BM 2004-08-12 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
August 12, 2004
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, August
12, 2004 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Saul Friedman at 7:00
p.m. Other board members present were, Pamela Bennett, Soji John, Melissa Hall, David Smith,
Tom Trahan, John Reenan, Beth Sparks and Zachary Flores. Staff in attendance were Library
Director, Kathy Edwards, Assistant Library Director, Connie Moss and Administrative
Technician, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED May 13, 2004: Tom
Trahan moved to approve the minutes and Soji John seconded the motion. All were in favor and
the minutes were approved.
3. CITIZENS APPEARANCES - None
4. LIBRARY DIRECTOR'S REPORT
Library Recarpet/Remodel Project: The city received 8 bids for the construction
portion of the project. Phillips Swager and Associates sent their recommendations to
Sheri Moino, the city's facilities manager. Sheri will be taking an agenda item to City
Council on August 24th, 2004 to approve the contract. Library staff has received all
quotes for "FFE" - furniture, fixtures and equipment and currently are reviewing the
bids. The target date for start of construction is Sept 1, 2004.
Ongoing Projects/Workload Statistics: The Summer Reading Program was a
success with June being our busiest month ever. July was busy as well with a slight
drop in circulation due to being close 2 days for the July 4th holiday versus 1 day in
2003. We have a 9% year-to-date increase in circulation. Our focus this year has
been to increase book circulation in support of reading and increase 24 X 7 access to
electronic information. Internet usage is up 46% year-to-date. Our patron "hits" for
the TexShare databases was 20,277 for the first 11 months of the state fiscal year.
We are currently reviewing the possibilities of continuing the Chess and Checkers
program through out the year as it is was a popular program with the youth during the
Summer Reading Club program. A lapsit story time is being considered for the
parents with young children. The library has 2 vacant public services positions.
FY 04/05 Budget:
FY 04/05 Budget.
the FY 04/05.
Based on the final numbers, we are not expecting any cuts to the
The proposed book budget has been submitted for $200,000.00 for
5. CITIZEN SATISFACTION SURVEY: Kathy informed the library board of the city's
2004 Citizen Satisfaction Survey and encouraged them to go to the city's web page and complete
the survey. Though this is not a statistically valid survey, the City Council is very interested in
hearing input from citizens.
6. REQUEST FOR RECONSIDERATION: We received a request for reconsideration
for the DVD, Fellini Satyricon. A letter has been sent to the requestor stating that we have
reviewed the DVD's selection and determined that it met selection criteria. This matter is closed
pending further input from the requestor.
To help citizens with their personal selections, additional copies of Roger Ebert's Movie
Yearbook and Leonard Maltin's Movie & Video Guide will be purchased and shelved in the
DVD/video area for easy reference. The additional copies will facilitate our citizens in choosing
materials appropriate to their needs.
Beth Sparks suggested that we may want to place a notice stating that if unable to find the movie
review in the guides that they may ask a reference librarian to assist them. It was decided that this
was an excellent idea and Kathy asked Connie to get with Ellen and work out the details.
7. ADJOURNMENT: John Reenan moved and Soji John seconded to adjourn at 7:35 p.m.
Carried.
Respectfully submitted,
Janet Lance
Administrative Technician
Approved as written 9/9/04
C :/minutes/August 12.DOC
2