 214-349-2216 Item # 9 Page 2 of 3 HISTORY: There has been no zoning or platting history on the subject property; however, as the abutting properties sold and developed various mutual access and utility easements have been established which impact the development of this property. These easements will be discussed in detail under the DISCUSSION section of this report. TRANSPORTATION:Sandy Lake Road is built as a four-lane divided thoroughfare within 100’ of right-of-way. SURROUNDING LAND USE & ZONING: North – Peanut Gallery Day Care Center- C (Commercial) South – Northlake Woodlands East Phase 2 (PD-91-SF-7) East – Vacant – C (Commercial) West - UPS office – C (Commercial) COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as suitable for neighborhood retail uses. DISCUSSION: This property is being platted to allow for the development of a 4,800- square-foot medical office building. The subject tract has never been platted, but the properties to the north and east were platted as part of the Sandy Lake Addition in the early 1990’s. Various easements, including access, utility, fire lane and drainage were established abutting and traversing this tract over the past 14 years. In 1998, sufficient R.O.W. was dedicated, by separate instrument, to allow for the expansion of Sandy Lake Road. It also appears that when this property transferred ownership last year, additional easements were established and various easements were abandoned and re-established. These activities have resulted in various conflicts and overlapping easements. The existing concrete driveway along the northern border of this tract provides access from the day care to the north and the UPS facility on the west, to Samuel Boulevard. This easement was partially abandoned and re- established last year as an access easement. This plat designates this area as a fire lane easement. Just to the south of that easement, a drainage, utility and access easement was established in 2003. The site plan indicates parking and a driveway in this area. The applicant needs to verify that parking is permitted within this easement. Item # 9 Page 3 of 3 In the southern portion of this tract, the existing driveway on Sandy Lake Road will be shared by the subject tract and the existing facility to the west. This driveway allows access to the existing full median opening on Sandy Lake Road. However, similar activities have occurred where easements were dedicated and abandoned and rededicated. Specifically, the 24-foot wide fire lane proposed by this plat overlays an existing, separately established cross access and drainage easement. The site plan indicates that this cross access easement extends beyond the eastern property line, but the plat indicates it terminating at the property line. Again, the applicant needs to confirm the location and configuration of this easement. Finally, along the southern property line there appears to be an existing TP&L easement, established in 2001, which does not appear on this plat. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff recommends APPROVAL of Sandy Lake Addition, Lot 3, Block A (McAnelly), Minor Plat, subject to the following conditions: 1) The applicant confirming location, configurations and uses allowed in all easements affecting this tract. 2) Graphically indicate the existing TP&L easement adjacent to Sandy Lake Road. ALTERNATIVES 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request ATTACHMENTS: 1) Minor Plat 2) Engineering Comments DATE: May 11, 2004 ITEM #: 24 AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM WORK SESSION Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork DATE: May 11, 2004 ITEM #: 25 AGENDA REQUEST FORM CITY MANAGER'S REPORT A. Appointment of Staff Liaison to CISD. Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork DATE: May 11, 2004 ITEM #: 26 AGENDA REQUEST FORM MAYOR AND COUNCIL REPORTS A. Repor t by Mayor Stover regarding the Metroplex Mayors' meeting. Agenda Request Form - Revised 09/02 Document Name: %mayorreport CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: May 11, 2004 Department Submissions: Item No. 9 was placed on the Agenda for the above-referenced City Council meeting by the Fire Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit this item to the City Council for consideration. ____________________ Fire Department Item Nos. 14/C, 14/D, 14/E, 16 and 17 were placed on the Agenda for the above-referenced City Council meeting by the Engineering Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Engineering Department Item Nos. 14/F, 14/G, 14/H, 14/I, 14/J, 18, 19, 20, 21, 22 and 23 were placed on the Agenda for the above-referenced City Council meeting by the Planning Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Planning Department Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-refenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager