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BM 2004-08-19 PZ Minutes of August 19, 2004 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, August 19, 2004, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Drew Halsey Vice Chairman Lee Foreman Commissioner Rick McCaffrey Commissioner Dornell Reese, Jr. Commissioner Paul Milosevich Also present were Director of Engineering/PW Ken Griffin, Fire Marshal Tim Oates, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Matt Steer and Secretary Barbara Jahoda. Commissioners Mark Borchgardt and Anna Kittrell were absent. PRE-SESSION (Open to the Public) Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Open to the Public) Call to Order. Chairman Halsey called the meeting to order. Approval of Minutes dated July 15, 2004. Commissioner McCaffrey made a motion to approve the minutes of July 15, 2004, as written. Commissioner Reese seconded; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. Consider approval of the Riverchase Townhomes Addition~ Lots 1X-48~ Final Plat to allow the construction of 48 single-family attached homes and three common areas on 4.42 acres of property located along the east side of MacArthur Boulevard, approximately 1,400 feet north of Riverchase Drive, at the request of Jason Rose, Architect. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing exhibits, stating that staff recommends approval of this Final Plat, subject to four conditions, which he read into the record. Jason Rose, 1200 College Parkway, Suite 417, Lewisville, TX 75077, present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. Discussion: There was some discussion regarding the addition of an access to a dedicated street for three lots at the end of the cul-de-sac. Action: With the Planning Commission having Final Plat approval authority, granted by City Council on June 8, 2004, Commissioner Reese made a motion to approve the Riverchase Townhomes Addition, Lots 1X-48, Final Plat, subject to the following conditions: 1) Establish a Homeowners Association to maintain all common areas in this development and have the City approve as to form. 2) Abide by Engineering comments related to this Plat document (attached). 3) Area at end of cul-de-sac needs to be identified as "Lot 3X", if common area. 4) Contact Larry Reddick at (972) 323-8917 to discuss TXU easements. Vice Chairman Foreman seconded the motion; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1220-TC~ Verizon Wireless, zoning change request from TC (Town Center) to S-1220-TC (Special Use Permit- 1220-Town Center) to allow for the replacement of a 70-foot light standard with an 80- foot light standard to permit a wireless communication antenna, with ground-mounted equipment, located at 363 N. Denton Tap Road (Andrew Brown Park West), at the request of Mason M. Griffin, Attorney. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing exhibits, describing the 12'x14' brick enclosed equipment facility. He stated that staff recommends approval of this Special Use Permit, subject to eight conditions, which he read into the record, revising Condition No. 1 to indicate that the equipment shelter should not attach to the concession building. Mr. Sieb then said that of the 20 notices sent to property owners within 200' feet of this zoning change, no favorable responses and one response in opposition were returned to the Planning Department. Brock Bailey, attorney with Bracewell and Patterson, LLP, 500 N. Akard Street, Suite 4000, Dallas, TX 75201, present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. He presented a comprehensive PowerPoint presentation, describing present and future coverage and capacity of service. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Halsey closed the public hearing. Discussion: There was some discussion relative to the amount of time it would require to replace the 70' light standard and the desire not to disrupt park activities. Action: Vice Chairman Foreman made a motion to recommend approval of Case No. S-1220-TC, Verizon Wireless, zoning change request from TC to S-1220-TC to allow for the replacement of a 70-foot light standard with an 80-foot light standard to permit a wireless communication antenna, with ground-mounted equipment at Andrew Brown Park West, subject to the following conditions: 1) Equipment shelter will match existing brick color and pattern of concession stand, and will not attach to the existing building on the north side. 2) Construction procedures of this application will not interfere with activities scheduled within the park, and procedures and detailed plans will be approved by the Parks Department. 3) No game schedules can be affected by this construction. 4) Removal of existing light standard and installation of new light standard must occur on same day. 5) Any damage to the Park will be repaired by Verizon; repairs will require approval of the Parks Department. 6) A lease agreement will be approved by City Council. 7) Entrance to the concession building addition will be moved to the south side of the addition. 8) Need sealed structural drawings on new base support or engineer's certification of existing base to support new pole. o Commissioner Reese seconded the motion; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1221-C~ Verizon Wireless, zoning change request from C (Commercial) to S-1221-C (Special Use Permit-1221- Commercial), to allow for a maximum 25-foot extension of an existing 75-foot monopole, to allow for a co-location of a wireless communication antenna at a height of 100-feet, with ground-mounted equipment, located at 636 Sandy Lake Road, at the request of Mason M. Griffin, Attorney. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing exhibits. After stating staff's concerns relative to the objectives of Section 12-32A of the Coppell Zoning Ordinance (Wireless Telecommunications Towers and Antennae), the tower's adjacency to the Austin Place residential subdivision and proximity to other subdivisions, its proximity to Lee Elementary School, the co-location of additional equipment cabinets at the base of the tower, and the height concern, he stated that staff recommends denial of this Special Use Permit. Mr. Sieb then added that of the 23 notices sent to property owners within 200' of this zoning change request, no favorable responses and two responses in opposition were returned to the Planning Department. Brock Bailey, attorney with Bracewell and Patterson, LLP, 500 N. Akard Street, Suite 4000, Dallas, TX 75201, present to represent this case before the Commission and answer any questions, addressed staff concerns and presented another comprehensive PowerPoint presentation, describing present and future coverage and capacity of service. Discussion: Extensive discussion followed regarding the tower's location, the addition of a brick wall surrounding the equipment facility, the proposed height, number of customers in Coppell who would be affected if this request were approved, whether or not other near-by locations were considered, safety concerns regarding whether or not the foundation would be safe if more height and antennae were placed on the existing pole, differing opinions as to the interpretation of the present Ordinance, etc. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Lisa Schmidt, 12 Arrowhead Circle, Hickory Creek, TX 75065, owner of SpectraSite Communications (the existing tower), who spoke in favor of this proposal, stating that one of her other tower structures in the City of Coppell has been extended above the 80' limit. When asked where it was located, she could not answer with certainty. Chairman Halsey closed the public hearing. o Action: Vice Chairman Forman made a motion to continue this Public Hearing to the September 16 Commission meeting to allow the applicant to verify with City staff the base enclosure, have staff verify the stability of the tower were it extended to bear additional antennae and further verify prior negotiations with St. Ann Catholic Church. The motion died for lack of a second. Commissioner Milosevich made a motion to recommend approval of Case No. S-1221-C, Verizon Wireless, zoning change request from C to S-1221-C, to allow for a maximum 25-foot extension of an existing 75-foot monopole and to allow for a co-location of wireless communication antennae at the height of 100-feet, with ground-mounted equipment, located 636 Sandy Lake Road, subject to the following conditions: 1) The ground equipment area and existing tower be completely enclosed in brick or masonry product, as approved of City staff. 2) The Chief Building Official review and accept signed and sealed structural drawings from a registered structural engineer attesting that the existing tower and foundation are structurally sound to bear the additional weight of a 25' extension with six additional antennae. Commissioner Reese seconded the motion; motion carried (3-2) with Commissioners Milosevich, Foreman and Reese voting in favor. Commissioners McCaffrey and Halsey opposed. PUBLIC HEARING: Consider approval of Case No. S-1219-TC~ Carvel Ice Cream, zoning change request from TC (Town Center) to S-1219-TC (Special Use Permit- 1219-Town Center), to allow the operation of a 1,500-square-foot ice cream shop to be located in the Town Center Addition, Lot 2, Block 3, along the east side of Denton Tap Road, north of Town Center Blvd., at the request of Joe and Lisa Florentino. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, expressing staff's concern regarding the location of the proposed sign. She then stated that staff recommends approval of this Special Use Permit, subject to two conditions, which she read into the record, advising the Commission that an additional condition may be needed regarding the location of the attached signage. Ms. Diamond advised that notices were sent to nine property owners within 200' of this proposal and no responses were returned to the Planning Department. Joe Florentino, 330 Rockland Drive, Highland Village, TX 75077, present to represent this case before the Commission and answer any questions, stated agreement with staff conditions and presented to the Commission a new elevation showing the latest location of the proposed attached signage. Because this building is presently under construction and the entrance to this lease space has yet to be confirmed, Ms. Diamond stated that staff would be more comfortable approving the location of the sign on the elevations when this determination is made. go Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Halsey closed the Public Hearing. Discussion: There was some discussion regarding location and type of signage, etc. Action: Commissioner McCaffrey made a motion to recommend approval of Case No. S-1219- TC, Carvel Ice Cream, zoning change request from TC to S-1219-TC, subject to the following conditions: 1) Location of the attached signage must be approved by staff prior to submission to Council for consideration. 2) The property shall be developed in accordance with the site plan, floor plan and revised sign plan. 3) The hours of operation shall not exceed 6 a.m. to midnight, seven days a week. Commissioner Reese seconded the motion; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. PUBLIC HEARING: Consider approval of PD-161R-SF-12~ Stratford Manor, zoning change request from PD-161-SF-12 (Planned Development-161-Single Family-12) to PD-161R-SF-12 (Planned Development-161 Revised-SF-12), to amend the Landscape Plan to allow for an 144-square-foot entry building, with landscaping in the common area (Lot 1X), at the request of Bill Anderson, Dowdey, Anderson & Associates, Inc. Presentation: Assistant Planning Director Marcie Diamond introduced the item, showing exhibits, stating that staff recommends approval of this amendment, subject to one condition, which she read into the record. She mentioned that 38 notices were sent to property owners within 200' of this proposal and seven favorable replies were returned to the Planning Department - none in opposition. Bill Anderson, 705 Stratford Lane, Coppell, TX 75019, present to represent this case before the Commission and answer any questions, stated agreement with the staff condition. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Halsey closed the Public Hearing. Discussion: There was no discussion. Action: Vice Chairman Foreman made a motion to recommend approval of PD-161R-SF-12, Stratford Manor, zoning change request from PD-161-SF-12 to PD-161R-SF-12, to amend the Landscape Plan to allow for an 144-square-foot entry building, with landscaping in the common area (Lot 1X), subject to the following condition: 1) Prior to the issuance of a building permit for this structure, the Engineering Department must approve plans, which shall include a contractor's verification of the location of the existing water and sewer mains and services relative to the proposed structure. If a conflict exists, the utility lines shall be relocated out from under the proposed structure. Commissioner McCaffrey seconded the motion; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. 9. PUBLIC HEARING: Consider approval of Case No. S-1108R2-A~ Sprint Spectrum Communication, zoning change request from S-1108R-A (Special Use Permit-Il08 Revised-Agriculture) to S-1108R2-A (Special Use Permit-1108 Revision 2-Agriculture), to allow for a wireless communication antenna to be mounted to an existing electric transmission tower, with an accessory cabinet at the base of the tower, located approximately 1,000-feet southwest of the intersection of MacArthur Boulevard and the transmission line easement; north of Belt Line Road, at the request of Ryan Ivey. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits. After discussing the access, proposed height and masonry screening of the ground equipment area, Mr. Steer mentioned that 11 notices were sent to property owners within 200' and one favorable response was returned to the Planning Department; none opposed. He went on to say that staff recommends approval of this Special Use Permit, subject to three conditions, which he read into the record, amending Condition No. 3 to eliminate reference to the gate color. Ryan Ivey, Sprint Spectrum, L.P., 701 Presidential Drive, Richardson, TX 75081, present to represent this case before the Commission and answer any questions, stated agreement with staff conditions, mentioning that their lease agreement is with TXU. 10. Discussion: Some discussion followed regarding contacting/informing the Homeowners Association about this proposed project. Public Hearing: Chairman Halsey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Halsey closed the public hearing. Action: Commissioner McCaffrey made a motion to recommend approval of Case No. S- i 10$R2-A, Sprint Spectrum Communication, zoning change request from S-110$R-A to S-110$R2-A, to allow for a wireless communication antenna to be mounted to an existing electric transmission tower, with an accessory cabinet at the base of the tower, located approximately 1,000-feet southwest of the intersection of MacArthur Boulevard and the transmission line easement; north of Belt Line Road, subject to the following conditions: 1) Access drive shall be constructed of material capable of supporting 40,000 pounds. 2) If access or improvements are within the Riverchase HOA, permission must be granted by the HOA prior to construction. 3) Show masonry wall and gate specifications (i.e., material, color and type). The brick color shall match the Coppell Crossing retail center (not painted). Vice Chairman Foreman seconded the motion; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. Consider approval of the Natches Trace Addition~ Lot 1~ Block C~ Site Plan (Town Center Bank), to allow the construction of an 8,867-square-foot bank facility on 1.550 acres of property located along the east side of Denton Tap Road, approximately 300- feet south of S.H. 121, at the request of Craig Garcia, The SLI Group, Inc. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits, including a color rendering of the bank facility. After reviewing this proposal, he stated that staff recommends approval, subject to nine conditions, which he read into the record. Craig Garcia, SLI Group, Inc., 10200 Old Katy Road, Houston, TX 77043, present to represent this case before the Commission and answer any questions, stated that all staff concerns have been addressed, with the exception of changing the bank name, which would not be an option. Ed Thomas, President of the Town Center Bank, 721 Marlee Circle, Coppell, TX 75019, also addressed the name change issue. 11. Discussion: There was some discussion regarding the roof elevations, change, the layout of the ATM lane, etc. reasoning for suggesting a name Action: Vice Chairman Foreman made a motion to recommend approval of the Natches Trace Addition, Lot 1, Block C, Site Plan (Town Center Bank), to allow the construction of an 8,867-square-foot bank facility on 1.550 acres of property located along the east side of Denton Tap Road, approximately 300-feet south of S.H. 121, subject to the following conditions (eliminating staff Condition #1 requesting the applicant to consider a different name for the bank): 1) Submit a copy of the easement that contains the pavement on the south side of the site on the adjacent lot. 2) Ensure the easements shown on the plat are correctly reflected on the Site Plan. 3) Indicate firelane turning radii (30' inside & 54' outside minimum required). 4) A Fire Department connection is to be located within 50' of a fire hydrant. 5) Show the location of all existing and proposed fire hydrants on the Site Plan. These are required every 300' along the firelane. 6) Revise proposed parking figures from 53 to 50. 7) Show 44 Carissa Hollies instead of the 41 shown in chart. 8) Increase the size of the Aristocrat Pear by at least one-caliper inch. Commissioner Reese seconded the motion; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. Consider approval of the Natches Trace Addition~ Lot 1~ Block C~ Minor Plat (Town Center Bank), to allow the construction of a 8,867-square-foot bank facility on 1.550 acres of property located along the east side of Denton Tap Road, approximately 300- feet south of S.H. 121, at the request of John Blacker, Kimley-Horn and Associates. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits. After reviewing required easements, he stated that staff recommends approval, subject to four conditions, which he read into the record. John Blacker, Kimley-Horn and Associates, Inc., 2301 Eagle Parkway, Ft. Worth, TX 76177, present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. 12. Discussion: There was no discussion. Action: Vice Chairman Foreman made a motion to recommend approval of the Natches Trace Addition, Lot 1, Block C, Minor Plat (Town Center Bank), subject to the following conditions: 1) Contact Larry Reddick at 972-323-8917 to discuss TXU easement requirement. 2) Depict the proper turning radii for firelane, 30' inside and 54' outside. 3) Show volume and page for the off-site mutual access and fire lane easement shown to northeast of the property (Vol.~Page~). 4) Compliance with the Engineering comment sheet. Commissioner Reese seconded the motion; motion carried (5-0) with Commissioners McCaffrey, Milosevich, Halsey, Foreman and Reese voting in favor. None opposed. General discussion concerning planning and zoning issues. A. Update on Council planning agenda action on August 10, 2004: a. Sandy Lake Crossing Addition, Lot 2R, Block 1, Site Plan, to allow the construction of an approximate 7,200-square-foot retail building on 0.737 of an acre of property located along the south side of Sandy Lake Road, approximately 200 feet west of Denton Tap Road. b. Sandy Lake Crossing Addition, Lot 2R, Block 1, Replat. c. PD-199R-HC, Vista Point II, zoning change request from PD-199- HC to PD-199R-HC to attach a Detail Site Plan to Tract 1, to allow the construction of three office/assembly/warehouse buildings totaling 93,550-square feet on 9.1 acres of property located south of State Highway 121, west of MacArthur Blvd. d. Vista Point II Addition Lots 1-7, Block A, Replat, to allow the construction of the first phase of development consisting of three office/assembly/warehouse buildings. e. The Mercantile Addition, Lot 2, Block A, Site Plan Amendment, to revise the size and configuration of an office building. f. PD-203-R, Coppell Florist, zoning change request from SF-12 to PD- 203-R to allow the construction of a florist shop and office uses. g. Coppell Florist Addition, Lot 1, Block A, Replat. h. PD-202-TH-1, Villas of Lake Vista, zoning change request from HC to PD-202-TH-1 to allow the construction of 155 townhome lots and 23 common areas on approximately 22 acres of property located south of Lake Vista Drive, east of MacArthur Blvd. i. Villas of Lake Vista, Preliminary Plat. Requested the P&Z Commission be Final Plat approval authority. 10 jo mo no One-year extension to the expiration date of the MacArthur Vista Center, Lot 1, Block A, Site Plan, to allow the development of an approximate 10,048-square-foot office/retail/medical building on 1.409 acres of property located along the east side of MacArthur Blvd., south of Denton Creek. 60-day extension to the expiration date for the Hidden Valley, Final Plat, to allow a 16-lot single-family subdivision on 7.3 acres of property zoned PD-106-SF-9, located along the southerly extension of Hidden Valley Road. Ordinance for Case No. PD-163R2-SF-9, Windsor Estates, zoning change from PD-163R-SF-9 to PD-163R2-SF-9 to allow the replatting of Lots 4&5, Block B, into one lot; revising the size of the common areas (Lots 1X and 19X, Block A); revising the size of Lots 1, 2, 14, 16 and 17, Block A; renaming Lot 15 to Lot 15X, and revising the 100-year Flood Plain line. Ordinance for Case No. PD-186R6-LI, Duke-Freeport, zoning change from PD-186R3-LI to PD-186R6-LI, to attach a Detail Site Plan to Lots 6 and 7 (formally Building 3), to allow the construction of a 140,000-square-foot building on Lot 6 and a 70,000-square-foot building on Lot 7, totaling approximately 14.13 acres of property located along the west side of Freeport Parkway, south of Creekview Drive. Ordinance for Case No. S-1216, Cold Stone Creamery, zoning change from PD-157R6-C to PD-157R6-C-S-1216, to allow the operation of an approximate 1,600-square-foot restaurant to be located at 809 S. MacArthur. Planning Director Sieb reported that Council approved all of the above- mentioned items on August 10th. B. Director's comments: Planning Director Sieb mentioned that there were 33 applications for appointments to the Planning Commission and only those 20 applicants indicating the Planning Commission as their first choice were interviewed. He stated that Council will announce appointments at their September 14th meeting, and a reception for new and current Board and Commission members will take place on September 28th. All applicants will received a letter regarding Council's action. Commissioner Milosevich apologized to Gary Sieb, other staff members and the Commission for some of his comments expressed tonight. Commissioner Reese inquired as to the status of the dormers required on the Riverchase Office Development. Commissioner McCaffrey gave an update. 11 With nothing further to discuss, the meeting adjourned at approximately 8:40 p.m. Drew Halsey, Chairman ATTEST: Barbara Jahoda, Secretary 12