CP 2004-08-24
NOTICE OF CITY COUNCIL MEETING AND AGENDA
AUGUST 24, 2004
DOUG STOVER, DIANA RAINES, Place 3
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
JAYNE PETERS, Place 2 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, August 24, 2004, at 5:30 p.m. for Executive
Session, Work Session will follow immediately thereafter, and Regular Session will
begin at 7:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell,
Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Western Rim Investors (Mansions by The Lake) vs. The City of
Coppell and Michael J. Hodge.
2. Code Enforcement at 300 W. Sandy Lake Road.
B. Section 551.074, Texas Government Code - Personnel Matters.
1. City Manager Evaluation.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Highway 121 Access.
B. Discussion regarding Librar y Air Conditioning and proposed Brick
Sound Wall.
C. Discussion regarding Mayor/Council Repor ts.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Invocation.
5. Pledge of Allegiance.
6. Introduction of new CISD Board of Trustee Allen Mushinski as liaison to the
city of Coppell.
7. Consider approval of a proclamation the week of September 5, 2004 as
National Payroll Week, and authorizing the Mayor to sign.
8. Consider approval of a proclamation naming September as Youth Soccer
Month, and authorizing the Mayor to sign.
9. Repor t by Coppell Economic Development Committee.
10. Citizens' Appearances.
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ITEM # ITEM DESCRIPTION
CONSENT AGENDA
11. Consider approval of the following consent agenda items:
A. Consider approval of minutes: August 5, 2004
August 10, 2004.
B. Consider approval of awarding Bid #Q-0704-04 for the purchase of
water meters in the following manner: all series #0100, series #0300
-10”, and all series #0500 to B20 and Associates; and, series #0300
-3”, 4”, 6” & 8” and all series #0400 to Badger Meter Inc., in a
combined total not to exceed $150,100; as budgeted.
C. Consider approval of an ordinance amending the Code of Ordinances
Section 8-7-3 to establish a residential per mit parking zone for a
por tion of Villages of Coppell Phase 2, including Lot 10, Block E
(845 Aberdeen Cour t), Lot 11, Block E (840 Aberdeen Cour t), and
Lot 12, Block E (844 Aberdeen Cour t); and authorizing the Mayor to
sign.
Budget Items
D. Consider approval of the annual review of the written Investment
Policy of the City of Coppell as provided by the Public Funds
Investment Act, Chapter 2256, Texas Government Code.
E. Consider approval of the cer tification of the 2004 anticipated
collection rate for the period of July 1, 2004, through June 30, 2005,
and the amount of excess debt collections during the period of July
1, 2003, and June 30, 2004.
END OF CONSENT
12. PUBLIC HEARING:
To receive public comment concerning the Proposed 2004-2005 Municipal
Budget.
13. Consider approval of an Ordinance of the City of Coppell, Texas, approving
an amendment to Ordinance No. 2003-1047, the budget for Fiscal Year
October 1, 2003 through September 30, 2004, and authorizing the Mayor
to sign.
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ITEM # ITEM DESCRIPTION
14. Consider approval of awarding Bid #Q-0604-01 for renovation of the
William T. Cozby Library to K.C. Construction Services, Inc., in the amount
of $267,962.85, as budgeted; and authorizing the City Manager to sign.
15. Consider approval to award Bid Q-0704-01 Alternative Fuel Vehicles for the
purchase of twelve (12) Ford Escape Hybrid vehicles through Philpott
Motors not to exceed $290,400 and authorizing the City Manager to sign
all required documents relative to the purchase.
16. Consider approval to close MacAr thur Blvd., nor th of Belt Line Rd., from
8:00 p.m., Friday, September 10, 2004 to 6:00 p.m., Sunday,
September 12, 2004 for improvements to the DART Railroad crossing on
MacAr thur Blvd.
17. Necessary action resulting from Work Session.
18. Mayor and Council Repor ts.
A. Repor t by Mayor Stover regarding the Woman of the Year Luncheon.
B. Repor t by Mayor Stover regarding the St. Ann Carnival.
C. Repor t by Mayor Stover regarding High School Football comments.
D. Repor t by Councilmember Tunnell regarding Greater Dallas Chamber
of Commerce Legislative Luncheon.
E. Repor t by Councilmember Suhy regarding the Copperheads Baseball
team.
19. Council Committee Repor ts.
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Mayor Pro Tem
Raines.
B. Coppell ISD - Mayor Pro Tem Raines and Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and
Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Ser vice Center - Councilmember Brancheau.
I. Nor th Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. Nor th Texas Commission - Councilmember Peters.
L. Senior Adult Ser vices - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission - Mayor Pro Tem Raines.
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ITEM # ITEM DESCRIPTION
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20. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2004, at __________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
KEY TO COUNCIL GOALS ICONS
2004
Economic Development
• Focus on development "Hot Spots"
• Develop comprehensive business retention plan
• Develop partnerships to revitalize vacant retail properties
• Make next level decisions on Old Coppell
Quality Public Facilities & Infrastructure
• Maintain and increase IMF funding as required
• Maintain quality of public facilities
• Provide quality park and recreation activities for all
• Strategically plan for community's future water needs
Excellent City Services & High Citizen Satisfaction
• Finalize assessment of Fire Department needs
• Focus on employee retention
• Timely responsiveness with quality delivery of service
• Provide for feedback opportunities for and input from citizens
Sense of Community
• Develop and support community special events
• Develop and support activities and programs for teens
• Create opportunities for citizen involvement
• Assess and finalize decision on community cemetery
Fiscal Stability
• Continue systematic reduction and management of debt
• Continue and improve financial planning and forecasting
• Ensure community can financially maintain what had been developed
• Continue to diversify the City's tax base
Neighborhood Integrity
• Focus on code enforcement
• Proactively monitor neighborhoods
• Develop a communication plan with Home Owner Associations
• Update Master Plan and zoning to ensure consistency
Effective Transportation
• Reduce traffic congestion
• Make policy decisions on regional transportation/DART
• Support transortation issues related to air quality
• Continue public education on regional transportation issues
Safe Community
• Maintain and improve on existing safety levels
• Raise awareness and support for Homeland Security
• Provide quality public safety education programs
• Enhance traffic control efforts
DATE: August 24, 2004
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney.
1. Western Rim Investors (Mansions by The Lake) vs. The City of Coppell and
Michael J. Hodge.
2. Code Enforcement at 300 W. Sandy Lake Road.
B. Section 551.074, Texas Government Code - Personnel Matters.
1. City Manager Evaluation.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: August 24, 2004
ITEM #: WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Highway 121 Access.
B. Discussion regarding Library Air Conditioning and proposed Brick Sound Wall.
C. Discussion regarding Mayor/Council Reports.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name: %worksession
August 24, 2004
TO: Mayor and City Council
FROM: Sheri Moino, Facilities Manager
RE: Work Session / Discussion Regarding Library Proposed Brick Sound Wall
City staff has been working with Kirby Jordan, 184 Park Valley Drive in Chaucer
Estates, for four years now regarding noise caused by the Library’s air condition system
which is a nuisance at his residence.
In 2000, Mr. Jordan retained a sound consultant who recommended major modifications
costing approximately $50,000.00 to correct this problem. At that time, the City
anticipated replacing or rezoning the Library’s air condition system in the 5 year plan,
and advised Mr. Jordan that the problem would be resolved during that capital
improvement. But to minimize Mr. Jordan’s concerns immediately, staff made minor
modifications by enclosing the louvers around the Library equipment with insulation and
plywood which was part of the consultant’s overall recommendation. This improvement
reduced the noise level to Mr. Jordan’s residency.
The capital improvement of rezoning the Library air condition equipment was removed
from the 5 year plan, and instead an energy management system was funded which
reduced the amount of running time and heavy use this equipment was receiving. Staff
also learned that the plywood/insulation that was installed to reduce noise was
detrimental to the energy efficiency of the Library’s equipment. Energy Management
engineers along with our HVAC contractor advised that the panels needed to be removed
to improve efficiency and save electrical costs.
The noise nuisance returned when the plywood/insulation was removed and Mr. Jordan
again approached the City with his desire to make modifications to reduce the noise. Mr.
Jordan retained another sound consultant who provided a survey and recommendation to
Mr. Jordan, which depicts a cinderblock wall with brick veneer and acoustical paneling.
Mr. Jordan also obtained price estimates of approximately $30,000.00 for the wall
construction and provided those to the City as well. Also enclosed is a letter from Mr.
Jordan advising his willingness to contribute $10,000.00 toward the construction of the
wall should the City implement this improvement.
Staff contacted the sound consultant to determine if there were any other measures
besides a brick wall to abate the noise. They submitted an alternative solution of an
acoustical louver panel system surrounded by a metal sound-absorbing panel system set
out from the louvers. This option will only decrease the dBA to approximately 49, will
cost more than the brick wall, and is not as aesthetically pleasing. Additionally, the
recommended acoustical louvers will restrict some of the airflow to the chiller.
Staff is seeking Council’s direction regarding how to proceed with this issue.
DEPT: City Manager
DATE: August 24, 2004
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION: Introduction of new CISD Board of Trustee Allen Mushinski as liaison to the city of Coppell.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: !Allen
DEPT: City Manager
DATE: August 24, 2004
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation the week of September 5, 2004 as NATIONAL
PAYROLL WEEK, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: !Payroll
PROCLAMATION
WHEREAS, the American Payroll Association and its 21,000 members have launched a nationwide
public awareness campaign that pays tribute to the more than 140 million people who work in the United States
and the payroll professionals who support the American system by paying wages, reporting worker earnings, and
withholding federal employment taxes; and
WHEREAS, payroll professionals in Coppell, Texas play a key role in maintaining the economic
health of Coppell, carrying out such diverse tasks as paying into the unemployment insurance system, providing
information for child support enforcement, and carrying out tax withholding, reporting and depositing; and
WHEREAS, payroll departments collectively spend more than $15 billion annually complying with
myriad federal and state wage and tax laws; and
WHEREAS, payroll professionals play an increasingly important role ensuring the economic security
of American families by helping to identify non-custodial parents and making sure they comply with their child
support mandates; and
WHEREAS, payroll professionals have become increasingly proactive in educating both the business
community and the public at large about the payroll tax withholding systems; and
WHEREAS, payroll professionals meet regularly with federal and state tax officials to discuss both
improving compliance with government procedures, and how compliance can be achieved at less cost to both
government and businesses.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby proclaim the
week of September 5-11, 2004 as
"NATIONAL PAYROLL WEEK"
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be affixed
this _____ day of August 2004.
____________________________________________
Douglas N. Stover, Mayor
ATTEST:
_____________________________
Libby Ball, City Secretary
DEPT: City Manager
DATE: August 24, 2004
ITEM #: 8
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation naming September as YOUTH SOCCER MONTH, and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: !Soccer
PROCLAMATION
WHEREAS, Collectively our nation strives to encourage greatness and
achievement in our young people; and
WHEREAS, Interest and participation in the sport of soccer are at its highest
point ever among our nation’s youth; and
WHEREAS, Soccer provides a great foundation and offers skills for a
lifetime; and
WHEREAS, Many of the children in our community participate in local
soccer leagues; and
WHEREAS, Youth Soccer Month is celebrated in the month of September to
help bring attention to the sport of soccer and to encourage and promote physical
fitness; and
WHEREAS, Youth Soccer Month seeks to encourage the value of physical
fitness, sportsmanship, and family; and
WHEREAS, The messages of Youth Soccer Month mirror those of the
President’s Council in Physical Fitness and Sports and communicates the
importance of physical activity/fitness and exercise and their link to good health.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the city of Coppell, do
hereby proclaim the month of September as
“YOUTH SOCCER MONTH”
IN WITNESS THEREOF, I have set my hand and caused the seal of the city
of Coppell to be affixed this _____ day of August 2004.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
___________________________
Libby Ball, City Secretary
DEPT: City Secretary
DATE: August 24, 2004
ITEM #: 9
AGENDA REQUEST FORM
ITEM CAPTION:
Report by the Coppell Economic Development Committee.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %boardreport
DATE: August 24, 2004
ITEM #: 10
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
DEPT: City Secretary
DATE: August 24, 2004
ITEM #: 11/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: August 10, 2004
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %minutes
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MINUTES OF AUGUST 5, 2004
The City Council of the City of Coppell met in Special Called Session on
Thursday, August 5, 2004, at 6:00 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Diana Raines, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Billy Faught, Councilmember
Bill York, Councilmember
Councilmembers Tunnell and Suhy were absent from the meeting. Also
present were City Manager Jim Witt and City Secretary Libby Ball.
SPECIAL SESSION (Open to the Public)
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Special meeting.
2. Consider approval of a waiver under Section 7.02 of the City of
Coppell Charter granting the City Manager a week extension
until August 12, 2004, to submit the Fiscal Year 2005 budget.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember York moved to approve a waiver under Section 7.02 of
the City of Coppell Charter granting the City Manager a week extension
until August 12, 2004, to submit the Fiscal Year 2005 budget.
Councilmember Faught seconded the motion, the motion carried 5-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Faught, and York voting in favor of the motion.
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BUDGET WORKSHOP (Open to the Public)
3. Convene Budget Workshop.
A. Senior Citizen Exemption Review.
B. Fire Company Discussion.
C. General Fund Review
D. Discussion of Budget/Tax Rate Adoption Process.
E. Highway 121 Project Update.
There being no further business to come before the City Council, the meeting
was adjourned after the Budget Workshop.
___________________________
Douglas N. Stover, Mayor
ATTEST:
______________________________________
Libby Ball, City Secretary
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MINUTES OF AUGUST 10, 2004
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, August 10, 2004, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Diana Raines, Mayor Pro Tem (late arrival)
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Councilmember York was absent from the meeting. Also present were City
Manager Jim Witt, City Secretary Libby Ball and City Attorney David Dodd.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Work Session.
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Discussion regarding Council Goals for FY2005.
B. Discussion regarding Legislative Issues and Process.
C. Discussion of Agenda Items.
Mayor Pro Tem Raines arrived during Work Session.
REGULAR SESSION (Open to the Public)
3. Invocation.
Pastor Rod Cullver, Living Hope Church, led those present in the
Invocation.
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4. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
Mayor Stover recognized Girl Scout Troop #2431 from Coppell Middle School
North.
5. Introduction of new CISD Board of Trustee Allen Mushinski as
liaison to the City of Coppell.
This item was pulled and will be brought back to the August 24, 2004
City Council meeting.
6. Citizens' Appearances.
There was no one signed up under this item.
CONSENT AGENDA
7. Consider approval of the following consent agenda items:
A. Consider approval of minutes: July 27, 2004.
B. Consider approval of an ordinance amending the Code of
Ordinances Section 8-7-3 to establish a residential permit
parking zone on Aberdeen Court in Villages of Coppell
Phase 2; and authorizing the Mayor to sign.
C. Consider approval of an ordinance revising the
Thoroughfare Plan to redesignate Southwestern Blvd.,
from a 4-lane divided collector street (C4D) to a four-lane
undivided collector street (C4U), in its entirety from
Denton Tap Rd/ Belt Line Rd. west to Freeport Pkwy.;
and authorizing the Mayor to sign.
Land Use and Development
D. Consider approval of a 60-day extension to the expiration
date for the Hidden Valley, Final Plat, to allow a 16-lot
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single-family subdivision on 7.3 acres of property zoned
PD-106-SF-9, located along the southerly extension of
Hidden Valley Road.
E. Consider approval an Ordinance for Case No. PD-163R2-
SF-9, Windsor Estates, zoning change from PD-163R-SF-9
(Planned Development 163-Revised-Single Family-9) to
PD-163R2-SF-9 (Planned Development 163-Revision 2-
Single Family-9) to allow the replatting of Lots 4&5, Block
B, into one lot; revising the size of the common areas
(Lots 1X and 19X, Block A); revising the size of Lots 1, 2,
14, 16 and 17, Block A; renaming Lot 15 to Lot 15X, and
revising the 100-year Flood Plain line, and authorizing
the Mayor to sign.
F. Consider approval of an Ordinance for Case No. PD-
186R6-LI, Duke-Freeport, zoning change from PD-186R3-
LI (Planned Development-186 Revision 3-Light Industrial)
to PD-186R6-LI (Planned Development-186 Revision 6-
Light Industrial), to attach a Detail Site Plan to Lots 6
and 7 (formally Building 3), to allow the construction of a
140,000-square-foot building on Lot 6 and a 70,000-
square-foot building on Lot 7, totaling approximately
14.13 acres of property located along the west side of
Freeport Parkway, south of Creekview Drive, and
authorizing the Mayor to sign.
G. Consider approval of an Ordinance for Case No. S-1216,
Cold Stone Creamery, zoning change from PD-157R6-C
(Planned Development-157 Revision 6-Commercial) to PD-
157R6-C-S-1216 (Planned Development-157 Revision 6-
Commercial-Special Use Permit-1216), to allow the
operation of an approximate 1,600-square-foot restaurant
to be located at 809 S. MacArthur (southwest corner of
Belt Line Road and MacArthur Boulevard), and
authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to pull Consent Agenda Item B and
approve Consent Agenda Items A, C carrying Ordinance No. 2004-1080,
D, E carrying Ordinance No. 91500-A-384, F carrying Ordinance No.
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91500-A-385 and G carrying Ordinance No. 91500-A-386.
Councilmember Suhy seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and Suhy voting in favor of the motion.
7B. Consider approval of an ordinance amending the Code of
Ordinances Section 8-7-3 to establish a residential permit
parking zone on Aberdeen Court in Villages of Coppell Phase 2;
and authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to instruct staff to work with residents
toward a beneficial result of the parking problem at Aberdeen Court in
Villages of Coppell Phase 2. Councilmember Brancheau seconded the
motion, the motion carried 6-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught and Suhy voting in
favor of the motion.
8. Consider approval of the Sandy Lake Crossing Addition, Lot
2R, Block 1, Site Plan, to allow the construction of an
approximate 7,200-square-foot retail building on 0.737 of an
acre of property located along the south side of Sandy Lake
Road, approximately 200 feet west of Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Tom Whan, 607 Tumbleweed Ct., Plano, applicant, addressed questions
of Council.
Action:
Councilmember Peters moved to approve the Sandy Lake Crossing
Addition, Lot 2R, Block 1, Site Plan, to allow the construction of an
approximate 7,200-square-foot retail building on 0.737 of an acre of
property located along the south side of Sandy Lake Road, approximately
200 feet west of Denton Tap Road subject to the following conditions:
1. A tree removal permit, based on a current tree survey,
will be required prior to the removal of any trees.
CM081004
Page 5 of 16
2. Discussions with TXU be pursued to determine what
types of trees and/or vegetation will be allowed to be
planted within this easement, reducing the density of
the trees along the other property liens, accordingly.
3. The color board needs to identify the manufacturer
specifications.
Mayor Pro Tem Raines seconded the motion, the motion carried 5-1 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught
and Suhy voting in favor of the motion and Councilmember Tunnell
voting against the motion.
9. PUBLIC HEARING:
Consider approval of the Sandy Lake Crossing Addition, Lot
2R, Block 1, Replat, being a replat of Lot 2, Block 1 of the
Sandy Lake Crossing Addition, to allow the construction of an
approximate 7,200-square-foot retail building on 0.737 of an
acre of property located along the south side of Sandy Lake
Road, approximately 200 feet west of Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Faught moved to close the Public Hearing and approve
the Sandy Lake Crossing Addition, Lot 2R, Block 1, Replat, being a replat
of Lot 2, Block 1 of the Sandy Lake Crossing Addition, to allow the
construction of an approximate 7,200-square-foot retail building on
0.737 of an acre of property located along the south side of Sandy Lake
Road, approximately 200 feet west of Denton Tap Road subject to
following conditions:
1. Correcting the name of the City from Chapel to Coppell in
the surveyor’s certificate.
CM081004
Page 6 of 16
2. Additional comments may be generated and a need for
additional easements may be identified as a result of a
detailed engineering review.
Councilmember Suhy seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and Suhy voting in favor of the motion.
10. PUBLIC HEARING:
Consider approval of Case No. PD-199R-HC, Vista Point II,
zoning change request from PD-199-HC (Planned Development-
199, Highway Commercial) to PD-199R-HC (Planned
Development-199 Revised, Highway Commercial) to attach a
Detail Site Plan to Tract 1, to allow the construction of three
office/assembly/warehouse buildings totaling 93,550-square
feet on 9.1 acres of property located south of State Highway
121, west of MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Suhy moved to close the Public Hearing and approve
Case No. PD-199R-HC, Vista Point II, zoning change request from PD-
199-HC (Planned Development-199, Highway Commercial) to PD-199R-
HC (Planned Development-199 Revised, Highway Commercial) to attach a
Detail Site Plan to Tract 1, to allow the construction of three
office/assembly/warehouse buildings totaling 93,550-square feet on 9.1
acres of property located south of State Highway 121, west of MacArthur
Blvd. subject to the following conditions:
1. The driveway spacing shown adjacent to S.H. 121 needs to
be reviewed and approved by TxDOT and a deceleration lane
is needed to serve the eastern driveway.
CM081004
Page 7 of 16
2. Staff review of the final color palette for all external building
materials.
Councilmember Brancheau seconded the motion, the motion carried 5-1
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Faught and Suhy voting in favor of the motion and Councilmember
Tunnell voting against the motion.
11. PUBLIC HEARING:
Consider approval of the Vista Point II Addition Lots 1-7, Block
A, Replat, being a replat of Lot 3R, Block G, of the Vista Ridge
Addition, to allow the construction of the first phase of
development consisting of three office/assembly/warehouse
buildings totaling 93,550-square feet on 9.1 acres of this 25.8
acre tract located south of State Highway 121, west of
MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Faught moved to close the Public Hearing and approve
the Vista Point II Addition Lots 1-7, Block A, Replat, being a replat of Lot
3R, Block G, of the Vista Ridge Addition, to allow the construction of the
first phase of development consisting of three office/assembly/
warehouse buildings totaling 93,550-square feet on 9.1 acres of this 25.8
acre tract located south of State Highway 121, west of MacArthur Blvd.
subject to the following conditions:
1. The driveways along S.H. 121 and at least the first driveway
along MacArthur Blvd. will have to be reviewed and approved
by the City of Lewisville and/or TxDOT.
Mayor Pro Tem Raines seconded the motion, the motion carried 5-1 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught
CM081004
Page 8 of 16
and Suhy voting in favor of the motion and Councilmember Tunnell
voting against the motion.
12. Consider approval of The Mercantile Addition, Lot 2, Block A,
Site Plan Amendment, to revise the size and configuration of
an office building containing 11,669-square feet on 1.3 acres of
property located along the east side of Denton Tap Road, north
of Belt Line Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Mayor Pro Tem Raines moved to approve The Mercantile Addition, Lot 2,
Block A, Site Plan Amendment, to revise the size and configuration of an
office building containing 11,669-square feet on 1.3 acres of property
located along the east side of Denton Tap Road, north of Belt Line Road.
Councilmember Suhy seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and Suhy voting in favor of the motion.
13. PUBLIC HEARING:
Consider approval of Case No. PD-203-R, Coppell Florist,
zoning change request from SF-12 (Single Family-12) to PD-
203-R (Planned Development-203-Retail) to allow the
construction of a florist shop and office uses on 0.42 of an acre
of property located at the southwest corner of Sandy Lake and
Moore Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
CM081004
Page 9 of 16
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
Case No. PD-203-R, Coppell Florist, zoning change request from SF-12
(Single Family-12) to PD-203-R (Planned Development-203-Retail) to
allow the construction of a florist shop and office uses on 0.42 of an acre
of property located at the southwest corner of Sandy Lake and Moore
Roads subject to the following conditions:
1. Coordinate with the Engineering department the exact
design of the proposed masonry-screening wall.
2. Adherence to Engineering comments as follow:
A. The site plan shows a 20’ drainage easement on the
south side of the property. That does not appear on
the plat. Resolve this discrepancy.
B. The driveway on Moore Road should line up with the
drive across the street.
Mayor Pro Tem Raines seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and Suhy voting in favor of the motion.
14. PUBLIC HEARING:
Consider approval of the Coppell Florist Addition, Lot 1, Block
A, Replat, being a replat of Lot 1, Block A, of the Stringfellow
Addition, to allow the construction of a florist shop and office
uses on 0.42 of an acre of property located at the southwest
corner of Sandy Lake and Moore Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Peters moved to close the Public Hearing and approve
the Coppell Florist Addition, Lot 1, Block A, Replat, being a replat of Lot
CM081004
Page 10 of 16
1, Block A, of the Stringfellow Addition, to allow the construction of a
florist shop and office uses on 0.42 of an acre of property located at the
southwest corner of Sandy Lake and Moore Roads subject to the
following conditions:
1. Coordinate with the Engineering Department for the
placement of the required masonry screening wall and
easements on the south and west property lines.
2. Compliances with the Engineering comment sheet as follow:
Site Dimension Control Plan
A. Line your proposed driveway up with the existing
driveway on the east side of Moore Road.
Grading & Paving Plan
A. Surface drainage should be picked up on-site and
conveyed to the storm sewer system.
B. Offsite water from the south and west drain through
this site. Need to show offsite drainage area with
contours. Drainage system should be extended to the
south to pick up offsite water.
C. How do you propose for the off-site drainage to reach
either of the inlets through the proposed masonry
walls?
NOTE: General Engineering Observations
These comments do not constitute a detailed review of any
Engineering submittals. Detailed review will be performed
after approval by City Council.
A. The “plans” submitted at DRC do not constitute a
submittal for engineering review. Plans for engineering
review cannot be submitted until there has been
approval of the replat, etc., by City Council.
B. There is no need to reproduce the City of Coppell’s
standard details in the plan set. The contractor will be
required to have a full set of details on site during
construction.
Councilmember Brancheau seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and Suhy voting in favor of the motion.
CM081004
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15. PUBLIC HEARING:
Consider approval of Case No. PD-202-TH-1, Villas of Lake
Vista, zoning change request from HC (Highway Commercial) to
PD-202-TH-1 (Planned Development-202-Townhouse-1) to allow
the construction of 155 townhome lots and 23 common areas
on approximately 22 acres of property located south of Lake
Vista Drive, east of MacArthur Blvd., at the request of
Wakeland Property Company, and an amendment to the Land
Use Plan of the 1996 Comprehensive Master Plan from Mixed
Use to Residential Medium Density.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Curt Welwood, 3820 Trane, Frisco, Applicant, made a presentation to
Council.
Daniel Heischman, 525 Village Creek, Plano, Applicant, made a
presentation to Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Faught moved to close the Public Hearing and approve
Case No. PD-202-TH-1, Villas of Lake Vista, zoning change request from
HC (Highway Commercial) to PD-202-TH-1 (Planned Development-202-
Townhouse-1) to allow the construction of 155 townhome lots and 23
common areas on approximately 22 acres of property located south of
Lake Vista Drive, east of MacArthur Blvd., at the request of Wakeland
Property Company, and an amendment to the Land Use Plan of the 1996
Comprehensive Master Plan from Mixed Use to Residential Medium
Density subject to the following conditions:
SITE PLAN
1. Variance from street spacing requirements of the Subdivision
Ordinance.
CM081004
Page 12 of 16
LANDSCAPE PLAN
1. All parking lots must be screened from R-O-W by a
minimum 30” hedge.
2. Revise mitigation fees.
3. Provide base landscape planting adjacent to the brick-
screening wall along MacArthur and Lake Vista (on outside
of wall – clarify)
OTHER
1. Add Park Improvement Fee of $1,285 per unit
2. The HOA is required for the Villas of Lake Vista.
Councilmember Suhy seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and Suhy voting in favor of the motion.
Action:
Councilmember Tunnell moved to approve amending the Comprehensive
Plan to reflect Medium Density Residential Use on this tract as opposed
to the Retail. Councilmember Faught seconded the motion, the motion
carried 6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Tunnell, Faught and Suhy voting in favor of the motion.
16. Consider approval of the Villas of Lake Vista, Preliminary Plat,
to allow the construction of 155 townhome lots and 23
common areas on approximately 22 acres of property located
south of Lake Vista Drive, east of MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember Suhy moved to approve the Villas of Lake Vista,
Preliminary Plat, to allow the construction of 155 townhome lots and 23
common areas on approximately 22 acres of property located south of
Lake Vista Drive, east of MacArthur Blvd. subject to the following
conditions:
1. Revise the Plat to reflect 23 common areas, not 22.
CM081004
Page 13 of 16
2. Recommend to Council that a variance be granted to offset
street spacing involving Lake Vista Drive and Lake Vista
Place.
3. Adherence to Engineering department comments as follow:
Preliminary Plat
A. Provide an exact tie down on the rear of Lots 9-56, Block A
and Lots 2X x 7X, Block A for the “variable width utility
easement”.
Preliminary Paving Plan
A. All access to and from Lake Vista Drive needs to be
coordinated with the City of Lewisville, as it is a Lewisville
owned and maintained street.
B. Coordinate the 4’ sidewalk along Lake Vista Dr. with the City
of Lewisville.
Preliminary Drainage Plan
A. You need permission from the City of Lewisville to tie into
their storm sewer line in their street (Lake Vista Drive). Also,
permission must be obtained to discharge surface flow into
their street.
B. We need a letter for our file from the City of Lewisville to the
developer stating that permission is granted to use storm
sewer lines and drain to the street, and to cut the street to
access those storm sewer lines. Repair of lake Vista Drive
will need to be done in accordance with City of Lewisville
standards.
Additional comments may be forthcoming during the full
engineering review.
Councilmember Brancheau seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and Suhy voting in favor of the motion.
17. Consider granting the Planning and Zoning Commission Final
Plat approval authority of the Villas of Lake Vista, to allow the
construction of 155 townhome lots and 23 common areas on
approximately 22 acres of property located south of Lake Vista
Drive, east of MacArthur Blvd.
CM081004
Page 14 of 16
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember Peters moved to approve granting the Planning and
Zoning Commission Final Plat approval authority of the Villas of Lake
Vista, to allow the construction of 155 townhome lots and 23 common
areas on approximately 22 acres of property located south of Lake Vista
Drive, east of MacArthur Blvd. Councilmember Faught seconded the
motion, the motion carried 6-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught and Suhy voting in
favor of the motion.
18. Consider approval of a one-year extension to the expiration
date of the MacArthur Vista Center, Lot 1, Block A, Site Plan,
to allow the development of an approximate 10,048-square-foot
office/retail/medical building on 1.409 acres of property
located along the east side of MacArthur Blvd., south of Denton
Creek.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember Tunnell moved to approve a one-year extension to the
expiration date of the MacArthur Vista Center, Lot 1, Block A, Site Plan,
to allow the development of an approximate 10,048-square-foot
office/retail/medical building on 1.409 acres of property located along
the east side of MacArthur Blvd., south of Denton Creek subject to the
following condition:
1. The applicant agrees to maintain the property.
Mayor Pro Tem Raines seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and Suhy voting in favor of the motion.
CM081004
Page 15 of 16
19. Necessary action resulting from Work Session.
There was no action necessary under this item.
20. City Manager’s Report.
A. Highway 121 Update.
A. Jim Witt, City Manager, updated Council on recent events
regarding Highway 121.
21. Mayor and Council Reports.
A. Report by Mayor Stover regarding Metroplex Mayors’
Meeting.
B. Report by Mayor Stover regarding National Night Out.
C. Report by Mayor Stover regarding Start of School Year.
D. Report by Mayor Stover regarding Kebra Selah.
E. Report by Mayor Stover regarding Kilian Broderick.
F. Report by Mayor Stover regarding Council TV Show.
G. Report by Councilmember Faught regarding Greeting the
Troops.
A. Mayor Stover reported on the Metroplex Mayors’ meeting he
attended August 10th. Congressman Burgess was the speaker at
the meeting and one of the topics of discussion was Highway 121.
B. Mayor Stover reported on the great success of this year’s National
Night Out and thanked all Council who were able to attend. Mayor
Stover also thanked Officer Harr on his efforts to put the event
together. Council also congratulated the Police Department on
winning the Annual Softball Tournament.
C. Mayor Stover announced that the new school year will start on
August 16, 2004 and asked all citizens to observe the traffic speed
limits.
D. Mayor Stover expressed the Council’s condolences to the Selah
family and commended Rick Selah on his courage during this time.
E. Mayor Stover reported on the loss of Kilian Broderick, the first and
only pastor of St. Ann’s Catholic Church.
CM081004
Page 16 of 16
F. Mayor Stover announced that he, Mayor Pro Tem Raines and
Councilmember Suhy taped a Town Hall show that will be shown
on Channel 15. The topics discussed were the Local Option
Election process and the possible addition of a Fire Company.
G. Councilmember Faught reported on the opportunity given to the
Coppell City Council and City staff to greet the troops that were
returning for R & R from Iraq.
22. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
___________________________
Douglas N. Stover, Mayor
ATTEST:
______________________________________
Libby Ball, City Secretary
DEPT: Engineering
DATE: August 24, 2004
ITEM #: 11/B
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of awarding Bid #Q-0704-04 for the purchase of water meters in the following manner: all
series #0100, series #0300 -10”, and all series #0500 to B20 and Associates; and, series #0300 -3”, 4”, 6” & 8” and
all series #0400 to Badger Meter Inc., in a combined total not to exceed $150,100; as budgeted.
GOAL(S):
EXECUTIVE SUMMARY:
Award of Bid #Q-0704-04 to B20 and Associates and Badger Meter Inc. will allow for our yearly replacement of
meters and provide a source for new commercial meters as needed.
Staff recommends award of the bid and will be available to answer any questions at the council meeting.
FINANCIAL COMMENTS: Funds have been budgeted in the Utility Operations budget for this contract.
Agenda Request Form - Revised 02/04 Document Name: #WaterMeters-1AG
Bid TabulationJuly 29, 2004B20 & Assoc. Badger Meter, Inc.Master Meter Hersey MetersSensus Meter US Metering D&W Utility Nice Inc.Item Estimated Estimated Unit Unit Unit Unit Unit Unit Unit Unit Item # Description Quantity Cost Price Price Price Price Price Price Price PriceUnit Price reflectsless 10% on #0100#0100 5/8" x 3/4" 1000 $22,540.00$22.54$28.00 $23.79 $31.00 $32.58 $33.97 $21.03 $950.00#0100 1" 30 $1,729.20$57.64$68.90 $59.75 $76.00 $74.80 $75.76 $61.95 $950.00#0100 1 ½" 30 $3,619.20$120.64$132.00 $134.07 $186.00 $172.62 $175.51 $159.66 $975.00#0100 2" 50 $10,082.00$201.64$179.50 $181.64 $243.00 $265.29 $213.13 $227.36 $1,150.00#0300 3" 1 $1,039.90 $1,739.00$1,039.90$1,061.39 $1,579.00 $1,436.90 $1,157.37 $1,023.15 $1,285.00#0300 4" 1 $1,449.90 $2,932.00$1,449.90$1,476.48 $2,464.00 $2,336.95 $1,575.10 $1,364.21 $1,285.00#0300 6" 1 $2,689.90 $4,946.00$2,689.90$2,672.00 $3,538.00 $4,093.88 $2,614.92 $2,046.31 $1,380.00#0300 8" 1 $4,219.00 $5,935.00$4,219.00No Bid $6,984.00 $7,336.88 $5,036.12 $4,189.00 $1,380.00#0300 10" 1 $9,204.00$9,204.00No Bid No Bid No Bid No Bid No Bid No Bid $1,380.00#0400 4" 1 $3,399.90 $5,390.00$3,399.90No Bid $3,599.00 $5,155.16 No Bid No Bid $1,285.00#0400 6" 2 $9,981.80 $6,590.00$4,990.90No Bid $5,185.00 $5,920.49 No Bid No Bid $1,380.00#0400 8" 2 $12,570.00 $9,945.00$6,285.00No Bid $6,984.00 $8,092.68 No Bid No Bid $1,380.00#0500 4" 1 $1,227.18$1,227.18No Bid No Bid No Bid No Bid No Bid $837.00 $1,285.00#0500 6" 5 $8,703.60$1,740.72No Bid No Bid No Bid No Bid No Bid $1,182.60 $1,380.00#0500 8" 15 $48,160.20$3,210.68No Bid No Bid No Bid No Bid No Bid $2,041.20 $1,380.00#0500 10" 2 $9,468.74$4,734.37No Bid No Bid No Bid No Bid No Bid $3,018.60 $1,380.00No Bid No Bid$150,084.52Affidavit AffidavitBid # Q-0704-04 Water Meters
DEPT: Engineering
DATE: August 24, 2004
ITEM #: 11/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance amending the Code of Ordinances Section 8-7-3 to establish a residential permit
parking zone for a portion of Villages of Coppell Phase 2, including Lot 10, Block E (845 Aberdeen Court), Lot
11, Block E (840 Aberdeen Court), and Lot 12, Block E (844 Aberdeen Court); and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this ordinance will restrict parking on a portion of Aberdeen Court to residents only.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: #AberdeenParking Ord-1AG
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: August 24, 2004
RE: Consider approval of an ordinance amending the Code of Ordinances Section 8-7-3 to
establish a residential permit parking zone for a portion of Villages of Coppell Phase 2,
including Lot 10, Block E (845 Aberdeen Court), Lot 11, Block E (840 Aberdeen
Court), and Lot 12, Block E (844 Aberdeen Court); and authorizing the Mayor to sign.
This item is a revision of the item tabled at the August 10, 2004 City Council meeting. On August 11,
2004, letters were sent to the seven residents on Aberdeen Court requesting their input on the proposed
permit parking zone. To date, no written responses have been provided. However, I did speak with
Shane Stagg of 840 Aberdeen Court. One of his suggestions was for the city to explore the possibility
of just designating the circular area of the cul-de-sac as the permit parking zone.
The original problem brought to our attention concerned vehicles parking along the cul-de-sac of
Aberdeen Court to access the park. It has been stated that this is a nuisance especially when the
amount of vehicles parking along the cul-de-sac inhibits the ability of residents to access their
property. There is also some concern that head-in parking along the cul-de-sac could also limit
emergency vehicle access to the area.
In September 1998, Council approved a Residential Permit Parking Zone in the Copperstone
Subdivision to insure residents along Copperstone Trail could have access to their property, especially
during times of sporting events at Andrew Brown Park West.
If this ordinance is approved by City Council, a Permanent Residential Permit will be issued to any
person in the households at 840, 844, and 845 Aberdeen Court who has a valid drivers license and
owns a vehicle. Each household is also provided two Visitor Permits; and if residents know in
advance that they are hosting an event, they can stop by the Engineering Department to acquire
additional Temporary Visitor Permits for a specific date. The Engineering Department maintains a
supply of parking permits and as such would utilize those permits for residents along Aberdeen Court.
Signs stating “Parking limited to residents only, Window Permit required” will be placed at the
common property line between 844 and 848 Aberdeen Court and along the east side of 845 Aberdeen
Court adjacent to the existing alley.
Staff has determined that this is a reasonable request to assure residents living along the cul-de-sac of
Aberdeen Court can have unobstructed access to their property. Staff will be available to answer any
questions at the Council meeting.
PARKING IS LIMITED TORESIDENTS ONLYWINDOW PERMIT REQUIREDORDINANCE #______
1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. _______________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 8,
ARTICLE 8-7, SECTION 8-7-3 TO ESTABLISH A RESIDENTIAL PERMIT
PARKING ZONE ON A PORTION OF ABERDEEN COURT IN VILLAGES
OF COPPELL PHASE 2; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That the Code of Ordinance of the City of Coppell, Texas be, and the same is
hereby amended by amending Chapter 8, Article 8-7, Section 8-7-3, in part to add the following
designated residential permit parking zone on a portion of Aberdeen Court, to read as follows:
"Sec. 8-7-3 Designation of Residential Permit Parking Zones
The City Engineer may, from time to time, designate residential permit parking zones on the streets
described herein, at locations the City Engineer determines necessary, to provide for the parking
needs of the applicable residents. Typically, these zones will be designated only in areas where
citizens routinely park on residential streets to attend activities associated with adjacent properties
including but not limited to parks. The City Engineer shall conspicuously post signs within each
zone indicating the times and conditions for which parking is by permit only. A residential permit
parking zone becomes effective five working days after signs are in place in the zone.
. . .
C. Aberdeen Court adjacent to Lot 11, Blk. E (840 Aberdeen Court); Lot 12, Blk.
E (844 Aberdeen Court); and Lot 10, Blk. E (845 Aberdeen
Court) Villages of Coppell Phase 2.”
2
SECTION 2. That the Director of Traffic Control shall erect appropriate signage
giving notice of the residential permit parking zone established herein.
SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell,
Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed,
and all other provisions not in conflict with the provisions of this ordinance shall remain in
full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this
ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional,
illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any
part or provision thereof other than the part so decided to be unconstitutional, illegal or
invalid, and shall not affect the validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinances, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or
terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas shall
be subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each
offense; and each and every day such violation is continued shall be deemed to constitute a
separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its
passage and the publication of its caption, as the law and charter in such cases provide;
however the residential permit parking zone established herein shall note take effect until the
Director of Traffic Control has erected appropriate signage giving notice of such residential
permit parking zone.
3
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______
day of ______________, 2004.
APPROVED:
______________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
______________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Finance
DATE: August 24, 2004
ITEM #: 11/D
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of the annual review of the written Investment Policy of the City of Coppell
as provided by the Public Funds Investment Act, Chapter 2256, Texas Government Code.
GOAL(S):
EXECUTIVE SUMMARY: As required by the Public Funds Investment Act, the Investment Policy must be
reviewed on an annual basis. Staff has reviewed the policy and recommends no changes.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: $InvestmentPolicy-1AR
1
INTRODUCTION
The purpose of this document is to set forth specific investment policy and strategy guidelines for
the City of Coppell in order to achieve the goals of safety, liquidity, yield, and public trust for all
investment activity. The City Council of the City of Coppell shall review its investment strategies
and policy not less than annually. This policy serves to satisfy the statutory requirement of Chapter
2256, Texas Government Code as amended, to define, adopt and review a formal investment
strategy and policy.
INVESTMENT STRATEGY
The City of Coppell maintains portfolios utilizing four specific investment strategy considerations
designed to address the unique characteristics of the fund groups represented in the portfolios:
A. Investment strategies for operating funds and commingled pools containing
operating funds have as their primary objective to assure that anticipated cash flows
are matched with adequate investment liquidity. The secondary objective is to create
a portfolio structure which will experience minimal volatility during economic
cycles. This may be accomplished by purchasing high quality, short-to-medium-
term securities which will complement each other in a laddered or barbell maturity
structure. The dollar weighted average maturity of 365 days or less will be
calculated using the stated final maturity date of each security.
B. Investment strategies for debt service funds shall have as the primary objective the
assurance of investment liquidity adequate to cover the debt service obligation on the
required payment date. Securities purchased shall not have a stated final maturity
date that exceeds the debt service payment date.
C. Investment strategies for debt service reserve funds shall have as the primary
objective the ability to generate a dependable revenue stream to the appropriate debt
service fund from securities with a low degree of volatility. Securities should be of
high quality and, except as may be required by the bond ordinance specific to an
individual issue, of short to intermediate-term maturities. Volatility shall be further
controlled through maturity and quality range, without paying premium, if at all
possible. Such securities will tend to hold their value during economic cycles.
D. Investment strategies for special projects or special purpose fund portfolios will have
as their primary objective to assure that anticipated cash flows are matched with
adequate investment liquidity. These portfolios should include at least 10% in highly
liquid securities to allow for flexibility and unanticipated project outlays. The stated
final maturity dates of securities held should not exceed the estimated project
completion date.
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INVESTMENT POLICY
I. SCOPE
This investment policy applies to all financial assets of the City of Coppell. These funds are
accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include:
* General Fund
* Special Revenue Funds
* Debt Service Funds
* Capital Projects Funds
* Proprietary Funds
* Trust and Agency Funds
* Component Units
II. OBJECTIVES
The City of Coppell shall manage and invest its cash with four objectives, listed in order of priority:
Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always remains the
primary objective. All investments shall be designed and managed in a manner responsive to the
public trust and consistent with State and Local law.
The City shall maintain a comprehensive cash management program that includes collection of
accounts receivable, vendor payment in accordance with invoice terms, and prudent investment of
available cash. Cash management is defined as the process of managing monies in order to insure
maximum cash availability and maximum yield on short-term investment of pooled idle cash.
Safety
The primary objective of the City's investment activity is the preservation of capital in the overall
portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses,
whether they are from securities default or erosion of market value.
Liquidity
The City's investment portfolio shall be structured such that the City is able to meet all obligations in
a timely manner. This shall be achieved by matching investment maturities with forecasted cash
flow requirements and by investing in securities with active secondary markets.
3
Yield
The City's cash management portfolio shall be designed with the objective of regularly exceeding
the average rate of return on three-month U.S. Treasury Bills. The investment program shall seek to
augment returns above this threshold consistent with risk limitations identified herein and prudent
investment polices.
Public Trust
All participants in the City's investment process shall seek to act responsibly as custodians of the
public trust. Investment officials shall avoid any transaction that might impair public confidence in
the City's ability to govern effectively.
III. RESPONSIBILITY AND CONTROL
Investment Committee
An Investment Committee, consisting of the City Manager, Deputy City Manager, the Director of
Finance, and Assistant Director of Finance, shall meet at least quarterly to determine operational
strategies and to monitor results. The Investment Committee shall include in its deliberation such
topics as: performance reports, economic outlook, portfolio diversification, maturity structure,
potential risk to the City's funds, authorized brokers and dealers, and the target rate of return on the
investment portfolio.
Delegation of Authority and Training
Authority to manage the City's investment program is derived from a resolution of the City Council.
The Director of Finance, the Assistant Finance Director and the Chief Accountant are designated as
the investment officers of the City and are responsible for investment decisions and activities. The
Director of Finance shall establish written procedures for the operation of the investment program,
consistent with this investment policy. The investment officers shall attend at least one ten (10) hour
training session from an independent source approved by the governing body relating to the officer's
responsibility under the Act within 12 months after assuming duties.
Additionally, once every two years, ten (10) hours of instruction must be obtained from an
independent source. Sources of authorized independent training are those sponsored by:
• Government Finance Officers Association (G.F.O.A.)
• Government Finance Officers Association of Texas (G.F.O.A.T.)
• Government Treasurers Organization of Texas (G.T.O.T.)
• University of North Texas - Center for Public Management
• Texas Tech - Center for Professional Development
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Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal
control structure shall be designed to provide reasonable assurance that these objectives are met.
The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the
benefits likely to be derived; and (2) the valuation costs and benefits require estimates and
judgements by management.
Accordingly, the Director of Finance shall establish a process for annual independent review by an
external auditor to assure compliance with policies and procedures. The internal controls shall
address the following points:
A. Control of collusion.
B. Separation of transaction authority from accounting and record keeping.
C. Custodial safekeeping.
D. Avoidance of physical delivery securities.
E. Clear delegation of authority to subordinate staff members.
F. Written confirmation for telephone (voice) transactions for investments and wire
transfers.
G. Development of a wire transfer agreement with the depository bank or third party
custodian.
Prudence
The standard of prudence to be applied by the investment officer shall be the "prudent investor" rule,
which states: "Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment, considering the probable safety of their
capital as well as the probable income to be derived." In determining whether an investment officer
has exercised prudence with respect to an investment decision, the determination shall be made
taking into consideration:
A. The investment of all funds, or funds under the City's control, over which the officer
had responsibility rather than a consideration as to the prudence of a single
investment.
B. Whether the investment decision was consistent with the written investment policy
of the City.
The investment officer, acting in accordance with written procedures and exercising due diligence,
shall not be held personally responsible for a specific security's credit risk or market price changes,
providing that these deviations are reported immediately and that appropriate action is taken to
control adverse developments.
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Ethics and Conflicts of Interest
City staff involved in the investment process shall refrain from personal business activity that could
conflict with the proper execution of the investment program, or which could impair the ability to
make impartial investment decisions. City staff shall disclose to the City Manager any material
financial interests in financial institutions that conduct business with the City and they shall further
disclose positions that could be related to the performance of the City's portfolio. City staff shall
subordinate their personal financial transactions to those of the City, particularly with regard to
timing of purchases and sales.
An investment officer of the City who has a personal business relationship with an organization
seeking to sell an investment to the City shall file a statement disclosing that personal business
interest. An investment officer who is related within the second degree by affinity or consanguinity
to an individual seeking to sell an investment to the City shall file a statement disclosing that
relationship. A statement required under this subsection must be filed with the Texas Ethics
Commission and the governing body of the entity.
IV. REPORTING
Quarterly Reporting
The Director of Finance shall submit a signed quarterly investment report that summarizes current
market conditions, economic developments and anticipated investment conditions. The report shall
summarize investment strategies employed in the most recent quarter, and describe the portfolio in
terms of investment securities, maturities, risk characteristics, and shall explain the total investment
return for the quarter.
Annual Report
Within 90 days of the end of the fiscal year, the Director of Finance shall present an annual report on
the investment program and investment activity. This report may be presented along with the
Comprehensive Annual Financial Report to the City Manager and City Council.
Methods
The quarterly investment report shall include a succinct management summary that provides a clear
picture of the status of the current investment portfolio and transactions made over the last quarter.
This management summary will be prepared in a manner that will allow the City to ascertain
whether investment activities during the reporting period have conformed to the investment policy.
The reports shall be formally reviewed at least annually by an independent auditor, if investments
are other than those offered by the City's depository. The portfolio shall be marked to market
monthly. The market value of the securities is to be provided by the City's depository or by a third
party valuation service.
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The report will be provided to the City Manager and City Council. The report will include the
following:
A. A listing of individual securities (investment position) held at the end of the reporting
period.
B. Unrealized gains or losses resulting from appreciation or depreciation by listing the
beginning and ending book and market value of securities for the period.
C. Additions and changes to the market value during the period.
D. Average weighted yield to maturity of portfolio on entity investments as compared to
applicable benchmark.
E. Listing of investment by maturity date.
F. The percentage of the total portfolio each type of investment represents.
G. Statement of compliance of the City's investment portfolio with State Law and the
investment strategy and policy approved by the City Council.
H. Prepared and signed by the investment officers.
I. Fully accrued interest for the period.
J. States account or fund for each investment.
V. INVESTMENT PORTFOLIO
The City shall pursue an active versus a passive portfolio management philosophy. That is,
securities may be sold before they mature if market conditions present an opportunity for the City to
benefit from the trade. The investment officer will routinely monitor the contents of the portfolio,
the available markets, and the relative value of competing instruments, and will adjust the portfolio
accordingly.
Investments
Assets of the City of Coppell may be invested in the following instruments; provided, however, that
at no time shall assets of the City be invested in any instrument or security not authorized for
investment under the Act, as the Act may from time to time be amended.
I. Authorized
A. Obligations of the United States of America, its agencies and
instrumentalities.
B. Direct obligations of the State of Texas or its agencies and instrumentalities.
C. Other obligations, the principal of and interest on which are unconditionally
guaranteed by the State of Texas or United States of America.
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D. Obligations of the State, agencies thereof, Counties, Cities, and other political
subdivisions of any state having been rated as investment quality by a
nationally recognized investment rating firm, and having received a rating of
not less than "A" or its equivalent.
E. Certificates of Deposit of state and national banks domiciled in Texas,
guaranteed or insured by the Federal Deposit Insurance or its successor or
secured by obligations described in A through D above, which are intended
to include all direct agency or instrumentality issued mortgage backed
securities rated AAA by a nationally recognized rating agency and that have
a market value of not less than the principal amount of the certificates.
F. Fully collateralized direct repurchase agreements with a defined termination
date secured by obligations of the United States or its agencies and
instrumentalities. These shall be pledged to the City of Coppell, held in the
City’s name, and deposited at the time the investment is made with the City
or with a third party selected and approved by the City. Repurchase
agreements must be purchased through a primary government securities
dealer, as defined by the Federal Reserve, or a bank domiciled in Texas. A
Master Repurchase Agreement must be signed by the bank\dealer prior to
investment in a repurchase agreement. All repurchase agreement transactions
will be on a delivery versus payment basis. Securities received for repurchase
agreements must have a market value greater than or equal to 105 percent at
the time funds are disbursed.
G. Local government investment pools that have been authorized by the
governing body by rule, ordinance or resolution. The investment pool must
maintain a rating no lower than AAA or AAA-M by at least one nationally
recognized rating service. Investment in such pools shall be limited to 50%
of the City’s entire portfolio, with no more than 25% of the entire portfolio
invested in any one authorized pool.
H. No-load money market mutual funds that are registered and regulated by the
Securities and Exchange Commission, that has a dollar weighted average
stated maturity of 90 days or fewer and includes in its investment objectives
the maintenance of a stable net asset value of $1 for each share.
I. No-load mutual funds that are registered with the Securities and Exchange
Commission, having an average weighted maturity of less than two years and
is invested or secured in obligations described in A through D above. The
fund must maintain a rating of AAA, or its equivalent by at least one
nationally recognized rating firm. The fund must conform to the
requirements relating to the eligibility of investment pools.
Investments in mutual funds shall be limited to 10% of the City's monthly fund balance,
excluding bond proceeds and reserves and other funds held for debt service.
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II. Not Authorized
The City's authorized investments options are more restrictive than those allowed by State law.
State law specifically prohibits investment in the following investment securities.
A. Obligations whose payment represents the coupon payments on the
outstanding principal balance of the underlying mortgage backed security
collateral and pays no principal.
B. Obligations whose payment represents the principal stream of cash flow from
the underlying mortgage-backed security collateral and bears no interest.
C. Collateralized mortgage obligations that have a stated final maturity date of
greater than 10 years.
D. Collateralized mortgage obligations the interest rate of which is determined
by an index that adjusts opposite to the changes in a market index.
Holding Period
The City of Coppell intends to match the holding periods of investment funds with liquidity needs of
the City. In no case will the average maturity of investments of the City's operating funds exceed
one year. The maximum final stated maturity of any investment shall not exceed five years.
Investments in all funds shall be managed in such a way that the market price losses resulting from
interest rate volatility would be offset by coupon income and current income received from the
volume of the portfolio during a twelve month period.
Risk and Diversification
The City of Coppell recognizes that investment risks can result from issuer defaults, market price
changes or various technical complications leading to temporary illiquidity. Risk is controlled
through portfolio diversification which shall be achieved by the following general guidelines;
A. Risk of issuer default is controlled by limiting investments to those
instruments allowed by the Act, which are described herein.
B. Risk of market price changes shall be controlled by avoiding over-
concentration of assets in a specific maturity sector, limitation of average
maturity of operating funds investments to one year, and avoidance of over-
concentration of assets in specific instruments other than U.S. Treasury
Securities and insured or Collateralized Certificates of Deposits.
C. Risk of illiquidity due to technical complications shall be controlled by the
selection of securities dealers as described herein.
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VI. SELECTION OF BANKS AND DEALERS
Depository
At least every five (5) years a Depository shall be selected through the City's banking services
procurement process, which shall include a formal request for proposal (RFP). In selecting a
depository, the credit worthiness of institutions shall be considered, and the Director of Finance shall
conduct a comprehensive review of prospective depositories credit characteristics and financial
history.
Certificates of Deposit
Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase
program shall submit for review annual financial statements, evidence of federal insurance and other
information as required by the Director of Finance.
Qualified Representatives
Investment officials shall not knowingly conduct business with any firm with whom public entities
have sustained losses on investments. All qualified representatives shall provide the City with
references from Public entities they are currently serving.
All financial institutions and qualified representatives who desire to become qualified bidders for
investment transactions must supply the following as appropriate:
- audited financial statements
- proof of National Association of Securities Dealers (NASD) certification
- proof of state registration
- completed broker/dealer questionnaire
- certification of having read the City's investment policy signed by an
qualified representative of the organization
- Acknowledgement that the organization has implemented reasonable
procedures and controls in an effort to preclude imprudent investment
activities arising out of investment transactions conducted between the City
and the organization
The investment officers are precluded from purchasing an investment from a representative who has
not delivered the written certification
An annual review of the financial condition and registration of qualified bidders will be conducted
by the Director of Finance.
Competitive Bids
Competitive quotes must be taken from at least three (3) qualifying financial institutions or
broker/dealers for any investment transaction involving an individual security. Investment
transactions should include written confirmation of offers on the Investment Bid Tabulation form.
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VII. SAFEKEEPING AND CUSTODY
Insurance or Collateral
All deposits and investments of City funds other than direct purchases of U.S. Treasuries or
Agencies shall be secured by pledged collateral. In order to anticipate market changes and provide a
level of security for all funds, the collateralization level will be 105% of market value of principal
and accrued interest on the deposits or investments less an amount insured by the FDIC or FSLIC.
Evidence of the pledged collateral shall be maintained by the Director of Finance or a third party
financial institution. The City’s Depository Agreement shall specify the acceptable investment
securities for collateral, the substitution or release of investment securities, ownership of securities,
and the method of valuation of securities. Repurchase agreements shall be documented by a specific
agreement noting the collateral pledge in each agreement. Collateral shall be reviewed monthly to
assure that the market value of the pledged securities is adequate.
Safekeeping Agreement
Collateral pledged to secure deposits of the City shall be held by a safekeeping institution in
accordance with a Safekeeping Agreement which clearly defines the procedural steps for gaining
access to the collateral should the City of Coppell determine that the City's funds are in jeopardy.
The safekeeping institution, or Trustee, shall be the Federal Reserve Bank or an institution not
affiliated with the firm pledging the collateral. The safekeeping agreement shall include the
signatures of authorized representatives of the City of Coppell, the firm pledging the collateral, and
the Trustee.
Collateral Defined
The City of Coppell shall accept only the following securities as collateral:
A. FDIC and FSLIC insurance coverage.
B. A bond, certificate of indebtedness, or Treasury Note of the United States, or
other evidence of indebtedness of the United States that is guaranteed as to
principal and interest by the United States.
C. Obligations, the principal and interest on which, are unconditionally
guaranteed or insured by the State of Texas.
D. A bond of the State of Texas or of a county, city or other political subdivision
of the State of Texas having been rated as investment grade (investment
rating no less than "A" or its equivalent) by a nationally recognized rating
agency with a remaining maturity of five (5) years or less.
Subject to Audit
All collateral shall be subject to inspection and audit by the Director of Finance or the City's
independent auditors.
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Delivery vs. Payment
Treasury Bills, Notes, Bonds and Government Agencies' securities shall be purchased using the
delivery vs. payment method. That is, funds shall not be wired or paid until verification has been
made that the correct security was received by the Trustee. The security shall be held in the name of
the City or held on behalf of the City. The Trustee's records shall assure the notation of the City's
ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall
be delivered to the City.
VII. INVESTMENT POLICY ADOPTION
The City of Coppell investment policy shall be adopted by resolution of the City Council. The
policy shall be reviewed for effectiveness on an annual basis by the Investment Committee and any
modifications will be recommended for approval to the City Council.
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GLOSSARY
of
COMMON TREASURY TERMINOLOGY
Agencies: Federal agency securities.
Ask: The price at which securities are
offered.
Bid: The price offered for securities.
Broker: A broker brings buyers and sellers
together for a commission paid by the initiator
of the transaction or by both sides. In the
money market, brokers are active in markets,
in which banks buy and sell money, and in
interdealer markets.
Certificate of Deposit (CD): A time deposit
with a specific maturity evidenced by a
certificate. Large-denomination CD's are
typically negotiable.
Collateral: Securities, evidence of deposit or
other property that a borrower pledges to
secure repayment of loan. Also refers to
securities pledged by a bank to secure
deposits of public monies.
Comprehensive Annual Financial Report
(CAFR): The official annual report for the
City of Coppell. It includes combined
statements and basic financial statements for
each individual fund and account group
prepared in conformity with GAAP. It also
includes supporting schedules necessary to
demonstrate compliance with finance-related
legal and contractual provisions, extensive
introductory material, and a detailed
Statistical Section.
Coupon: The annual rate of interest that a
bond's issuer promises to pay the bondholder
on the bond's face value
Dealer: A dealer, as opposed to a broker, acts
as a principal in all transactions, buying and
selling for his own account.
Debenture: A bond secured only by the
general credit of the issuer.
Delivery versus Payment: There are two
methods of delivery of securities: delivery
versus payment and delivery versus receipt
Delivery versus payment is delivery of
securities with an exchange of money for the
securities. Delivery versus receipt is delivery
of securities with an exchange of a signed
receipt for the securities.
Discount Securities: Non-interest bearing
money market instruments that are issued at a
discount and redeemed at maturity for full
face value, such as U.S. Treasury bills.
Diversification: Dividing investment funds
among a variety of securities offering
independent returns.
Federal Credit Agencies: Agencies of the
Federal government set up to supply credit to
various classes of institutions and individuals,
such as Savings and Loans, small business
firms, students, farmers, farm cooperatives,
and exporters.
Federal Deposit Insurance Corporation
(FDIC): A federal agency that insures bank
deposits, currently up to $100,000 per deposit.
Federal Funds Rate: The rate of interest at
which Fed funds are traded. This rate is
currently set by the Federal Reserve through
open-market operations.
Federal Home Loan Banks (FHLB): The
institutions that regulate and lend to savings
and loan associations. The Federal Home
Loan Banks play a role analogous to that
played by the Federal Reserve Banks vis-a-vis
member commercial banks.
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Federal National Mortgage Association
(FNMA): FNMA, like GNMA, was
chartered under the Federal National
Mortgage Association Act in 1938. FNMA is
a federal corporation working under the
auspices of the Department of Housing and
Urban Development, H.U.D. It is the largest
single provider of residential mortgage funds
in the United States. Fannie Mae, as the
corporation is called, is a private stockholder-
owned corporation. The corporation's
purchases include a variety of adjustable
mortgages and second loans in addition to
fixed-rate mortgages. FNMA's securities are
also highly liquid and are widely accepted.
FNMA assumes and guarantees that all
security holders will receive timely payment
of principal and interest.
Federal Open Market Committee
(FOMC): Consists of seven members of the
Federal Reserve Board and five of the twelve
Federal Reserve Bank Presidents. The
President of the New York Federal Reserve
Bank is a permanent member while the other
Presidents serve on a rotating basis. The
Committee periodically meets to set Federal
Reserve guidelines regarding purchases and
sales of Government Securities in the open-
market as a means of influencing the volume
of bank credit and money.
Federal Reserve System: The central bank
of the United States created by Congress and
consisting of a seven member Board of
Governors in Washington, D.C., 12 regional
banks and commercial banks that are
members of the system.
Government National Mortgage
Association (GNMA or Ginnie Mae):
Securities guaranteed by GNMA and issued
by mortgage bankers, commercial banks,
savings and loan associations, and other
institutions. Security holder is protected by
full faith and credit of the U.S. Government.
Ginnie Mae securities are backed by FHA,
VA or FMHM mortgages. The term pass-
throughs is often used to describe Ginnie
Maes.
Liquidity: A liquid asset is one that can be
converted easily and rapidly into cash without
a substantial loss of value. In the money
market, a security is said to be liquid if the
spread between bid and asked prices is narrow
and reasonable size can be done at those
quotes.
Market Value: The price at which a security
is trading and could presumably be purchased
or sold.
Master Repurchase Agreement: To protect
investors, many public investors will request
that repurchase agreements be preceded by a
master repurchase agreement between the
investor and the financial institution or dealer.
The master agreement should define the
nature of the transaction, identify the
relationship between the parties, establish
normal practices regarding ownership and
custody of the collateral securities during the
term of the investment, provide remedies in
the case of default by either party and clarify
issues of ownership. The master repurchase
agreement protects the investor by eliminating
the uncertainty of ownership and hence,
allowing investors to liquidate collateral if a
bank or dealer defaults during the term of the
agreement.
Maturity: The date upon which the principal
or stated value of an investment becomes due
and payable.
Money Market: The market in which short-
term debt instruments (bills, commercial
paper, bankers' acceptances) are issued and
traded.
Open Market Operations: Purchases and
sales of government and certain other
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securities in the open market by the New
York Federal Reserve Bank as directed by the
FOMC in order to influence the volume of
money and credit in the economy. Purchases
inject reserves into the bank system and
stimulate growth of money and credit; sales
have the opposite effect. Open market
operations are the Federal Reserve's most
important and most flexible monetary policy
tool.
Portfolio: Collection of securities held by an
investor.
Primary Dealer: A group of government
securities dealers that submit daily reports of
market activity and positions and monthly
financial statements to the Federal Reserve
Bank of New York and are subject to its
informal oversight. Primary dealers include
Securities and Exchange Commission (SEC)
registered securities broker-dealers banks and
a few unregulated firms.
Prudent Person Rule: An investment
standard. Investments shall be made with
judgment and care, under circumstances then
prevailing, which persons of prudence,
discretion and intelligence exercise in the
management of their own affairs, not for
speculation, but for investment, considering
the probable safety of their capital as well as
the probable income to be derived.
Rate of Return: The yield obtainable on a
security based on its purchase price or its
current market price. This may be the
amortized yield to maturity on a bond or the
current income return.
Repurchase Agreement (RP of REPO): A
holder of securities sells these securities to an
investor with an agreement to repurchase
them at a fixed price on a fixed date. The
security "buyer" in effect lends the "seller"
money for the period of the agreement, and
their terms of the agreement are structured to
compensate him for this.
DEPT: Finance
DATE: August 24, 2004
ITEM #: 11/E
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of the certification of the 2004 anticipated collection rate for the period of
July 1, 2004, through June 30, 2005, and the amount of excess debt collections during the period of July 1, 2003,
and June 30, 2004.
GOAL(S):
EXECUTIVE SUMMARY: Pursuant to Section 26.04 of the Texas Property Tax Code, the Tax
Assessor/Collector has certified the anticipated collection rate for the period of July 1, 2004, through June 30, 2005
to be 99%. The purpose of this law is to permit a taxing unit to adjust the debt portion of its effective rollback tax
rate to account for anticipated delinquencies.
The truth-in-taxation laws of Chapter 26 also require the Tax Assessor/Collector to compare the amount of debt tax
dollars actually collected during the period from July 1, 2003 through June 30, 2004, with the amount of debt tax
dollars that should have been collected according to the 2003 anticipated collection rate. If a taxing unit collects
more debt tax dollars than should have been collected, the collector certifies the excess amount to the governing
body. The adjusted amount of debt tax dollars levied in 2003 was $7,361,965.00, however, the actual debt
collections during the same period was $7,534,511.01. Therefore, the Tax Assessor/Collector has certified that the
$172,546.01 is the full, true and correct amount of excess debt collections.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: $TaxColl-1AR(Consent)
DEPT: Finance
DATE: August 24, 2004
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION: PUBLIC HEARING: To receive public comment concerning the Proposed 2004-2005
Municipal Budget.
GOAL(S):
EXECUTIVE SUMMARY: Pursuant to the City charter, a public hearing will be conducted by the City Council
of the City of Coppell, Texas, to receive public comment concerning the Proposed 2004-2005 Municipal Budget.
At this hearing, taxpayers must have the opportunity to express their views on the proposed budget.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: $PHBudget-1AR
DEPT: Finance
DATE: August 24, 2004
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to
Ordinance No. 2003-1047, the budget for Fiscal Year October 1, 2003 through September 30, 2004, and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY: This amendment is being brought forward to reflect changes experienced during the
last six (6) months of the fiscal year.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: $BudAmend-1AR
MEMORANDUM
Date:August 24, 2004
To:Mayor and Council
From:Jennifer Armstrong, Director of Finance
Via:Clay Phillips, Deputy City Manager
Subject:Budget Amendment - Fiscal Year 2003-04
This budget amendment is being brought forward to reflect changes experienced during the last six
months of the fiscal year.
General Fund
General Fund revenues are being increased $1,267,147. The majority of this increase is from
property tax collections exceeding 99%, the sales tax increase that has been experienced, and
municipal court fines being higher than anticipated.
General Fund expenditures are being increased $400,000.
Mayor & Council 31,500 Cemetery feasibility consultants
Engineering 15,000 Adding 3 Hybrids @ $30,000 each
Salary savings is making up the difference
Facilities 55,000 Roof repair and other emergency repairs
Fleet 25,000 Hybrid vehicle
Fire 16,000 Retrofit administration vehicles to be
Emergency ready
Emergency Management 35,000 2 Emergency warnings sirens
Environmental Health 25,000 Hybrid vehicle
Municipal Court 22,500 Legal and credit card fees
Police 50,000 2 Hybrid vehicles
Parks 25,000 Hybrid vehicle
Recreation 100,000 Increase in contract instructor costs
Revenue is generated
Water & Sewer Fund
Revenues and Expenses are being amended to reflect the anticipated funds based upon new
water sales estimates (wet summer).
2
Child Safety Fund
Revenues are being amended to reflect anticipated collections. Expenditures are for the
purchase of DNA ID Kits for child identification purposes.
Police Special Revenue Fund
Revenues are being amended to reflect forfeitures, grants and donations that have been received.
The expenditures are those associated with the grants obtained by the Fire Department and the
costs associated with National Night Out.
Parks Special Revenue Fund
Revenues are being amended to reflect the Park Fees that have been collected.
Tree Preservation Fund
Revenues are being increased for income actually received. Expenditures are for planting of
trees.
Debt Service Fund
Revenues are being amended to reflect the property taxes that have been collected over 99% and
the decrease of the transfer in. The bond sale for 2004 did not require a payment in FY03-04.
Infrastructure Maintenance Fund
Expenditures are being amended to reflect the repairs needed for the Allen Road wall project.
Municipal Drainage Utility District Fund
Revenues and expenditures are being amended to anticipated levels. This fund was created in
December 2003.
Donations – Special Revenue
Revenues are being amended to reflect the receipt of Recycling Funds. Expenditures are being
amended to reflect anticipated actual costs for the fund.
3
Recreation Fund
Revenues and expenditures are being amended to reflect anticipated actuals for the fiscal year.
C.E.D.C. Special Revenue
Revenues are being amended to reflect the anticipated increase in sales tax collections.
C.R.D.C. Special Revenue
The revenues are being amended for additional sales tax expected. Expenditures are being
amended to reflect additional funding for Wagon Wheel Practice facilities.
Municipal Court Technology Fund
Revenues are being amended to reflect actual collection. The expenditures are associated with
the automated traffic citation program.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL YEAR OCTOBER
1, 2003 THROUGH SEPTEMBER 30, 2004; PROVIDING THAT EXPENDITURES FOR
SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 4th day of August,
2003, file with the City Secretary, a proposed general budget for the City covering the fiscal year
aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 9th day of
September, 2003, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2003-1047, for the 2003-04 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Revenues $30,546,781 $31,813,928 $1,267,147
Expenditures
Mayor & Council 203,457 234,957 31,500
Engineering 830,703 845,703 15,000
Facilities 913,176 968,176 55,000
Fleet 608,179 633,179 25,000
Fire 6,258,849 6,274,849 16,000
Emergency Mgmt 100,188 135,188 35,000
Environmental Health 404,088 429,088 25,000
Municipal Court 777,649 800,149 22,500
Police 6,190,472 6,240,472 50,000
Parks 548,782 573,782 25,000
Recreation 1,367,772 1,467,772 100,000
Total Expenditures 400,000
Net Increase in Undesignated Fund Balance $867,147
Water/Sewer Fund Current Budget Amending Budget Change
Revenues $13,999,710 $12,853,650 ($1,146,060)
Expenses 13,021,300 12,610,079 (411,221)
Net Decrease in Projected Retained Earnings $734,839
Child Safety Fund Current Budget Amending Budget Change
Revenues $8,550 $5,525 ($3,025)
Expenditures 1,000 3,725 2,725
Net Decrease in Projected Fund Balance $5,750
Police Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $19,969 $331,428 $311,459
Expenditures 67,597 335,877 268,280
Net Increase in Projected Fund Balance $43,179
Parks Special Rev. Fund Current Budget Amending Budget Change
Revenues $150 $136,430 $136,280
Net Increase in Projected Fund Balance $136,280
Tree Preservation Fund Current Budget Amending Budget Change
Revenues $13,900 $33,800 $19,900
Expenditures 30,000 52,000 22,000
Net Decrease in Projected Fund Balance $ 2,100
Debt Service Fund Current Budget Amending Budget Change
Revenues $7,806,965 $7,727,400 ($79,525)
Net Decrease in Projected Fund Balance $79,525
Infrastructure Maint. Fund Current Budget Amending Budget Change
Expenditures $1,525,889 $1,815,500 $289,611
Net Decrease in Projected Fund Balance $289,611
Municipal Drainage Fund Current Budget Amending Budget Change
Revenues $0 $48,010 $48,010
Expenditures 0 100 100
Net Increase in Projected Fund Balance $47,910
Donations-Special Revenue Current Budget Amending Budget Change
Revenues $47,964 $59,099 $11,135
Expenditures 21,490 34,642 13,152
Net Decrease in Projected Fund Balance $ 2,017
Recreation Fund Current Budget Amending Budget Change
Revenues $359,120 $302,398 ($56,722)
Expenditures 282,899 226,214 (56,685)
Net Decrease in Projected Fund Balance $ 37
C.E.D.C. Spec. Revenue Current Budget Amending Budget Change
Revenues $2,110,000 $2,515,000 $405,000
Net Increase in Projected Fund Balance $405,000
C.R.D.C. Spec. Revenue Current Budget Amending Budget Change
Revenues $1,335,162 $1,735,162 $400,000
Expenditures 1,796,197 2,219,746 423,549
Net Decrease in Projected Fund Balance $ 23,549
Municipal CT. Tech. Fund Current Budget Amending Budget Change
Revenue $32,000 $40,000 $ 8,000
Expenditures 85,000 113,460 28,460
Net Decrease in Projected Fund Balance $20,460
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____ day
of August, 2004.
APPROVED:
______________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
____________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Engineering
DATE: August 24, 2004
ITEM #: 14
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of awarding Bid #Q-0604-01 for renovation of the William T. Cozby Library to K.C.
Construction Services, Inc., in the amount of $267,962.85, as budgeted; and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Eight bids were received and opened on July 27, 2004. The bids have been reviewed and references checked by
Phillip Swager Architects. Therefore, staff is recommending that Bid #Q-0604-01 be awarded to K.C.
Construction Services, Inc., in the amount of $267,962.85.
Staff will be available to answer any questions at the council meeting.
FINANCIAL COMMENTS: Funds have been budgeted in the Library Department and the Infrastructure
Maintenance Fund for this remodel.
Agenda Request Form - Revised 02/04 Document Name: #Library-1AG
August 24, 2004
TO: Mayor and City Council
FROM: Sheri Moino, Facilities Manager
RE: Consider approval of awarding Bid #Q-0604-01 for renovation of the William T.
Cozby Library to K.C. Construction Services, Inc., in the amount of $267,962.85, as
budgeted; and authorizing the City Manager to sign.
Bid Q-0604-01 for renovation to the William T. Cozby Library opened on July 27, 2004. There
were 8 bids received. Phillip Swager Architects reviewed the three lowest bids and checked their
references of like projects, and have submitted their recommendation to award bid to KC
Construction. Staff reviewed their information and would like to recommend that Bid Q-0604-
01 in the amount of $267,962.85, which includes Base Bid plus 3 alternates, be awarded to KC
Construction Services, Inc., as budgeted, authorizing the City Manager to sign.
Below is the scope for this remodel project, previously presented by Library Director Kathy
Edwards:
1. Improve the layout of the circulation function including installing a new circulation desk and
integrating self-check stations with the circulation desk function.
2. Remove "info rounder" and install a central reference services desk. Install expanded
children's services desk.
3. Reconfigure staff workspaces to provide suitable office accommodation for staff and
improve workflow.
4. Provide noise abatement measures in the library's public areas to reduce noise.
Install doors between lobby and public services area.
Install doors between the public services area and the new quiet reading room.
Install "walk off" carpet in lobby.
5. Reconfigure and increase display space in the library.
6. Incorporate the lobby-accessed conference room space into the staff area.
7. Create a "community wall", purchasing or building displays, in the lobby to feature notices
and information about community and city events in support of the library's role as a
community connection point.
8. Reorganize the public spaces to maximize users' abilities to use the library's resources
independently (way finding), and to make the building easier to use.
9. Install new signage.
10. Create a fixed-sized program room similar in size to existing large program room.
Reconfigure the existing program room hallway into the fixed program room.
11. Relocate quiet reading room to new quiet reading room in the present periodicals area.
12. Reconfigure a portion of the spaced used for the present quiet reading room with a portion of
the library program room to house an enlarged collection.
13. Create larger small group study rooms and insure they are soundproofed.
14. Replace carpet in all areas of the library.
15. Repaint or reapply wall coverings.
Bid TabulationJuly 27, 2004K.C. ConstructionMega ContractorsM/E Fulton ConstructionTurJac ConstructionModern ContractorsMart Inc. Dennehy & Assoc.SCM Const.ItemBase Bid $263,278.65$268,639.00 $275,885.25 $281,197.00 $329,000.00 $339,900.00 $405,858.00 $749,900.00Alternate Bid No. 1$6,582.30$6,000.00 $2,910.00 $6,380.00 $7,439.00 $7,000.00 $21,840.00 $6,425.00Alternate Bid No. 2$3,152.40$3,000.00 $5,670.00 $2,963.00 $3,567.00 $4,000.00 $11,410.00 $3,270.00Alternate Bid No. 3-$5,050.50-$4,000.00 -$4,550.00 -$4,434.00 -$4,133.00 -$2,500.00 -$4,832.00 -$12,700.00Total Bid w/ Alternates$267,962.85$273,639.00 $279,915.25 $286,106.00 $335,873.00 $348,400.00 $434,276.00 $746,895.00Completion of Work120 days100 days 77 days 112 days 150 days 90 days 90 days 120 daysBid # Q-0604-01 Wm. T. Cozby Public Library
DEPT: Human Resources
DATE: August 24, 2004
ITEM #: 15
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval to award Bid Q-0704-01 Alternative Fuel Vehicles for the purchase of
twelve (12) Ford Escape Hybrid vehicles through Philpott Motors not to exceed $290,400 and authorizing the City
Manager to sign all required documents relative to the purchase.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this purchase have been included in the Budget Amendment.
Agenda Request Form - Revised 02/04 Document Name: Hybrid Vehicles
MEMORANDUM
FROM THE
DEPARTMENT OF PUBLIC WORKS
To: Jerod Anderson, Purchasing Agent
From: Mark W. Brochtrup, Fleet Services Manager
Date: August 3, 2004
Re: Hybrid Vehicle Purchases
Jerod, after reviewing the bids recently submitted for the hybrid vehicles, Fleet Services
recommends that the City pursue the procurement of twelve (12) Ford Escape Hybrids through
Philpott Motors. The bid submitted by Philpott Motors meets all minimum specifications and
was the low bid received. Due to the expected high demand of this vehicle I suggest that we
expedite placing this request on the Council’s agenda. If you have any questions or concerns,
please feel free to contact me. Thank you.
CITY OF COPPELL PUBLIC WORKS DEPARTMENT, FLEET SERVICES DIVISION
Description Quantity Unit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended PriceToyota Prius 7 $28,997.00 $202,979.00 No Bid No Bid No Bid No Bid$24,340.79 170.385.53Ford Escape Hybrid 5 $24,332.00 $121,660.00$24,200.00 $121,000.00$25,250.00 $126,250.00 $24,347.65 $121,738.25* See SpecificationsLawrence Marshall Dealerships*West Way FordFive Star FordBid TabAlternative Fuel VehiclesQ-0704-01July 20, 2004PhilPott Motors Ltd.
DEPT: Engineering Department
DATE: August 24, 2004
ITEM #: 16
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval to authorize the City Manager or designee to close MacArthur Blvd., north of Belt Line Rd. for
improvements to the DART Railroad crossing on MacArthur Blvd.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this item will authorize the City Manager to allow the contractor to close MacArthur Blvd., north of
Belt Line Rd., from 8:00 p.m., Friday, September 10, 2004 to 6:00 p.m., Sunday, September 12, 2004 for
construction at the railroad crossing on MacArthur Blvd.
Staff will be available to answer any questions at the council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: #MacArthurDetourPlan-1AG
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: August 24, 2004
RE: Consider approval to authorize the City Manager or designee to close
MacArthur Blvd., north of Belt Line Rd., for improvements to the DART
Railroad crossing on MacArthur Blvd.
For several years now, the City of Coppell has been working with Dallas County concerning
improvements to southbound MacArthur Blvd. at Belt Line Rd. to provide two southbound left-
turn lanes for morning traffic movements. Council may recall that for several years now the City
has had a companion project to extend a third southbound lane on MacArthur Blvd. from Bethel
School to Belt Line. On January 8, 2004, TxDOT awarded a contract to Gibson and Associates,
Inc. for the construction of the additional left-turn lane on southbound MacArthur Blvd. The
start time for the project was January 24, 2004, and the contractor had 60 working days to
complete it.
On February 24, 2004, a preconstruction meeting was held on this project. At the
preconstruction meeting I was somewhat surprised that DART was not represented at the
meeting, given the fact that one of the major components of the widening of the roadway is the
widening of the crossing of the DART right-of-way. When I questioned the absence of DART, I
was informed that they had not responded to the preconstruction meeting notice.
In April 2004, I was copied on correspondence from TxDOT to Dallas County concerning the
fact that the plans did not address the detour to divert vehicular, as well as train traffic, during
construction phasing for work within the DART right-of-way. Not only was it not addressed,
but the contractor was now requesting additional compensation. Dallas County’s response to the
TxDOT letter was the same as my reading of the contract, the plans in no way stated that the
road would need to be closed for any period of time for the DART crossing work.
To date there have been numerous conversations between Dallas County, TxDOT and myself
concerning this project and the proposed road closure. I have requested from TxDOT a schedule
of the propose road closure since May 2004. Because of the time delay in getting this project
started by TxDOT, our force main contractor has been working in the area. TxDOT has recently
informed me that they wish to close the intersection at 8:00 p.m. September 10, 2004 until 6:00
p.m., September 12, 2004.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
The Traffic Control Plan we received is included. It is a hand-drawn plan generally showing
proposed traffic movement, if the road is allowed to be closed for the weekend.
The following would be the traffic movements:
1. Southbound MacArthur Blvd. would exit at Riverchase Dr. to Fairway Dr., turn west on Belt
Line Rd., and then back south on MacArthur Blvd. to proceed in a southerly direction.
2. Northbound MacArthur Blvd. would turn east on Belt Line Rd., then take Fairway Dr. to
Riverchase Dr. to north MacArthur Blvd.
3. East or west Belt Line Rd. would exit at Fairway Dr., turn onto Riverchase Dr., and then onto
MacArthur Blvd.
Staff will be available to discuss this at the Council meeting.
DATE: August 24, 2004
ITEM #: 17
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: August 24, 2004
ITEM #: 18
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Mayor Stover regarding the Woman of the Year Luncheon.
B. Repor t by Mayor Stover regarding the St. Ann Carnival.
C. Repor t by Mayor Stover regarding High School Football comments.
D. Repor t by Councilmember Tunnell regarding Greater Dallas Chamber of Commerce
Legislative Luncheon.
E. Repor t by Councilmember Suhy regarding the Copperheads Baseball team.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: August 24, 2004
ITEM #: 19
AGENDA REQUEST FORM
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Mayor Pro Tem Raines.
B. Coppell ISD - Mayor Pro Tem Raines and Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Ser vice Center - Councilmember Brancheau.
I. Nor th Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. Nor th Texas Commission - Councilmember Peters.
L. Senior Adult Ser vices - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission - Mayor Pro Tem Raines.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
DATE: August 24, 2004
ITEM #: 20
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: August 24, 2004
Department Submissions:
Item Nos. 11/B, 11/C, 14 and 16 were placed on the Agenda for the
above-referenced City Council meeting by the Engineering Department. I
have reviewed the Agenda Requests (and any backup if applicable) and
hereby submit these items to the City Council for consideration.
____________________
Engineering Department
Item No. 15 was placed on the Agenda for the above-referenced City
Council meeting by the Human Resources Department. I have reviewed
the Agenda Request (and any backup if applicable) and hereby submit this
items to the City Council for consideration.
____________________
Human Resources Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager