BM 2004-09-04 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
September 9, 2004
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
September 9, 2004 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Saul Friedman at 7:10
p.m. Other board members present were, Pamela Bennett, Soji John, Melissa Hall, David Smith,
Tom Trahan, John Reenan, Beth Sparks and Zachary Flores. Staff in attendance were Library
Director, Kathy Edwards, Assistant Library Director, Connie Moss, Public Services Librarian
Supervisor, Jane Darling, Children's Librarian, Marianne Follis and Administrative Technician,
Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED August 12, 2004:
John Reenan moved to approve the minutes and Melissa Hall seconded the motion. All were in
favor and the minutes were approved.
3. CITIZENS APPEARANCES - None
4. DISCUSSION 2004 SUMMER READING PROGRAM: Jane Darling and Marianne
Follis presented to the board their Summer Reading Club Evaluation. There were over 1300
school aged children who read books for prizes and attended some of the 35 programs offered.
The crafts programs were well received and attended. We had 69 volunteens contributing more
than 800 hours to the library.
Jane and Marianne shared that one of the collection areas they have focused on this year has been
the Young Adult Fiction. They plan to continue to research ways in which they can reach the
elusive teen audience. These plans include an expanded role for summer volunteens, spotlight on
featured teen fiction and events for Teen Read Week. Two programs designed for the older
school aged group which were recently initiated are: Chess and Checkers and a School-Aged
Storytime.
Tom Trahan suggested that we consider having information regarding the books that are on the
schools' summer reading lists. Discussion followed about best way to communicate with the
schools to receive their reading lists for the forthcoming current school year. Kathy stated that
library staff would follow upon this request.
5. LIBRARY DIRECTOR'S REPORT
Library Recarpet/Remodel Project: The city awarded the construction contract on
August 24, 2004 to the lowest responsible bidder, K.C. Construction. Pre-
Construction meeting was held September 7, 2004. The council approved two
proposals presented at the Work Session on August 24th by Clay Phillips, Deputy City
Manager. The proposals approved are: replacement of the chiller and construction of
an external acoustical wall to absorb sound created by the chiller and air handler.
Ongoing Projects/Workload Statistics: August was a busy month with book
circulation up 3%. Internet usage continues to rise. Problems have arisen where
entire families including very young children are booking several stations, creating a
backup from the time we open. To better manage the use and to clarify the need for
parents/guardians to be with their children, Internet privileges have been removed for
children under the age of nine. Gaming websites have also been blocked since the
games were taking up stations and bandwidth. Connie Moss is researching PC
reservation and print control software to better manage Internet resources.
FY 04/05 Budget: Budget is on target to be approved by council this month. Library
materials have been budgeted at $200,000.
7. ADJOURNMENT: Melissa Hall moved and Tom Trahan seconded to adjourn at
8:20 p.m. Carried.
Respectfully submitted,
Janet Lance
Administrative Technician
Approved as written 10/14/04
C :/minutes/September 9.DOC
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