CM 2004-08-24MINUTES OF AUGUST 24~ 2004
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, August 24, 2004, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Diana Raines, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION
(Open to the Public)
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION
(Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Western Rim Investors {Mansions by The Lake) vs.
The City of Coppell and Michael J. Hodl/ie.
2. Code Enforcement at 300 W. Sandy Lake Road.
B. Section 551.074, Texas Government Code - Personnel
Matters.
1. City Manager Evaluation.
Mayor Stover convened into Executive Session at 5:40 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 6:43 p.m. and opened the Work Session.
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WORK SESSION (Open to the Public)
Convene Work Session
A.
B.
Discussion regarding Highway 121 Access.
Discussion regarding Library Air Conditioning
proposed Brick Sound Wall.
Discussion regarding Mayor/Council Reports.
Discussion of Agenda Items.
and
REGULAR SESSION (Open to the Public)
4. Invocation.
Councilmember Bill York led those present in the Invocation.
Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
Introduction of new CISD Board of Trustee Allen Mushinski as
liaison to the city of Coppell.
Presentation:
Jim Witt, City Manager, introduced Allen Mushinski to Mayor and
Council.
Consider approval of a proclamation the week of September 5,
2004 as National Payroll Week, and authorizing the Mayor to
sign.
Presentation:
Mayor Stover read the Proclamation for the record.
Action:
Councilmember Peters moved to approve a proclamation the week of
September 5, 2004 as National Payroll Week, and authorizing the Mayor
to sign. Councilmember Tunnell seconded the motion, the motion
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carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Tunnell, Faught, Suhy and York voting in favor of the motion.
Consider approval of a proclamation naming September as
Youth Soccer Month, and authorizing the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to Greg Garcia.
Action:
Councilmember Brancheau moved to approve a proclamation naming
September as Youth Soccer Month, and authorizing the Mayor to sign.
Mayor Pro Tem Raines seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
Report by Coppell Economic Development Committee.
Bill Rohloff, Chair, Coppell Economic Development Committee, made a
report to Council.
10.
Citizens' Appearances.
Bill Fulton, 323 Woodhurst Drive, spoke regarding code enforcement in a
non-HOA community.
11.
CONSENT AGENDA
Consider approval of the following consent agenda items:
Consider approval of minutes: AuE'ust 5, 2004
AuE'ust 10, 2004.
Consider approval of awarding Bid #(~-0704-04 for the
purchase of water meters in the following manner: all
series #0100, series #0300 -10", and all series #0500 to
B20 and Associates; and, series #0300 -3", 4", 6" & 8"
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and all series #0400 to Badger Meter Inc., in a combined
total not to exceed $150,100; as budgeted.
Ce
Consider approval of an ordinance amending the Code of
Ordinances Section 8-7-3 to establish a residential permit
parking zone for a portion of Villages of Coppell Phase 2,
including Lot 10, Block E {845 Aberdeen Court}, Lot 11,
Block E {840 Aberdeen Court}, and Lot 12, Block E {844
Aberdeen Court}; and authorizing the Mayor to sign.
Budget Items
De
Consider approval of the annual review of the written
Investment Policy of the City of Coppell as provided by
the Public Funds Investment Act, Chapter 2256, Texas
Government Code.
Consider approval of the certification of the 2004
anticipated collection rate for the period of July 1, 2004,
through June 30, 2005, and the amount of excess debt
collections during the period of July 1, 2003, and June
30, 2004.
Presentation:
Jim Witt, City Manager, answered questions from Council.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C
carrying Ordinance No. 2004-1080, D and E. Councilmember
Brancheau seconded the motion, the motion carried 7-0 with Mayor Pro
Tem Raines and Councilmembers Brancheau, Peters, Tunnell, Faught,
Suhy and York voting in favor of the motion.
12.
PUBLIC HEARING:
To receive public comment
2005 Municipal Budget.
concerning the Proposed
2004-
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Public Hearinti:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Jennifer Armstrong, Finance Director, made a presentation to Council.
Action:
Councilmember Brancheau moved to close the Public Hearing.
Councilmember Suhy seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
13.
Consider approval of an Ordinance of the City of Coppell,
Texas, approving an amendment to Ordinance No. 2003-1047,
the budget for Fiscal Year October 1, 2003 through September
30, 2004, and authorizing the Mayor to sign.
Presentation:
Jim Witt, City Manager, and Jennifer Armstrong, Finance Director, made
a presentation to Council.
Action:
Councilmember York moved to approve Ordinance No. 2004-1081
approving an amendment to Ordinance No. 2003-1047, the budget for
Fiscal Year October 1, 2003 through September 30, 2004, and
authorizing the Mayor to sign. Councilmember Faught seconded the
motion, the motion carried 7-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York
voting in favor of the motion.
14.
Consider approval of awarding Bid #(~-0604-01 for renovation
of the William T. Cozby Library to K.C. Construction Services,
Inc., in the amount of $267,962.85, as budgeted; and
authorizing the City Manager to sign.
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Presentation:
Sheri Moino, Facilities Manager, made a presentation to Council.
Action:
Councilmember Faught moved to approve awarding Bid #Q-0604-01 for
renovation of the William T. Cozby Library to K.C. Construction Services,
Inc., in the amount of $267,962.85, as budgeted; and authorizing the
City Manager to sign. Mayor Pro Tem Raines seconded the motion, the
motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers
Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the
motion.
15.
Consider approval to award Bid (~-0704-01 Alternative Fuel
Vehicles for the purchase of twelve {12) Ford Escape Hybrid
vehicles through Philpott Motors not to exceed $290,400 and
authorizing the City Manager to sign all required documents
relative to the purchase.
Presentation:
Jim Witt, City Manager and Mark Brochtrup, Fleet Services Manager,
made a presentation to Council.
Action:
Councilmember York moved to purchase five (5) Ford Escape Hybrids at
a price of $121,000.00. Councilmember Suhy seconded the motion, the
motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers
Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the
motion.
16.
Consider approval to close MacArthur Blvd., north of Belt Line
Rd., from 8:00 p.m., Friday, September 10, 2004 to 6:00 p.m.,
Sunday, September 12, 2004 for improvements to the DART
Railroad crossing on MacArthur Blvd.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
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Action:
Councilmember York moved to approve closing MacArthur Blvd., north
of Belt Line Rd., from 8:00 p.m., Friday, September 10, 2004 to 6:00
p.m., Sunday, September 12, 2004 for improvements to the DART
Railroad crossing on MacArthur Blvd. subject to the following conditions:
Latitude to Jim Witt, City Manager, to negotiate in any way
that he feels comfortable and will benefit the city, the time
and date.
2. Possibly change Friday night if the weekend can't be
changed.
o
Install a temporary sign zone for St. Ann's to direct traffic for
their carnival.
Councilmember Suhy seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
17.
Necessary action resulting from Work Session.
There was no action necessary under this item.
18.
Mayor and Council Reports.
A. Report by Mayor Stover regarding the Woman of the Year
Luncheon.
Report by Mayor Stover regarding the St. Ann Carnival.
Report by Mayor Stover regarding High School Football
comments.
Report by Councilmember Tunnell regarding Greater
Dallas Chamber of Commerce Legislative Luncheon.
Report by Councilmember Suhy regarding the
Copperheads Baseball team.
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Mayor Stover invited all Council to attend the Woman of the Year
Luncheon which will be held on Thursday, September 2, 2004.
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Mayor Stover announced that St. Ann's Carnival will be held on
the weekend of Friday, September 10th and invited the community
to attend.
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Mayor Stover announced that Coppell High School Football will
hold their first game on Thursday, August 26, 2004.
Councilmember Tunnell reported on the Greater Dallas Chamber
of Commerce Legislative Luncheon she attended on Monday,
August 23, 2004. There was a question and answer session with
various Congressmen. The main topics of discussion were
transportation and education.
Councilmember Suhy announced that the Coppell Copperheads
won the League championship.
19.
Council Committee Reports.
A. Carrollton/Farmers Branch
ISD/Lewisville ISD - Mayor
Pro Tem Raines.
Coppell ISD - Mayor Pro Tem Raines and Councilmember
Suhy.
Coppell Seniors - Councilmember York.
Dallas Rel/iional Mobility Coalition
Peters.
Economic Development Committee
Faul/iht and Tunnell.
- Councilmember
Councilmembers
Metrocrest Hospital Authority - Councilmember Tunnell.
Metrocrest Medical Foundation Councilmember
Brancheau
Metrocrest Social Service Center - Councilmember
Brancheau.
North Texas Council of Governments Councilmember
Tunnell.
NTCOG / Rel/iional Em erl/ien cy Manal/iement
Councilmember Suhy
North Texas Commission - Councilmember Peters.
Senior Adult Services - Councilmember Faul/iht.
Town Center/Architectural Committee - Councilmember
Faught.
Trinity River Common Vision Commission
Councilmember Faught.
Trinity Trail Advisory Commission Mayor Pro Tem
Raines.
A. There was nothing to report on this item.
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Jim Witt, City Manager, stated that the City is working on the
traffic problems that have arisen since school has started. Ken
Griffin, Director of Engineering and Public Works, answered
questions from Council.
There was nothing to report on this item.
Councilmember Peters reported on the Texas Transportation
Summit she attended August 10 - 13, 2004, along with Jim Witt,
City Manager, Clay Phillips, Deputy City Manager, Ken Griffin,
Director of Engineering and Public Works and Councilmember
Brancheau.
Councilmember Faught stated that at the last Coppell Economic
Development Committee meeting they had held a brainstorming
session about new businesses in Coppell.
Councilmember Tunnell stated that she had submitted Bill
Rohloff's name to serve on one of the vision committees.
There was nothing to report on this item.
Councilmember Brancheau reported on the Metrocrest Social
Services meeting he attended on August 19th. The Board approved
the written investment policy for Metrocrest Social Services at that
meeting.
There was nothing to report on this item.
Councilmember Suhy stated that he would be attending their
meeting on August 30th from 8 a.m. - 1 p.m. in Arlington.
Councilmember Peters reminded everyone that the North Texas
Commission Annual Luncheon will be held on August 30th.
Councilmember Faught announced that on Wednesday,
September 15th at the Josey Ranch Lake Library the Senior Adult
Services will hold an information session on wills, trusts, and
estate planning. Councilmember Faught also reminded everyone
that October lath is the Golf Tournament at Indian Creek Golf Club
and the sponsor is State Farm Insurance.
There was nothing to report on this item.
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No
There was nothing to report on this item.
There was nothing to report on this item.
20. Necessary Action Resulting from Executive Session.
Action:
Councilmember Suhy moved to approve the evaluation of the City
Manager and authorize the Mayor to execute an amendment to the City
Manager contract regarding salary, benefits and severance.
Councilmember York seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
At this time Council reconvened into Work Session.
WORK SESSION {Open to the Public}
Convene Work Session A. Discussion regarding Highway 121 Access.
C. Discussion regarding Mayor/Council Reports.
At this time Council adjourned from Work Session and reconvened into
Executive Session.
RECONVENE EXECUTIVE SESSION
{Closed to the Public}
Convene Executive Session
B. Section 551.074, Texas Government
Matters.
1. City Manager Evaluation.
Code
- Personnel
Mayor Stover convened into Executive Session at 10:18 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 11:01 p.m. and opened the Regular Session.
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__ REGULAR SESSION {Open to the Public}
At this time Item 17 was discussed. Please see Item 17 for minutes.
At this time Item 20 was discussed. Please see Item 20 for minutes.
There being no further business to come
was adjourned.
Don
the City Council, the meeting
,s ~ St~v~Mayor
ATTEST:
Libby B~,~ S~cre~ary --
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