2004-05 CEDC Grant Applicat. OverviewCoppell Education Development Corporation
Grant Application Overview
Purpose of the Grants:
The Coppell Education Development Corporation (CEDC) will approve one-time grants
for the promotion of literacy, foreign language, and career technology for a skilled
workforce during School Year (SY) 2004-2005 to publicly funded institutions in
proportion to the number of students located within the corporate limits of Coppell,
Texas, as authorized by Section 379A of the TEXAS LOCAL GOVERNMENT CODE,
as may be amended.
Eligible School Years: · School Year 2004-2005.
· Grant Applications are limited to one school year.
Eligible Applicants:
· Administrators/Individuals/Groups of Teachers employed by those publicly funded
educational institutions that have duly submitted their Coppell resident student
enrollment numbers by February 1st of the school year.
· Submitted enrollment numbers should be based on the official January 15th figures as
submitted by public institutions to the State of Texas.
Applications Available: · School Administration Buildings (Superintendent's Office).
· City of Coppell (City Manager's Office).
· City Web Page (www.ci.coppell.tx.us).
As Revised: 9/9/2004 1
Grant Application Process:
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~or Pos~lle Re~rite and Resubni~/ [ and/or Appropriate Adni~isWator(s) ~i~ould Attend**]
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As Revised: 9/9/2004 2
Submission Prerequisites:
· Full knowledge and signatures of approval as required on the first page of the Grant
Application by appropriate school administrators.
· All applicants shall call for a separate Public Hearing to be held at a regularly
scheduled school board meeting for each Grant Application. At this Public Hearing a
school official shall give an overview of each Grant Application, including the
number of students served, the areas in which funds will be spent, and the total
amount of the monies requested. The hearing shall conclude with comments from the
public. Notice of the Public Hearing shall be published as a Legal Notice in the
official newspaper of the applicant's educational institution. This Legal Notice shall
be published for two consecutive weeks before the Public Hearing. The Legal Notice
shall include a statement specifying the location at which a citizen may obtain or
review a copy of the Grant Application.
· A copy of the two Legal Notices, along with the agenda for the meeting in which the
Public Hearing was held, shall be included with each Grant Application that is
submitted to the CEDC.
Deadline(s) for Transmittal of Applications & Corporation Deliberation: · Grant Applications are accepted throughout the calendar year.
· Grant Applications are due in the Office of the City Manager of Coppell by the close
of business (COB) on the first business day of each month.
· CEDC's final decision will normally be made within 60 days of that first business day.
Grant Application Parameters:
· Page Limit: Grant Applications must be no more than 15 pages (not including
signature sheet or appendices) and must be double-spaced.
· Font Size: 12-point.
· Margin Settings: One-inch margins at the top, bottom, and both sides.
· Page Numbers: Pages must be numbered consecutively.
· All of the following sections are required and must be presented in the following
order:
T. Abstract of Project/Activity
TT. Description of Proposal & Nature of Request
TTT. Detailed Budget
IV. Project Measurements and Evaluation.
As Revised: 9/9/2004 3
Guidelines for Required Sections:
The guidelines that follow have been prepared to assist in submitting complete, detailed,
and accurate application information that illustrates a clear purpose, is efficiently
organized and provides support for one of the three approved funding areas (literacy,
foreign language, career technology). It is recommended that the grant writer or
personnel familiar with the Grant Application attend the CEDC Board Meeting when and
where a submitted proposal is being considered for approval.
Section I: Abstract of Project/Activity
· Provide a general overview to give the reader a high level understanding of the
project/activities included in the funding request. This section should include a clear
statement of project rationale and a synopsis of the other sections of the grant
proposal.
· Include answers to the following questions: 1. What is the project?
2. Who delivers it?
3. Who receives it?
4. When is it delivered (daily, weekly, etc.)?
5. How much does it cost?
6. How much specific funding is requested of the CEDC?
· Explain how and why the project specifically addresses one of the three approved
funding areas: literacy, foreign language, or career technology.
Section II: Description of Proposal & Nature of Request
· Provide a detailed project proposal that clearly illustrates the purpose, objectives,
strategies, activities and an implementation timeline.
· Detail the connection with one of the three approved funding priorities. (How is this
proposal a literacy project? How does this proposal lead to effective teaching of a
foreign language? How does this proposal support career technology?).
· State specifically the project goals and how they will be met.
· Provide a guide or roadmap that outlines projected outcomes.
· Provide documentation, when appropriate, to support and clarify the proposal. Cite
sources using standard guidelines such as those from the American Psychological
Association or the Chicago Manual of Style.
· Include narrative explanations of the following:
Project Overview: 1. Is this a new project, existing project or expanded project? Explain the need
for the project, benefits, outcomes, past success, or rationale for expansion.
2. Is this a special project mandated by state or national regulations? If so,
please explain.
3. What is the schedule or frequency of this project or class (daily, weekly, etc.)?
4. What will be the method of instructional delivery?
5. How is this project configured? Separate course? Pullout program? Summer
program?
6. What will be the consequences if the project is not implemented?
7. What will be the consequences if the CEDC does not fund the proposal?
As Revised: 9/9/2004 4
Relevancy: 1. Why is this application relevant to the specified funding area?
2. Why is this project necessary?
3. How will this project affect future curricula or future teaching materials?
Project Needs:
1. Describe
2.
3.
4.
5.
staffing needs and length of contracts based on project. This
description should include staffresponsibilities/accountabilities.
Describe material needs, such as books, software, technology upgrades,
curriculum packages, etc. for the project.
Describe any required training or staff development needs. If needed, then
provide detailed staff development or training programs.
Describe dependencies on other funding or input sources. Fully explain.
Provide number of students, broken out by grade level, projected to be served
by this project.
Section III: Detailed Budget
This section should include a detailed breakout of funding requested of the CEDC for the
following categories:
· Salaries and Benefits (Including any projected adjustments which may occur during
the grant period).
· Materials (books, packaged curriculum, printing, including shipping/delivery, etc.).
· Technology/Equipment (hardware/software (licensing)/technology aids). Include
requests for proposals, specific criteria for hardware or aids and capacity for upgrades
where applicable.
· Third Party Contractor(s) (Include professional assistance for training, installation,
integration and testing.).
· Travel/Professional Development.
· Include the amount of any additional funding and its source.
· Other.
Section IV: Project Measurements and Evaluation
This section should include the following:
· How many students and what grade level(s) is/are being served?
· Provide student ratios inclusive of students served versus total student body in
educational institution.
· Provide the dollars per student proposed on this project (total cost divided by number
of students served).
· How will you qualitatively and quantitatively measure the effectiveness of this
project?
· What standards of measurement indicate success or effectiveness of this project?
As Revised: 9/9/2004 5
Project Title:
Coppell Education Development Corporation
Grant Application
Principal Applicant:
Title of Principal Applicant:
1SD Represented in Application:
Project Period (Start & Finish of Entire Project):
Total Amount Requested: $
Printed Names & Titles of Grant Author(s) & Approvers, Signatures & Dates:
Principal Appficant
Dtle
(Required)
Signature
Date
Team Member
Dtle
(Optional)
Signature
Date
Team Member
Dtle
(Optional)
Signature
Date
Principal of School Involved
Dtle
(Optional)
Signature
Date
District Superintendent
Dtle
(Required)
Signature
Date
** School Board President
President
(Required)
Signature
Date
Signifies approval by the School Board of Trustees
As Revised: 9/9/2004 1
I. Abstract of Project/Activity
Abstract, not to exceed 300 words, indicating the project/activities to be undertaken with grant funds and a timeline
for such project/activities. Please refer to "Guidelines for Required Sections" in the CEI)C Grant Application
Overview for further details on completing this section.
As Revised: 9/9/2004 2
II. Description of Proposal & Nature of Request
Description of the purpose of and the educational need and importance for the proposed project/activities, including
the relevance to one or more of the three approved funding areas: literacy, foreign language, and/or career
technology for a skilled workforce. Please refer to "Guidelines for Required Sections" in the CEI)C Grant
Application Overview for further details on completing this section.
As Revised: 9/9/2004 3
III. Detailed B~dget
Outline proposed expenditures for resources and personnel requested in the proposal. Actual costs are not to exceed
this estimate. Budgets should account for current/future price fluctuations as well as salary/benefits increases. Please
refer to "Guidelines for Required Sections" in the CEI)C Grant Application Overview for further details on
completing this section.
As Revised: 9/9/2004 4
IV. Project Measurements and Evaluation
This section should include a detailed description of expected outcomes, numbers of students served and measures
to be applied to determine overall project effectiveness. Please refer to "Guidelines for Required Sections" in the
CEI)C Grant Application Overview for further details on completing this section.
As Revised: 9/9/2004 5