CP 2004-11-09
NOTICE OF CITY COUNCIL MEETING AND AGENDA
NOVEMBER 9, 2004
DOUG STOVER, DIANA RAINES, Place 3
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
JAYNE PETERS, Place 2 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet
in Regular Called Session on Tuesday, November 9, 2004, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting
may be convened into closed Executive Session for the purpose of seeking
confidential legal advice from the City Attorney on any agenda item listed herein.
The City of Coppell reser ves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. 612 St. James.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Presentation regarding Household Hazardous Waste.
B. Presentation regarding a proposed policy outlining guidelines for
Par tnership Development for projects in the Park System.
C. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or per mitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Repor t by the Parks and Recreation Board.
8. Citizens' Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: October 26, 2004.
B. Consider approval of a Resolution amending Resolution #010996.3,
as heretofore amended, with regard to Food Establishment Fees,
Occupancy, Mechanical Classification Building Area Fees, and
Garbage Collection Fees, and authorizing the Mayor to sign.
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ITEM # ITEM DESCRIPTION
C. Consider approval for the procurement of a dump truck replacement
for the Utility Depar tment from Rush Truck Center through Houston-
Galveston Area Coop (HGAC) Bid No. HT11-03 for the amount not to
exceed $70,883.00, as budgeted, and authorizing the City Manager
approval to execute all appropriate documents.
Land Use and Development
D. Consider approval of an Ordinance for Case No. PD-205-HC, Vista
Ridge Addition, Lots 1BR-8X Block D (The Plaza), zoning change
from HC (Highway Commercial) to PD-205-HC (Planned
Development-205-Highway Commercial), to allow for the
development of six, one- and two-stor y general and medical office
buildings, totaling approximately 62,700-square feet, and two
common areas, on 7.77 acres of proper ty located along the nor th
side of S.H. 121, approximately 670 feet east of Denton Tap Road,
and authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. S-1223-TC, Taco Del
Mar, zoning change from TC (Town Center) to S-1223-TC (Special Use
Permit-1223-Town Center), to allow the operation of a 1,650-square-
foot restaurant, with outdoor patio, to be located in the Town Center
Addition, Lot 2, Block 3, along the east side of Denton Tap Road;
nor th of Town Center Blvd., and authorizing the Mayor to sign.
F. Consider approval of an Ordinance for a text amendment to Chapter
12, Zoning, of the Code of Ordinances, Section 12-34-2.6, adding
subsection (I) regarding exempting the building pad areas from the
tree reparation requirement, and authorizing the Mayor to sign.
END OF CONSENT
10. PUBLIC HEARING (Continued):
Consider approval of Case No. PD-163R3-SF-9, Windsor Estates, zoning
change request from PD-163R2-SF-9 (Planned Development 163-Revision
2-Single Family-9) to PD-163R3-SF-9 (Planned Development 163-Revision
3-Single Family-9) to allow the retention of an existing 4.25’ tall wrought
iron fence on an 18” tall retaining wall 15 feet from the proper ty line along
DeForest Road on Lot 1, Block B (612 St. James).
11. PUBLIC HEARING:
Consider approval of Case No. PD-206-HO-R, Conoboy Addition, zoning
change request from HO-R (Historic Overlay-Retail) to PD-206-HO-R
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ITEM # ITEM DESCRIPTION
(Planned Development-206-Historic Overlay-Retail), to allow the conversion
of a 2,480-square-foot residential structure to an office use on 0.4 of an
acre of proper ty located along the west side of Coppell Road,
approximately 300 feet south of Bethel Road (717 Coppell Road).
12. Consider approval of the Conoboy Addition, Lot 1, Block A, Minor Plat, to
allow an office building on 0.4 of an acre of proper ty located along the
west side of Coppell Road, approximately 300 feet south of Bethel Road
(717 Coppell Road).
13. PUBLIC HEARING:
Consider approval of Case No. PD-207-C, Ballet Academy of Texas, zoning
change request from C (Commercial) to PD-207-C (Planned Development-
207-Commercial) to allow the construction of an 11,214-square-foot ballet
studio on 1.17 acres of proper ty located along the south side of Fitness
Cour t, approximately 350 feet west of Denton Tap Road.
14. Consider approval of the Ballet Academy of Texas, Lot 1, Block A, Minor
Plat, to allow a ballet studio on 1.17 acres of proper ty located along the
south side of Fitness Cour t, approximately 350 feet west of Denton Tap
Road.
15. PUBLIC HEARING:
Consider approval of Case No. S-1217-LI, Coppell South Substation, zoning
change request from LI (Light Industrial) to S-1217-LI (Special Use Per mit-
1217-Light Industrial), to allow the construction of an electric substation
on 4.3 acres of proper ty located along the nor th side of Southwestern
Boulevard, approximately 500 feet west of Coppell Road.
16. Consider approval of Coppell South Substation Addition, Lot 1, Block 1,
Minor Plat, to allow an electric substation on 4.3 acres of proper ty located
along the nor th side of Southwestern Boulevard, approximately 500 feet
west of Coppell Road.
17. PUBLIC HEARING:
Consider approval of Case No. PD-204-C, Crème de la Crème, zoning
change request from C (Commercial) to PD-204-C (Planned Development-
204-Commercial) to allow the construction of a 20,425-square-foot day
care center on 2.8 acres of proper ty, located along the east side of Denton
Tap Road, south of the Vintage Car Wash.
18. PUBLIC HEARING:
Consider approval of the TexasBank Addition, Lots 1R and 2R, Block A,
Replat, to allow a day care center (Crème de la Crème) on Lot 2R,
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ITEM # ITEM DESCRIPTION
containing approximately 2.8 acres of the approximate 5.3 acres of
proper ty located along the east side of Denton Tap Road, south of the
Vi n t a ge C a r Wa s h .
19. Consider approval of the Gateway Business Park No. 2, Lot 2, Block A
(Avaya), Site Plan Amendment, to allow for the addition of three air
conditioner chillers, an additional transfor mer and modification of the
previously approved generator plan on proper ty located at 1111 Freepor t
Pa r k w a y.
20. Consider approval of the Sherrill Acres, Lot 3, Block 1 (Unificare), Site
Plan, to allow the construction of a 16,000-square-foot office building on
1.65 acres of proper ty located south of East Belt Line Road, approximately
2,150 feet east of MacAr thur Boulevard.
21. Consider approval of the Rozas Addition, Lot 1, Block A, Site Plan, to allow
the construction of a 6,514-square- foot dental/medical office building on
0.98 of an acre of proper ty located along the nor th side of Sandy Lake
Road, approximately 280 feet east of Moore Road.
22. Consider approval of the Rozas Addition, Lot 1, Block A, Minor Plat, to
allow a dental/medical office building on 0.98 of an acre of proper ty
located along the nor th side of Sandy Lake Road, approximately 280 feet
east of Moore Road.
23. Necessary action resulting from Work Session.
24. Mayor and Council Repor ts.
A. Repor t by Mayor Stover regarding Metroplex Mayors' Meeting.
B. Repor t by Mayor Stover regarding meeting with newly elected
Representative Jim Jackson.
C. Repor t by Councilmember Peters regarding TML Annual Conference.
25. Council Committee Repor ts.
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Mayor Pro Tem
Raines.
B. Coppell ISD - Mayor Pro Tem Raines and Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and
Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Ser vice Center - Councilmember Brancheau.
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ITEM # ITEM DESCRIPTION
I. Nor th Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. Nor th Texas Commission - Councilmember Peters.
L. Senior Adult Ser vices - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission - Mayor Pro Tem Raines.
26. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I cer tify that the above Notice of Meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on this _________ day of _________________,
2004, at __________________.
____________________________________
Libby Ball, City Secretar y
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
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PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in
the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier
junta oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS
2005
Economic Development
• Continue "Hot Spot" focus
• Develop strategy for use or sale of city-owned property
• Study revenue enhancement options
• Develop comprehensive Old Town strategy
• Entice Dallas County Community College District to locate satellite
facility in Coppell
• Continue focus on vacant retail revitalization
Quality Public Facilities & Infrastructure
• Study continued use of ½-cent sales tax for park purposes
• Develop permanent funding for IMF
• Continue focus on local and regional transportation efforts
• Provide quality park and recreation activities for all
Excellent City Services & High Citizen Satisfaction
• Continue strategic planning for future costs of service delivery
• Timely response with quality service delivery
• Explore municipal/ISD service synergies
• Develop methods to enhance communication and citizen involvement
Sense of Community
• Develop comprehensive Old Town strategy
• Finalize cemetery issue
• Develop and support community special events and programs
• Develop and support activities for teens
• Continue development of trails throughout the community
Fiscal Stability
• Continue and improve financial planning and forecasting
• Continue systematic management and reduction of debt
• Balance expenditure decisions with ability to maintain over time
• Perform cost analysis on all approved projects and programs prior to
implementation
• Work to protect sales tax base from Streamlined Sales Tax initiative
Neighborhood Integrity & Code Enforcement
• Maintain communications with neighborhoods and the community
• Update the Master Plan and Zoning as required
• Introduce a more proactive neighborhood integrity approach
Safe Community
• Maintain and improve existing excellent level of service
• Continue focus on Homeland Security
• Provide quality public safety education programs
• Enhance traffic/speed control efforts
DATE: November 9, 2004
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney.
1. 612 St. James.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: November 9, 2004
ITEM #: WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Presentation regarding Household Hazardous Waste.
B. Presentation regarding a proposed policy outlining guidelines for Partnership Development for
projects in the Park System.
C. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name: %worksession
Partnership Policy1
City of Coppell
Parks and Recreation Department
Policy for Partnership Development to Allow Projects in the Park System
Effective , 2004
(DRAFT)
Statement
The City of Coppell (hereinafter “City”) has the desire to preserve the aesthetics and
integrity of the park system while allowing partnership projects for the further development of
the parks. Various city organizations, civic groups and others occasionally approach the Parks
and Recreation Department with proposed projects for installation in the park system.
The City desires to create a “Application for Partnership” which will outline the
requirements for potential projects and donations. This application will require a review process
by the City to determine if the qualifying criteria have been met.
Compliance with this policy, and subsequent approval of the project, shall be a condition
precedent to performing work on Public Park property unless contracted otherwise by the city.
I. Procedure
In order to apply to have a particular project reviewed, a responsible representative for
the applying group must make application on the attached “Exhibit A” following the procedures
below:
A. Application for Partnership Agreement
Each applicant should be prepared to enter into an Agreement for Partnership
which will cover the work to be completed, submittal of documents to the Parks
and Recreation Department for review, and may require a maintenance
agreement.
1. An Application for Partnership Agreement should be filed with the Parks
and Recreation Department at least 60 days prior to the beginning of the
proposed work.
2. If construction is to take place by the applicant, applicant shall provide a
Certificate of Liability Insurance with endorsement naming the City of
Coppell as additional insured.
3. The Agreement shall be accompanied by drawings, specifications and
descriptions of the proposal sufficient to describe the location of the
project, materials to be used, colors, size of structures, etc.
4. Proposals that include structures of any type shall be accompanied by
drawings sealed by a Texas Registered Engineer.
Partnership Policy2
5. Proper Building Permits will be required after preliminary approval of the
project, prior to any work beginning.
B. Criteria for Project
The following criteria are to establish the types of projects that will be allowed in
the park system:
1. The project or donation is to benefit the entire park-going community.
2. Projects or items that have been endorsed and prioritized by the Park and
Recreation Board will be encouraged.
3. The Parks and Recreation Department will maintain a list of potential
projects from which applicants may choose. These projects will be given
priority but the applicant may suggest alternatives for consideration.
4. Projects or donations will be reviewed for potential impact to the city
budget for future maintenance. The applicant should be prepared to file a
maintenance agreement with the Parks and Recreation Department and
may be required to remit documentation guaranteeing a perpetual
maintenance fund.
5. Recognition of Applicant: The applicant will be allowed to place a plaque
on the project or donation in recognition of the project. The plaque shall
be no larger than 8”x12”, made of metal, with engraved lettering. No
graphics (logos, banners, symbols, etc.) shall be allowed on the plaque.
The lettering shall read “A donation was made to the Coppell Parks and
Recreation Department by (your group) for this (item, project)”.
Additional lettering shall be reviewed on a case by case basis.
6. Donation/installation of living elements (trees, shrubs, etc.): the donation
of living elements to the park system is discouraged. The applicant will be
encouraged to make a monetary donation to the Parks and Recreation
Department for tree plantings through the Living Legacy Tree Program in
lieu of donating living elements.
7. Projects will not be allowed which interfere with any future plans for the
park system, whether documented or otherwise.
8. The Parks and Recreation Department will review each application for
desirability within the park system. Applications for projects not meeting
the standards of development established in the park system, or that
otherwise will have a negative impact on the park, will not be allowed.
Partnership Policy3
C. Projects for Consideration (examples)
Trail system improvements:
Benches or picnic tables
Informational kiosks
Seating shelters
General park elements:
Shelters
Plaza
Trash receptacles
Benches or picnic tables
Gazebos
II. Non Compliance
The applicant shall be responsible for ensuring compliance with the requirements of this
policy. Non compliance will result in temporary or permanent suspension of the agreement. The
Director of Parks and Recreation shall make all determination and interpretation of this policy
and compliance therewith.
Partnership Policy4
City of Coppell
Parks and Recreation Department
Application for Development in the Parks
Name _______________________________________________________________________
Address _____________________________________________________________________
City ________________________________________________________________________
State/Zip _____________________________________ Telephone ____________________________
Organization _________________________________________________________________
Address (if different from above)
Name and Location of Park
Please give a brief description of the proposed project. ______________________________
Approximate time frame for project
Describe how this development will benefit the entire community
I have attached:
Drawings of project.................................
Specifications..........................................
Detailed description................................
Will a plaque be attached to the development/donation? Yes No
Does applicant plan to submit a Perpetual Maintenance Agreement? Yes No
Will the development require utility service such as water or electricity? Yes No
................................................... .................................................................................................................
To be determined by the Parks and Recreation Department:
Certificate of Liability Insurance & Endorsement naming the City of Coppell as additional insured
(required for construction activities on city property). Yes No
PARKS AND RECREATION DEPARTMENT APPROVAL
Park Operations ________________________ Recreation _____________________________
Assistant Director ___________________________
Partnership Policy5
STATE OF TEXAS §
§
COUNTY OF DALLAS §
LICENSE AGREEMENT
This AGREEMENT is made by and between the City of Coppell, Texas, a Home Rule City (the “CITY”),
and _______________________________, a _______________ Company (hereinafter, “LICENSEE”):
RECITALS
WHEREAS, the City has the desire to allow projects for further development of the parks and to preserve
the aesthetics and integrity of the park system; and
WHEREAS, the City has adopted a Policy for Development to Allow Projects in the Park System
(“Policy”) and an Application for Development in the Park (“Application”) to be provided to interested Licensees;
and
WHEREAS, the Licensee desires to develop that certain portion of the ___________ Park (“Park”) as
depicted on Exhibit “A,” which is attached hereto and incorporated herein for all purposes; and
WHEREAS, Licensee has read the Policy, understands and agrees to the terms and conditions provided therein,
and has completed the Application; and
WHEREAS, the City and Licensee desire to enter into an Agreement for Licenseeship for said development as
depicted in Exhibit “A” under the terms and conditions provided herein;
NOW THEREFORE, in consideration of the mutual covenants contained herein and other valuable consideration,
the sufficiency and receipt of which are hereby acknowledged, the parties agree as follows:
That Licensee shall develop that certain portion of the Park as depicted in Exhibit “A,” which is attached hereto
and incorporated herein by reference.
That the development shall be in accordance with the drawings and specifications submitted by the Licensee and
approved by the City, which are attached hereto and incorporated herein by reference as Exhibits “A” and “B”,
respectively , and which shall be generally described as follows:
It is understood and agreed that maintenance to the improvements made under this Agreement are the full
responsibility of the Licensee, except as follow:
Any and all monuments and/or landscaping shall be in accordance with the Policy and shall be approved by the
City.
Nothing contained herein may be construed to create a partnership at law nor any estate in land.
Any and all licenses granted herein are revocable.
NOTICE
All notices required by this Agreement shall be addressed to the following, or other such other party or address as
either party designates in writing, by certified mail, postage prepaid or by hand delivery:
If intended for the Licensee, to:
___________________________
ATTN: ____________________
___________________________
___________________________
Partnership Policy6
If intended for CITY, to:
City of Coppell, Texas
City Manager
P.O. Box 9478
Coppell, Texas 75019
SUCCESSORS AND ASSIGNS
This Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors,
administrators, legal representatives, successors, and assigns.
SEVERABILITY
In the event any section, subsection, paragraph, sentence, phrase or word herein shall, for any reason, be held
invalid, illegal, unenforceable or unconstitutional in any respect, such invalidity, illegality, unenforceability or
unconstitutionality shall not effect any other provision and the balance of this Agreement shall be enforceable and
shall be enforced as if the parties intended at all times to delete said invalid section, subsection, paragraph, sentence,
phrase or word as if the portion had never been contained therein.
GOVERNING LAW
The validity of this Agreement and any of its terms and provisions, as well as the rights and duties of the parties,
shall be governed by the laws of the State of Texas; and venue for any action concerning this Agreement shall be in
State District Court of Dallas County, Texas.
ENTIRE AGREEMENT
This Agreement embodies the complete agreement of the parties hereto, superseding all oral or written, previous
and contemporary agreements between the parties and relating to the matters in this Agreement, and except as
otherwise provided herein cannot be modified without written a greement of the parties to be attached to and made a
part of this Agreement.
INCORPORATION OF RECITALS
The determination recited and declared in the preambles to this Agreement are hereby incorporated herein as part
of this Agreement.
EXHIBITS
All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to
the same.
EXECUTED in duplicate originals this the _____ day of _______________, 2004.
CITY OF COPPELL, TEXAS
LICENSEE
By: __________________________ By: ____________________________________
Jim Witt, City Manager ___________________________________
Its: ____________________________________
Partnership Policy7
ATTEST:
By: _______________________________
Libby Ball, City Secretary
APPROVED AS TO FORM:
By: _______________________________
Robert E. Hager, City Attorney
CITY ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____day of _______________, 2004 by Jim Witt,
City Manager of the City of Coppell, Texas, a municipal corporation, on behalf of said corporation.
Notary Public, State of Texas
My commission Expires:
LICENSEE’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________20__, by
______________________, __________________________, on behalf of said ____________________.
Notary Public, State of
My Commission Expires:
Partnership Policy8
EXHIBIT “A”
(SITE PLAN AND/OR DRAWING DEPICTING PORTION OF PARK
AND PROPOSED DEVELOPMENT)
Partnership Policy9
EXHIBIT “B”
Partnership Policy10
SPECIFICATIONS AND DESCRIPTIONS
EXHIBIT “C”
DEPT: City Secretary
DATE: November 9, 2004
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION:
Report by the Parks and Recreation Board.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %boardreport
DATE: November 9, 2004
ITEM #: 8
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
DEPT: City Secretary
DATE: November 9, 2004
ITEM #: 9/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: October 26, 2004
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %minutes
CM102604
Page 1 of 8
MINUTES OF OCTOBER 26, 2004
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, October 26, 2004, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Diana Raines, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Councilmembers Tunnell and York were absent from the meeting. Also present
were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert
Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. CISD/Northlake Property.
2. Library Noise.
3. 612 St. James.
4. Western Rim v. City of Coppell.
Mayor Stover convened into Executive Session at 5:59 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 6:47 p.m. and opened the Regular Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Long term Parking in Residential Areas.
CM102604
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B. Discussion of Agenda Items.
There was no Work Session held.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no
Council action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Mayor Stover led those present in the Invocation.
6. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
7. Consider approval of a Proclamation naming the week of
October 23 through October 31, 2004 as Red Ribbon Week, and
authorizing the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to Tony Pletcher, R. J. Harr, Robert Kubicek and McGruff.
Action:
Mayor Pro Tem Raines moved to approve a Proclamation naming the
naming the week of October 23 through October 31, 2004 as Red Ribbon
Week, and authorizing the Mayor to sign. Councilmember Brancheau
seconded the motion, the motion carried 5-0 with Mayor Pro Tem Raines
and Councilmembers Brancheau, Peters, Faught and Suhy voting in
favor of the motion.
CM102604
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8. Consider approval of a proclamation naming the month of
November Coppell ISD Education Foundation Month, and
authorizing the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to members of the Foundation present.
Action:
Councilmember Peters moved to approve a Proclamation naming the
month of November Coppell ISD Education Foundation Month, and
authorizing the Mayor to sign. Mayor Pro Tem Raines seconded the
motion, the motion carried 5-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Faught and Suhy voting in favor of
the motion.
9. Report by Municipal Court Judge Marian Moseley.
Judge Moseley made her annual report to Council.
10. Consider approval of an Ordinance appointing Marian Moseley
as Municipal Judge and Terry Landwehr and Kim Nesbitt as
Alternate Judges of the Coppell Municipal Court No. 1
pursuant to the provisions of Section 4.06(b) and Section
4.06(d) of the City of Coppell Home Rule Charter and City
Ordinances for a term of two (2) years and authorizing the City
Manager to negotiate contracts with said persons; and
authorizing the Mayor to sign said Ordinance.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Faught moved to approve Ordinance No. 2004-1088
appointing Marian Moseley as Municipal Judge and Terry Landwehr and
Kim Nesbitt as Alternate Judges of the Coppell Municipal Court No. 1
pursuant to the provisions of Section 4.06(b) and Section 4.06(d) of the
City of Coppell Home Rule Charter and City Ordinances for a term of two
CM102604
Page 4 of 8
(2) years and authorizing the City Manager to negotiate contracts with
said persons; and authorizing the Mayor to sign said Ordinance.
Councilmember Suhy seconded the motion, the motion carried 5-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught
and Suhy voting in favor of the motion.
11. Swearing in of Municipal Judge and Alternate Judges.
Mayor Stover swore in Marian Moseley as Municipal Judge.
Mayor Stover swore in Terry Landwehr and Kim Nesbitt as Alternate
Judges.
12. Citizens’ Appearances.
There was no one signed up to speak on this item.
CONSENT AGENDA
13. Consider approval of the following consent agenda items:
A. Consider approval of minutes: October 12, 2004.
B. Consider approval of canceling the second meetings in
November and December, being November 23, 2004 and
December 28, 2004.
C. Consider approval of calling a Special Work Session to be
held on Thursday, November 11, 2004.
D. Consider approval of a grant agreement by and between
the city of Coppell, the Coppell Education Development
Corporation, and the Coppell Independent School District
for 17 certified teachers and 3 instructional aides for
ESOL in the amount of $880,735, and authorizing the
City Manager to sign.
E. Consider approval of a grant agreement by and between
the city of Coppell, the Coppell Education Development
Corporation, and the Coppell Independent School District
CM102604
Page 5 of 8
for nine literacy intervention support teachers in the
amount of $450,882, and authorizing the City Manager to
sign.
F. Consider approval of a grant agreement by and between
the city of Coppell, the Coppell Education Development
Corporation, and the Coppell Independent School District
for ten Spanish teachers at the High School in the
amount of $474,995, and authorizing the City Manager to
sign.
G. Consider approval of a grant agreement by and between
the city of Coppell, the Coppell Education Development
Corporation, and the Coppell Independent School District
for 4.5 certified Spanish teachers in the amount of
$219,779, and authorizing the City Manager to sign.
H. Consider approval of an Agreement for Professional
Services with Halff and Associates for the Design,
Construction Documentation and Contract
Administration for the Coppell Town Center Plaza, in the
amount of $148,012.00, and authorizing the City
Manager to sign.
I. Consider approval of The William T. Cozby Public Library
Advisory Board Amended By-Laws as approved by Library
Advisory Board on October 14, 2004.
J. Consider approval of an Interlocal Cooperation Agreement
with Denton County to receive compensation in the
amount of $5,830 for library services for fiscal year
04/05; and authorizing the Mayor to sign.
Presentation:
Brad Reid, Director of Parks and Recreation answered questions from
Council on Item H.
Jim Witt, City Manager, answered questions from Council on Items D, E,
F and G.
CM102604
Page 6 of 8
Kathleen Edwards, Library Director, answered questions from Council on
Item J.
Action:
Councilmember Brancheau moved to approve Consent Agenda Items A,
B, C, D, E, F, G, H, I and J. Councilmember Faught seconded the
motion, the motion carried 5-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Faught and Suhy voting in favor of
the motion.
14. PUBLIC HEARING (Continued):
Consider approval of Case No. PD-163R3-SF-9, Windsor Estates,
zoning change request from PD-163R2-SF-9 (Planned
Development 163-Revision 2-Single Family-9) to PD-163R3-SF-
9 (Planned Development 163-Revision 3-Single Family-9) to
allow the retention of an existing 4.25’ tall wrought iron fence
on an 18” tall retaining wall 15 feet from the property line
along DeForest Road on Lot 1, Block B (612 St. James).
Public Hearing:
This Public Hearing remains open from the October 12, 2004 City
Council meeting.
Action:
Councilmember Peters moved to continue the Public Hearing to the
November 9th City Council meeting. Councilmember Brancheau
seconded the motion, the motion carried 5-0 with Mayor Pro Tem Raines
and Councilmembers Brancheau, Peters, Faught and Suhy voting in
favor of the motion.
15. Consider approval to purchase one (1) Pierce 95’ Mid-mount
Platform, job #15011 through Houston-Galveston Area Coop
(HGAC) Bid Number FS10-03 in the amount of $810,000.00,
and authorizing the City Manager approval to execute all
appropriate documents.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
CM102604
Page 7 of 8
Bobby Halton, Fire Chief, made a presentation to Council.
Action:
Councilmember Suhy moved to approve the purchase of one (1) Pierce
95’ Mid-mount Platform, job #15011 through Houston-Galveston Area
Coop (HGAC) Bid Number FS10-03 in the amount of $810,000.00, and
authorizing the City Manager approval to execute all appropriate
documents. Mayor Pro Tem Raines seconded the motion, the motion
carried 5-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Faught and Suhy voting in favor of the motion.
16. Consider approval to purchase of two (2) Chevrolet Tahoes
through BuyBoard from Gunn Chevrolet in San Antonio for the
amount not to exceed $25,550.00 each, as budgeted; and
authorizing the City Manager to sign all required documents
relative to the purchase.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Faught moved to approve the purchase of two (2)
Chevrolet Tahoes through BuyBoard from Gunn Chevrolet in San
Antonio for the amount not to exceed $25,550.00 each, as budgeted; and
authorizing the City Manager to sign all required documents relative to
the purchase. Councilmember Suhy seconded the motion, the motion
carried 5-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Faught and Suhy voting in favor of the motion.
17. Necessary action resulting from Work Session.
There was no action necessary under this item since Work Session was
not held.
18. Mayor and Council Reports.
A. Report by Mayor Stover regarding Town Hall Cable
Program.
B. Report by Mayor Stover regarding DFW Airport Noise.
CM102604
Page 8 of 8
C. Report by Mayor Stover regarding Halloween Safety.
A. Mayor Stover announced that the Town Hall Cable Program will be
airing several times over the next month. The items discussed are
S.H. 121 tolling, DFW Airport Noise and Teen Initiatives.
B. Mayor Stover announced that DFW Airport will be indefinitely
suspending the 010-Departure Heading.
C. Mayor Stover reminded all citizens to be safe this Halloween.
EXECUTIVE SESSION (RECONVENED) (Closed to the Public)
Convene Executive Session
Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. CISD/Northlake Property.
Mayor Stover convened into Executive Session at 8:25 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 9:08 p.m. and opened the Regular Session.
19. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
______________________________________
Libby Ball, City Secretary
DEPT: Finance
DATE: November 9, 2004
ITEM #: 9/B
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Resolution amending Resolution #010996.3, as heretofore amended,
with regard to Food Establishment Fees, Occupancy, Mechanical Classification Building Area Fees, and Garbage
Collection Fees, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY: This is the semi-annual update of the fees charged by the City for services provided.
The Food Establishment Fees are being amended to include a new fee for Seasonal Food Establishments. The
Occupancy, Mechanical Classification Building Area Fees are being amended to include a new fee for buildings
that are 100,000+ square feet. Garbage Collection Fees are being amended to reflect a correction to the senior
citizen rate from $12.06 per month to $11.90 per month. The fee has been billed at the correct amount. This
change is only to reflect the proper amount in the resolution.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: $MasterFee-1AR(Consent)
1
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. __________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AMENDING RESOLUTION NO. 010996.3, THE MASTER FEE
SCHEDULE, AS AMENDED, BY AMENDING THE FOOD
ESTABLISHMENT FEES, IN PART, BY PROVIDING FEES FOR A
SEASONAL PERMIT; THE OCCUPANCY, MECHANICAL
CLASSIFICATION BUILDING AREA FEES, IN PART, BY PROVIDING
FOR A FEE FOR BUILDINGS THAT ARE 100,001 SQUARE FEET OR
MORE; BY AMENDING THE GARBAGE COLLECTION FEES, IN
PART; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, previously adopted
Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and
collected by the City, as authorized by the Code of Ordinances and other applicable codes,
ordinances, resolutions, and laws; and
WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set
forth therein and delete others as authorized by law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Master Fee Schedule section entitled “Food Establishment Fees”
be amended, in part, to read as follows:
“…..
Seasonal $100.00
…..”
SECTION 2. That the Master Fee Schedule section entitled “Occupancy, Mechanical
Classification Building Area” be amended, in part, to read as follows:
“…..
(4) Group A, B, E, H, I, MF, S and U 100,001 or more $625.00 + .02 sq. ft.
…..”
2
SECTION 4. That the Master Fee Schedule section entitled “Garbage Collection Fees”
be amended, in part, to read as follows:
“…..
Solid Waste and Recycling (Includes $1.60 Yard Trimmings Fee)
(1) Senior Citizen Residential Garbage Customer $11.90 per month
…..”
SECTION 5. That all provisions of the resolutions of the City of Coppell, Texas, in
conflict with the provisions of this Resolution, except as noted herein, be, and the same are
hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution
shall remain in full force and effect.
SECTION 6. That should any word, phrase, paragraph, or section of this Resolution be
held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this
Resolution as a whole, or any part or provision thereof other than the part so decided to be
unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole.
SECTION 7. That this Resolution shall take effect immediately after its passage as the
law and charter in such cases provide.
3
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day
of ______________________, 2004.
APPROVED:
__________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
__________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Human Resources
DATE: November 9, 2004
ITEM #: 9/C
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval for the procurement of a dump truck replacement for the Utility Department
from Rush Truck Center through Houston-Galveston Area Coop (HGAC) Bid No. HT11-03 for the amount not to
exceed $70,883.00, as budgeted, and authorizing the City Manager approval to execute all appropriate documents.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds are budgeted in the Utility Operations Motor Vehicle account (02-03-17-
5010) for this purchase.
Agenda Request Form - Revised 09/04 Document Name: Dump Truck
MEMORANDUM
FROM THE
DEPARTMENT OF PUBLIC WORKS
To: Jerod Anderson, Purchasing Agent
From: Mark W. Brochtrup, Fleet Services Manager
Date: October 20, 2004
Re: Dump Truck Purchase
Jerod, after reviewing the cooperative purchasing agreement quotes recently received for
the Utility Department dump truck replacement, Fleet Services recommends that the City pursue
the procurement of the truck through Rush Truck Center in Houston, TX. The quote submitted
by Rush Truck center meets all minimum specifications and was the lowest quote received. I
recommend that we place this request on the next available Council agenda. If you have any
questions or concerns, please feel free to contact me. Thank you.
CITY OF COPPELL PUBLIC WORKS DEPARTMENT, FLEET SERVICES DIVISION
DEPT: Planning
DATE: November 9, 2004
ITEM #: 9/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Ordinance for Case No. PD-205-HC, Vista Ridge Addition, Lots 1BR-8X Block D (The
Plaza), zoning change from HC (Highway Commercial) to PD-205-HC (Planned Development-205-Highway
Commercial), to allow for the development of six, one- and two-story general and medical office buildings,
totaling approximately 62,700-square feet, and two common areas, on 7.77 acres of property located along the
north side of S.H. 121, approximately 670 feet east of Denton Tap Road, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 16, 2004
Decision of P&Z Commission:
Approval is recommended, subject to the following conditions:
On September 16, 2004, the Planning Commission approved this zoning change (6-0-1) with Commissioners
McCaffrey, Kittrell, Halsey, Borchgardt, Foreman and Reese voting in favor. None opposed. Commissioner
Milosevich filed an Affidavit of Conflict of Interest.
On October 12, 2004, Council unanimously approved this zoning change (7-0).
Staff recommends approval.
Agenda Request Form - Revised 02/04 Document Name: @PD-205-HC ORD 1-AR (Con)
1 69100
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM HC (HIGHWAY
COMMERCIAL) TO PD-205-HC (PLANNED DEVELOPMENT-205-
HIGHWAY COMMERCIAL), TO ALLOW FOR THE DEVELOPMENT
OF SIX, ONE- AND TWO-STORY GENERAL AND MEDICAL OFFICE
BUILDINGS, TOTALING APPROXIMATELY 62,700-SQUARE FEET,
AND TWO COMMON AREAS, ON 7.77 ACRES OF PROPERTY
LOCATED ALONG THE NORTH SIDE OF S.H. 121, APPROXIMATELY
670 FEET EAST OF DENTON TAP ROAD, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO
AND INCORPORATED HEREIN FOR ALL PURPOSES; PROVIDING
FOR SPECIAL CONDITIONS ATTACHED HERETO AS EXHIBIT “B”;
PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN,
LANDSCAPE PLAN, AND ELEVATIONS OF ONE-STORY BUILDINGS
AND ELEVATIONS OF TWO-STORY BUILDINGS, ATTACHED HERETO
AS EXHIBITS “C, D, E AND F”, RESPECTIVELY; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to all
property owners generally, and to all persons interested and situated in the affected area and in the
vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-205-HC
should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning from HC (Highway Commercial) to
PD-205-HC (Planned Development-205-Highway Commercial), to allow for the development of
2 69100
six, one- and two-story general and medical office buildings, totaling approximately 62,700-
square feet, and two common areas, on 7.77 acres of property located along the north side of
S.H. 121, approximately 670 feet east of Denton Tap Road, and being more particularly described
in Exhibit “A”, attached hereto and made a part hereof for all purposes.
SECTION 2.That the property shall be developed and used only in accordance with the
special conditions, which are attached as Exhibit “B”, attached hereto and made a part hereof for all
purposes.
SECTION 3.That Detail Site Plan, Landscape Plan, And Elevations of one-story buildings
and elevations of two-story buildings, attached hereto as Exhibits “C, D, E and F”, respectively,
and made a part hereof for all purposes, are hereby approved.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore
amended and as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
3 69100
SECTION 8.That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 9.That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2004.
APPROVED:
_____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb Reviewed & Revised 11/2/04)
Exhibit “A”
LEGAL DESCRIPTION
WHEREAS, JDB COPPELL VILLAGE PLAZA-COMMERCIAL, L.P., A TEXAS
LIMITED PARTNERSHIP, IS THE OWNER OF ALL THAT CERTAIN LOT, TRACT
OR PARCEL OF LAND LOCATED IN THE G.C. WOOLSEY SURVEY, ABSTRACT
NO. 1402, CITY OF COPPELL, DALLAS AND DENTON COUNTIES, TEXAS AND
BEING A PART OF LOT 1, BLOCK "D", VISTA RIDGE, AN ADDITION TO THE
CITY OF LEWISVILLE, DENTON COUNTY, TEXAS, ACCORDING TO THE PLAT
THEREOF RECORDED IN CABINET "F", PAGE 271, PLAT RECORDS, DENTON
COUNTY, TEXAS AND BEING MORE PARTICULARLY DESCRIBED AS
FOLLOWS:
BEGINNING AT A 5/8 INCH IRON ROD WITH A YELLOW PLASTIC CAP
STAMPED "CARTER & BURGESS" FOUND FOR CORNER IN THE SOUTH LINE
OF HIGHLAND DRIVE, A 75 FOOT PUBLIC RIGHT-OF-WAY, AT THE MOST
NORTHEAST CORNER OF SAID LOT 1;
THENCE SOUTH 00 DEGREES 45 MINUTES 51 SECONDS WEST, A DISTANCE
OF 1,076.96 FEET TO A 1/2 INCH IRON ROD WITH A YELLOW PLASTIC CAP
STAMPED "DAA" FOUND IN THE NORTH LINE OF STATE HIGHWAY 121 BY-
PASS (SPUR 553, A VARIABLE WIDTH PUBLIC RIGHT-OF-WAY) AT THE
SOUTHEAST CORNER OF SAID LOT 1, SAID POINT BEING THE BEGINNING
OF A NON-TANGENT CURVE TO THE RIGHT HAVING A CENTRAL ANGLE OF
6 DEGREES 52 MINUTES 26 SECONDS, A RADIUS OF 2,665.00 FEET, AND A
CHORD BEARING AND DISTANCE OF NORTH 83 DEGREES 08 MINUTES 57
SECONDS WEST, 319.53 FEET;
THENCE WESTERLY, ALONG SAID NORTH LINE OF STATE HIGHWAY 121
BY-PASS, AN ARC DISTANCE OF 319.73 FEET TO A 5/8 INCH IRON ROD WITH
A YELLOW PLASTIC CAP STAMPED "CARTER & BURGESS" FOUND FOR
CORNER;
THENCE NORTH 00 DEGREES 45 MINUTES 09 SECONDS EAST, A DISTANCE
OF 1,046.12 FEET TO A 5/8 INCH IRON ROD WITH A YELLOW PLASTIC CAP
STAMPED "CARTER & BURGESS" FOUND FOR CORNER IN THE SOUTH LINE
OF HIGHLAND DRIVE, A 75 FOOT PUBLIC RIGHT-OF-WAY;
THENCE SOUTH 88 DEGREES 41 MINUTES 13 SECONDS EAST, ALONG THE
SOUTH LINE OF SAID HIGHLAND DRIVE, A DISTANCE OF 317.96 FEET TO A
1/2 INCH IRON ROD WITH A YELLOW PLASTIC CAP STAMPED "DAA" FOUND
FOR CORNER AT THE NORTHEAST CORNER OF SAID LOT 1, SAME BEING
THE POINT OF BEGINNING AND CONTAINING 7.775 ACRES OF LAND, MORE
OR LESS.
EXHIBIT ‘B’
Page 1 of 2
Planned Development Regulations
PD-205-HC
THE PLAZA
1.0 Definitions
Definitions used herein shall be the same as those found in Article 42 of the
Chapter 12 Zoning of the Code of Ordinances of the City of Coppell, Texas.
2.0 Use Regulations
Permitted uses shall be those allowed for the Commercial HC District found in
Article 22 of the Chapter 12 Zoning of the Code of Ordinances of the City of
Coppell, Texas. All regulations not redefined by this amendment shall default to
the existing regulations set forth under the existing zoning classification for HC as
it is currently defined.
3.0 Area Regulations
The following area regulations shall apply:
3. A Minimum Front Yard.
• The minimum depth of the front yard shall be ten (10) feet.
3. B Minimum Rear Yard.
• The minimum depth of the rear yard shall be ten (10) feet.
3. C Minimum Side Yard.
• The minimum depth of the side yard shall be ten (10) feet.
• A building separation of twenty (20) feet shall be observed between
structures.
4.0 Landscape and Screening Regulations
The following landscape and screening regulations shall apply as provided in
Chapter 12, Zoning of the Coppell Code of Ordinances, except as follows:
4. A Perimeter Landscaping
EXHIBIT ‘B’
Page 2 of 2
• A perimeter landscape buffer is not required for the portion of lots
abutting Plaza Boulevard.
• No perimeter landscaping shall be required for the following shared
property lines:
• Lots 1R & 2
• Lots 2 & 3
• Lots 3 & 4
• Lots 4 & 5
• Lots 5 & 6
4. B Non-Vehicular Open Space Landscape Requirements
• Less than 50% of the required feature landscaping square footage can
be allowed in the front yard.
4. C Landscape Calculation Requirements
• For the required Interior Landscaping and Non-Vehicular Open Space
calculations, it shall not be computed on a lot by lot basis. It shall be
computed as an overall (Lots 1R through 8) landscaping requirement.
4. D Screening Wall Requirements
• No portion of any of the lots shall require a screening wall.
5.0 Right-of-Way Width and Roadway Requirements
• The right-of-way and pavement widths shall vary. For streets located
within the right-of-way, the pavement design shall be 6” – 3000 PSI
concrete.
6.0 Subdivision Regulations
• Development shall comply with the City of Coppell Subdivision
Ordinance, except as specifically amended in Section 5.0 of this
Exhibit.
7.0 Monument Sign
• Prior to the issuance of a sign permit for any monument signs, the size,
color, font and materials shall be in substantial conformation with the
current sign ordinance and regulations and be reviewed and approved
by the Director of Planning.
SHEETDRAWNDESIGNCHECKEDDATESCALEJOBDOWDEY, ANDERSON & ASSOCIATES, INC.1103072C1"=40'5/17/04JCRJCRWAACITY OF COPPELLDALLAS / DENTON COUNTY, TEXAS
RAWLS
PDF created with pdfFactory trial version www.pdffactory.com
RAWLS
PDF created with pdfFactory trial version www.pdffactory.com
RAWLS
PDF created with pdfFactory trial version www.pdffactory.com
DEPT: Planning
DATE: November 9, 2004
ITEM #: 9/E
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Ordinance for Case No. S-1223-TC, Taco Del Mar, zoning change from TC (Town
Center) to S-1223-TC (Special Use Permit-1223-Town Center), to allow the operation of a 1,650-square-foot
restaurant, with outdoor patio, to be located in the Town Center Addition, Lot 2, Block 3, along the east side of
Denton Tap Road; north of Town Center Blvd., and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On September 16, 2004, the Planning Commission approved this zoning change (4-3) with Commissioners
McCaffrey, Kittrell, Halsey and Borchgardt voting in favor; Commissioners Milosevich, Foreman and Reese
opposed.
On October 12, 2004, Council unanimously approved this zoning change (7-0).
Staff recommends approval.
Agenda Request Form - Revised 02/04 Document Name: @S-1223-TC ORD 1-AR (Con)
1 69101
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY
OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM “TC” (TOWN CENTER) TO “S-1223-TC”
(SPECIAL USE PERMIT – 1223- TOWN CENTER) TO GRANT A SPECIAL
USE PERMIT TO ALLOW FOR THE OPERATION OF A 1,650-SQUARE-
FOOT RESTAURANT TO BE LOCATED AT 240 NORTH DENTON TAP
ROAD, VILLAGE AT TOWN CENTER, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE
SITE PLAN, FLOOR PLAN, SIGN PLAN, AND SIGN CRITERIA,
ATTACHED HERETO AS EXHIBITS “B”, “C”, “D” AND "E",
RESPECTIVELY; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING
A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City of
Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive
Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise,
and after holding due hearings and affording a full and fair hearing to all property owners generally,
and to all persons interested and situated in the affected area and in the vicinity thereof, the said
governing body is of the opinion that Zoning Application No. S-1223-TC should be approved, and in
the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and
Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and
the same is hereby amended to grant a change in zoning from “TC” (Town Center) to “S-1223-TC”
(Special Use Permit-1223-Town Center) to grant a special use permit for the operation of a 1,650-
square-foot restaurant to be located at 240 North Denton Tap Road, Village at Town Center, and being
more particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes,
subject to special conditions.
2 69101
SECTION 2.That the Special Use Permit for a restaurant is hereby approved subject to the
following special conditions:
(A) Hours of operation shall be permitted between 6 a.m. to 11 p.m., seven days a week.
(B) The site shall be developed in accordance with the approved site plan, floor plan, sign
plan and sign criteria, which are attached hereto as conditions to the use granted herein.
SECTION 3.That the Site Plan, Floor Plan, Sign Plan, and Sign Criteria, attached hereto as
Exhibits “B”, “C”, "D", and “E” respectively, and made a part hereof for all purposes, are hereby
approved.
SECTION 4.That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and as amended herein.
SECTION 5.That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be specifically
altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not
in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the
validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to
be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning
Ordinance as a whole.
3 69101
SECTION 8. An offense committed before the effective date of this ordinance is governed by
prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the
offense was committed and the former law is continued in effect for this purpose.
SECTION 9.That any person, firm or corporation violating any of the provisions or terms of
this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a
fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every
day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 10.That this ordinance shall take effect immediately from and after its passage and
the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2004.
APPROVED:
_____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 11/2/04)
EXHIBIT “A”
LEGAL DESCRIPTION
Being a 1,650-square-foot lease space, located as indicated
on Exhibit “B”, on property more particularly described as Lot
2, Block 3 of the Town Center Addition, being an addition to
the City of Coppell, Dallas County, and know as 240 North
Denton Tap Road, Coppell, Texas
EXHIBIT ‘E’
SIGNAGE CRITERIA - ADDENDUM VILLAGE AT TOWN CENTER
The Signage Criteria as set forth herein, shall govern all signage to be used
or displayed in the Shopping Center.
All signs within Village at Town Center shall be designed, fabricated and
installed to comply with UL electrical code, the City of Coppell Sign Code
as well as including but not limited to the following criteria and
specifications.
1) No raceways are allowed.
2) Rear signage is encouraged but not required.
4) All Tenants shall use a wireway to match brick color. Landlord shall
provide Pantone color match # to be used by all Tenants.
5) All signs shall have a photo cell/timer circuit in the Premises to
control illumination.
...
DEPT: Planning
DATE: November 9, 2004
ITEM #: 9/F
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Ordinance for a text amendment to Chapter 12, Zoning, of the Code of Ordinances,
Section 12-34-2.6, adding subsection (I) regarding exempting the building pad areas from the tree reparation
requirement, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On September 16, 2004, the Planning Commission approved this text amendment (6-1) with Commissioners
McCaffrey, Milosevich, Kittrell, Halsey, Foreman and Reese voting in favor; Commissioner Borchgardt opposed.
On October 12, 2004, Council unanimously approved this text amendment (7-0).
Staff recommends approval.
Agenda Request Form - Revised 02/04 Document Name: @TA ORD 1-AR (Con)
1 69102
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER
12, COMPREHENSIVE ZONING ORDINANCE, SECTION 12-34-2-6.
EXEMPTIONS, BY ADDING SUBSECTION (I), TO AMEND THE
PROVISIONS FOR TREE REPARATION TO EXEMPT THE BUILDING
PAD AREAS FROM THE TREE REPARATION REQUIREMENTS;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the current ordinances of the City establish rules and regulations governing
the protection and preservation of established trees growing within the city: and,
WHEREAS, the intent of this amendment is to encourage economic development in
areas zoned Light Industrial, and;
WHEREAS, the Coppell Economic Committee and the Parks and Recreation Board
recommended that consideration be given to this amendment, and;
WHEREAS, the Planning and Zoning Commission has reviewed the amendment
recommended by staff and has sent a recommendation to the City Council to approve the said
amendment to the specified section; and
WHEREAS, after review of the Planning and Zoning Commission's recommendation,
the City Council is of the opinion that Section 12-34-2-6 of the Comprehensive Zoning
Ordinance should be amended;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS;
SECTION 1. That the Comprehensive Zoning Ordinance of the City of Coppell, Texas,
be, and the same is, hereby amended by the addition of subsection (I) to Section 12-34-2-6., to
read as follows:
“In areas zoned LI (Light Industrial), trees located within the building
footprint, as indicated on the Site Plan approved by City Council, shall not
be considered as protected trees under this Ordinance and shall not be
subject to tree reparation payment.”
2 69102
SECTION 2. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby repealed, and all other
provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall
remain in full force and effect.
SECTION 3.That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to
be void or unconstitutional, the same shall not affect the validity of the remaining portions of said
ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and
effect.
SECTION 4.That this ordinance shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2004
APPROVED:
______________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_______________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 11/2/04)
DEPT: Planning
DATE: November 9, 2004
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING (Continued):
Consider approval of Case No. PD-163R3-SF-9, Windsor Estates, zoning change request from PD-163R2-SF-9
(Planned Development 163-Revision 2-Single Family-9) to PD-163R3-SF-9 (Planned Development 163-Revision
3-Single Family-9) to allow the retention of an existing 4.25’ tall wrought iron fence on an 18” tall retaining wall
15 feet from the property line along DeForest Road on Lot 1, Block B (612 St. James).
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: September 16, 2004
Decision of P&Z Commission: Denied (4-3) with Commissioners Halsey, Borchgardt, Foreman and
Reese voting in favor of denial. Commissioners McCaffrey, Milosevich and Kittrell opposed.
Please see attached letter dated September 30, 2004, from Jill Watkins, requesting an appeal to Council regarding
the Commission’s recommendation of denial. A ¾ vote of Council is required to overturn the Commission's
recommendation.
On October 12, 2004, Council opened and continued this Public Hearing to its October 26th meeting.
On October 26, 2004, Council continued this Public Hearing to its November 9th meeting.
Staff recommends denial; however, if approved by Council, it should be subject to the following condition:
1) The notation “fence and building setback line” being added to the west side of this lot,
along St. James Place.
Agenda Request Form - Revised 02/04 Document Name: @ 1PD-163R3 WE 1-AR
Item #7
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-163R3-SF-9, Windsor Estates
P & Z HEARING DATE: September 16, 2004
C.C. HEARING DATE: October 12, 2004
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 612 St. James Place in Windsor Estates
SIZE OF AREA: 0.3070 of an acre of property (13,373 square feet)
CURRENT ZONING: PD-163R2-SF-9 (Planned Development-163 Revision 2-Single
Family-9)
REQUEST: PD-163R3-SF-9 (Planned Development-163 Revision 3-Single
Family-9) to allow the retention of an existing 4.25’ tall wrought iron
fence on an 18” tall retaining wall 15’ from the property line along
DeForest Road on Lot 1, Block B (612 St. James).
APPLICANT: Mr. and Mrs. Marvin Watkins
612 St. James Place
Coppell, Texas 75019
(972) 462-7824
FAX: (972) 242-6754
HISTORY: In 1997, PD-163, Windsor Estates, was established to allow the
development of 27 single-family homes and common areas on 15.78
acres of property. The Preliminary Plat for this subdivision was
approved for 24 residential lots and two common areas in May 1998.
The Final Plat, for 23 residential lots and three common areas, was
approved in May 1999. In June 1999, the PD was amended to revise
the entry features and create additional common areas to
accommodate landscaping.
Item #7
Page 2 of 3
On January 13, 2004, Council approved a revision to this PD and a
replat to allow: combining of Lots 4&5, Block B into one lot;
revising the size of the common areas (Lots 1X and 19X, Block
A); revising the size of Lots 1, 2, 14, 16 and 17, Block A;
renaming Lot 15 to Lot 15X; revising the 100-year Flood Plain
line, and denied the current request, which was to reduce the
fence/building line on Lot 1, Block B (612 St. James) from 25 to
15 feet along DeForest Road.
TRANSPORTATION:DeForest Road has been extended through this subdivision as a concrete, 27’
wide, residential street built within a 50’ right-of-way.
SURROUNDING LAND USE & ZONING:
North - Single Family (Windsor Estates); PD-163R2-SF-9
South - Single Family (Windsor Estates); PD-163R2-SF-9
East - Single Family (Windsor Estates); PD-163R2-SF-9
West - Single Family (Windsor Estates); PD-163R2-SF-9
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable low density residential.
DISCUSSION: As discussed in the HISTORY section of this report, a similar request to
move the building/fence line on this lot was denied by Council in January of
this year. The applicant has since constructed this fence. In order to legally
establish the fence setback line to reflect the existing fence location, an
amendment needs to be made to the Planned Development, reflecting the
retention of the existing 64’ long 4.25’ wrought iron fence on top of an 18”
tall retaining wall (effective height of 5.75 feet).
The difference between this and the previous request is that there is now
an added level of specificity in that the building line will remain where it
is, and only the fence line will move, the applicant has included detailed
elevations of the retaining wall and the wrought iron fence, the
construction of the home is complete, as is the wall, fence and the
landscaping.
As discussed in the previous request, when this PD was established, the fence
and the building setback lines on corner lots were specifically designated to
be set back 25 feet to preserve the open space and the view/visibility along
the streets. Staff’s main concern with the initial request was the impact on the
views along DeForest, as well as the abutting property owner to the north. In
reviewing the existing conditions, this wrought iron fence on top of the
Item #7
Page 3 of 3
retaining wall does not significantly impact the view corridor, and the lush
landscaping installed enhances the aesthetics of this lot. Also to be
considered, is now that the home has been constructed, the 25-foot front yard
has been established along St. James Place, and this area will not be
encroached upon with structures or fencing. Finally, if this request is denied,
the applicant could potentially construct an eight-foot solid wood or masonry
fence, 25 feet from the property line which would be more visually
obstructive to this view corridor than the wrought iron fence 15 feet from the
property line.
Although, as constructed, staff can see the merits of this request, and if no
opposition arises, it ultimately should be approved. However, given staff’s
and Planning Commission’s previous recommendations and the fact that this
fence was constructed in defiance of the Council’s action, staff cannot
recommend approval.
In the event that this request is approved, this action needs to be subject to the
inclusion of the notation “fence and building setback line” being added to
the west side of this lot, along St. James Place. This fence setback condition
was a separate note on the previous plat and included as a PD condition.
Therefore, to assure clarity, this needs to be graphically represented.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff cannot support this amendment PD-163R3-SF-9 to allow the retention
of a 4.25’ tall wrought iron fence on an 18” tall retaining wall 15’ from the
property line along DeForest Road on Lot 1, Block B (612 St. James),
however, if recommended for approval it should be subject to:
1) The notation “fence and building setback line” being added
to the west side of this lot, along St. James Place.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Revised Detail Plan
DEPT: Planning
DATE: November 9, 2004
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. PD-206-HO-R, Conoboy Addition, zoning change request from HO-R (Historic
Overlay-Retail) to PD-206-HO-R (Planned Development-206-Historic Overlay-Retail), to allow the conversion of
a 2,480-square-foot residential structure to an office use on 0.4 of an acre of property located along the west side of
Coppell Road, approximately 300 feet south of Bethel Road (717 Coppell Road).
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Change note on Site Plan to read “PD Conditions”. (CONDITION MET)
2) Change sign description to note a spot light pointing down, rather than up. (CONDITION MET)
3) A tree removal permit is required prior to start of construction.
4) Refer to the Engineering comment sheet.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 2PD-206-HO-R, Cono 1-AR
Item #5
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-206-HO-R, Conoboy Addition
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Matt Steer, City Planner
LOCATION: Along the west side of Coppell Road, approximately 300’ south of
Bethel Road (717 Coppell Road).
SIZE OF AREA: 0.34 of an acre of property
CURRENT ZONING: HO-R (Historic Overlay-Retail)
REQUEST: PD-206-HO-R (Planned Development-206-Historic Overlay-Retail)
to allow the conversion of a 2,480-square-foot residential structure to
an office use.
APPLICANT: Owner: Developer:
Mr. & Mrs. Chris Conoboy Jon Smith
508 Rocky Branch Rd. Smith Builders
Coppell, TX 75019 143 S. Moore Rd.
(972) 745-0668 Coppell, TX 75019
FAX: (972) 692-7541 (972) 462-0545
CELL: (214) 682-7990
Engineer:
Walter Nelson
Walter Nelson and Associates
Arlington, TX 76014
(817) 265-6738
FAX: (817) 265-0206
Item #5
Page 2 of 4
HISTORY: This property has been zoned Historic Overlay for quite some time.
There has been recent planning activity in the immediate area which
affects the subject property, including the Old Coppell Master Plan,
which was discussed and accepted by City Council in April of 2002.
On May 13, 2003, Council amended the land use component of the
1996 Comprehensive Plan and enlarged the Historic Overlay district,
as proposed in the Old Coppell Master Plan and as recommended in
April 2003 by the Planning Commission. The applicant is now
requesting a PD on this parcel to convert the residential structure to a
consulting office.
TRANSPORTATION:Coppell Road is an unimproved, two-lane asphalt street contained within a
60-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North – single-family residential; HO-R (Historic Overlay-Retail)
South – vacant (Carter-Crowley field); HO-LI (Historic Overlay-Light Industrial)
East – vacant; HO-R (Historic Overlay-Retail)
West – Farmers Market; LI (Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as
suitable for Historic District classification to include small-scale
residential/retail/office/commercial uses. In April of 2002, the Old
Coppell Master Plan recommended mixed uses with a retail and
service concentration for the subject property.
DISCUSSION: Within the Zoning Ordinance, a Special Use Permit (SUP) is necessary to
convert the existing residential structure to a commercial use. A Planned
Development (PD) includes the requirements of the SUP and can better
address the special conditions of the property.
Parking Area
The proposed asphalt material for the parking lot is acceptable within the
Historic Overlay District and will be included as one of the conditions
within the PD. The structure is 2,480-square-feet, and with the ratio of 1
space per 300-square-feet, eight parking spaces are required. Six are
proposed and are shown in the rear of the property, as recommended by
the Old Coppell Master Plan. Staff believes six spaces are sufficient for
this use based on number of employees (5 maximum). The reason for the
unusual configuration is the attempt to preserve four large Pecan trees.
Item #5
Page 3 of 4
The proposed drive aisle width (17’) located on the south side of the
structure is proposed to be a PD condition, a waiver to the 24’ normally
required. A PD condition is also required for the perimeter landscape
requirement along the south side, due to it being used for the asphalt drive
aisle. Staff can support these conditions being added to the Planned
Development as the applicant is attempting to conform to the
recommendations of the Old Coppell Master Plan.
Setbacks
The existing structure is legal nonconforming with regard to meeting the
setback requirements of the Retail District; therefore, allowing for the
existing setbacks of the house to be placed as a condition of the PD will
bring the house into conformance.
Landscaping Plan and Tree Preservation
Four Live Oaks are proposed for the rear yard and three are proposed for
the front yard. The applicant is preserving four large Pecan trees in the
rear (28”, 18”, 24” and 41” caliper). One 18-caliper-inch Pecan and an 8-
caliper-inch Pistache are proposed to be preserved in the front yard of the
property. One 20-caliper-inch Elm and one 3-caliper-inch Oak are
proposed to be removed due to the asphalt drive. The applicant has offset
any mitigation fees by the tree preservation and landscaping proposed.
Elevations / Signage
The proposed elevations depict the addition of cultured stone in the
conversion of the garage and redesign of the entry. The proposed sign is to
be of a high-density urethane (HDU) foam construction that is a simulated
wood grain. The dimensions depicted are 60” wide by 36” tall. The
company logo, “ic data solutions, llc” and “Est. 2003” will be the only
information on the sign. The colors shown are blue, white, green and
black for the lettering and brown for the background. The sign is
proposed to be hung parallel to the roofline between two of the stone
columns on the front porch, as shown in the sign placement exhibit. The
sign is proposed to be externally lit with a spotlight shining up at the sign.
Staff recommends a light shining down on the sign, so as not to spill over
into the surrounding properties.
Bollard type lighting is proposed for the parking area. This is less
intrusive than the typical lighting plan, and staff feels this is more
appropriate for the historic overlay district.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Item #5
Page 4 of 4
Staff recommends APPROVAL of PD-206-HO-R, Conoboy Addition, subject to
the following conditions:
1) Change note on Site Plan to read “PD Conditions” and add
parking deficiency note.
2) Revise required parking note on Site Plan from 6 to 8.
3) Change sign description to note a spot light pointing down,
rather than up.
4) A tree removal permit is required prior to start of construction.
5) Refer to the attached Engineering comment sheet.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Engineering Comments
2) Site Plan
3) Existing Elevations (3 pages including Description Page)
4) Proposed Elevations (4 pages)
5) Sign Plan (3 pages)
6) Landscape Plan
DEPT: Planning
DATE: November 9, 2004
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Conoboy Addition, Lot 1, Block A, Minor Plat, to allow an office building on 0.4 of an
acre of property located along the west side of Coppell Road, approximately 300 feet south of Bethel Road (717
Coppell Road).
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) Compliance with the Engineering PD comments.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 3Conoboy MP 1-AR
Item #6
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Conoboy Addition, Lot 1, Block A, Minor Plat
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Matt Steer, City Planner
LOCATION: Along the west side of Coppell Road, approximately 300’ south of
Bethel Road (717 Coppell Road).
SIZE OF AREA: 0.4 of an acre of property
CURRENT ZONING: HO-R (Historic Overlay-Retail)
REQUEST: Minor Plat approval to allow an office building on the property.
APPLICANT: Owner: Developer:
Mr. & Mrs. Chris Conoboy Jon Smith
508 Rocky Branch Rd. Smith Builders
Coppell, TX 75019 143 S. Moore Rd.
(972) 745-0668 Coppell, TX 75019
FAX: (972) 692-7541 (972) 462-0545
CELL: (214) 682-7990
Engineer:
Walter Nelson
Walter Nelson and Associates
Arlington, TX 76014
(817) 265-6738
FAX: (817) 265-0206
Item #6
Page 2 of 3
HISTORY: This property has been zoned Historic Overlay for quite some time.
There has been recent planning activity in the immediate area which
affects the subject property, including the Old Coppell Master Plan,
which was discussed and accepted by City Council in April of 2002.
On May 13, 2003, Council amended the land use component of the
1996 Comprehensive Plan and enlarged the Historic Overlay district,
as proposed in the Old Coppell Master Plan and as recommended in
April 2003, by the Planning Commission. The applicant is now
requesting a PD on the parcel to convert the residential structure to a
consulting office.
TRANSPORTATION:Coppell Road is an unimproved, two-lane asphalt street contained within a
60-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North – single-family residential; HO-R (Historic Overlay-Retail)
South – vacant (Carter-Crowley field); HO-LI (Historic Overlay-Light Industrial)
East – vacant; HO-R (Historic Overlay-Retail)
West – Farmers Market; LI (Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as
suitable for Historic District classification to include small-scale
residential/retail/office/commercial uses. In April of 2002, the Old
Coppell Master Plan recommended mixed uses with a retail and
service concentration for the subject property.
DISCUSSION: A plat is required due to the conversion of the existing residence to a
business and to establish a 10’ utility easement along the front of the
property. The applicant is also formally dedicating a 30’ right-of-way at
this time, thereby reducing the lot size to .34 acres.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the Conoboy Addition, Lot 1, Block A, Minor
Plat, subject to the following conditions:
1) Compliance with the attached Engineering PD comments.
Item #6
Page 3 of 3
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Minor Plat
2) Engineering PD comments
DEPT: Planning
DATE: November 9, 2004
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. PD-207-C, Ballet Academy of Texas, zoning change request from C (Commercial)
to PD-207-C (Planned Development-207-Commercial) to allow the construction of an 11,214-square-foot ballet
studio on 1.17 acres of property located along the south side of Fitness Court, approximately 350 feet west of
Denton Tap Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Obtain permission from property owner to the south to extend driveways/fire lanes into their property.
If permission cannot be procured, approval of the Fire Marshal of alternate fire protection is required.
2) Metal awnings are not allowed. Replace with fabric in same color scheme.
3) Provide street width dimensions for Fitness Court.
4) All over-story trees need to be planted a minimum of 30 feet apart. (CONDITION MET)
5) Monument sign shall not exceed 40-square feet. (CONDITION MET)
6) Provide parking at a ratio of 1:250. (CONDITION MET)
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 4PD-207-C, BAofTX 1-AR
Item #7
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-207-C, Ballet Academy of Texas
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: Along the south side of Fitness Court, approximately 350’ west of
Denton Tap Road.
SIZE OF AREA: 1.17 acres of property
CURRENT ZONING: C (Commercial)
REQUEST: PD-207-C (Planned Development-207-Commercial) to allow the
construction of an 11,214-square-foot ballet studio on the property.
APPLICANT: Mark Wainscott, Architect
4815 Keller Springs Road
Addison, Texas 75001
(972) 447-9119
FAX (972) 447-9110
HISTORY: There has been no recent development history on the subject tract.
TRANSPORTATION:Denton Tap Road is a P6D, six-lane divided thoroughfare contained within a
110- to 120-foot right-of-way. Fitness Court is a local commercial
street with variable right-of-way.
Item #7
Page 2 of 4
SURROUNDING LAND USE & ZONING:
North – parking lot; C (Commercial)
South – access drive, fire lane; C (Commercial)
East – parking lot, restaurant; C (Commercial)
West - parking lot, Everybody Fits gymnastics facility; C (Commercial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for neighborhood retail uses of which this use is
acceptable.
DISCUSSION: This proposal calls for an 11,000-square-foot ballet studio being
constructed on a one acre parcel west of the Taco Bell restaurant, east of
the Everybody Fits gymnastics facility along Fitness Court. This is a good
use for the parcel in that it is compatible with Everybody Fits and offers
specialized training in ballet. The use is appropriate, but there are staff
concerns. The proposal meets some of our development code regulations,
but was submitted as a PD because of a number of development
alterations the applicant feels are justified. As submitted, relief is
requested for the required 60-foot front-yard setback, landscaping
requirements, parking requirements and awning construction material.
We can support some of these requests, but must recommend against
others.
The reduction from 60 to 50 feet for the front yard can be supported
because where parking is shown in the front of the building, a setback in
excess of 60 feet is being provided. The only area where the 60-foot
guideline is violated is for the main entrance to the building where no
parking is being proposed. Continuing with the parking issue, the number
of parking spaces is shown as 46. We don’t have a definitive parking
standard for a ballet academy, but based upon the applicant’s knowledge
of these uses, a ratio of 1:250 appears reasonable. Our research has
indicated a parking ratio of 1:200 is required in some cities, but we are
comfortable with the 1:250 proposed here.
Regarding landscaping requirements, the applicant complies with our
standards with the exception of the non-vehicular requirement. Almost
6,000-square feet of non-vehicular landscaping is required, the applicant is
providing 3,800. However, when landscaping on the overall site is
calculated, landscaping shown is in excess of 13,000-square feet, which is
over 25% of the site. As a general rule, buildings of this size on sites of
this dimension require 22-27% landscaping, so we can support the overall
landscaping shown. We do recommend, however, that the spacing of trees
be increased from 25 to 30 feet.
Item #7
Page 3 of 4
The size of the monument sign appears slightly greater than 40-square feet
and minor redesign of the monument sign will bring it into conformance
with code. The applicant has indicated that the sign will not exceed 40-
square feet. We will make that a condition of approval.
Another staff concern relates to awning design. As submitted, the
applicant requests metal awnings. In all commercial, office and retail
districts, the Zoning Ordinance specifically states that “Awnings are
limited to canvas, or a lusterless, non-metal material that closely
resembles canvas…” This building has no less than 25 awnings, and staff
strongly feels provisions of the Ordinance should be followed here. We
cannot support the applicant’s request for metal awnings.
Finally, fire safety is of crucial importance in any construction project. As
called out on the Site Plan, fire lane access is proposed to extend from
Fitness Court south to the Albertson property. Written permission needs
to be obtained from the Albertson property owner allowing this project to
tie into the existing fire lane. We have been told that obtaining permission
may be difficult due to ownership changes. If that is the case, fire safety
will have to be approved by the Fire Marshal and that will be an additional
condition of approval regarding this request.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of this request subject to the following
conditions:
1. Obtain permission from property owner to the south to
extend driveways/firelanes into their property. If
permission cannot be procured, approval of the Fire
Marshal of alternate fire protection is required.
2. Metal awnings are not allowed. Replace with fabric in
same color scheme.
3. Provide street width dimensions for Fitness Court.
4. All over-story trees need to be planted a minimum of
30 feet apart.
5. Monument sign shall not exceed 40-square feet.
6. Provide parking at a ratio of 1:250.
ALTERNATIVES
1) Recommend approval of the request
Item #7
Page 4 of 4
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Floor Plan
3) Elevations
4) Landscape Plan
5) Monument/attached sign design
DEPT: Planning
DATE: November 9, 2004
ITEM #: 14
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Ballet Academy of Texas, Lot 1, Block A, Minor Plat, to allow a ballet studio on 1.17
acres of property located along the south side of Fitness Court, approximately 350 feet west of Denton Tap Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) Obtain written permission from property owner to the south to extend driveways/fire lanes into their
property. If permission cannot be procured, approval of the Fire Marshal of alternate fire protection is
required.
2) Contact Larry Redick at (972) 323-8917 to discuss electric easement requirements and George
Melindez at (972) 485-6204 to discuss gas easement requirements.
3) Adherence to the attached Engineering Department comments.
4) Move Floodplain Administrator block below City Secretary’s signature. (CONDITION MET)
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 5BAofTX MP 1-AR
Item #8
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Ballet Academy of Texas, Lot 1, Block A,
Minor Plat
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: Along the south side of Fitness Court, approximately 350’ west of
Denton Tap Road.
SIZE OF AREA: 1.17 acres of property
CURRENT ZONING: C (Commercial)
REQUEST: Minor Plat approval to allow a ballet studio on the property.
APPLICANT: Mark Wainscott, Architect Wani-McCullah, Engineer
4815 Keller Springs Road 1720 Regal Row
Addison, TX . 75001 Suite 240
(972) 447-9119 Dallas, TX. 73235
FAX (972) 447-9110 (214) 774-1101
FAX (214) 774-1105
HISTORY: There has been no recent development history on the subject vacant
tract.
Item #8
Page 2 of 3
TRANSPORTATION: Denton Tap Road is a P6D, six-lane divided thoroughfare contained
within a 110-120 foot right-of-way. Fitness Court is a local
commercial street with variable right-of-way.
SURROUNDING LAND USE & ZONING:
North – parking lot; C (Commercial)
South – access drive, fire lane; C (Commercial)
East – parking lot, restaurant; C (Commercial)
West - parking lot, Everybody Fits gymnastics facility; C (Commercial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for neighborhood retail of which this use is
appropriate.
DISCUSSION: This is the companion piece to the zoning request for a Planned
Development district for a ballet studio. This is a pretty straightforward
case, and only minor revisions need to be made. As indicated with the
zoning application, a condition of approval of this plat will require
obtaining permission from the property owner to the south to extend
driveways/firelanes into this parcel. Absent that, Fire Marshal approval of
alternate fire protection will be required. There are also some Engineering
concerns that are included as an attachment to the request.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of this Minor Plat subject to the following
conditions:
1. Obtain written permission from property owner to the south
to extend driveways/firelanes into their property. If
permission cannot be procured, approval of the Fire Marshal
of alternate fire protection is required.
2. Contact Larry Redick at (972) 323-8917 to discuss electric
easement requirements and George Melindez at (972) 485-
6204 to discuss gas easement requirements.
3. Adherence to the attached Engineering Department
comments.
4. Move Floodplain Administrator block below City Secretary’s
signature.
Item #8
Page 3 of 3
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Minor Plat document
2) Engineering comments
DEPT: Planning
DATE: November 9, 2004
ITEM #: 15
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. S-1217-LI, Coppell South Substation, zoning change request from LI (Light
Industrial) to S-1217-LI (Special Use Permit-1217-Light Industrial), to allow the construction of an electric
substation on 4.3 acres of property located along the north side of Southwestern Boulevard, approximately 500 feet
west of Coppell Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) Provision of an eight-foot-high brick-screening wall, similar to the control center, encircling all four
sides of this facility with low-level landscaping to soften the view of the wall from adjacent
properties. (CONDITION MET)
2) Coordinate with staff to assure the placement of over-story trees will provide appropriate screening
from adjacent properties. (CONDITION MET)
Due to written opposition from more than 20% of the property owners within 200 feet, a ¾ majority affirmative
vote of Council is required.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 6S-1217-LI, CopSS 1-AR
Item # 9
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1217-LI, Coppell South Substation
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Marcie Diamond
LOCATION: Along the north side of Southwestern Boulevard, approximately
500’ west of Coppell Road.
SIZE OF AREA: 4.3 acres of property.
CURRENT ZONING: LI (Light Industrial)
REQUEST: S-1217- LI (Special Use Permit-1217-Light Industrial) to allow the
construction of an electric substation.
APPLICANT: Dallas Cothrum
MASTERPLAN
500 S. Ervay, suite 112B
Dallas, Texas 75201
(214) 761-9197
FAX: (214) 748-7114
HISTORY: There has been no platting or zoning history on this tract of land.
This utility company has owned this property for over 15 years.
TRANSPORTATION:Southwestern Boulevard is currently designated on the Thoroughfare Plan as
a four-lane divided thoroughfare, requiring 90’ of R.O.W. However,
this road is constructed as a four-lane undivided thoroughfare, within
60’ of R.O.W. A Thoroughfare Plan Amendment, to revise the
designation to a four-lane undivided thoroughfare (requiring 70 feet
of right-of-way) will be considered by City Council in the near
future. A 10’ sidewalk and utility easement will be required along the
Item # 9
Page 2 of 3
southern property line of this parcel to address the existing
substandard right-of-way.
SURROUNDING LAND USE & ZONING:
North –DART R.O.W. and office/warehouse & undeveloped land; LI
(Light Industrial)
South – vacant; LI (Light Industrial)
East - Fire Station and Fire Administration Building; LI (Light Industrial)
West - Office/warehouse; LI (Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for Light Industrial/showroom uses.
DISCUSSION: Oncor has owned this property for over 20 years, and now they need to
construct an electrical substation to serve this area. Although, not the
preferred use for this industrial land, it is an essential service facility.
Approximately one-half of this 4.3-acre site will contain the actual
facility, and the remaining two acres will be devoted to landscaping,
including overstory trees, shrubs and ground cover. This facility will
ultimately contain a 900-square-foot control center (450-square feet in the
first phase) to house the equipment. This manufactured building will have
a brick-clad exterior to match the fire station, which abuts this property to
the east. This facility will also contain two 100’ transmission towers to
replace the existing 90’ transmission tower. This equipment will be placed
on a crushed rock base. Finally, this substation will be accessed via a
concrete driveway from Southwestern Boulevard.
Although the initial submission indicated a solid screening wall around
three sides and chain link on the north side, the applicant is currently
requesting an eight-foot-high chain link fence, with barbed wire on all
four sides of the facility, with two- to four-foot high Nellie R. Stevens
planted along the fence.
Per Sec. 12-33-1.6(A) of the Zoning Ordinance:
"All ground and wall mounted mechanical and utility
equipment including, but not limited to, air conditioning units,
generators, and transformers shall be visually screened by a
solid screening wall at a minimum height so as to provide
visual screening of such equipment from adjacent properties
and public rights-of-way. Installation of evergreen
landscaping material, as deemed acceptable to the director
of planning, may be substituted in lieu of the screen wall,
Item # 9
Page 3 of 3
under circumstances where the topography, zoning and use
of such property would promote the general health, safety,
and welfare of the community."
Since the initial submittal in May of this year, staff has recommended a
solid screening with landscaping around the perimeter of the facility,
similar to the existing substation at Coppell and Sandy Lake Roads. The
applicant initially committed to brick screening on three sides, with chain
link along the north side with landscaping, as existing at the similar Sandy
Lake facility. However, given the location of this facility adjacent to City
offices and the fire station, the proximity and visibility from the future
DART Line and the existing, under construction and future industrial
developments in this immediate area, staff's recommendation for a solid
screening fence on all four sides, with landscaping is a necessity and will
remain our position.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of S-1217-LI, subject to the following conditions:
1) Provision of a six-foot-high brick-screening wall, similar to the
control center, encircling all four sides of this facility with low-level
landscaping to soften the view of the wall from adjacent properties.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Landscape Plan
3) Elevations
DEPT: Planning
DATE: November 9, 2004
ITEM #: 16
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of Coppell South Substation Addition, Lot 1, Block 1, Minor Plat, to allow an electric
substation on 4.3 acres of property located along the north side of Southwestern Boulevard, approximately 500 feet
west of Coppell Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, with no conditions.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 7Cop SS MP 1-AR
Item # 10
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Coppell South Substation Addition, Lot 1, Block 1,
Minor Plat
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Marcie Diamond
LOCATION: Along the north side of Southwestern Boulevard, approximately
500’ west of Coppell Road.
SIZE OF AREA: 4.3 acres of property.
CURRENT ZONING: LI (Light Industrial)
REQUEST: Minor Plat approval to allow an electric substation on the property.
APPLICANT: Dallas Cothrum
MASTERPLAN
500 S. Ervay, suite 112B
Dallas, Texas 75201
214-761-9197
FAX: 214-748-7114
HISTORY: There has been no platting or zoning history on this tract of land.
This utility company has owned this property for over 15 years.
TRANSPORTATION:Southwestern Boulevard is currently designated on the Thoroughfare Plan as
a four-lane divided thoroughfare, requiring 90’ of R.O.W. However,
this road is constructed within 60’ of R.O.W. as a four-lane undivided
thoroughfare. A Thoroughfare Plan Amendment to revise the
designation to a four-lane undivided thoroughfare (requiring 70-feet
of right-of-way) will be considered by City Council in the near
Item # 10
Page 2 of 2
future. A 10’ sidewalk and utility easement is required along the
southern property line of this parcel to address the existing
substandard right-of-way.
SURROUNDING LAND USE & ZONING:
North –DART R.O.W. and office/warehouse & undeveloped land; LI
(Light Industrial)
South – vacant; LI (Light Industrial)
East - Fire Station and Fire Administration Building; LI (Light Industrial)
West - Office/warehouse; LI (Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for Light Industrial/showroom uses.
DISCUSSION: This is a companion request to the establishment of a Special Use Permit
for an electrical substation at this location. This is a Minor Plat, which
establishes property lines, various easements and setback lines. Fire lanes
are not required to serve this facility.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the Coppell South Substation Addition, Minor Plat,
with no conditions.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Minor Plat
DEPT: Planning
DATE: November 9, 2004
ITEM #: 17
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. PD-204-C, Crème de la Crème, zoning change request from C (Commercial) to
PD-204-C (Planned Development-204-Commercial) to allow the construction of a 20,425-square-foot day care
center on 2.8 acres of property, located along the east side of Denton Tap Road, south of the Vintage Car Wash.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (4-3) with Commissioners Borchgardt, McCaffrey, Foreman
and Kittrell voting in favor; Commissioners Hall, Milosevich, and Reese opposed.
Approval is recommended, subject to the following conditions:
1) Revise the Site and Landscape Plans to include an additional island with a tree in the northern most
parking row perpendicular to Denton Tap, and assure that all other islands meet minimum
requirements of the Zoning Ordinance. (CONDITION MET)
2) The color of the brick screening wall adjacent to the residential subdivision needs to match the color
of the existing wall to the north. This wall must also have columns, spaced a minimum of 30 feet, per
section 12-33-1.8 of the Zoning Ordinance. (CONDITION MET)
3) An additional fire hydrant is required in the southern parking lot. The FDC connection will also be
required in the landscape island within 50’of the hydrant. (CONDITION MET)
4) In reparation for the trees removed for the median opening, the applicant shall either provide the City
twenty 45-gallon Bald Cypress trees or transplant the existing trees to an existing park. (NOTED ON
LANDSCAPE PLAN)
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 8PD-204-C, CdelaC 1-AR
Item #11
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-204-C, Crème de la Crème
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: East side of Denton Tap Road, south of Vintage Car Wash
SIZE OF AREA: 2.8 acres of property.
CURRENT ZONING: C (Commercial)
REQUEST: PD-204-C (Planned Development-204-Commercial) to allow the
construction of a 20,045-square-foot day care center.
APPLICANT: Applicant: Architect:
Steve Siegfried Jerry V. Boland
Projects Solutions Group The Boland Studio of Architecture
580 Herndon Parkway #500 10628 W. Chautauga Mountain
Herndon, Virginia 20170 Littleton, Colorado 80127
(703) 668-0090 (303) 973-7483
FAX: (703) 668-0091 FAX: (303) 973-7873
HISTORY: On May 13, 2003, Council approved a Site Plan to allow the
construction of a one-story, 6,700-square-foot bank facility, plus a
2,200-square-foot office on Lot 1 of the Texas Bank Addition. Also
approved was a minor plat for two lots, Lot 1 was the bank lot,
containing 1.74 acres of property and Lot 2, containing 3.61 acres of
property designated for future development. This proposed day
care center is on a portion of the original Lot 2.
Item #11
Page 2 of 4
TRANSPORTATION:Denton Tap Road is a six-lane divided roadway, constructed within 100’ of
right-of-way.
SURROUNDING LAND USE & ZONING:
North-Vintage car wash; C (Commercial)
South -Undeveloped and gas station/convenience store and day care; C
(Commercial)
East - Braewood West subdivision; SF-7 (Single Family-7)
West - Undeveloped; O (Office)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
mixed-use development.
DISCUSSION: The applicant desires to construct a 20,425-square-foot Crème de la
Crème day care center on this 2.8-acre tract of land. This day care center
also includes a significant number of outdoor activities, including tennis
and basketball courts, soccer field, water facilities, trike paths and
playground functions. The maximum enrollment is 280 children, with
165 students per shift. Sixty-eight parking spaces will be provided for
employees, parents and visitors. The hours of operation will be from 6:30
a.m. to 6:30 p.m. Monday through Friday.
The site is designed with two driveways off Denton Tap. There is a one-
way double drive-through in front of the property to allow for the
dropping off and picking up of children under a canopy. This canopy will
be setback 42 feet from the property line, and the main building will be
setback 90 feet. However, per the Commercial District regulations, front
yard setback is required to be 60 feet with front yard parking; therefore, a
PD was required to allow for this front-yard setback variance for the
canopy.
The property to the north is developed with a car wash. When originally
platted, a mutual access easement was stubbed to the common property
line of the subject tract. However, given the incompatibility of these two
uses (day care and car wash), it was determined that the existing mutual
access easement should not be extended and that this property should
share access with the property to the south, to Vanbebber. The applicant is
also constructing a new median opening in Denton Tap Road to allow
north and southbound access to this site. However, to construct this
median opening, seven existing Cedar Elm trees need to be removed. The
applicant has worked with the Parks and Recreation Department to allow
the applicant to either provide the City twenty 45-gallon Bald Cypress
trees or to transplant the existing trees to an existing park. This PD
Item #11
Page 3 of 4
condition is specifically stated within the Landscape Legend on Sheet 04
of this submittal.
Screening of this facility from the abutting residential is also an issue. Given
the amount of outdoor activity and the proximity to the existing homes, a six-
foot solid screening wall with trees is essential. The applicant is proposing a
double brick wall, with continuous concrete footer and no columns, to match
the style of the existing wall to the north. The color of the brick is requested
to match the day care center, instead of the existing wall. Staff has two
concerns, the lack of columns and the brick color. Columns are required as
stated in Section 12-33-1.8 of the Zoning Ordinance, as follows:
“Masonry columns shall be expressed at a minimum of ten
feet and a maximum of 30 feet on centers and should
typically be taller than the remainder of the wall. Brick
detailing at the top of the wall shall produce a change in plane
or texture. Developers are encouraged to create offsets in the
wall”
The existing (car wash) wall does not have columns but it does have a
change in plane to articulate the top of the wall. However, given the length
of this new wall (approximately 440 feet), the impact on the abutting
residential neighborhood, and the need to have a consistent wall color along
this entire retail area, staff is recommending that the columns be included
and the brick be same or similar color of the existing (car wash) wall.
The landscaping is generally in compliance with the Zoning Ordinance.
Cedar Elms will be the predominate perimeter tree and Red Oaks and
Pond Cypress trees will fulfill the requirements for overstory trees internal
to the site. The Landscape Plan is non-compliant in two areas. First an
additional tree and island is required in the northern most parking row
perpendicular to Denton Tap, and second, three islands in the northern
parking lot and one in the southern parking lot appear to be substandard
in size.
The building will be 94% two-tone brick, with lighter brick on the upper
third and a red brick along the lower two-thirds. The canopy will be a stucco
and will contain the three attached signs, one on each facade. The signs will
be internally-lit/individually mounted white channel letters. No monument
sign is being proposed. The final issue is the need to submit an acceptable
color board to present at the Planning and Zoning Commission meeting.
Finally, all of the property owners who were sent notices of this rezoning
were invited, by the applicant, to a meeting on October 14, 2004 at the
Aquatics Center, to share information about the proposed Crème de la
Crème facility. No one from the neighborhood attended.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Item #11
Page 4 of 4
Staff recommends APPROVAL of PD-204-C for Crème de le Crème, subject to
the following conditions:
1. Revise the Site and Landscape Plans to include an additional island
with a tree in the northern most parking row perpendicular to
Denton Tap, and increase the size of the three islands in the
northern parking lot and one in the southern parking lot, which are
substandard in size.
2. The color of the brick screening wall adjacent to the residential
subdivision needs to match the color of the existing wall to the
north. This wall must also have columns, spaced a minimum of 30
feet, per section 12-33-1.8 of the Zoning Ordinance, unless
otherwise approved as a PD condition.
3. An additional fire hydrant is required in the southern parking lot.
The FDC connection will also be required in the landscape island
within 50’of the hydrant.
4. In reparation for the trees removed for the median opening, the
applicant shall either provide the City twenty 45-gallon Bald
Cypress trees or transplant the existing trees to an existing park.
5. Submission of an acceptable color board.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Crème de la Crème Brochure
2) Site Plan
3) Site Details
4) Landscape Plan (2 pages)
5) Elevations
DEPT: Planning
DATE: November 9, 2004
ITEM #: 18
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of the TexasBank Addition, Lots 1R and 2R, Block A, Replat, to allow a day care center
(Crème de la Crème) on Lot 2R, containing approximately 2.8 acres of the approximate 5.3 acres of property
located along the east side of Denton Tap Road, south of the Vintage Car Wash.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to no conditions.
1) The existing utility and drainage easements on Lot 1R need to either be included on this replat or
specifically noted to be abandoned via this replat. (CONDITION MET)
2) The fire lane and mutual access easement needs to be extended to coincide with the driveways off
Denton Tap Road. (CONDITION MET)
3) As indicated on the site plan, the median opening on Denton Tap Road needs to be shown.
(CONDITION MET)
4) Change all references in the signature blocks, etc., to Replat of Lots 1R and 2R. (CONDITION
MET)
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @ 9TxB Rpl 1-AR
Item # 12
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: TexasBank Addition, Lots 1R and 2R,
Block A, Replat
(Crème de la Crème)
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: East side of Denton Tap Road, south of Vintage Car Wash
SIZE OF AREA: 5.3 acres of property.
CURRENT ZONING: C (Commercial)
REQUEST: Replat approval of Lots 1R and 2R, Block A of the TexasBank
Addition to allow a 20,045 square foot day care center on the
property on Lot 2R.
APPLICANT: Applicant: Architect:
Steve Siegfried Jerry V. Boland
Projects Solutions Group The Boland Studio of Architecture
580 Herndon Parkway #500 10628 W. Chautauga Mountain
Herndon, Virginia 20170 Littleton, Colorado 80127
(703) 668-0090 (303) 973-7483
FAX: (703) 668-0091 FAX: (303) 973-7873
HISTORY: On May 13, 2003, Council approved a Site Plan to allow the
construction of a one-story, 6,700-square-foot bank facility, plus a
2,200-square-foot office on Lot 1 of the Texas Bank Addition.
Council also approved a Minor Plat for two lots, Lot 1 (bank lot)
containing 1.74 acres of property and Lot 2, containing 3.61 acres of
Item # 12
Page 2 of 3
property for future development. The subject tract is on a portion
of the former Lot 2.
TRANSPORTATION:Denton Tap Road is a six-lane divided roadway, within 100’ of right-of-way.
SURROUNDING LAND USE & ZONING:
North-Vintage car wash; C (Commercial)
South -Undeveloped and gas station/convenience store and day care; C
(Commercial)
East - Braewood West subdivision; SF-7 (Single Family-7)
West - Undeveloped; O (Office)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
mixed-use development.
DISCUSSION: As stated in the HISTORY section of this report, this property was
originally platted by TexasBank to allow for the development of a bank
and office on Lot 1. Lot 2 was reserved for future development. The bank
is yet to be constructed on this site. This replat includes an adjustment to
lot size of the original lots to accommodate this day care center on Lot 2R.
Specifically, Lot 1 is being increased from 1.737 acres to 2.564, and
accordingly, the size of Lot 2 is decreased from 3.616 to 2.789 acres.
Given the increase in size and the revised fire lane configurations of Lot
1R, the bank site plan is no longer valid. A revised site plan would be
required prior to any development on this site. Therefore, the previous
note that required the replatting of Lot 2 prior to development, has now
been revised and relocated to Lot 1R.
The property to the north is developed with a car wash. When originally
platted, a mutual access easement was stubbed to the northern property
line of the subject tract. However, given the incompatibility of these two
uses (day care and car wash), it was determined that the existing mutual
access easement should not be extended and that this property should have
shared access with the bank property to the south to Vanbebber. The
applicant is also providing a new median opening to allow both north and
southbound access to this site.
When this property was originally platted, there were drainage and utility
easements on Lot 1, adjacent to Denton Tap. These easements do not
appear on this replat. It is reasonable to assume that these easements may
not be needed when Lot 1R is developed; however, because they are a part
of the legally filed plat, these easements need to either be included on this
Replat or specifically noted to be abandoned via this Replat.
Item # 12
Page 3 of 3
The site plan includes two driveways off Denton Tap Road; however, the
fire lane and mutual access easement does not coincide with the driveway
locations. These easements need to be extended to the R.O.W. for Denton
Tap.
Finally, all references to this plat in the title and signature blocks need to
reference that this is a Replat and the new Lot numbers are 1R and 2R.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the TexasBank Addition, Lots 1R and
2R, Replat, subject to the following conditions:
1. The existing utility and drainage easements on Lot 1R need to either
be included on this replat or specifically noted to be abandoned via
this replat.
2. The fire lane and mutual access easement needs to be extended to
coincide with the driveways off Denton Tap Road.
3. As indicated on the site plan, the median opening on Denton Tap Road
needs to be shown.
4. Change all references in the signature blocks, etc., to Replat of Lots
1R and 2R.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Engineering comments
2) Replat
DEPT: Planning
DATE: November 9, 2004
ITEM #: 19
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Gateway Business Park No. 2, Lot 2, Block A (Avaya), Site Plan Amendment, to allow
for the addition of three air conditioner chillers, an additional transformer and modification of the previously
approved generator plan on property located at 1111 Freeport Parkway.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following conditions:
1) A tree removal permit will be required if trees are removed.
2) Dimension transformer sizes. (CONDITION MET)
3) Add Live Oak trees in front of chiller screening wall. (CONDITION MET)
4) Abide by comments of other departments (Engineering)
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @10GBP2 (Avaya) SPA 1-AR
Item # 13
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Gateway Business Park No. 2, Lot 2, Block A
(Avaya), Site Plan Amendment
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: 1111 Freeport Parkway.
SIZE OF AREA: 2,204-square feet of property.
CURRENT ZONING: LI and HC (Light Industrial and Highway Commercial)
REQUEST: Site Plan amendment to allow the placement and screening of three
air conditioner chillers, an additional transformer, and modification to
the previously approved generator-storage tank site plan located at
1111 Freeport Parkway.
APPLICANT: Mr. Brion Sargent
IA Interior Architects
3232 McKinney Ave., Suite 970
Dallas, Texas 75204
(214) 740-1922
Fax: (214) 740-1933
HISTORY: This property was platted and developed with a 100,000-square-foot,
two-story building in 1998-99. At that time, it was the home of
Lucent Technologies. In 2000 ownership changed, and today, the
building is occupied by Avaya Communications. In July 2004, a site
plan amendment was approved allowing the construction of two
Item # 13
Page 2 of 3
diesel generators and two fuel storage tanks. The pending application
will alter the configuration of the generator space, add three large air
conditioning chillers, and allow the construction of an additional
transformer.
TRANSPORTATION:Freeport Parkway is a C4D/6, four-lane divided thoroughfare within a 95-
foot wide right-of-way.
SURROUNDING LAND USE & ZONING:
North – vacant; HC (Highway Commercial)
South – vacant: HC (Highway Commercial) and LI (Light Industrial)
East – vacant; LI (Light Industrial)
West - LBJ Freeway; A (Agriculture)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for freeway commercial uses.
DISCUSSION: This property was developed as a 99,495-square-foot, two-story building
in 1998-99 to house Lucent Technologies. In 2000, the building was
acquired by Avaya Communications and is one of its regional offices. In
July of this year, an application was submitted requesting generators and
fuel tanks be added to the site to perform back-up to the existing power
grid serving the building. As explained to staff, if there is a power outage,
these back-up generators would ensure 24-hour-per-day, seven-day-per-
week service to the building, with no interruption in service. Based on the
fact that the screening structure surrounding these facilities was the same
design and constructed of the same material as the building itself, staff
supported the request. This submitted site plan has been altered from the
one initially approved in July by adding additional equipment as explained
below.
The function of this building is in process of change with a much heavier
reliance on computer support. That being the case, more air conditioning
capacity is needed. As submitted, three large air conditioning chillers 48-
feet long by 8-feet wide by 8-feet tall, are needed to properly cool the
building and its enhanced computer function. A concrete barrier varying
in height from 11 to 16 feet (with spandrel glass panels) repeating the
design of the main building will screen the chillers. Tilt-wall construction
will be identical to the existing building and to the generator screening
granted in July.
Item # 13
Page 3 of 3
The approved generator screening is being modified to allow additional
equipment be located behind the screen and is enlarged by roughly one-
quarter. The existing transformer site is being redesigned to accommodate
another transformer similar in size to the existing one. Base planting is
proposed for all screening walls and the transformer area. Several trees
have been added around the generator and chiller walls to break up the
massing of the screening wall itself. This landscaping will soften the
appearance of a wall 16-feet in height and almost 120-feet long. One
suggestion of staff is to include some Live Oak trees intermingled with the
Crape Myrtle trees in front of the chillers. The Live Oaks will give
additional green color, be of sufficient height and massing to screen and
break up this massive wall, and offer additional interest to this screening
feature.
Although parking is being reduced by 27 spaces with this proposal, there
are still 458 parking spaces remaining, well over our code required 299.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of this request, subject to the following conditions:
1) A tree removal permit will be required if trees are removed.
2) Dimension transformer sizes.
3) Add Live Oak trees in front of chiller screening wall.
4) Abide by comments of other departments (Engineering)
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan with structure elevations, and landscaping (2 sheets).
2) Computer generated elevation of chiller yard screening wall.
3) Departmental comments (Engineering)
DEPT: Planning
DATE: November 9, 2004
ITEM #: 20
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Sherrill Acres, Lot 3, Block 1 (Unificare), Site Plan, to allow the construction of a
16,000-square-foot office building on 1.65 acres of property located south of East Belt Line Road, approximately
2,150 feet east of MacArthur Boulevard.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) The applicant working with the Engineering Department to determine the design, construction and
placement of the sign.
2) Revision to the Site Plan and Elevations to incorporate the covered parking, as submitted.
(CONDITION MET)
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @11Sherrill SP 1-AR
Item #14
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Sherrill Acres, Lot 3, Block 1, Site Plan
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: South of East Belt Line Road, approximately 2,150’ east of
MacArthur Boulevard.
SIZE OF AREA: 1.65 acres of property
CURRENT ZONING: LI (Light Industrial)
REQUEST: Site Plan approval to allow the construction of a 16,000-square-foot
office building.
APPLICANT: Mcate Properties Michael Allen, P.E.
2010 Valley View Lane Allen & Ridinger Consulting, Inc.
Suite 300 109 W. Main Street
Dallas, Texas 75234 Lewisville, Texas 75057
(972) 304-3733 (972) 353-8000
FAX: (972) 353-8011
HISTORY: On April 11, 2000, City Council approved a preliminary plat for three
lots known as Sherrill Acres, totaling 4.5121 acres. Also at that time,
site plan approval was granted for Sherrill Veterinary Clinic situated
to the north of the subject property. The layout of the proposed lots
within this subdivision has been revised since the approval of the
preliminary plat, allowing for three medical office buildings to the
north and west of this site. In October 2002 Council approved a replat
and site plans for one medical office building on Lot 2A and two
Item #14
Page 2 of 3
buildings on Lot 2B. The southern building on Lot 2B has yet to be
constructed.
TRANSPORTATION:East Belt Line Road is a P6D six-lane divided major thoroughfare built
within a 120’ wide right-of-way.
SURROUNDING LAND USE & ZONING:
North - Medical Offices; LI (Light Industrial)
South - Multi-family apartments, PD-162-MF-2 (Gunner Subdivision)
East - Multi-family apartments, PD-162-MF-2 (Gunner Subdivision)
West - vacant, Phase 2 of medical office – LI (Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for
light industrial/showroom uses.
DISCUSSION: This is the final lot to request site plan approval in Sherrill Acres. This
request is to construct a 16,000-square-foot build-to-suit office building,
to be occupied by Unificare, which is relocating their 40 employees from
Farmers Branch to Coppell. Sixty parking spaces, which will be adequate
to meet the existing and future needs of the employees and visitors, will
serve this building.
This lot is referred to as a “flag” lot, where most of the lot is behind
existing developed parcels (the flag), with only 50 feet of frontage along
Belt Line Road (the pole). This unusual lotting pattern is uncommon in the
City of Coppell. The access to this lot will be via the extensions of the
existing mutual access, which serves Sherrill Vet Clinic and the existing
apartments. The second point of access will be via the existing western
driveway, which is served by a median opening on Belt Line Road.
The Landscape Plan meets all the requirements of the Zoning Ordinance,
whereas over 32% of the lot is devoted to landscaping. Ten feet of
landscaping is being provided along the east, north and south property
lines. Eight Live Oak trees will line the driveway, with additional Live
Oaks along the eastern and southern property lines. Cedar Elms will be
provided along the northern property line. Along the west, where the
existing mutual access exists, the required 10 feet of landscaping is being
provided on the west side of the parking spaces, adjacent to the building,
and the four required perimeter trees (Bald Cypress) are located in that
area.
Item #14
Page 3 of 3
The main entrance to the building will be facing west, towards the future
office building. The building elevations will be a combination of brick and
stone, with dormers on the roof. All facades are well articulated with
undulating walls with archways and porches. Approximately 46% of the
façade will be a red brick with the remaining 54% being limestone and
cast stone materials. This design will be architecturally compatible with
the other three buildings in this development.
The main issue with this lot configuration is the limited visibility and
opportunity for detached signage, caused by the flag lot configuration. The
eastern portion of the building will be somewhat visible from Belt Line
Road; however, a typical monument sign will not physically fit on the
“pole” portion of the lot due to the existence of platted visibility triangles,
nor could a monument sign meet the setback requirements of the Zoning
Ordinance. Therefore, an alternative is being supported, which allows for
a street type sign stating Unificare with arrow directing towards the
building to be located along Belt Line Road at the end of the mutual
access easement. The applicant will continue to coordinate with the
Engineering Department for the design, construction and placement of the
sign.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of Sherrill Acres, Lot 3, Block 1 Site Plan,
subject to the following condition:
1) The applicant working with the Engineering Department to
determine the design, construction and placement of the sign.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Landscape Plan
3) Floor Plan
4) Elevations
DEPT: Planning
DATE: November 9, 2004
ITEM #: 21
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Rozas Addition, Lot 1, Block A, Site Plan, to allow the construction of a 6,514-square-
foot dental/medical office building on 0.98 of an acre of property located along the north side of Sandy Lake Road,
approximately 280 feet east of Moore Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) Fire Department connection must be detached from building. (CONDITION MET)
2) Rectify the discrepancies between the site plan and the elevations regarding the building height.
(CONDITION MET)
3) Provide color and material type with percentages within black and white elevations.
(CONDITION MET)
4) Ensure easements shown on site plan are adequately represented on the plat and vice versa.
(CONDITION MET)
5) A tree removal permit is required prior to construction.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @12Rozas SP 1-AR
Item #16
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Rozas Addition, Lot 1, Block A, Site Plan
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Matt Steer, City Planner
LOCATION: Along the north side of Sandy Lake Road, approximately 280’ east
of Moore Road.
SIZE OF AREA: 0.98 of an acre of property
CURRENT ZONING: C (Commercial)
REQUEST: Site Plan approval to allow the construction of a 6,514-square-foot
dental/medical office building.
APPLICANT: Owner: Developer:
Dr. Melissa Rozas, D.D.S., P.A. John L. Boire
580 S. Denton Tap, Suite 120 Huffman Builders, L.P.
Coppell, TX 75019 1308 Village Creek Dr, #2000
(972) 393-9779 Plano, TX 75093
FAX: (972) 393-9775 (972) 248-1667
FAX: (817) 251-3205
Engineer:
Helmberger & Associates, Inc.
124 Hooper Road
Wylie, TX 75098
(972) 248-1667
FAX: (972) 248-2995
Item #16
Page 2 of 3
HISTORY: There has been no zoning or platting history on the subject property.
TRANSPORTATION:Sandy Lake Road is built as a four-lane divided thoroughfare within 100’ of
right-of-way.
SURROUNDING LAND USE & ZONING:
North – Single-family residential – Austin Place Addition (PD-130-SF-7)
South – Sandy Lake Plaza Retail Center – R (Retail)
East – UPS Office – C (Commercial)
West – Vacant – C (Commercial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for neighborhood retail uses.
DISCUSSION: The applicant desires to construct a 6,514-square-foot dental/medical
office building. This size building can be accommodated with the 38
parking spaces proposed. With the development of the properties to the
north and the east, a six-foot masonry wall was constructed along their
respective boundaries.
A mutual access and fire lane easement is being dedicated on the property to
the west extending north and then east through the proposed subdivision.
This will allow for both properties to have access to the existing full median
opening on Sandy Lake Road. The construction of the entire proposed drive
will occur with the development of the subject property.
The Landscape Plan meets City requirements, having 39% of the site devoted
to landscaping. Cedar Elms are proposed as the dominant street tree along
Sandy Lake Road per the Streetscape Plan, and internal to the site, Live Oak,
Cedar Elms and Burr Oak trees will be planted. A hedgerow of Dwarf
Burford Holly will screen the parking lot. There are three significant trees on
the property. A 43-caliper-inch Post Oak and 16-caliper-inch Hackberry are
proposed to be removed. One 25-caliper-inch Pecan tree is proposed to
remain. Twelve trees (3-caliper-inch) have been added above those required
to offset the mitigation cost.
The building will be a combination of light brown brick and Austin stone
(used at the entry and 4’ high along the base). This building will have an 8-
to 12-roof pitch, with a total height not to exceed 35’. Standard composition
shingles are proposed for the majority of the roof. Along the front elevation,
there are two dormers planned with stone veneer and decorative bronze
Item #16
Page 3 of 3
standing seam roofs. The same roof type is planned along the main entry.
Staff recommends that the structure be a red brick color similar to the
adjacent existing and proposed developments, instead of the proposed light
brown color.
The Site Plan depicts a 38-square-foot monument sign with a stone base and
stone columns approximately 75’ from the eastern property line and 15’ from
the front property line, which meets the requirements of the Zoning
Ordinance. The interior material of the sign is not noted. This is
recommended to match the brick of the building and have black pin-
mounted letters. The lighting of the sign is not shown, and per the Zoning
Ordinance, can only be externally lit.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of the Rozas Addition, Lot 1, Block A, Site Plan,
subject to the following conditions:
1) Fire Department connection must be detached from building.
2) Rectify the discrepancies between the site plan and the elevations
regarding the building height.
3) Show detail of the attached 16”x16” etched sign.
4) Provide color and material type with percentages within black and
white elevations.
5) Ensure easements shown on site plan are adequately represented on
the plat and vice versa.
6) A tree removal permit is required prior to construction.
7) Refer to the attached Engineering comments.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Landscape Plan
3) Elevations
DEPT: Planning
DATE: November 9, 2004
ITEM #: 22
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the Rozas Addition, Lot 1, Block A, Minor Plat, to allow a dental/medical office building on
0.98 of an acre of property located along the north side of Sandy Lake Road, approximately 280 feet east of Moore
Road.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: October 21, 2004
Decision of P&Z Commission: Approved (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) Contact Larry Redick at (972) 323-8917 to discuss electric easement requirements and George
Melindez at (972) 485-6204 to discuss gas easement requirements. (CONDITION MET)
2) Add utility provider signature blocks (TXU Gas, TXU Electric Delivery, Verizon and Comcast).
(CONDITION MET)
3) Ensure easements shown on site plan are adequately represented on the plat and vice versa.
(CONDITION MET)
4) Refer to Engineering comments.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @13Rozas MP 1-AR
Item #17
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Rozas Addition, Lot 1, Block A, Minor Plat
P & Z HEARING DATE: October 21, 2004
C.C. HEARING DATE: November 9, 2004
STAFF REP.: Matt Steer, City Planner
LOCATION: Along the north side of Sandy Lake Road, approximately 280’ east
of Moore Road.
SIZE OF AREA: 0.98 of an acre of property
CURRENT ZONING: C (Commercial)
REQUEST: Minor Plat approval to allow a dental/medical office building on the
property.
APPLICANT: Owner: Developer:
Dr. Melissa Rozas, D.D.S., P.A. John L. Boire
580 S. Denton Tap, Suite 120 Huffman Builders, L.P.
Coppell, TX 75019 1308 Village Creek Dr, #2000
(972) 393-9779 Plano, TX 75093
FAX: (972) 393-9775 (972) 248-1667
FAX: (817) 251-3205
Engineer:
Helmberger & Associates, Inc.
124 Hooper Road
Wylie, TX 75098
(972) 248-1667
FAX: (972) 248-2995
Item #17
Page 2 of 3
HISTORY: There has been no zoning or platting history on the subject property.
TRANSPORTATION:Sandy Lake Road is built as a four-lane divided thoroughfare within 100’ of
right-of-way.
SURROUNDING LAND USE & ZONING:
North – Single-family residential – Austin Place Addition (PD-130-SF-7)
South – Sandy Lake Plaza Retail Center – R (Retail)
East – UPS Office – C (Commercial)
West - Vacant – C (Commercial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for neighborhood retail uses.
DISCUSSION: This property is being platted to allow for the development of a 6,514-
square-foot dental/medical office building. The subject tract has never
been platted, but the property to the east was platted as part of the Sandy
Lake Addition in the early 1990’s. The property to the north was platted as
the Austin Place Addition in 1996. With the development of these
properties, a six-foot masonry wall was constructed along the east and
north boundaries of the subject property, respectively.
There is an existing 20’ utility easement running along the eastern boundary
of the property proposed to be abandoned and exchanged for the dedication
of a similar easement approximately 24’ to the west. The easement is
proposed to accommodate the extension of a sewer line from Sandy Lake to
an existing sewer line north of the property. The exchange will leave a 10’
area along the eastern boundary to be landscaped in accordance with the
perimeter landscape requirement of the Zoning Ordinance.
A mutual access and fire lane easement is being dedicated on the property to
the west extending north and east through the proposed subdivision. This
will allow for both properties to have access to the existing full median
opening on Sandy Lake Road.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends APPROVAL of Rozas Addition, Lot 1, Block A, Minor
Plat, subject to the following conditions:
Item #17
Page 3 of 3
1) Contact Larry Redick at (972) 323-8917 to discuss electric
easement requirements and George Melindez at (972) 485-
6204 to discuss gas easement requirements.
2) Add utility provider signature blocks (TXU Gas, TXU Electric
Delivery, Verizon and Comcast).
3) Ensure easements shown on site plan are adequately
represented on the plat and vice versa.
4) Refer to attached Engineering comments.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Engineering comments
2) Minor Plat
DATE: November 9, 2004
ITEM #: 23
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: November 9, 2004
ITEM #: 24
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Repor t by Mayor Stover regarding Metroplex Mayors' Meeting.
B. Repor t by Mayor Stover regarding meeting with newly elected Representative Jim
Jac k so n .
C. Repor t by Councilmember Peters regarding TML Annual Conference.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: November 9, 2004
ITEM #: 25
AGENDA REQUEST FORM
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Mayor Pro Tem Raines.
B. Coppell ISD - Mayor Pro Tem Raines and Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Ser vice Center - Councilmember Brancheau.
I. Nor th Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. Nor th Texas Commission - Councilmember Peters.
L. Senior Adult Ser vices - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission - Mayor Pro Tem Raines.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
DATE: November 9, 2004
ITEM #: 26
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: November 9, 2004
Department Submissions:
Item Nos. 9/D, 9/E, 9/F, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20,
21 and 22 were placed on the Agenda for the above-referenced City Council
meeting by the Planning Department. I have reviewed the Agenda
Requests (and any backup if applicable) and hereby submit these items to
the City Council for consideration.
____________________
Planning Department
Item No. 9/C was placed on the Agenda for the above-referenced City
Council meeting by the Human Resources Department. I have reviewed
the Agenda Request (and any backup if applicable) and hereby submit this
item to the City Council for consideration.
____________________
Human Resources Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager