RE 06-28-94.1 RESOLUTION 062894.1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, AUTHORIZING AND DIRECTING STAFF TO
EXECUTE NECESSARY AGREEMENTS RELATED TO A GRANT REQUEST
TO THE TEXAS FOREST SERVICE FOR A SMALL BUSINESS
ADMINISTRATION TREE PLANTING GRANT FOR A PROJECT TO BE
UTILIZED AT TOWN CENTER TREESCAPE IN COPPELL, TEXAS;
GIVING NECESSARY ASSURANCES REGARDING THE LOCAL COST
SHARE OF SAID PROJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is the considered belief and opinion of the
Coppell City Council that participation in the Small Business
Administration Grant Program and the Texas Forest Service will
best serve the needs of the community; and
WHEREAS, the Coppell City Council is of the opinion that
such participation in the Small Business Administration Grant
Program may provide for the efficient use of city resources; and
WHEREAS, the Coppell City Council is of the opinion that
providing for trees at Town Center Facility through the Small
Business Administration Grant Program will benefit the overall
community; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
Section 1. That a grant for the City of Coppell has been
awarded for participation in the Small Business Administration
Grant Program.
Section 2. That the City Manager is hereby authorized to
execute an agreement with the Texas Forest Service for a Small
Business Administration Tree Planting Grant, a copy of said
application being attached hereto as Exhibit "A" and incorporated
herein for all purposes.
Section 3. That the Small Business Administration is hereby
assured that the local cost share, as more specifically set out
in Exhibit "A" hereto, will be provided by the City of Coppell.
Section 4. That the City of Coppell hereby authorized
explicit permission to plant the trees on city property
specifically set out in Exhibit "A" hereto.
Section 5. That this resolution shall be effective from and
after the date of its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, on this the 28th day of June ,
1994.
Tom Morton
Mayor
ATTEST
Linda Grau
City Secretary, Acting
APPROVED AS TO FORM:
Peter G. Smith, City Attprney
EXHIBIT "A"
TOWN CENTER TRE~CAPE
TREESCAPE PROJECT
TECHNICAL PROPOSAL
OBJECTIVE
The City of Coppell purchased the land for the Town Center Facility in 1985. The
first phase for construction of this site began in 1985 and ended in 1986. Funds were
efficiently used to completed this project; however, funds were not sufficient to
complete the landscape portion of' Phase 1. The city had intended to complete the
landscape portion of the plan to provide an aesthetically pleasing environment for the
citizens to enjoy. The planting of the proposed 85 trees in this grant would complete
the treescape concept of the Town Center Phase 1 Plan, and pos!tively enhance the
natural surrounding of Town Center.
SITE DESCRIPTION
This project will be focused on Town Center, which is owned by the City of Coppell.
The project will be highly visible and the center of activity for all city business.
Surrounding Town Center is a school, library, and community park. The trees will
be placed to delineate parking and enhance the overall natural beauty of this area. A
total of 85 trees will be planted of the following species and sizes:
Common Name Scientific Name Number of Trees Caliper/Size
Live Oak Quercus Virginiana ,1.2 3%" - 4"
Yaupon Holly Ilex Vomitoria 27 8' - 10' Height
Shumard Red Oak Quercus Shumardi 16 3%" - 4"
85
PROJECT EXECUTION:
l) The Small Business contractor will locate and stake all tree locations according to tile
landscape plans for Town Center Phase 1. While waiting for city approval, the
contractor shall contact all franchise utilities to request locates before excavation.
After approval, the holes t'or tree planting shall be dug a minimum of 12" larger in
diameter than the root ball. The tree shall be planted with the top of the root ball to
surrounding grade level.
2) Planting - All trees shall be set in holes, centered, and planted to such a depth that tile
finished grade around the tree after settlement will be the same as that at xvhich tile
tree was grown. Each tree shall be faced to give the best appearance from the street.
Rope, wire, and/or burlap from the top of the root ball shall be removed..Native soil
will be used as backfill. The hole shall be filled to the finished grade and a water
basin twice the diameter of the root ball shall be constructed around each tree. The
contractor shall water the trees upon installation, but not thereafter. All excess soil
and debris shall be removed from the site upon completion of the work.
3) This project will be administered by Rick Wieland, Manager of Parks and Recreation.
He has administered four grants with Texas Parks & Wildlife Department and various
construction and developmental projects for the city. R. D. Slayton will coordinate
the project. Mr. Slayton has been with the city since 1989 and has overseen
numerous landscape and construction projects. He previously was employed as a tree
farm foreman with North Dallas Tree Farm and is a licensed irrigator. Other
experienced landscapers will be on hand during the performance of this project.
MAffCTENANCE PLAN:
Ample soil moisture will be maintained throughout the first and second growing
season through continuous monitoring by city staff. A contractor shall be hired to
water the trees slowly and deeply once a week during the dormant season. The trees
shall be watered twice a week during the growing season. Mulches of 3"- 4' depth
will be applied to the tree well to help retain the moisture content in the soiI. Weed
control shall be done twice annually, in April or May, and again in July or August.
City staff shall use a contact glyophos aid such as Roundup for weed removal. The
trees shall be fertilized three times a year. The first application shall be 2 ~ 4 weeks
prior to bud break in the spring, with a stow release nitrogen treatment. Second and
third applications shall be 6 - 8 weeks apart thereafter. City staff shall be responsible
for overall care and maintenance and will conform to the standards set forth in the
Maintenance Standards Section I[I of tile i994 Grant Application Guide.
COST EFFECTIVENESS:
The grant funds and local cash contribution will be spent to purct,,ase trees. !lire
contractor/s to plant the trees, and hire contractor"s to maintain and water trees. Tile
in-kind contributions are explained in detail ot~ tile grant application, under Part II
Cost Proposal (see note).
SMALL BUSINESS PARTICIPATION:
The city shall purchase the trees from one small business source. ,.\ separate small
business source shall be contracted for tile planting and staking of tile trees. Another
small business shall be selected for watering tile trees during tile initial three years.
Please see attached for the City of Coppell's bid process that includes bid solicitation,
bid axvarding, and bid rejection.
. ~: , . .: '7 .~. .,~: .... =: ::.L.'....' · ~..f
":.-' 1994 Small BUs.ess Adm fion
National Tree Plan g Program Grant 'Application
General Information
Please refer to thc guidelines accompanying this application for insWuctional information, ff you do not
have access to the SBA National Tree Planting Challenge Grant guidelines, contact the Texas Forest Service,
College Station, Texas 77843-2136 or call 409/g45-2641 for a copy.
This application must be completed, along with a 2-page proje~ description and a site plan map. The
entire application packet must be no more than four (4) pages and must be delivered to:
· ::.' ..... SBA Program Administrator
.... Texas Forest Service
Forest Resource Development Department
College Station, TX 77843-2136
Part I. - Project Information and Authorization
Project title Town Contor
Organization q3ity of Coppell Parks and Recreation Department
Mailing address P.O. Box 478,,...' . --
City Cn~r~11 .(Pop; 23,000 ), TX ZIP 75019
Contact person R.D. Slayton Telephone No. (214) 462-8495
Trees to be planted on land owned or controlled by Citsr.of Co_.opell
SBA funds requested $ 20~000.00 Percent of total 55
Local match provided S 16,282.00 Percent of total 45
As a duly authorized representative of this organization making this grant application, I hereby certify
that all the information provided herein is true and represents the desires of this organization.
Rick S. Wieland, Parks and Recreation Manager
' ' ~ ~ N~i'~anltitle°fauth°rizedrepresentative
· " Signature of authorized representative Date
_ _.'.'::;
:.. ix · :..:,~,~. A cooperative program between the
:': .;'. .... ',-". . Texas Forest Service
. ,~.. U.S. Small Business Administration
Texas Urban Forestry Council, Inc.
Pnrt IX. Cost P~osal
T~vel
Equipment ~00.00 ~00.00
SuppH~
Con~l: ~0~000.00 ~0~000.00
To~ ~0,000.00 ~,0~5.00 ~S~O~.O0
C~h con~b~cd by applic~t: 7~257.00
Note: ~ I~ con~butiom ~clude in-k~d se~ices, ple~e desc~be e~nt of se~ice ~d by whom.
Pe~ ~d f~e ~nefi~: M~ev of P~ & Recr~fion 10 ~ (~200.00)~
P~ ~~ 10 ~ ($120), P~ Ctewl~dev 40 ~ ($458). M~tenence Worker
~ticipated nmber of small bus~esses to be hired for pl~t~g 1 , ~ee p~ch~es if diffe~nt
] , o~er ~ , total 3 . (Do not include small bm~esses used for p~ch~e of
~cidenml supplies.)
Nm~r of s~e~p~k ~ees to be plated for ~is project
Number of =ecs ~at would be pl~ted if m SBA ~nding is received 0
Part 111. - Technical Proposal
Each grant application must include a technical proposal of no more than t~vo (2) .typed pages.
This narrative should address all the points listed below:
I) Objectives: clearly state the objectives of the project.
2) Site Description: describe the location where the project will take place.
3) Project Execution: describe work to be done; include number of trees, sizes, species, etc.
4) Maintenance Plan: describe care and maintenance of trees to be provided.
5) Cost Effectiveness: state how funds will be spent and in-kind donations.
6) Small Business Participation: state number of small businesses'to be contracted.
Part IV. - Forester Certification (Optional)
I certify that this project as described and shown to me meets all TFS technical guidelines, or
that an appropriate variance from the guidelines has been granted.
Signature of TFS Forester Date
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