CP 2004-09-28
NOTICE OF CITY COUNCIL MEETING AND AGENDA
SEPTEMBER 28, 2004
DOUG STOVER, DIANA RAINES, Place 3
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
JAYNE PETERS, Place 2 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Board Reception 6:00 - 7:00 p.m. Atrium (Invited Guests)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, September 28, 2004, at 5:30 p.m. for Work
Session, Regular Session will begin at 7:00 p.m., and Executive Session will
immediately follow, to be held at Town Center, 255 Parkway Boulevard, Coppell,
Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order.
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ITEM # ITEM DESCRIPTION
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Repor t by David Castillo on Youth Activities.
B. Discussion of Regional Transit Initiative.
C. Discussion of Agenda Items.
RECEPTION FOR BOARD/COMMISSION/COMMITTEE MEMBERS IN ATRIUM
FROM 6:00 PM TO 7:00 PM.
REGULAR SESSION (Open to the Public)
3. Invocation.
4. Pledge of Allegiance.
5. Consider approval of amending the Code of Ordinances, Chapter 2, Ar ticle
2-1, Section 2-1-1 to provide for an increase in the number of members to
the Library Board from seven regular members to eight regular members;
and authorizing the Mayor to sign.
6. Consider appointment to fill a two-year Regular ter m to the Librar y Board,
ter m to expire October, 2006.
7. Swearing in of newly appointed Board/Commission/Committee members.
8. Consider approval of a Proclamation naming the week of October 3-9,
2004 as Fire Prevention Week, and authorizing the Mayor to sign.
9. Repor t by Keep Coppell Beautiful Committee.
10. Citizens' Appearances.
CONSENT AGENDA
11. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 14, 2004.
B. Consider approval of a grant from the Coppell Education
Development Corporation to the Carrollton-Farmers Branch
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ITEM # ITEM DESCRIPTION
Independent School District in the amount of $44,000.00 for
Literacy; and authorizing the City Manager to sign.
C. Consider approval of a grant from the Coppell Education
Development Corporation to the Carrollton-Far mers Branch
Independent School District in the amount of $31,200.00 for
technology instructor; and authorizing the City Manager to sign.
D. Consider approval of an ordinance amending Ar ticle 8-3 Parking,
Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to
prohibit stopping, standing or parking a vehicle at all times, on both
sides of Lakeshore Drive from its point of intersection with Wrangler
Drive south and eastward to its point of intersection with Belt Line
Road; and authorizing the Mayor to sign.
E. Consider approval of renewing the service agreement with Motorola,
Inc. for the maintenance of all city radios and the communication
network in the amount of $53,603.76; and authorizing the City
Manager to sign.
F. Consider approval for the purchase of one (1) 2005 year-model Ford
F250 pick-up truck from Philpott Motors through a cooperative
agreement with H-GAC Bid No. VE10-03 for the amount not to exceed
$33,937.40 and authorizing the City Manager to sign all required
documents relative to the purchase.
G. Consider approval of a Resolution approving the ter ms and
conditions of refinancing a Lease Purchase Agreement with Koch
Financial Corporation for fire apparatus; authorizing the Mayor to
sign and authorizing the City Manager to sign appropriate
documents.
END OF CONSENT
12. Consider approval of the Annual Corporate Budget for the Coppell
Education Development Corporation.
13. Consider approval to award Bid Q-0904-01 GM Hybrid Silverado Truck for
the purchase of three (3) Chevrolet Silverado 1500 Hybrid Trucks through
Caldwell Countr y Chevrolet not to exceed $66,528.00 and authorizing the
City Manager to sign all required documents relative to the purchase.
14. Necessary action resulting from Work Session.
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ITEM # ITEM DESCRIPTION
15. City Manager's Repor t.
A. Update on Regional Transit Initiative.
16. Mayor and Council Repor ts.
A. Repor t by Mayor Stover regarding Senator Shapiro Legislative
Meeting.
B. Repor t by Mayor Stover regarding the Homecoming Parade.
17. Council Committee Repor ts.
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Mayor Pro Tem
Raines.
B. Coppell ISD - Mayor Pro Tem Raines and Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and
Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Ser vice Center - Councilmember Brancheau.
I. Nor th Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. Nor th Texas Commission - Councilmember Peters.
L. Senior Adult Ser vices - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission - Mayor Pro Tem Raines.
EXECUTIVE SESSION (Closed to the Public)
18. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Code Enforcement at 300 W. Sandy Lake Road.
B. Section 551.072, Texas Government Code - Deliberation regarding
Real Proper ty.
1. Consider a request to sell land West of Coppell Road, East of
Hammond and South of Bethel Road.
19. Necessary action resulting from Executive Session
Adjournment.
____________________________________
Douglas N. Stover, Mayor
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CERTIFICATE
I cer tify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2004, at __________________.
____________________________________
Libby Ball, City Secretar y
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS
2004
Economic Development
• Focus on development "Hot Spots"
• Develop comprehensive business retention plan
• Develop partnerships to revitalize vacant retail properties
• Make next level decisions on Old Coppell
Quality Public Facilities & Infrastructure
• Maintain and increase IMF funding as required
• Maintain quality of public facilities
• Provide quality park and recreation activities for all
• Strategically plan for community's future water needs
Excellent City Services & High Citizen Satisfaction
• Finalize assessment of Fire Department needs
• Focus on employee retention
• Timely responsiveness with quality delivery of service
• Provide for feedback opportunities for and input from citizens
Sense of Community
• Develop and support community special events
• Develop and support activities and programs for teens
• Create opportunities for citizen involvement
• Assess and finalize decision on community cemetery
Fiscal Stability
• Continue systematic reduction and management of debt
• Continue and improve financial planning and forecasting
• Ensure community can financially maintain what had been developed
• Continue to diversify the City's tax base
Neighborhood Integrity
• Focus on code enforcement
• Proactively monitor neighborhoods
• Develop a communication plan with Home Owner Associations
• Update Master Plan and zoning to ensure consistency
Effective Transportation
• Reduce traffic congestion
• Make policy decisions on regional transportation/DART
• Support transortation issues related to air quality
• Continue public education on regional transportation issues
Safe Community
• Maintain and improve on existing safety levels
• Raise awareness and support for Homeland Security
• Provide quality public safety education programs
• Enhance traffic control efforts
DATE: September 28, 2004
ITEM #: WS-2
AGENDA REQUEST FORM
WORK SESSION
A. Report by David Castillo on Youth Activities
B. Discussion of Regional Transit Initiative.
C. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name: %worksession
DEPT: City Secretary
DATE: September 28, 2004
ITEM #: 5
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of amending the Code of Ordinances, Chapter 2, Article 2-1, Section 2-1-1 to provide for an
increase in the number of members to the Library Board from seven regular members to eight regular members and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %lbryappt
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 2,
ARTICLE 2-1, SECTION 2-1-1 TO PROVIDE FOR AN INCREASE IN THE
NUMBER OF MEMBERS TO THE LIBRARY BOARD FROM SEVEN
REGULAR MEMBERS TO EIGHT REGULAR MEMBERS; PROVIDING
A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That the Code of Ordinance of the City of Coppell, Texas be, and the same is
hereby amended by amending Chapter 2, Article 2-1, Section 2-1-1 to provide for an increase in the
number of members to the Library Board from seven (7) regular members to eight (8) regular
members, to read as follows:
“ARTICLE 2-1. LIBRARY BOARD
Sec. 2-1-1. Creation.
There is hereby created and established for the city a library board composed of
eight regular members and two alternate members appointed by the city council. . . . . .”
SECTION 2. That all provisions of the ordinances and resolutions of the City of Coppell,
Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and
all other provisions not in conflict with the provisions of this ordinance shall remain in full force and
effect.
SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
1 67770
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 4. That this Ordinance shall take effect immediately from and after its
passage and publication, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2004.
APPROVED:
_________________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 09/23/04)
2 67770
DEPT: City Secretary
DATE: September 28, 2004
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION:
Consider appointment to fill a two-year Regular term to the Library Board, term to expire October, 2006.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %lbryapptTrahan
DEPT: City Secretary
DATE: September 28, 2004
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION:
Swearing in of newly appointed Board/Commission/Committee members.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %swearingin
DEPT: Fire
DATE: September 28, 2004
ITEM #: 8
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Proclamation naming the week of October 3-9, 2004 as Fire Prevention Week, and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: (FP WK-1 Agenda Request
PROCLAMATION
WHEREAS, home fires claimed more than 2,600 lives in the U.S. in 2002 and 79
percent of fire deaths nationwide happen in the home; and
WHEREAS, Coppell recognizes the significant personal and economic toll fire
takes on its citizens; and
WHEREAS, Coppell understands that safety measures can significantly cut the
risk of fire; and
WHEREAS, a fire can spread rapidly and a quick escape from the home
increases the chances of survival; and
WHEREAS, smoke alarms have been proven an effective lifesaver, having
helped to cut the home fire death rate by one half since their introduction to the general
public; and
WHEREAS, working smoke alarms are essential in every household and should
be installed on every level of a home including the basement and outside of each
separate sleeping area; and
WHEREAS, Coppell is joining the National Fire Protection Association in
reaching out to its citizens with a message of fire safety during Fire Prevention Week
2004; and
WHEREAS, the Fire Prevention Week 2004 theme, “It’s Fire Prevention Week:
Test Your Smoke Alarms” is an important message for all citizens of Coppell;
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do
hereby proclaim the week of October 3-9, 2004, as
FIRE PREVENTION WEEK
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of
Coppell to be affixed this 28th day of September, 2004.
__________________________________
Douglas N. Stover, Mayor
ATTEST:
___________________________________
Libby Ball, City Secretary
DEPT: City Secretary
DATE: September 28, 2004
ITEM #: 9
AGENDA REQUEST FORM
ITEM CAPTION:
Report by the Keep Coppell Beautiful Committee.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %boardreport
DATE: September 28, 2004
ITEM #: 10
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
DEPT: City Secretary
DATE: September 28, 2004
ITEM #: 11/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: September 14, 2004
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %minutes
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MINUTES OF SEPTEMBER 14, 2004
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, September 14, 2004, at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Doug Stover, Mayor
Diana Raines, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Bill York, Councilmember
Councilmember Suhy was absent from the meeting. Also present were City
Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Consider a request to sell and/or rent land East of
Coppell Road and South of Bethel Road.
2. Consider a request to sell land West of Coppell Road,
East of Hammond and South of Bethel Road.
Mayor Stover convened into Executive Session at 5:44 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 6:13 p.m. and opened the Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Update from D/FW Airport staff regarding change in flight
procedures.
B. Discuss Board & Commission Appointments.
C. Discussion of Memorandum of Understanding concerning
S.H. 121 Funding Strategy.
D. Discussion of Agenda Items.
There was a call for an Executive Session during the Work Session.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
Section 551.071 - Texas Government Code – Consultation with
City Attorney.
Mayor Stover convened into Executive Session at 7:05 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 7:27 p.m. and opened the Regular Session.
REGULAR SESSION (Open to the Public)
4. Invocation.
The Reverend Dale Patterson, Presbyterian Church at Hackberry, led
those present in the Invocation.
5. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming September 17-24,
2004 as Constitution Week, and authorizing the Mayor to sign.
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Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to Andi Case and Beverly Smith.
Action:
Councilmember Brancheau moved to approve a proclamation naming
September 17-24, 2004 as Constitution Week, and authorizing the Mayor
to sign. Councilmember Faught seconded the motion, the motion carried
6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and York voting in favor of the motion.
7. Consider approval of a proclamation naming Friday,
September 17, 2004 Copperheads Appreciation Day, and
authorizing the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to Bill York, Steve Pratt, Don English and David Castillo.
Action:
Councilmember York moved to approve a proclamation naming Friday,
September 17, 2004 Copperheads Appreciation Day, and authorizing the
Mayor to sign. Mayor Pro Tem Raines seconded the motion, the motion
carried 6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Tunnell, Faught and York voting in favor of the motion.
8. Citizens' Appearances.
Ralph Johnson, 1401 Kingsmill Court, spoke in support of Items 21 and
22.
Item 21 was considered at this time. Please see item 21 for minutes.
Item 22 was considered at this time. Please see item 22 for minutes.
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CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: August 24, 2004.
B. Consider accepting the resignation of Jeanette Cajide
from the Coppell Economic Development Committee.
C. Consider adoption of Council Goals for Fiscal Year 2005.
D. Consider approval of amending the contract with Freese
and Nichols, Inc. for the design of Bethel Road (from
Denton Tap to Freeport Pkwy.) and Coppell Road (from
Bethel Rd. north to Cooper Ln.) in an amount of $53,140
as provided for in CIP funds; and authorizing the City
Manager to sign.
E. Consider approval to award Bid Q-0804-02 Honda
Alternative Fuel Vehicles for the purchase of four (4)
Honda Civic Hybrid vehicles through Vandergriff Honda
not to exceed $77,427.72 and authorizing the City
Manager to sign all required documents relative to the
purchase.
F. Consider approval of a contract for the renewal of the
Dallas County Health Services Agreement, effective
October 1, 2004, through September 30, 2005, in the
amount of $3,131.00, and authorizing the Mayor to sign.
Land Use and Development
G. Consider approval of an eighteen-month extension to the
expiration date of the Coppell/121 Office Park,
Preliminary Plat for Lots 1 and 3-7, to allow the
development of an office park on 8.38 acres of property
located along the north side of S.H. 121, approximately
875 feet west of Denton Tap Road.
H. Consider approval of an Ordinance for Case No. PD-203-R,
Coppell Florist, zoning change from SF-12 (Single Family-
12) to PD-203-R (Planned Development-203-Retail) to
allow the construction of a florist shop and office uses on
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0.42 of an acre of property located at the southwest
corner of Sandy Lake and Moore Roads, and authorizing
the Mayor to sign.
I. Consider approval of an Ordinance to amend Chapter 12
of the Coppell Code of Ordinances (Zoning) by amending
Section 12-29-4.2(A), Provisions for Business Zoning
Districts, to provide provision to allow individual tenant
names to be placed on monument signs; providing
regulations for consistency in size, font and color for
tenant names on said signs, and establishing regulations
for maintenance of signage, and authorizing the Mayor to
sign.
Resolutions
J. Consider approval of a Resolution amending Resolution
082598.2 by increasing the number of members from two
regular members and one alternate member to three
regular members to serve as Red Cross Representative
and by amending the terms of each member from two
years to three years, staggered, and authorizing the
Mayor to sign.
K. Consider approval of a resolution approving the terms and
conditions of an Interlocal Agreement between the City of
Coppell and Region IV Education Service Center for
cooperative purchasing programs; and authorizing the
Mayor to sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council on Item D.
Gary Sieb, Director of Planning, made a presentation to Council on Item
I.
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Action:
Councilmember York moved to approve Consent Agenda Items A, B, C,
D, E, F, G, H carrying Ordinance No. 91500-A-387, I carrying Ordinance
No. 91500-A-388, J carrying Resolution No. 2004-0914.1 and K carrying
Resolution No. 2004-0914.2. Councilmember Brancheau seconded the
motion, the motion carried 6-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught and York voting in
favor of the motion.
10. Consider approval of an Ordinance approving and adopting the
budget for the City of Coppell for the Fiscal Year October 1,
2004 through September 30, 2005, and authorizing the Mayor
to sign.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Brancheau moved to approve Ordinance No. 2004-1082
adopting the budget for the City of Coppell for the Fiscal Year October 1,
2004 through September 30, 2005, and authorizing the Mayor to sign.
Councilmember Faught seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and York voting in favor of the motion.
11. Consider approval of an Ordinance of the City of Coppell, Texas
levying the Ad valorem taxes for the year 2004 at .6486/$100
taxable valuation of which .42930 for operations and
maintenance and .21930 for interest and sinking, and
authorizing the Mayor to sign.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Faught moved to approve Ordinance No. 2004-1083
levying the Ad valorem taxes for the year 2004 at .6486/$100 taxable
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valuation of which .42930 for operations and maintenance and .21930
for interest and sinking, and authorizing the Mayor to sign.
Councilmember Tunnell seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and York voting in favor of the motion.
12. Consider appointments to the City’s Boards, Commissions and
Committees.
Presentation:
The Mayor and Councilmembers brought forward the following citizens
for appointments to serve on the City of Coppell’s Boards/Commissions/
Committees.
American Red Cross Representative:
3-year Regular - Nancy Yingling
2-year Regular - Patricia Nash
Animal Services Appeals Board:
2-year Veterinarian - Dr. Reid Garfield
Board of Adjustment:
2-year Regular - Robert Chomiak
Mark LeGros
David Stonecipher
2-year Alternate - Jon Holzheimer
Laura Ketchum
Coppell Economic Development Committee:
2-year Regular - Kristine Fichtner
Bill Lowery
Gary Roden
Bill Rohloff
1-year Regular - Kenneth Luttmer
Coppell Education Development Corporation:
2-year Regular - Ron Carpenter
Gregory Frnka
Brian Letzkus
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Keep Coppell Beautiful:
2-year Regular - Shelia Bester
Lisa Cunov
Deborah Newton-Hair
Library Board:
2-year Regular - Jennifer Jackson
Lori Pierson
Beth Sparks
2-year Alternate - Sarah Drake
1-year Youth Advisor - Morgan Griffin
Melanie LeMay
Parks and Recreation Board:
2-year Regular - Bruce Akerly
Victor Burke
David Castillo
Stephen Hafer
Larry Jones
Mark Tepper
James Wikman
2-year Alternate - Greg Garcia
Mike Ridgley
Planning and Zoning Commission:
2-year Regular - Lee Foreman
Matt Hall
Anna Kittrell
Action:
Councilmember Tunnell moved to approve the slate of citizens as
announced for appointments to the City’s Boards, Commissions and
Committees. Councilmember York seconded the motion, the motion
carried 6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Tunnell, Faught and York voting in favor of the motion.
13. PUBLIC HEARING:
Consider approval of Case No. S-1220-TC, Verizon Wireless,
zoning change request from TC (Town Center) to S-1220-TC
(Special Use Permit-1220-Town Center) to allow for the
replacement of a 70-foot light standard with an 80-foot light
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standard to permit a wireless communication antenna, with
ground-mounted equipment, located at 363 N. Denton Tap
Road (Andrew Brown Park West).
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Mason Griffin, representing the Applicant, made a presentation to
Council.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. S-1220-TC, Verizon Wireless, zoning change request from TC
(Town Center) to S-1220-TC (Special Use Permit-1220-Town Center) to
allow for the replacement of a 70-foot light standard with an 80-foot light
standard to permit a wireless communication antenna, with ground-
mounted equipment, located at 363 N. Denton Tap Road (Andrew Brown
Park West) subject to the following conditions:
1. Equipment shelter will match existing brick color and
pattern of concession stand, and will not attach to the
existing building on the north side.
2. Construction procedures of this application will not interfere
with activities scheduled within the park, and procedures
and detailed plans will be approved by the Parks
Department.
3. No game schedules can be affected by this construction.
4. Removal of existing light standard and installation of new
light standard must occur within 72 hours providing Park
Department approval and this shall not reduce the light
availability for any fields in the Park.
5. Any damage to the Park will be repaired by Verizon; repairs
will require approval of the Parks Department.
CM091404
Page 10 of 18
6. A lease agreement approved by the City.
7. Need sealed structural drawings on new base support or
engineer’s certification of existing base to support new pole.
Councilmember Brancheau seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and York voting in favor of the motion.
14. PUBLIC HEARING:
Consider approval of Case No. S-1221-C, Verizon Wireless,
zoning change request from C (Commercial) to S-1221-C
(Special Use Permit-1221-Commercial), to allow for a maximum
25-foot extension of an existing 75-foot monopole, to allow for
a co-location of a wireless communication antenna at a height
of 100-feet, with ground-mounted equipment, located 636
Sandy Lake Road.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Brock Bailey, representing the Applicant, made a presentation to
Council.
Action:
Councilmember Brancheau moved to close the Public Hearing and
approve Case No. S-1221-C, Verizon Wireless, zoning change request
from C (Commercial) to S-1221-C (Special Use Permit-1221-Commercial),
to allow for a maximum 25-foot extension of an existing 75-foot
monopole, to allow for a co-location of a wireless communication antenna
at a height of 100-feet, with ground-mounted equipment, located 636
Sandy Lake Road subject to the following conditions:
CM091404
Page 11 of 18
1. The ground equipment area and existing tower be completely
enclosed in brick or masonry product, as approved by City
Staff.
2. The Chief Building Official review and approve signed and
sealed structural drawings from a registered structural
engineer attesting that the existing tower and foundation are
structurally sound to bear the additional weight of a 25’
extension with six additional antennae.
Councilmember Peters seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and York voting in favor of the motion.
15. PUBLIC HEARING:
Consider approval of Case No. S-1219-TC, Carvel Ice Cream,
zoning change request from TC (Town Center) to S-1219-TC
(Special Use Permit-1219-Town Center), to allow the operation
of a 1,500-square-foot ice cream shop to be located in the
Town Center Addition, Lot 2, Block 3, along the east side of
Denton Tap Road, north of Town Center Blvd.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. S-1219-TC, Carvel Ice Cream, zoning change request from TC
(Town Center) to S-1219-TC (Special Use Permit-1219-Town Center), to
allow the operation of a 1,500-square-foot ice cream shop to be located in
the Town Center Addition, Lot 2, Block 3, along the east side of Denton
Tap Road, north of Town Center Blvd. subject to the following conditions:
1. The property shall be developed in accordance with the site
plan, floor plan and revised sign plan.
CM091404
Page 12 of 18
2. The hours of operation shall not exceed 6 a.m. to midnight,
seven days a week.
Councilmember Tunnell seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and York voting in favor of the motion.
16. PUBLIC HEARING:
Consider approval of Case No. PD-161R-SF-12, Stratford Manor,
zoning change request from PD-161-SF-12 (Planned
Development-161-Single Family-12) to PD-161R-SF-12 (Planned
Development-161 Revised-SF-12), to amend the Landscape
Plan to allow for an 144-square-foot entry building, with
landscaping in the common area (Lot 1X).
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. PD-161R-SF-12, Stratford Manor, zoning change request from
PD-161-SF-12 (Planned Development-161-Single Family-12) to PD-161R-
SF-12 (Planned Development-161 Revised-SF-12), to amend the
Landscape Plan to allow for an 144-square-foot entry building, with
landscaping in the common area (Lot 1X) subject to the following
conditions:
1. Prior to the issuance of a building permit for this structure,
the Engineering Department must approve plans, which
shall include a contractor’s verification of the location of the
existing water and sewer mains and services relative to the
proposed structure. If a conflict exists, the utility lines shall
be relocated out from under the proposed structure.
CM091404
Page 13 of 18
Councilmember Tunnell seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and York voting in favor of the motion.
17. PUBLIC HEARING:
Consider approval of Case No. S-1108R2-A, Sprint Spectrum
Communication, zoning change request from S-1108R-A
(Special Use Permit-1108 Revised-Agriculture) to S-1108R2-A
(Special Use Permit-1108 Revision 2-Agriculture), to allow for a
wireless communication antenna to be mounted to an existing
electric transmission tower, with an accessory cabinet at the
base of the tower, located approximately 1,000-feet southwest
of the intersection of MacArthur Boulevard and the
transmission line easement; north of Belt Line Road.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Ryan Ivey, Applicant, addressed Council.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. S-1108R2-A, Sprint Spectrum Communication, zoning change
request from S-1108R-A (Special Use Permit-1108 Revised-Agriculture)
to S-1108R2-A (Special Use Permit-1108 Revision 2-Agriculture), to allow
for a wireless communication antenna to be mounted to an existing
electric transmission tower, with an accessory cabinet at the base of the
tower, located approximately 1,000-feet southwest of the intersection of
MacArthur Boulevard and the transmission line easement; north of Belt
Line Road subject to the following condition:
1. Show masonry wall and gate specifications (i.e., material,
color and type).
CM091404
Page 14 of 18
Mayor Pro Tem Raines seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and York voting in favor of the motion.
18. Consider approval of the Natches Trace Addition, Lot 1, Block
C, Site Plan (Town Center Bank), to allow the construction of
an 8,867-square-foot bank facility on 1.550 acres of property
located along the east side of Denton Tap Road, approximately
300-feet south of S.H. 121.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Craig Garcia, representing the Applicant, addressed Council.
Ed Thomas, 721 Marley, addressed Council.
Action:
Councilmember Faught moved to approve
Item 18:
The Natches Trace Addition, Lot 1, Block C, Site Plan (Town Center
Bank), to allow the construction of an 8,867-square-foot bank facility on
1.550 acres of property located along the east side of Denton Tap Road,
approximately 300-feet south of S.H. 121 subject to the following
condition:
1. Ensure the easements shown on the plat are correctly
reflected on the Site Plan.
Item 19:
The Natches Trace Addition, Lot 1, Block C, Minor Plat (Town Center
Bank), to allow the construction of a 8,867-square-foot bank facility on
1.550 acres of property located along the east side of Denton Tap Road,
approximately 300-feet south of S.H. 121 subject to the following
conditions:
1. Contact Larry Reddick at 972-323-8917 to discuss TXU
easement requirement.
CM091404
Page 15 of 18
2. Compliance with Engineering comment sheet.
Grading and Drainage:
A. Show all drainage areas, including off-site drainage.
B. Ensure drainage from the south is still able to reach
the existing inlet.
Utility Plan:
A. End the public water adjacent to Denton Tap with a
blow-off valve or fire hydrant
Councilmember York seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and York voting in favor of the motion.
19. Consider approval of the Natches Trace Addition, Lot 1, Block
C, Minor Plat (Town Center Bank), to allow the construction of
a 8,867-square-foot bank facility on 1.550 acres of property
located along the east side of Denton Tap Road, approximately
300-feet south of S.H. 121.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
John Blacher, 149 Dickens, addressed Council.
Action:
This was considered with Item 18. See Item 18 for minutes.
20. Consider approval of an Ordinance for Case No. PD-199R-HC,
Vista Point II, zoning change from PD-199-HC (Planned
Development-199, Highway Commercial) to PD-199R-HC
(Planned Development-199 Revised, Highway Commercial) to
attach a Detail Site Plan to Tract 1, to allow the construction
of three office/assembly/warehouse buildings totaling 93,550-
square feet on 8.7 acres of property located south of State
Highway 121, west of MacArthur Blvd., and authorizing the
Mayor to sign.
CM091404
Page 16 of 18
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember York moved to approve Ordinance No. 91500-A-389,
approving Case No. PD-199R-HC, Vista Point II, zoning change from PD-
199-HC (Planned Development-199, Highway Commercial) to PD-199R-
HC (Planned Development-199 Revised, Highway Commercial) to attach a
Detail Site Plan to Tract 1, to allow the construction of three
office/assembly/warehouse buildings totaling 93,550-square feet on 8.7
acres of property located south of State Highway 121, west of MacArthur
Blvd., and authorizing the Mayor to sign. Mayor Pro Tem Raines
seconded the motion, the motion carried 5-1 with Mayor Pro Tem Raines
and Councilmembers Brancheau, Peters, Faught and York voting in favor
of the motion and Councilmember Tunnell voting against the motion.
21. Consider approval of an ordinance amending the Code of
Ordinances for the City of Coppell Chapter 8, Article 1, Section
4. School zone-speed, to establish the maximum prima facie
speed limit for a designated school zone on Riverchase Drive
from 535 feet north of the north curb line of Bradford Drive to
510 feet south of the south curb line of Bradford Drive; and
authorizing the Mayor to sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
Action:
Councilmember York moved to approve Ordinance No. 2004-1084
amending the Code of Ordinances for the City of Coppell Chapter 8,
Article 1, Section 4. School zone-speed, to establish the maximum prima
facie speed limit for a designated school zone on Riverchase Drive from
535 feet north of the north curb line of Bradford Drive to 510 feet south
of the south curb line of Bradford Drive; and authorizing the Mayor to
sign. Councilmember Peters seconded the motion, the motion carried
6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught and York voting in favor of the motion.
CM091404
Page 17 of 18
22. Consider approval of an ordinance revising the Thoroughfare
Plan to redesignate Riverchase Drive, from a 4-lane undivided
collector street (C4U) to a two-lane undivided collector street
(C2U), in its entirety from MacArthur Blvd. to Sandy Lake Rd.;
and authorizing the Mayor to sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
Action:
Councilmember York moved to approve Ordinance No. 2004-1085
revising the Thoroughfare Plan to redesignate Riverchase Drive, from a
4-lane undivided collector street (C4U) to a two-lane undivided collector
street (C2U), in its entirety from MacArthur Blvd. to Sandy Lake Rd.; and
authorizing the Mayor to sign. Councilmember Tunnell seconded the
motion, the motion carried 6-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught and York voting in
favor of the motion.
23. Discussion and consideration of Memorandum of
Understanding concerning S.H. 121 Funding Strategy; and
authorizing the City Manager to sign.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Tunnell moved to approve a Memorandum of
Understanding concerning S.H. 121 Funding Strategy; and authorizing
the City Manager to sign subject to the following condition:
1. The addition of the accrued interest on Item 2.
Mayor Pro Tem Raines seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught and York voting in favor of the motion.
CM091404
Page 18 of 18
24. Necessary action resulting from Work Session.
There was no action necessary under this item.
25. Mayor and Council Reports.
A. Report by Mayor Stover regarding Metroplex Mayors'
Meeting.
B. Report by Mayor Stover regarding Grapevine Stompfest
Results.
C. Report by Councilmember Peters regarding the North
Texas Commission Annual Meeting.
A. Mayor Stover reported on the Metroplex Mayors’ Meeting he
attended September 14th. The main topics of discussion were
education and transportation.
B. Mayor Stover announced that Mayor Pro Tem Raines and
Councilmember Brancheau won the Best Costume trophy at the
Grapevine Stompfest.
C. Councilmember Peters reported on the August 30th North Texas
Commission Annual Meeting that she and Jim Witt, City Manager,
attended where the City of Coppell received recognition for 20
years of dedication to the North Texas Commission.
26. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
______________________________________
Libby Ball, City Secretary
DEPT: City Manager
DATE: September 28, 2004
ITEM #: 11/B
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a grant from the Coppell Education Development Corporation to the
Carrollton-Farmers Branch Independent School District in the amount of $44,000.00 for Literacy.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this grant are provided by the 1/2 cent sales tax for the CEDC.
Agenda Request Form - Revised 02/04 Document Name: !CFBLiteracy-1AgendaReq
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1
STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION
§
COUNTY OF DALLAS § GRANT AGREEMENT
This Educational Development Grant Agreement (“AGREEMENT”) is made by and
between the city of Coppell, Texas (“CITY”), Coppell Education Development Corporation
(“CEDC”) and the Carrollton/Farmers Branch Independent School District (the “CFBISD”),
acting by and through their respective authorized officers.
W I T N E S S E T H :
WHEREAS, the CITY is authorized by TEX. LOC. GOV’T CODE § 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CFBISD has submitted a grant application No. 2004-L02 to provide
funding for materials for a Focus on Reading program and a paraprofessional to manage the
program at Riverchase Elementary School in Coppell (the PROJECT); and
WHEREAS, the CFBISD serves 409 students from the CITY, and has developed the
PROJECT in order to raise the technology levels of all the students; and
WHEREAS, CFBISD is in need of funding the half-time instructional technology
support person and seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CFBISD in accordance with this AGREEMENT will further the objectives of the CITY,
will benefit the CITY and the CITY’s inhabitants and will promote career technology in the
CITY.
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CFBISD an education development grant (the “GRANT”) in an amount not to
exceed Forty-four Thousand Dollars and no cents ($44,000.00).
2.CFBISD agrees to utilize the GRANT to fund a half-time instructional technology
support person at Riverchase Elementary School in Coppell.
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2
3.CITY agrees to provide the GRANT of Forty-four Thousand Dollars and no cents
($44,000.00) funds payable on a quarterly basis with the first payment to be made in November
2004. Funds to be expended in accordance with the budget categories set forth in the GRANT
application.
4. On a quarterly basis beginning no later than February 1, 2005 the CFBISD shall submit
personnel costs for this GRANT to the CEDC. The detailed expenditures shall include, but not
be limited to, salaries, number of students from Coppell served, grade levels actually served, and
any changes in personnel during the period covered by this GRANT.
5. In the event the CFBISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CFBISD, after expiration of the notice
and cure period described herein, shall be in default of this AGREEMENT. As liquidated
damages in the event of such default, the CFBISD shall, within thirty (30) days after demand,
repay to the CITY, the GRANT with interest at the rate of eight percent (8%) per annum from
the date of receipt of the GRANT until paid. The parties acknowledge that actual damages in
the event of default would be speculative and difficult to determine. Upon breach by CFBISD
of any obligations under this AGREEMENT, the CITY shall notify the CFBISD in writing,
who shall have thirty (30) days from receipt of the notice in which to cure such default. If
CFBISD fails to cure the default within the time provided herein, or, as such time period may be
extended, then the CITY at its sole option, shall have the right to terminate this AGREEMENT
without further notice to the CFBISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CFBISD, in the use of the GRANT
and in satisfying the conditions of this AGREEMENT, is acting independently, and that the
CITY and/or the CEDC assumes no responsibilities or liabilities to third parties in connection
with these actions. CFBISD agrees to indemnify and hold harmless the CITY and the CEDC
from all such claims, suits, and causes of action, liabilities and expenses, including reasonable
attorney’s fees, of any nature whatsoever arising out of the CFBISD’S performance of the
conditions under this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre-paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
10. In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this _______ day of _____________________, 2004.
CITY OF COPPELL, TEXAS
By: ______________________________________
JIM WITT, CITY MANAGER
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
EXECUTED this _______ day of _____________________, 2004.
COPPELL EDUCATION DEVELOPMENT CORPORATION
By: ______________________________________
President
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4
SIGNED this ______ day of ________________, 2004.
CARROLLTON-FARMERS BRANCH INDEPENDENT
SCHOOL DISTRICT
By: ______________________________________
DR. ANNETTE GRIFFIN, SUPERINTENDENT
Carrollton-Farmers Branch Independent School District
1445 North Perry Road
Carrollton, Texas 75006
ATTEST:
By: ______________________________________
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________,
2004, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
___________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2004, by _______________________, of the Coppell Education Development Corporation, on
behalf of said corporation.
Notary Public, State of Texas
My Commission expires:
______________________
CARROLLTON/FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2004, by Dr. Annette Griffin, Superintendent of Carrollton/Farmers Branch Independent School
District, on behalf of said district.
Notary Public, State of Texas
My Commission expires:
______________________
DEPT: City Manager
DATE: September 28, 2004
ITEM #: 11/C
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a grant from the Coppell Education Development Corporation to the
Carrollton-Farmers Branch Independent School District in the amount of $31,200.00 for technology instructor.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this grant are provided by the 1/2 cent sales tax for the CEDC.
Agenda Request Form - Revised 02/04 Document Name: !CFBTech-1AgendaReq
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1
STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION
§
COUNTY OF DALLAS § GRANT AGREEMENT
This Educational Development Grant Agreement (“AGREEMENT”) is made by and
between the city of Coppell, Texas (“CITY”), Coppell Education Development Corporation
(“CEDC”) and the Carrollton/Farmers Branch Independent School District (the “CFBISD”),
acting by and through their respective authorized officers.
W I T N E S S E T H :
WHEREAS, the CITY is authorized by TEX. LOC. GOV’T CODE § 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CFBISD has submitted a grant application No. 2004-T02 to provide
funding for a half-time instructor at Riverchase Elementary School in Coppell (the PROJECT),
for the purpose of technology support; and
WHEREAS, the CFBISD serves 409 students from the CITY, and has developed the
PROJECT in order to raise the technology levels of all the students; and
WHEREAS, CFBISD is in need of funding the half-time instructional technology
support person and seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CFBISD in accordance with this AGREEMENT will further the objectives of the CITY,
will benefit the CITY and the CITY’s inhabitants and will promote career technology in the
CITY.
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CFBISD an education development grant (the “GRANT”) in an amount not to
exceed Thirty-one Thousand Two Hundred Dollars and no cents ($31,200.00).
2.CFBISD agrees to utilize the GRANT to fund a half-time instructional technology
support person at Riverchase Elementary School in Coppell.
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2
3.CITY agrees to provide the GRANT of Thirty-one Thousand Two Hundred Dollars and
no cents ($31,200.00) funds payable on a quarterly basis with the first payment to be made in
November 2004. Funds to be expended in accordance with the budget categories set forth in the
GRANT application.
4. On a quarterly basis beginning no later than February 1, 2005 the CFBISD shall submit
personnel costs for this GRANT to the CEDC. The detailed expenditures shall include, but not
be limited to, salaries, number of students from Coppell served, grade levels actually served, and
any changes in personnel during the period covered by this GRANT.
5. In the event the CFBISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CFBISD, after expiration of the notice
and cure period described herein, shall be in default of this AGREEMENT. As liquidated
damages in the event of such default, the CFBISD shall, within thirty (30) days after demand,
repay to the CITY, the GRANT with interest at the rate of eight percent (8%) per annum from
the date of receipt of the GRANT until paid. The parties acknowledge that actual damages in
the event of default would be speculative and difficult to determine. Upon breach by CFBISD
of any obligations under this AGREEMENT, the CITY shall notify the CFBISD in writing,
who shall have thirty (30) days from receipt of the notice in which to cure such default. If
CFBISD fails to cure the default within the time provided herein, or, as such time period may be
extended, then the CITY at its sole option, shall have the right to terminate this AGREEMENT
without further notice to the CFBISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CFBISD, in the use of the GRANT
and in satisfying the conditions of this AGREEMENT, is acting independently, and that the
CITY and/or the CEDC assumes no responsibilities or liabilities to third parties in connection
with these actions. CFBISD agrees to indemnify and hold harmless the CITY and the CEDC
from all such claims, suits, and causes of action, liabilities and expenses, including reasonable
attorney’s fees, of any nature whatsoever arising out of the CFBISD’S performance of the
conditions under this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre-paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
10. In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this _______ day of _____________________, 2004.
CITY OF COPPELL, TEXAS
By: ______________________________________
JIM WITT, CITY MANAGER
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
EXECUTED this _______ day of _____________________, 2004.
COPPELL EDUCATION DEVELOPMENT CORPORATION
By: ______________________________________
President
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4
SIGNED this ______ day of ________________, 2004.
CARROLLTON-FARMERS BRANCH INDEPENDENT
SCHOOL DISTRICT
By: ______________________________________
DR. ANNETTE GRIFFIN, SUPERINTENDENT
Carrollton-Farmers Branch Independent School District
1445 North Perry Road
Carrollton, Texas 75006
ATTEST:
By: ______________________________________
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________,
2004, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
___________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2004, by _______________________, of the Coppell Education Development Corporation, on
behalf of said corporation.
Notary Public, State of Texas
My Commission expires:
______________________
CARROLLTON/FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2004, by Dr. Annette Griffin, Superintendent of Carrollton/Farmers Branch Independent School
District, on behalf of said district.
Notary Public, State of Texas
My Commission expires:
______________________
DEPT: Engineering
DATE: September 28, 2004
ITEM #: 11/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for
the City of Coppell to prohibit stopping, standing or parking a vehicle at all times, on both sides of Lakeshore
Drive from its point of intersection with Wrangler Drive south and eastward to its point of intersection with Belt
Line Road; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this ordinance will restrict parking along Lakeshore Drive and provide for a safer street.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: #LakeshoreDrOrd-1AG
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: September 28, 2004
RE: Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the
Code of Ordinances for the City of Coppell to prohibit stopping, standing or parking a
vehicle at all times, on both sides of Lakeshore Drive from its point of intersection with
Wrangler Drive south and eastward to its point of intersection with Belt Line Road; and
authorizing the Mayor to sign.
Recently, we were contacted by a business owner, requesting that consideration be given to preventing
trucks from parking on Lakeshore Dr. The request was made because trucks are routinely parked on
Lakeshore Dr. for extended times, reducing the width of the street and making it difficult for two cars
to pass each other. The requestor was concerned for the safety of his employees and others that travel
the roadway.
I have reviewed the request and visited the area. As can be seen on the attached photographs, there are
numerous trucks parked on the roadway and they do block visibility and create a safety issue. On
September 7, 2004 we sent letters to 25 businesses along Lakeshore Dr. affected by the proposed
change. To date, three business owners along Lakeshore have contacted our office in favor of the “no
parking”.
Amending Section 8-3-1(A) will allow signs to be posted prohibiting parking on both sides of
Lakeshore Drive, from Wrangler Dr. to Belt Line Rd.
Staff has determined that this is a reasonable request and recommends approval of the ordinance. Staff
will be available to answer any questions at the Council meeting.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 8-
3-1(A) OF THE CODE OF ORDINANCES; MAKING IT UNLAWFUL TO
PARK A VEHICLE ON BOTH SIDES OF LAKESHORE DRIVE AT ALL
TIMES BEGINNING AT ITS POINT OF INTERSECTION WITH
WRANGLER DRIVE SOUTH AND EASTWARD TO ITS POINT OF
INTERSECTION WITH BELT LINE ROAD IN ITS ENTIRETY;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1.That Section 8-3-1A of Chapter 8 of the Code of Ordinances be, and the
same is hereby, amended to provide for no parking zones at all times on Crestside Drive and
Lakeshore Drive, to read as follows:
“Sec. 8-3-1 NO PARKING ON SPECIFIC STREETS & IN CERTAIN SCHOOL
ZONES/SCHOOL AREAS
A.NO PARKING ON SPECIFIC STREETS
It shall be unlawful for any person to stop, stand or park a vehicle at
any time in violation of any official sign, curb marking, or street
marking that prohibits, regulates, or restricts the stopping, standing or
parking of a vehicle at the times designated for the following streets:
. . . .
LAKESHORE DRIVE at all times on both sides, beginning at its
point of intersection with Wrangler Drive south and eastward to its
point of intersection with Belt Line Road in its entirety.
. . . .”
2
SECTION 2.The traffic engineer shall erect official signs, curb markings, or street
markings giving notice that parking, stopping or standing of vehicles is prohibited at the locations
designated herein.
SECTION 3.That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6.That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7.That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
3
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2004.
APPROVED:
DOUGLAS N. STOVER, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Police
DATE: September 28, 2004
ITEM #: 11/E
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of renewing the service agreement with Motorola, Inc. for the maintenance of all city radios and
the communication network in the amount of $53,603.76; and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
This service contract is an annual contract that is funded out of the Police Department budget yearly.
FINANCIAL COMMENTS: Funds have been budgeted in the Police Department - 4130 account (e911
Services) for this contract.
Agenda Request Form - Revised 02/04 Document Name: )motorola-1AR
DEPT: Human Resources
DATE: September 28, 2004
ITEM #: 11/F
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval for the purchase of one (1) 2005 year-model Ford F250 pick-up truck from
Philpott Motors through a cooperative agreement with H-GAC Bid No. VE10-03 for the amount not to exceed
$33,937.40 and authorizing the City Manager to sign all required documents relative to the purchase.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this vehicle are part of the grant funding secured by the Fire Department.
Agenda Request Form - Revised 02/04 Document Name: Vehicle Purchase
MEMORANDUM
FROM THE
DEPARTMENT OF PUBLIC WORKS
To: Jerod Anderson, Purchasing Agent
From: Mark Brochtrup, Fleet Services Manager
Date: September 13, 2004
Re: Vehicle Purchase
Jerod, attached is a pricing summary submitted by Philpott Motors which we can use to procure
one (1) 2005 year-model, Ford F250 pick-up truck. This unit will be assigned to the Fire
Department and grant monies are available for its purchase. In discussions with Chief Halton it
was agreed that the City should follow a plan to procure this vehicle through a cooperative
purchasing agreement and pursue the additional upfitting and conversion through the normal bid
process. The attached pricing summary is derived form H-GAC Bid no. VE10-03. Please
proceed with placing this purchase on the next available Council agenda. If you have any
questions or concerns, feel free to contact me. Thank You.
CITY OF COPPELL PUBLIC WORKS DEPARTMENT, FLEET SERVICES DIVISION
DEPT: Finance
DATE: September 28, 2004
ITEM #: 11/G
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Resolution approving the terms and conditions of refinancing a Lease
Purchase Agreement with Koch Financial Corporation for fire apparatus; authorizing the Mayor to sign and
authorizing the City Manager to sign appropriate documents.
GOAL(S):
EXECUTIVE SUMMARY: In November 2000, the City entered an agreement with Oshkosh Financing for the
lease purchase of three fire trucks. This lease had a balloon payment of over $500,000.00. Staff has researched
alternative financing that would be more beneficial to the City while still satisfy the objectives of Public Safety.
The result is this refinancing agreement with Koch Financial. There are interest savings of $27,104.06, as well as
elimination of the balloon payment. Staff recommends the approval of this agenda item.
FINANCIAL COMMENTS: Funds for the annual payment are budgeted in the Fire Department budget.
Agenda Request Form - Revised 02/04 Document Name: $KochFinancial-1AR
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
APPROVING THE TERMS AND CONDITIONS OF REFINANCING
LEASE PURCHASE AGREEMENT WITH KOCH FINANCIAL
CORPORATION; PROVIDING FOR AUTHORITY ACTION FOR THE
CITY MANAGER TO SIGN; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell (hereinafter “City”) has been
presented a proposed Refinancing Lease Purchase Agreement with Koch Financial Corporation,
which is attached hereto and incorporated herein as Exhibit “1,” and
WHEREAS, after review the City Council has found said Agreement to be acceptable and
in the best interest of the City and hereby in all things approved;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the terms and conditions of the Agreement, which is attached hereto and
incorporated herein as Exhibit “A,” having been reviewed by the City Council and found to be
acceptable and in the best interests of the City and its citizens are hereby in all things approved.
SECTION 2. That the City Manager is hereby authorized to execute said Agreement and
to act on behalf of the City in all matters relating to such Agreement.
SECTION 3. That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2004.
APPROVED:
_________________________________________
DOUGLAS N. STOVER, MAYOR
1 67823
2 67823
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 9/22/04)
DEPT: City Manager
DATE: September 28, 2004
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of the Annual Corporate Budget for the Coppell Education Development
Corporation.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: !CEDC
COPPELL EDUCATION DEVELOPMENT CORPORATION
ANNUAL CORPORATE
BUDGET
FY03-04 ANNUAL PERFORMANCE REVIEW
FY04-05 PROJECTION OF GOALS
FY04-05 BUDGET
SEPTEMBER 28, 2004
ANNUAL CORPORATE BUDGET
FY03-04 ANNUAL PERFORMANCE REVIEW, FY04-05 PROJECTION OF GOALS AND
FY04-05 BUDGET
FY03-04 ANNUAL PERFORMANCE REVIEW
FY03-04 (October 1, 2003 through September 30, 2004) was the third fiscal year for the
Coppell Education Development Corporation (CEDC). The following seven individuals comprised
the CEDC Board of Directors:
1) Antonio Altemus 467 Clear Creek Lane, Coppell, TX 75019 2-year term
2) Betty Carter* 787 Pelican, Coppell, TX 75019 1-year term
3) Tony Dickensheets 713 Allen Road, Coppell, TX 75019 1-year term
4) Brianna Hinojosa-Flores 804 Ashford, Drive, Coppell, TX 75019 2-year term
5) David Love 708 Castle Creek Drive, Coppell, TX 70519 2-year term
6) Margaret Lucyk 529 Parkway, Coppell, TX 75019 2-year term
7) Valerie Strong P. O. Box 332, Coppell, TX 75019 1-year term
*Appointed September 23, 2003 to fill unexpired term of Steve Brock, who resigned
September 9, 2003.
The CEDC Board of Directors met on Wednesday, October 8, 2003 at Coppell Town Center.
At this first meeting the CEDC Board elected the following to serve as officers per its bylaws:
Betty Carter, President
Margaret Lucyk, Vice President
Valerie Strong, Secretary
With these officers presiding, joined by the CEDC staff liaison Jim Witt, Coppell City Manager,
and Kathy Bowling, Recording Secretary, the CEDC held six (6) Board of Director meetings
throughout FY04 including October 8, 2003, November 12, 2003, December 10, 2003, March 10,
2004, June 9, 2004, and September 8, 2004. The regularly scheduled January, February, April,
May, July and August 2004 meetings were cancelled because there were no grants to review.
GRANT APPLICATIONS AND REVIEW
At the October 8, 2003 meeting a committee of Antonio Altemus, Brianna Hinojosa-Flores and
Valerie Strong was formed to review the Bylaws and recommend changes. The Annual Budget
Report was approved.
2
At the November 12, 2003 meeting Robert’s Rules were reviewed, and the revised Bylaws were
distributed for review and possible approval at the next meeting along with the Application Process.
At the December 10, 2003 meeting the Board unanimously approved the revised Bylaws, and
changes to the Application Process. Finance Director Jennifer Armstrong distributed estimated
sales tax collections for the upcoming year.
At the March 10, 2004 meeting the Board voted to approve a grant for Coppell Independent
School District for nine (9) Spanish Teachers in the amount of $426,139.16.
At the June 9, 2003 meeting the Board voted to approve a grant for Coppell Independent School
District for Library books in the amount of $127,000 and a grant for North Hills School for
technology in the amount of $17,756.26.
At the September 8, 2004 meeting the Board voted to approve two grants for the Carrollton-
Farmers Branch Independent School District. One grant was for a Focus on Reading program in the
amount of $44,000 and the second grant was for a half-time technology instructor in the amount of
$31,200.
SCHOOL # OF
STUDENTS
% OF
FUNDS
BUDGET ALLOCATION
FOR 2003 PLUS
CARRYOVERS
Coppell ISD 8,556 94.48% $2,237,388.87
Carrollton/Farme
rs Branch ISD
409 4.52% $158,881.55
North Hills
hl
63 .70% $833.93
Lewisville ISD 28 .31% $7,956.50
TOTAL 9056 100.01 $2,549,817.11
2003 ACTUAL RESULTS
CISD Total: $2,241,286 of $2,056,934 leaving
(184,352)*
CFBISD Total: $80,000 of $87,037 leaving $7,037
NHS Total: $17,756 of $18,361 leaving $ 605
LISD Total: $ -0- of $ -0- leaving $ -0-
$2,339,042 of $2,162,332
3
*FROM PREVIOUS CARRYOVER.
Original sales tax projection was $1,940,000. Actual collections were $2,162,332 -- $222,332
excess due to revenues being higher than anticipated. The remaining funds are due to the
conservative approach taken by the City in regards to sales tax. Any unspent funds, roll forward to
the next year.
SUMMARY OF FY03-04 GRANT AWARDS
2004-S01 CISD Spanish $426,139.16
2004-L01 CISD Literacy (Books) $127,000.00
2004-T01 North Hills Technology $ 17,756.26
2004-T02 C-FB ISD Technology $ 31,200.00
2004-L-02 C-FB ISD Literacy (Instructor) $ 44,000.00
TOTAL $646,095.42
FY04-05 PROJECTION OF GOALS
The purpose and overriding goal of the Coppell Education Development Corporation, a
nonprofit, non-stock corporation with no members, is to finance programs to publicly funded
institutions which will promote literacy, foreign language and career technology for a skilled
workforce, as authorized by Section 379A of the TEXAS LOCAL GOVERNMENT CODE, as
amended. In support of this goal, the objectives of the CEDC Board of Directors for FY04-05
(October 1, 2004 through December 31, 2005) are represented in brief by the following bulleted list:
Continue to convene the CEDC Board of Directors at regularly scheduled meetings
throughout FY04 to faithfully administer the CEDC grant application, review and
award processes providing funding in accordance with our Bylaws, and the grant
review policy adopted by the Mayor and Council. The current CEDC education
development plan, in accordance with city of Coppell budgetary estimates, expects to
administer in FY05 through FY06 the following levels of grant awards:
FY05 379A Sales Tax Revenue Estimate $2,500,000
FY06 379A Sales Tax Revenue Estimate $2,625,000
TOTAL $5,125,000
Successfully integrate three (3) new members into the CEDC Board of Directors as
of October 13, 2004.
Process FY04-05 Grant Applications from October 2004 through December of 2005.
4
Finalize FY04-05 Grant Agreements from October 2004 through December of 2005.
Develop and submit the CEDC Annual Corporate Budget report by October 1, 2005.
5
DEPT: Human Resources
DATE: September 28, 2004
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval to award Bid Q-0904-01 GM Hybrid Silverado Truck for the purchase of
three (3) Chevrolet Silverado 1500 Hybrid Trucks through Caldwell Country Chevrolet not to exceed $66,528.00
and authorizing the City Manager to sign all required documents relative to the purchase.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds are available in the individual departmental budgets for these vehicles.
Agenda Request Form - Revised 02/04 Document Name: Hybrid Pick-Up Trucks
MEMORANDUM
FROM THE
DEPARTMENT OF PUBLIC WORKS
To: Jerod Anderson, Purchasing Agent
From: Mark W. Brochtrup, Fleet Services Manager
Date: September 21, 2004
Re: GM Hybrid Truck Purchases
Jerod, after reviewing the bids recently received for the GM hybrid pick-up truck, Fleet
Services recommends that the City pursue the procurement of three (3) Chevrolet Silverado
Hybrid pick-up trucks through Caldwell Country Chevrolet. The bid submitted by Caldwell
Country Chevrolet meets all minimum specifications and it was also the low bid received. I
request that we expedite placing this request on the Council’s next agenda. If you have any
questions or concerns, please feel free to contact me. Thank you.
CITY OF COPPELL PUBLIC WORKS DEPARTMENT, FLEET SERVICES DIVISION
Description Quantity Unit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended PriceChevrolet Silverado 1500 Hybrid3 $25,710.00 $77,130.00 $27,012.00 $81,036.00$22,176.00 $66,528.00$26,599.48 $79,798.44Bayer Motor Co., Inc. Caldwell Country Chevrolet Gunn ChevroletBid TabGM Hybrid SilveradoQ-0904-01September 21, 2004Classic Chevrolet
DATE: September 28, 2004
ITEM #: 14
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: September 28, 2004
ITEM #: 15
AGENDA REQUEST FORM
CITY MANAGER'S REPORT
A. Update on Regional Transit Initiative.
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: September 28, 2004
ITEM #: 16
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Mayor Stover regarding Senator Shapiro Legislative Meeting.
B. Repor t by Mayor Stover regarding the Homecoming Parade.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: September 28, 2004
ITEM #: 17
AGENDA REQUEST FORM
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Mayor Pro Tem Raines.
B. Coppell ISD - Mayor Pro Tem Raines and Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Ser vice Center - Councilmember Brancheau.
I. Nor th Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. Nor th Texas Commission - Councilmember Peters.
L. Senior Adult Ser vices - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission - Mayor Pro Tem Raines.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
DATE: September 28, 2004
ITEM #: ES-18
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney.
1. Code Enforcement at 300 W. Sandy Lake Road.
B. Section 551.072, Texas Government Code - Deliberation regarding Real Proper ty.
1. Consider a request to sell land West of Coppell Road, East of Hammond and
South of Bethel Road.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: September 28, 2004
ITEM #: 19
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: September 28, 2004
Department Submissions:
Item No. 11/D was placed on the Agenda for the above-referenced City
Council meeting by the Engineering Department. I have reviewed the
Agenda Request (and any backup if applicable) and hereby submit this item
to the City Council for consideration.
____________________
Engineering Department
Item No. 11/E was placed on the Agenda for the above-referenced City
Council meeting by the Police Department. I have reviewed the Agenda
Request (and any backup if applicable) and hereby submit this item to the
City Council for consideration.
____________________
Police Department
Item No. 8 was placed on the Agenda for the above-referenced City Council
meeting by the Fire Department/Environmental Health. I have
reviewed the Agenda Request (and any backup if applicable) and hereby
submit this item to the City Council for consideration.
____________________
Fire Department
Item Nos. 11/F and 13 were placed on the Agenda for the above-
referenced City Council meeting by the Human Resources Department. I
have reviewed the Agenda Requests (and any backup if applicable) and
hereby submit these items to the City Council for consideration.
____________________
Human Resources Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager