RE 06-28-94.1-A RESOLUTION NO. 062894.1A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, AUTHORIZING AND DIRECTING STAFF TO
EXECUTE NECESSARY AGREEMENTS RELATED TO A GRANT REQUEST
TO THE TEXAS FOREST SERVICE FOR A SMALL BUSINESS
ADMINISTRATION TREE PLANTING GRANT FOR A PROJECT TO BE
UTILIZED AT ANDREW BBOWN JR COMMUNITY PARK, WEST
TREESCAPE IN COPPELL, TEXAS; GIVING NECESSARY
ASSURANCES REGARDING THE LOCAL COST SHARE OF SAID
PROJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is the considered belief and opinion of the
Coppell City Council that participation in the Small Business
Administration Grant Program and the Texas Forest Service will
best serve the needs of the community; and
WHEREAS, the Coppell City Council is of the opinion that
such participation in the Small Business Administration Grant
Program may provide for the efficient use of city resources; and
WHEREAS, the copPell City Council is of the opinion that
providing for trees at Andrew Brown Jr. Community Park, West
through the Small Business Administration Grant Program will
benefit the overall community; and
NOW, TREHEFOHE, BE ITRESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
Section 1. That a grant for the City of Coppell has been
awarded for participation in the Small Business Administration
Grant Program.
Section 2. That the City Manager is hereby authorized to
execute an agreement with the Texas Forest Service for a Small
Business Administration Tree Planting Grant, a copy of said
application being attached hereto as Exhibit "A" and incorporated
herein for all purposes.
Section 3. That the Small Business Administration is hereby
assured that the local cost share, as more specifically set out
in Exhibit "A" hereto, will be provided by the City of Coppell.
Section 4. That the City of Coppell hereby authorized
explicit permission to plant the trees on cityproperty
specifically set out in Exhibit "A" hereto.
Section 5. That this resolution shall be effective from and
after the date of its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, on this the ~L~~w~ day of ~.~.~ ,,
1994. ~
Mayor
ATTEST:
ci~ Secretary,
APPROVED AS TO FORM:
EXHIBIT
ANDREW BROWN JR COMMUNITY PARK, WEST
TREESCAPE PROJECT
TECHNICAL PROPOSAL
The City of Coppell acquired the property of this 52 acre park on December 30,
1982. This land was purchased to pwvide the city's first multi-purpose complex.
Since that time, Andrew Brown Ir. Community Park has become the city's most used
park with an estimated 2,500 to 3,000 participants and spectators each week utilizing
the park during phying season. Recently Phase Il was completed adding two
additional soccer fields. Funds have been efficiently used to complete this project;
however, funds have never been sufficient to complete the landscape portion of the
plan. The planting of the proposed 69 trees in this grant will positively enhance the
aesthetic value of the park and help shade the many youth and spectators visiting the
park.
This project will be focused on Andrew Brown Jr. Community Park. west of Denton
Tap Road. The trees will be strategically placed to shade spectators and participants,
playgrounds, and enhance the overall natural beauty of the park which lies contiguous
to Denton Creek. A total of 69 trees will be planted of the tbllowing species:
~ Scientific Name Number of Trees Caliner/Size
Bur Oak Quercus Macrocarpa 34 .~/:" - 4"
Shumard Red Oak Quercus Shumardi .~5 .~/:" - -~"
PRO.IECT EXECUTION:
1) The Small Business contractor will locate and stake all tree locations according to the
landscape plans for Andrew Brown Jr. Community Park, west of Denton Tap Road.
While waiting for city appro~,al, the contractor shall contact all franchise utilities to
request locates before'excavation. After approval, the holes for tree planting shall be
dug a minimum of 12" larger in diameter than the root ball. The tree shall be planted
with the ~op of the root ball to surroundin§ grade level.
2) Planting - All trees shall be set in holes, centered, and planted to snch a depth tha~
finished grade arotmd tl~c tree after settlement will be thc same as that at which the
tree was grown. Each tree s~hall be faced to give the best appearance from.the street.
Rope, wire, and/or burlaP ft0m the tOp of the root ball shall be removed. Native soil
will be used as backfill. The hole shall be filled to the finished grade and a water
basin twice the diameter of the root ball shall be constructed around each tree. The
contractor shall water the trees upon installation, but not thereafter. All excess soil
and debris shall be removed from the site upon completion of the work.
3) This project will be administered by Rick Wieland, Manager of Parks and Recreation,
He has administered four grants with Texas Parks & WildLife Depa~ment and various
construction and developmental projects for the city. R. D. Slayton will coordinate
the project. Mr. Slayton has been with the city since 1989 and has overseen
numerous landscape and construction projects. He previously was employed as a tree
farm foreman with North Dallas Tree Farm and is a licensed irrigator. Other
experienced landscapers will be on hand during the performance of this project.
MAINTENANCE PLAN:
Ample soil moisture will be maintained throughout the first and second growing
season through continuous monitoring by city staff. A contractor shall be hired to
water the trees slowly and deeply once a week during the dormant season. The trees
shall be watered twice a week during the growing season. Mulches of 3"- -;" depth
will be applied to the tree well to help retain the moisture content in the soil. Weed
control shall be done twice annually, in April or May? and again in July or August.
City staff shall use a contact glyoplms aid such as Roundup for weed removal. The
trees shall be fertilized three times a year. The first application shall be 2 - 4 weeks
prior to bud break in the spring, with a slow release nitrogen treatment, Second and
third applications shall be 6 - 8 weeks apart thereafter. City staff shall be responsible
for overall care and maintenance and will conform to the standards set forth in the
Maintenance Standards Section [[I oi" the I994 Grant Application Guide.
COST EFFECTIVENESS:
The grant funds and local cash contribution will be spent to purchase trees, hire
contractor/s to plant the trees, and hire contractor/s to maintain and water trees. The
in-kind contributions are explained in detail o~ the grant application, under Part II
Cost Proposal (see note).
SMALL BUSINESS PARTICIPATION:
The city shall pt, rchase the trees from one small business source. A separate small
business source shall be contracted for the planting and staking of tile trees. Another
small business shall be selected for watering tile trees during the initial three years.
Please see attached t'or the City of Coppell's bid process that includes bid solicitation,
bid awarding, and bid rejection.
*:~*~ '* 1994 Small Business Administration
National Tree Phndng PFogram Grant Application
.-. --, General hrormation
have acca~ m the SBA National Tree P~ C~na]leuse Grunt gutdelhes, contact the Tezas Fotut Serv~
~oi1~ $1afi~ T~.~ T'/845-21~ or ~ 40~/84~o2(~.t for a ~}~.
.',;... This application must be completed, a~ with a 2-page project de~ md a site plan maim. The
'"- ~'- · SBA Program Admiais~ator
College Stadon, TX 7'/843-2136
Part L - Project Information and Authorization
Project title An.i,.,.., ~h-,.,.,,, :~" ......... '"""'"'"'" -+yE_ D.,,t-_. ,,.,.,,+ q',.,,,.,~,,..~ p,.~i,,~-t_
Orsanization oity_ of _~.op~p=]l_ Par{~ and Recreation DeMu'tment
Mailing address P.O. Box 478
Cit~ CoppaU (Po~; 23~000 '~, TX ZIP 75019
Contact person R. D. Sln_vton Telephone No. (214) 462-8495
Trees to be planted on land owned or controlled by Cit,v of Couo~Jl
SBA ~unds requested $~ Percent of total 55 ~
Local match provided $~{.~t.,~m~.~[).~ Percent of total 45 %
As a duly authorized representative of this organization making this &rant application, I hereby certi~
that all the information provided herein is true and represents the desires of this organization.
" ~{~.b Wi~,lnm4_ Pnrl~ and Recreation Manager
.... .... J
. Signa~ of auaoH~ rep~sentative Date
, . .,.~ ~ ,..: .. .:, . ~...jz
' ' · ;'=. ~ ~ A coope~tive prog~ betxveen ~e
"., ~J" '"J ';~ Tcx~ Forest Scwice
~= ~':,7 U.S. Small Business Adminis~tion
' " Tcxas Urban ForestD, Council, Inc.
~ ~ ..: ..........- -:-? ~.~ ........... .---- ]:)o )-- .- , -. ..... , .~..:.~ ~../~:._~:~:. .
~.~:~ . P~I ~ ,
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T~vel
S~ii~
(~ P~
~1~ ~.)
To~ ~n;nnn_nn ~
, ..:..No~: ~ 1~ ~~ ~a ~ ~i~ pl~ ~ ~t of ~ce ~d
p~ A~nnt 10 ~ (S120). P~ C~WI~- 40 ~ (~58).
1~031 ~ (~547). ~ment: Ci~ ~ck 100 ~ ~ $7.00 ~ (~700~ To~
~cipatcd n~r of sm~! bns~s to ~ hi~ for pl~t~g 1 , ~ p~ if d~e~t
1 , o~er I , to~ 3 . . ~o not include sm~l b~e~ ~ for p~e of
~i~ mppH~.)
N~r of s~ ~ ~ ~ p~d for ~is project _.[~[ .
N~r of ~es ~at would ~ pl~ if ~ SBA ~ding is r~cived . 0 .
Part ITl. _ Technical Proposal
Each grant application must include a technical proposal of no more than two (2) .typed pages.
This narrative should address all the points listed below:
1) Objectives: clearly state the objectives of the project.
2) Site Description: describe the location where the project will take place.
3) Project Execution: describe work to be done; include number of trees, sizes, species, etc.
4) Maintenance Plan: describe care and maintenance of trees to be provided.
5) Cost Effectiveness: state how funds will be spent and in:kind donations.
. 6) Small, B~.USln. ess Participation: state number of small businesses io be contracted.
Part IV. - Forester Certifi~afiot~ (Optional)
· ~.: I certify that this project ns described and sho~vn to mc meets all TFS technical guidelines, or
· ":' that an appropriate varianc~ from the guidelines has been granted.
· , :......_ ~./.~,~/,-
?'~: ' " ~ Signature oF'IFS Forester Date ·
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