BM 2004-10-14 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
October 14, 2004
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
October 14, 2004 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Saul Friedman at 7:03
p.m. Other board members present were John Reenan, Thomas Trahan, Sarah Drake, Jennifer
Jackson, Lori Pierson, Beth Sparks, David Smith, Morgan Griffin and Melanie Lemay. Staff in
attendance were Library Director, Kathy Edwards, Assistant Director, Connie Moss and
Administrative Technician, Janet Lance.
2. ELECTION OF OFFICERS: John Reenan moved to elect Tom Trahan as Chairman of
the Library Board. Jennifer Jackson seconded the motion. Carried. John Reenan moved to elect
Melissa Hall as Vice Chairman, Saul Friedman seconded the motion. Carried. The new officers
are as follows:
Chairman - Tom Trahan
Vice-Chairman - Melissa Hall
3. SWEARING IN OF YOUTH ADVISOR: Melanie LeMay was sworn in by Chair, Tom
Trahan to serve on the library board as an student advisor.
4. DISCUSSION AND RECOMMENDATION OF UPDATED BOARD BY-LAWS:
The revised By-laws were given to the board members to review for approval. By-laws were
amended to 8 regular board members in place of 7 in support of the Council Ordinance passed
September 28, 2004. Beth Sparks moved to amend By-laws and Saul Friedman seconded the
motion. Carried. The regular board members were reminded that if a member is absent for three
meetings or 25% of the regularly scheduled meetings, said member shall be removed from the
board and the city council will fill the unexpired term.
5. APPROVAL OF BOARD MINUTES DATED September 9, 2004: John Reenan
moved to approve the minutes and Beth Sparks seconded the motion. All were in favor and the
minutes were approved.
6. CITIZENS' APPEARANCES: None
7. LIBRARY ADVISORY BOARD MEETING DATES: Saul Friedman moved that the
library board meet the second Thursday at 7:00 p.m. every month except December 9, 2004,
June 9 and July 14, 2005. Beth Sparks seconded the motion. Carried.
8. COPPELL CLIPS: Information on how to receive Coppell Clips was given to each
board member and who were encouraged to sign up for the Clips.
9. LIBRARY DIRECTOR'S REPORT:
Budget & Five Year/Long Range Plan Update: Plans are now under way for the Five
Year Plan for FY 04/05-FY 08/09 which is due to the city on October 31. The budget will be
based on increases of 4% due to inflation. Currently staff is looking at moving up by one
year the automated PC Reservation and Print Control system due to the impact of increased
use of electronic resources. Plans to upgrade or replace our integrated library information
system (Horizon) are scheduled for April 2006 when our servers reach their extended useful
lives.
Remodel update: Construction started on September 13. The process can be followed by a
diary that Connie Moss has posted on the city web site. A progress meeting took place on
October 14, 2004 with KC Construction, PSA and library staff.
Ongoing Statistics: Circulation for FY 03/04 increased 7% versus a 1.3% increase in
population. The library circulated 453,112 items in FY 03/04, which translates into 11.53
items per capita. With the anticipated drop in circulation due to the remodeling, E-Books and
databases will be a primary use to the patrons as they are easily accessible from home.
Currently there are 22,095 "E-books", 6,696 full-text periodical articles and other databases.
Jane Darling and Marianne Follis spoke to the librarians at the Coppell Independent
School District Librarian meeting on October 8.
10. DISCUSSION OF FY 04/05 LIBRARY ADVISORY BOARD GOALS AND
OBJECTIVES: The board discussed what goals that they would like to reach in FY 04/05.
After sharing and discussing, the members decided on the following objectives:
1. Increase the leadership opportunity for youth in the library and throughout the city.
2. Increase awareness of the library's role in the community.
3. Improve communication between schools and library.
4. Host an Open House after remodel project is completed
5. Evaluate how the board can best support the 40 Asset Initiative.
6. Work with staff to continue to maximize staff effectiveness
It was stated by chair Tom Trahan that the board continue to brainstorm at our next meeting.
11. ADJOURNMENT: John Reenan moved and Saul Friedman seconded to adjourn at 8:25
p.m. Carried.
Respectfully submitted,
Janet Lance
Administrative Technician
Approved as written 11/11/04
C:/minutes/Oct 14.DOC
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