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CM 2004-12-14MINUTES OF DECEMBER 14~ 2004 The City Council of the City of Coppell met in Regular Called Session on Tuesday, December 14, 2004, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor (late arrival) Diana Raines, Mayor Pro Tem Tim Brancheau, Councilmember Jayne Peters, Councilmember (late arrival) Marsha Tunnell, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. ITEM # ITEM DESCRIPTION Call to order. Mayor Pro Tem Raines called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. CISD/Northlake Property. 2. Update regarding Airport Issues. 3. Western Rim v. City of Coppell. 4. City of Coppell vs. Barney Barnett, et al Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Sale of land south of Bethel, west of Coppell Road. 2. Sale of land north of Ruby Road, east of State Road. CM121404 Page 1 of 17 Mayor Pro Tem Raines convened into Executive Session at 5:32 p.m. as allowed under the above-stated article. Mayor Stover recessed the Executive Session at 6:19 p.m. and opened the Work Session. Mayor Stover and Councilmember Peters arrived during Executive Session. Mayor Pro Tem Raines left during Executive Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding long-term Parking in Residential Areas. Discussion regarding Code Enforcement related to signs. Presentation of Special Event Sponsorship CD. Discussion of Agenda Items. Item A was postponed to a future meeting. Mayor Pro Tem Raines rejoined the meeting during Work Session. Councilmember Tunnell left during Work Session. Adjourn Work Session. PUBLIC ANNOUNCEMENTS Public Service Announcements concerning Council action is required or permitted. local civic events and no REGULAR SESSION 4. Convene ReE'ular Session. (Open to the Public) 5. Invocation. Pastor David Stubblefield, Invocation. First Baptist Church led those present in the CM121404 Page 2 of 17 Pledtle of Alletliance. Mayor Stover led those present in the Pledge of Allegiance. Citizens' Appearances. There was no one signed up to speak under this item. Consider approval of a Proclamation namintl December 14, 2004 as KEEP COPPELL BEAUTIFUL RECOGNITION DAY, and authorizintl the Mayor to sitln. Presentation: Mayor Stover read the Proclamation for the record and presented the same to members of the Keep Coppell Beautiful Committee present. John Dobson, Chair, spoke to Council regarding the Keep Coppell Beautiful Recognition Day award. Action: Mayor Pro Tem Raines moved to approve a Proclamation naming December 16, 2004 as KEEP COPPELL BEAUTIFUL RECOGNITION DAY, and authorizing the Mayor to sign. Councilmember Faught seconded the motion, the motion carried 6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught, Suhy and York voting in favor of the motion. Councilmember Tunnell was not in attendance for the vote. Presentation by Economic Development Committee retiardint[ the city of Coppell's Municipal Report Card from NAIOP. Presentation: Andrea Roy, Economic Development Coordinator, made a presentation regarding the city of Coppell's Municipal Report Card from NAIOP. 10. Consider approval of a joint resolution between the city of Coppell and the Coppell Independent School District endorsintl CM121404 Page 3 of 17 the Healthy Communities-Healthy Youth authorizing the Mayor to sign. initiative and Presentation: Clay Phillips, Deputy City Manager, addressed Council. Action: Councilmember Brancheau moved to approve Resolution No. 2004- 1214.1 a joint resolution between the city of Coppell and the Coppell Independent School District endorsing the Healthy Communities-Healthy Youth initiative and authorizing the Mayor to sign. Councilmember York seconded the motion, the motion carried 6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught, Suhy and York voting in favor of the motion. Councilmember Tunnell was not in attendance for the vote. 11. CONSENT AGENDA Consider approval of the following consent agenda items: A. Consider approval of minutes: November 9, 2004. Be Consider approval of a grant agreement between the city of Coppell, the Coppell Education Development Corporation, and Lewisville Independent School District for computer programs to teach Spanish in the amount of $7,956.50, and authorizing the City Manager to sign. Ce Consider approval of a grant agreement between the city of Coppell, the Coppell Education Development Corporation, and The North Hills School for technology support in the amount of $1,009.00, and authorizing the City Manager to sign. De Consider approval of awarding RFP #0077 and enter into an agreement with DFW Multimedia, Inc., in the amount of $46,370, as budgeted, for video production services, and authorizing the City Manager to sign. CM121404 Page 4 of 17 Consider approval for the procurement of an aerial bucket truck for the Public Works Department, throuEh Houston- Galveston Area Coop {HGAC) Bid No. HTll-03 from Philpott Motors in the amount of $68,500.00, as budEeted; and authorizinE the City ManaEer to siEn all required documents relative to the purchase. Fe Consider approval for the procurement of three {3) BMW Motorcycles for the Police Department, per Bid (~-1004-02 from BMW Motorcycles of North Dallas in the amount of $54,600.00, as budEeted; and authorizinE the City ManaEer to siEn all required documents relative to the purchase. Land Use and Development Consider approval of an Ordinance for Case No. PD-202- TH-l, Villas of Lake Vista, zoninE chanEe from HC {HiEhway Commercial) to PD-202-TH- 1 {Planned Development-202-Townhouse-1) to allow the construction of 155 townhome lots and 23 common areas on approximately 22 acres of property located south of Lake Vista Drive, east of MacArthur Blvd. and an amendment to the Land Use Plan of the 1996 Comprehensive Master Plan from Mixed Use to Residential Medium Density, and authorizinE the Mayor to siEn. He Consider approval of an Ordinance for Case No. PD-204-C, Cr~me de la Cr~me, zoninE chanEe from C {Commercial) to PD-204-C {Planned Development-204-Commercial) to allow the construction of a 20,425-square-foot day care center on 2.8 acres of property, located alonE the east side of Denton Tap Road, south of the VintaEe Car Wash, and authorizinE the Mayor to siEn. Consider approval of an Ordinance for Case No. PD-206- HO-R, Conoboy Addition, zoninE chanEe from HO-R {Historic Overlay-Retail) to PD-206-HO-R {Planned Development-206-Historic Overlay-Retail), to allow the conversion of a 2,480-square-foot residential structure to an office use on 0.4 of an acre of property located alonE the west side of Coppell Road, approximately 300 feet CM121404 Page 5 of 17 south of Bethel Road (717 Coppell Road), and authorizintl the Mayor to sitln. Je Consider approval of an Ordinance for Case No. S-1217-LI, Coppell South Substation, zonintl chantle from LI (Litlht Industrial) to S-1217-LI (Special Use Permit-1217-Litlht Industrial), to allow the construction of an electric substation on 4.3 acres of property located alonE the north side of Southwestern Boulevard, approximately 500 feet west of Coppell Road, and authorizinl/[ the Mayor to sitln. Consider approval of an Ordinance allowinl/[ certain Employees of the City who have terminated previous memberships in the Texas Municipal Retirement System, to deposit the sums so withdrawn, plus annual withdrawal charl/ies, and allowinl/[ and undertakinl/[ the cost of allowintl any such Employee credit in such system for all service to which such Employee had been entitled at date of such withdrawal, with like effect as if all such service had been performed as an Employee of this city; and authorizintl the Mayor to sitln. Le Consider approval of extendintl Bid/Contract #(~-0101-03 for the FY 2004-05 Sidewalk Replacement Protlram to (~uantum Contractinl/[, Inc., in an amount of $100,000, as budl/ieted in the Infrastructure Maintenance Fund. Me Consider approval of extendintl Bid/Contract #(~-0402-01 for the FY 2004-05 Reinforced Concrete Pavement Repair Prol/iram to Pavement Services Corporation in an amount of $250,000, as budl/ieted in the Infrastructure Maintenance Fund. Presentation: Jim Witt, City Manager, answered questions from Council on Item K. Vivyon Bowman, Director of Human Resources/Administrative Services, answered questions from Council on Item K. Ken Griffin, Director of Engineering/Public Works, answered questions from Council on Items L and M. CM121404 Page 6 of 17 Action: Councilmember York moved to approve Consent Agenda Items A, B, C, D, E, F, G carrying Ordinance No. 91500-A-398, H carrying Ordinance No. 91500-A-399, I carrying Ordinance No. 91500-A-400, J carrying Ordinance No. 91500-A-401, K carrying Ordinance No. 2004-1089, L and M. Councilmember Suhy seconded the motion, the motion carried 6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught, Suhy and York voting in favor of the motion. Councilmember Tunnell was not in attendance for the vote. 12. PUBLIC HEARING: Consider approval of the desiilnation of a reinvestment zone pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone desil/ination is that property owned by Texas Dui/lan Limited Partnership, described as Lots 6 & 7, Block A (14.13 acres) and located at the southwest corner of Freeport Parkway and Creekview Drive. Public Hearinti: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Presentation: Andrea Roy, Economic Development Coordinator, made a presentation to Council. Action: Councilmember York moved to close the Public Hearing and approve the following items: Item 12: Approve the designation of a reinvestment zone pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is that property owned by Texas Dugan Limited Partnership, described as Lots 6 & 7, Block A (14.13 acres) and located at the southwest corner of Freeport Parkway and Creekview Drive. CM121404 Page 7 of 17 Item 13: Approve Ordinance No. 2004-1090 Partnership, Reinvestment Zone No. sign; and designating Texas Dugan Limited 44, and authorizing the Mayor to Item 14: Approve Resolution No. 2004-1214.2 approving a Tax Abatement Agreement between the City of Coppell and Texas Dugan Limited Partnership, and authorizing the Mayor to sign. Councilmember Suhy seconded the motion, the motion carried 6-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught, Suhy and York voting in favor of the motion. Councilmember Tunnell was not in attendance for the vote. 13. Consider approval of an Ordinance designating Texas Dugan Limited Partnership, Reinvestment Zone No. 44, and authorizing the Mayor to sign. This item was approved with Item 12. See Item 12 for minutes. 14. Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and Texas Dugan Limited Partnership, and authorizing the Mayor to sign. This item was approved with Item 12. See Item 12 for minutes. 15. PUBLIC HEARING: Consider approval of Case No. PD-208-LI, Coppell Trade Center, zoning change request from LI (Light Industrial) to PD-208-LI (Planned Development-208-Light Industrial) to approve a Concept Plan to allow the construction of approximately 645,000-square-feet of office warehouse uses on 40.6 acres of property, and approval of a Detail Plan for Phase I on 12.87 acres of property, containing a 195,845-square-foot building located along the north side of Sandy Lake Road, between Northpoint Drive (extended) and the extension of Freeport Parkway. CM121404 Page 8 of 17 Public Hearinti: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. A1 Sorrells, 6453 Mimosa Lane, Dallas, TX, Applicant, made a presentation to Council. There was a call for an Executive Session at this time. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session Section 551.071~ Texas Government Code - Consultation with City Attorney. Mayor Stover convened into Executive Session at 8:11 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 8:31 p.m. and opened the Regular Session. Councilmember Tunnell returned during the Executive Session. REGULAR SESSION (Open to the Public) Action: Councilmember York moved to close the Public Hearing and approve Case No. PD-208-LI, Coppell Trade Center, zoning change request from LI (Light Industrial) to PD-208-LI (Planned Development-208-Light Industrial) to approve a Concept Plan to allow the construction of approximately 645,000-square-feet of office warehouse uses on 40.6 acres of property, and approval of a Detail Plan for Phase 1 on 12.87 acres of property, containing a 195,845-square-foot building located along the north side of Sandy Lake Road, between Northpoint Drive (extended) and the extension of Freeport Parkway subject to the following conditions: CM121404 Page 9 of 17 Change address of Sandy Lake Industrial to "Addison" from "Dallas" on all exhibits. Tree retribution in the amount of $120,000 to be paid in two phases of $60,000 each, payable prior to the issuance of the certificate of occupancy for each phase, or in full within five (5) years. Councilmember Peters seconded the motion, the motion carried 6-1 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught, Suhy and York voting in favor of the motion and Councilmember Tunnell voting against the motion. 16. Consider approval of the Coppell Trade Center, Lot I Block 1, Minor Plat, to allow the construction of a 195,845-square-foot building (Phase 1} on a portion of 40.6 acres of property located alont[ the north side of Sandy Lake Road, between Northpoint Drive (extended} and the extension of Freeport Parkway. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Action: Councilmember York moved to approve the Coppell Trade Center, Lot 1 Block 1, Minor Plat, to allow the construction of a 195,845-square-foot building (Phase 1) on a portion of 40.6 acres of property located along the north side of Sandy Lake Road, between Northpoint Drive (extended) and the extension of Freeport Parkway subject to the following conditions: Prepare title, signature and additions statements as outlined in the Coppell Subdivision Regulations. 2. Abide by Engineering comments. Utility Plan - A. During final review, we will look at the detail of the public water on the west side of the property. Drainage - A. A detailed analysis of the drainage through this site will be requested. Any increase in velocity to CM121404 Page 10 of 17 Bo the adjacent property will need to be mitigated onsite, or an agreement with the adjacent property owner will be required. A property owner's agreement must be submitted to the city clearly showing that the maintenance responsibility for the channel will be the property owners. This includes any mowing, silt removal or correction of erosion along the channel. Plat - A. Fire vaults and all water meters shall be located within the ROW, or a dedicated utility easement. Additional comments may be forthcoming with the submittal of final engineering plans. Councilmember Brancheau seconded the motion, the motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the motion. 17. PUBLIC HEARING: Consider approval of the Northlake 635 Business Park, Lots 1R and 1R1, Block D, Replat {Coppell Business Center TT}, to allow for the replat of one lot into two lots on 32.83 acres of property located at the northwest corner of Belt Line Road and Lakeshore Drive. Public Hearinti: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Jim Gaspard, 5001 Spring Valley Road, Suite 600W, Dallas, TX, Applicant, was available for questions from Council. Action: Councilmember Peters moved to close the Public Hearing and approve the Northlake 635 Business Park, Lots 1R and 1R1, Block D, Replat (Coppell Business Center ii), to allow for the replat of one lot into two lots CM121404 Page 11 of 17 on 32.83 acres of property located at the northwest corner of Belt Line Road and Lakeshore Drive. Councilmember York seconded the motion, the motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the motion. 18. Consider approval of the BEI Properties Addition, Lot 1, Block A, Site Plan, to allow the construction of a 3,537-square-foot retail buildint[ on 0.48 of an acre of property located alont[ the west side of Denton Tap Road, between Southwestern Boulevard and Bethel Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Troy Smith, 1342 Creekview, Lewisville, representing the owners, was available for questions. Action: Councilmember Tunnell moved to approve the following: Item 18: The BEI Properties Addition, Lot 1, Block A, Site Plan, to allow the construction of a 3,537-square-foot retail building on 0.48 of an acre of property located along the west side of Denton Tap Road, between Southwestern Boulevard and Bethel Road subject to the following condition: Ensure the lighting shown on the rear elevation meets the glare and lighting standards of the Zoning Ordinance. Item 19: The BEI Properties Addition, Lot 1, Block A, Minor Plat, to allow the construction of a 3,537-square-foot retail building on 0.48 of an acre of property located along the west side of Denton Tap, between Southwestern Boulevard and Bethel Road subject to the following condition: 1. Compliance with Engineering Comments. CM121404 Page 12 of 17 Drainatle Plan- A. Drainage lines crossing the adjacent property will need to be within a drainage easement. Councilmember Faught seconded the motion, the motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the motion. 19. Consider approval of the BEI Properties Addition, Lot 1, Block A, Minor Plat, to allow the construction of a 3,537-square-foot retail buildint[ on 0.48 of an acre of property located alont[ the west side of Denton Tap, between Southwestern Boulevard and Bethel Road. This item was considered under Item 18. Please see Item 18 for minutes. 20. Consider approval of the Princeton Park, Lot 1, Block 1, Site Plan Amendment, to allow the construction of a 40-square-foot multi-tenant monument sitln on 1.6 acres of property at 260- 270 North Denton Tap Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Jimmy Bishop, 6754 East Ridge, Dallas, TX, Applicant, addressed Council. Action: Councilmember Brancheau moved to approve the Princeton Park, Lot 1, Block 1, Site Plan Amendment, to allow the construction of a 40-square- foot multi-tenant monument sign on 1.6 acres of property at 260-270 North Denton Tap Road subject to the following condition: A tree removal permit will be required prior to the removal of any trees from this site. Mayor Pro Tem Raines seconded the motion, the motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the motion. CM121404 Page 13 of 17 21. Consider approval of awarding Bid/Contract #(~-1004-01 to Tiseo Paving Company for the construction of East Sandy Lake Road {from Kimbel Kourt to east city limits} in an amount of $4,828,324.41, as provided for in CIP funds; and authorizing the City Manager to sign. Presentation: Ken Griffin, Director of Engineering and Public Works, made a presentation to Council. Action: Councilmember Tunnell moved to approve awarding Bid/Contract #Q-1004-01 to Tiseo Paving Company for the construction of East Sandy Lake Road (from Kimbel Kourt to east city limits) in an amount of $4,828,324.41, as provided for in CIP funds; and authorizing the City Manager to sign. Councilmember Faught seconded the motion, the motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the motion. 22. Consider approval to contract an architectural services firm pursuant to RF(~ # 0078 for municipal building expansion. Presentation: Jim Witt, City Manager, made a presentation to Council. Action: Councilmember Peters moved to approve a contract with Brinkley Sargent Architects in an amount not to exceed $67,100.00 for architectural services firm pursuant to RFQ # 0078 for municipal building expansion. Councilmember Suhy seconded the motion, the motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the motion. 23. Necessary action resulting from Work Session. There was no action necessary under this item. CM121404 Page 14 of 17 24. City Manager's Report. A. Streamline Sales Tax Update. B. Holiday Closings. ao Jim Witt, City Manager, updated Council on the Streamline Sales Tax activity. Jim Witt, City Manager, updated Council on Holiday Closings for the City of Coppell departments. 25. Mayor and Council Reports. A. Report by Mayor Stover Be ao Bo regarding Metroplex Mayors' Meeting. Report by Councilmember Faught regarding Jim Jackson's retirement/ transition celebration. Mayor Stover reported on the Metroplex Mayors' meeting he attended on December 14, 2004. The main item of discussion was air quality. Councilmember Faught reported on Jim Jackson's retirement/transition celebration that he, Councilmember Peters and City Manager Witt attended on December 7, 2004. 26. Council Committee Reports. A. Carrollton/Farmers Branch Be Ce Ee Fe He ae ISD/Lewisville ISD - Mayor Pro Tem Raines. Coppell ISD - Mayor Pro Tem Raines and Councilmember Suhy. Coppell Seniors - Councilmember York. Dallas Regional Mobility Coalition Peters. Economic Development Committee Faught and Tunnell. - Councilmember Councilmembers Metrocrest Hospital Authority - Councilmember Tunnell. Metrocrest Medical Foundation Brancheau Metrocrest Brancheau. North Texas Council Tunnell. NTCOG / Regional Emergency Management Councilmember Suhy North Texas Commission - Councilmember Peters. Councilmember Social Service Center - Councilmember of Governments Councilmember CM121404 Page 15 of 17 Le Ne Oe Senior Adult Services - Councilmember Faul/iht. Town Center/Architectural Committee - Councilmember Fautlht. Trinity River Common Vision Commission Councilmember Faul/iht. Trinity Trail Advisory Commission Mayor Pro Tem Raines. ao Bo Co Do ao Fo Go Lo Mo Mayor Pro Tem Raines announced that Carrollton/Farmers Branch ISD/Lewisville lSD would be getting out of school on December 17, 2004. Mayor Pro Tem Raines announced that the Coppell lSD would be closing at 2:00 p.m. on Friday, December 17, 2004. The Coppell CISD voted to go back to semesters at their December 13, 2004 meeting. Councilmember York announced that Hubert Cozby has passed away. He also announced that Ms. Jeanne Heath is currently in the ICU at the Lewisville Hospital. Councilmember Peters reported on the Dallas Regional Mobility meeting she attended on December 10, 2004. The main item of discussion was the upcoming legislative agenda. Councilmember Faught announced that the Coppell Economic Development Committee is continuing to work on their strategic planning. Councilmember Tunnell announced that the December meeting for the Metrocrest Hospital Authority was canceled. They will be having a Retreat in January. There was nothing to report on this item. Councilmember Brancheau announced that the Metrocrest Social Service Center would meet on December 16, 2004. There was nothing to report on this item. There was nothing to report on this item. Councilmember Peters announced that the North Texas Commission is the entity in charge of greeting the soldiers when they return for R & R and the City of Coppell will be participating again in January. Councilmember Faught announced that the Senior Adult Services is looking for someone to help drive the Senior Adult Services bus. There was nothing to report on this item. There was nothing to report on this item. There was nothing to report on this item. Council reconvened into Executive Session at this time. CM121404 Page 16 of 17 EXECUTIVE SESSION (Closed to the Public} Section 551.072, Texas Government Code Deliberation regarding Real Property. 1. Sale of land south of Bethel, west of Coppell Road. 2. Sale of land north of Ruby Road, east of State Road. Mayor Stover convened into Executive Session at 9:43 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 10:06 p.m. and opened the Regular Session. REGULAR SESSION {Open to the Public} 27. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come }5-~,o, re the City Council, the meeting was adjourned. ~~~.~ ,~ D~u~s N. Stayer 'l~ayor ATTEST: Libby B~, ~ity Secretary CM121404 Page 17 of 17