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BL 2003-09-18 KCB BYLAWS OF KEEP COPPELL BEAUTIFUL COMMITTEE ARTICLE I NAME The name of the organization shall be Keep Coppell Beautiful Committee, herein referred to as "the Committee". ARTICLE II INTENT SECTION 1: The Committee shall function to assist the City Council and the City staff by involving individuals throughout the community to promote education and activities that encourage waste reduction, litter prevention, and beautification, and act as an advisor in solid waste management policies. ARTICLE III OFFICERS SECTION 1: The Chairperson, Vice-Chairperson shall be elected during the October Committee meeting each year for a one (1) year term. In the event of a vacancy in the office of the Chairperson, the Vice-Chairperson shall assume the duties of the Chairperson. In the event of a vacancy in the office of the Vice-Chairperson the Chairperson shall appoint a Committee member to temporarily assume the duties of that office until the next regular meeting at which time an election will be held to fill such vacancy. SECTION 2: The Chairperson shall preside at all meetings of the Committee. In the absence of the Chairperson, the Vice-Chairperson shall preside. In the absence of both the Chairperson and the Vice-Chairperson, the Committee shall elect a Chair-Pro Tern. ARTICLE IV MEMBERS SECTION 1: The Committee shall be comprised of seven members appointed by City Council. Such members shall be residents of the City or own or operate a business within the City. SECTION 2: Members of the Keep Coppell Beautiful Committee shall be appointed by the City Council for a term of two (2) years; provided, however, in order to establish staggered terms of office, three of the initial members shall be appointed for one (1) year term. Thereafter, all Page 1 of 3 KEEP COPPELL BEAUTIFUL COMMITTEE BYLAWS appointments, except for an appointment to fill a vacancy which shall be filled for the unexpired term, shall be for a term of two (2) years. SECTION 3: The City staff designee shall be a non-voting ex-officio member of the Committee. MEETINGS SECTION 1: Regular monthly meetings of the Committee will be held at 7:00 p.m. in the Coppell Service Center, conference room unless changed by the Committee. The Committee is required to hold 4 meetings annually. The Committee shall hold such special meetings as shall be called by the Chairperson or upon written request of at least two (2) members of the Committee or at the request of the City Council. SECTION 2: The order of business for each meeting shall be as contained in an agenda prepared by the Parks and Recreation Director or designated representative and the Committee Chairperson. Any committee member or citizen of Coppell may submit items to the Chairperson or Parks Recreation designee to be considered for the agenda. SECTION 3: All meetings require a quorum of members to be present. SECTION 4: Four (4) voting members of the Committee shall constitute a quorum for the purpose of transaction of business, and no action of the Committee shall be valid or binding unless adopted by an affirmative vote of four (4) or more members of the Committee unless authorized by the laws of the State of Texas. SECTION 5: All meetings of the Committee shall be open to the public unless otherwise permitted by law and shall be subject to the Open Meetings Act. SECTION 6: The Committee shall submit to the City Council a copy of the minutes of each regular and special meeting with a list of any members absent from such meetings. SECTION 7: If a Committee member is absent for three (3) consecutive regularly scheduled meetings, or 25% of the regularly scheduled meetings within a 12 month period, said member shall be removed from the Board, and the City Council will fill the unexpired term. Page 2 of 3 KEEP COPPELL BEAUTIFUL COMMITTEE BYLAWS SECTION 1: duties: A. ARTICLE V POWERS AND DUTIES The Committee shall have the following powers and perform the following Act in an advisory capacity only to the City Council in matters that pertain to refuse and environmental management policies. Including, but not limited to reducing litter and associated problems, beautification programs for the community, and the development of city-wide refuse and environmental policy plan(s) for review and adoption. The Committee shall receive suggestions and recommendations from citizens relating to waste reduction, litter prevention, and beautification. C. Assist City Administration in evaluating the effectiveness of the policies developed. Determine and recommend to the City Council and the City Administration program priorities on a city-wide basis. Cooperate with organizations, clubs and groups concerned with environmental education in the City. Recommend enforcement and additional program alternatives. Follow the rules and regulations prescribed by the City Council for the conduct of its business. Carry out such other tasks as the City Council and City Administration may designate. Maintain the Adopt a Location program to perpetuate its benefits throughout the community. ARTICLE VII AMENDMENT SECTION 1: These bylaws may be amended by majority vote of the members of the Board. Page 3 of 3 KEEP COPPELL BEAUTIFUL COMMITTEE BYLAWS