CP 2005-01-11
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JANUARY 11, 2005
DOUG STOVER, DIANA RAINES, Place 3
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
JAYNE PETERS, Place 2 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will meet in
Regular Called Session on Tuesday, January 11, 2005, at 5:30 p.m. for Executive
Session, Work Session will follow immediately thereafter, and Regular Session will
begin at 7:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may
be convened into closed Executive Session for the purpose of seeking confidential legal
advice from the City Attorney on any agenda item listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work Session
or called Executive Session or order of business at any time prior to adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. CISD/Northlake Property.
2. Western Rim v. City of Coppell.
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ITEM # ITEM DESCRIPTION
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Long-term Parking in Residential Areas.
B. Review and Discussion of Proposed Sign Ordinance Revisions.
C. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council action is
required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Consider approval of a proclamation naming January 2005 as School Board
Recognition Month, and authorizing the Mayor to sign.
8. Citizens' Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: December 14, 2004.
B. Consider approval of an interlocal agreement with Dallas County for road
widening along Sandy Lake Road, west of Denton Tap Rd., in a cost share
amount of $11,734.50, as provided in the infrastructure maintenance fund;
and authorizing the Mayor to sign.
C. Consider approval of an ordinance abandoning a sanitary sewer
easement located in Hidden Valley Addition; and authorizing the Mayor to
sign.
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ITEM # ITEM DESCRIPTION
D. Consider approval of an ordinance abandoning a utility easement in
exchange for an alternate utility easement located in the Rozas Addition;
and authorizing the Mayor to sign.
E. Consider approval of a Memorandum of Understanding between the
Coppell Chamber of Commerce and the City, and authorizing the Mayor
sign.
F. Consider approval of a resolution of the City of Coppell, Texas, approving
the creation of a training program for the Coppell Police Department
through TCLEOSE, and authorizing the Mayor to sign.
END OF CONSENT
10. PUBLIC HEARING:
Consider approval of Case No. PD-209-C, TownOaks Centre, zoning change
request from C (Commercial) to PD-209-C (Planned Development-209-
Commercial) to allow variances to the City’s Sign Ordinance regarding two
monument signs and attached signage at 120 S. Denton Tap Road, located at
the southeast corner of Denton Tap and Sandy Lake Roads.
11. PUBLIC HEARING:
Consider approval of Case No. PD-163R4-SF-9, Windsor Estates, zoning change
request from PD-163R2-SF-9 (Planned Development 163-Revision 2-Single
Family-9) to PD-163R4-SF-9 (Planned Development 163-Revision 4-Single
Family-9) to revise the fence line from 25’ to 15’ along DeForest Road to allow for
a four-foot tall wrought iron fence on a 16-inch tall retaining wall on Lot 1, Block B
(612 St. James).
12. PUBLIC HEARING:
Consider approval of the Windsor Estates, Lot 1, Block B, Replat, to revise the
fence line from 25’ to 15’ along DeForest Road to allow for a four-foot tall wrought
iron fence on a 16-inch tall retaining wall on Lot 1, Block B (612 St. James).
13. Consider approval of an Ordinance for Case No. PD-208-LI, Coppell Trade
Center, zoning change from LI (Light Industrial) to PD-208-LI (Planned
Development-208-Light Industrial) to approve a Concept Plan to allow the
construction of approximately 645,000-square-feet of office warehouse uses on
40.6 acres of property, and approval of a Detail Plan for Phase 1 on 12.87 acres
of property, containing a 195,845-square-foot building located along the north
side of Sandy Lake Road, between Northpoint Drive (extended) and the
extension of Freeport Parkway, and authorizing the Mayor to sign.
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ITEM # ITEM DESCRIPTION
14. Necessary action resulting from Work Session.
15. Mayor and Council Reports.
A. Report by Mayor Stover regarding Senator Shapiro’s Town Hall Meeting.
B. Report by Mayor Stover regarding Teen Initiative.
C. Report by Mayor Stover regarding Legislative Session Swearing In.
16. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at the City
Hall of the City of Coppell, Texas on this _________ day of _________________, 2005,
at __________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE
ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for
participation in or access to the City of Coppell sponsored public programs, services and/or
meetings, the City requests that individuals make requests for these services forty-eight (48)
hours ahead of the scheduled program, service and/or meeting. To make arrangements,
contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or
(TDD 1-800-RELAY, TX 1-800-735-2989).
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IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting in the
City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta
oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS
2005
Economic Development
• Continue "Hot Spot" focus
• Develop strategy for use or sale of city-owned property
• Study revenue enhancement options
• Develop comprehensive Old Town strategy
• Entice Dallas County Community College District to locate satellite
facility in Coppell
• Continue focus on vacant retail revitalization
Quality Public Facilities & Infrastructure
• Study continued use of ½-cent sales tax for park purposes
• Develop permanent funding for IMF
• Continue focus on local and regional transportation efforts
• Provide quality park and recreation activities for all
Excellent City Services & High Citizen Satisfaction
• Continue strategic planning for future costs of service delivery
• Timely response with quality service delivery
• Explore municipal/ISD service synergies
• Develop methods to enhance communication and citizen involvement
Sense of Community
• Develop comprehensive Old Town strategy
• Finalize cemetery issue
• Develop and support community special events and programs
• Develop and support activities for teens
• Continue development of trails throughout the community
Fiscal Stability
• Continue and improve financial planning and forecasting
• Continue systematic management and reduction of debt
• Balance expenditure decisions with ability to maintain over time
• Perform cost analysis on all approved projects and programs prior to
implementation
• Work to protect sales tax base from Streamlined Sales Tax initiative
Neighborhood Integrity & Code Enforcement
• Maintain communications with neighborhoods and the community
• Update the Master Plan and Zoning as required
• Introduce a more proactive neighborhood integrity approach
Safe Community
• Maintain and improve existing excellent level of service
• Continue focus on Homeland Security
• Provide quality public safety education programs
• Enhance traffic/speed control efforts
DATE: January 11, 2005
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney.
1. CISD/Northlake Property.
2. Western Rim v. City of Coppell.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: January 11, 2005
ITEM #: WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding long-term Parking in Residential Areas.
B. Review and Discussion of Proposed Sign Ordinance Revisions.
C. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name:
%worksession
DEPT: City Manager
DATE: January 11, 2005
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation naming January 2005 as SCHOOL BOARD
RECOGNITION MONTH, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: !schoolbd
PROCLAMATION
WHEREAS, the mission of the public schools is to meet the diverse
educational needs of all children and to empower them to become competent,
productive contributors to a democratic society and an ever-changing world; and
WHEREAS, local school board members are committed to children and
believe that all children can be successful learners, and that the best education is
tailored to the individual needs of the child; and
WHEREAS, local school board members work closely with parents,
educational professionals, and other community members to create the educational
vision we want for our students; and
WHEREAS, local school board members are responsible for ensuring the
structure that provides a solid foundation for our school system; and
WHEREAS, local school board members are strong advocates for public
education and are responsible for communicating the needs of the school district to
the public and the public’s expectations to the district.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell,
do hereby declare my appreciation to the members of the Coppell Independent
School Board, the Carrollton-Farmers Branch Independent School Board, and the
Lewisville Independent School Board, and proclaim the month of January 2005 as
“SCHOOL BOARD RECOGNITION MONTH”
and urge all citizens to join me in recognizing the dedication and hard work of
local school board members and in working with them to mold an education
system that meets the needs of both today’s and tomorrow’s children.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City
of Coppell to be affixed this _____ day of January 2005.
____________________________
Douglas N. Stover, Mayor
ATTEST:
________________________
Libby Ball, City Secretary
DATE: January 11, 2005
ITEM #: 8
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
DEPT: City Secretary
DATE: January 11, 2005
ITEM #: 9/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: December 14, 2004
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %minutes
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MINUTES OF DECEMBER 14, 2004
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, December 14, 2004, at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Doug Stover, Mayor (late arrival)
Diana Raines, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember (late arrival)
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
ITEM # ITEM DESCRIPTION
1. Call to order.
Mayor Pro Tem Raines called the meeting to order, determined that a
quorum was present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. CISD/Northlake Property.
2. Update regarding Airport Issues.
3. Western Rim v. City of Coppell.
4. City of Coppell vs. Barney Barnett, et al
B. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Sale of land south of Bethel, west of Coppell Road.
2. Sale of land north of Ruby Road, east of State Road.
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Mayor Pro Tem Raines convened into Executive Session at 5:32 p.m. as
allowed under the above-stated article. Mayor Stover recessed the
Executive Session at 6:19 p.m. and opened the Work Session.
Mayor Stover and Councilmember Peters arrived during Executive Session.
Mayor Pro Tem Raines left during Executive Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding long-term Parking in Residential
Areas.
B. Discussion regarding Code Enforcement related to signs.
C. Presentation of Special Event Sponsorship CD.
D. Discussion of Agenda Items.
Item A was postponed to a future meeting.
Mayor Pro Tem Raines rejoined the meeting during Work Session.
Councilmember Tunnell left during Work Session.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no
Council action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor David Stubblefield, First Baptist Church led those present in the
Invocation.
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6. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
7. Citizens' Appearances.
There was no one signed up to speak under this item.
8. Consider approval of a Proclamation naming December 14,
2004 as KEEP COPPELL BEAUTIFUL RECOGNITION DAY, and
authorizing the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to members of the Keep Coppell Beautiful Committee present.
John Dobson, Chair, spoke to Council regarding the Keep Coppell
Beautiful Recognition Day award.
Action:
Mayor Pro Tem Raines moved to approve a Proclamation naming
December 16, 2004 as KEEP COPPELL BEAUTIFUL RECOGNITION DAY,
and authorizing the Mayor to sign. Councilmember Faught seconded the
motion, the motion carried 6-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Faught, Suhy and York voting in
favor of the motion. Councilmember Tunnell was not in attendance for
the vote.
9. Presentation by Economic Development Committee regarding
the city of Coppell’s Municipal Report Card from NAIOP.
Presentation:
Andrea Roy, Economic Development Coordinator, made a presentation
regarding the city of Coppell’s Municipal Report Card from NAIOP.
10. Consider approval of a joint resolution between the city of
Coppell and the Coppell Independent School District endorsing
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the Healthy Communities-Healthy Youth initiative and
authorizing the Mayor to sign.
Presentation:
Clay Phillips, Deputy City Manager, addressed Council.
Action:
Councilmember Brancheau moved to approve Resolution No. 2004-
1214.1 a joint resolution between the city of Coppell and the Coppell
Independent School District endorsing the Healthy Communities-Healthy
Youth initiative and authorizing the Mayor to sign. Councilmember York
seconded the motion, the motion carried 6-0 with Mayor Pro Tem Raines
and Councilmembers Brancheau, Peters, Faught, Suhy and York voting
in favor of the motion. Councilmember Tunnell was not in attendance for
the vote.
CONSENT AGENDA
11. Consider approval of the following consent agenda items:
A. Consider approval of minutes: November 9, 2004.
B. Consider approval of a grant agreement between the city
of Coppell, the Coppell Education Development
Corporation, and Lewisville Independent School District
for computer programs to teach Spanish in the amount of
$7,956.50, and authorizing the City Manager to sign.
C. Consider approval of a grant agreement between the city
of Coppell, the Coppell Education Development
Corporation, and The North Hills School for technology
support in the amount of $1,009.00, and authorizing the
City Manager to sign.
D. Consider approval of awarding RFP #0077 and enter into
an agreement with DFW Multimedia, Inc., in the amount
of $46,370, as budgeted, for video production services,
and authorizing the City Manager to sign.
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E. Consider approval for the procurement of an aerial bucket
truck for the Public Works Department, through Houston-
Galveston Area Coop (HGAC) Bid No. HT11-03 from
Philpott Motors in the amount of $68,500.00, as
budgeted; and authorizing the City Manager to sign all
required documents relative to the purchase.
F. Consider approval for the procurement of three (3) BMW
Motorcycles for the Police Department, per Bid Q-1004-02
from BMW Motorcycles of North Dallas in the amount of
$54,600.00, as budgeted; and authorizing the City
Manager to sign all required documents relative to the
purchase.
Land Use and Development
G. Consider approval of an Ordinance for Case No. PD-202-
TH-1, Villas of Lake Vista, zoning change from HC
(Highway Commercial) to PD-202-TH-1 (Planned
Development-202-Townhouse-1) to allow the construction
of 155 townhome lots and 23 common areas on
approximately 22 acres of property located south of Lake
Vista Drive, east of MacArthur Blvd. and an amendment
to the Land Use Plan of the 1996 Comprehensive Master
Plan from Mixed Use to Residential Medium Density, and
authorizing the Mayor to sign.
H. Consider approval of an Ordinance for Case No. PD-204-C,
Crème de la Crème, zoning change from C (Commercial)
to PD-204-C (Planned Development-204-Commercial) to
allow the construction of a 20,425-square-foot day care
center on 2.8 acres of property, located along the east
side of Denton Tap Road, south of the Vintage Car Wash,
and authorizing the Mayor to sign.
I. Consider approval of an Ordinance for Case No. PD-206-
HO-R, Conoboy Addition, zoning change from HO-R
(Historic Overlay-Retail) to PD-206-HO-R (Planned
Development-206-Historic Overlay-Retail), to allow the
conversion of a 2,480-square-foot residential structure to
an office use on 0.4 of an acre of property located along
the west side of Coppell Road, approximately 300 feet
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south of Bethel Road (717 Coppell Road), and authorizing
the Mayor to sign.
J. Consider approval of an Ordinance for Case No. S-1217-LI,
Coppell South Substation, zoning change from LI (Light
Industrial) to S-1217-LI (Special Use Permit-1217-Light
Industrial), to allow the construction of an electric
substation on 4.3 acres of property located along the
north side of Southwestern Boulevard, approximately 500
feet west of Coppell Road, and authorizing the Mayor to
sign.
K. Consider approval of an Ordinance allowing certain
Employees of the City who have terminated previous
memberships in the Texas Municipal Retirement System,
to deposit the sums so withdrawn, plus annual withdrawal
charges, and allowing and undertaking the cost of
allowing any such Employee credit in such system for all
service to which such Employee had been entitled at date
of such withdrawal, with like effect as if all such service
had been performed as an Employee of this city; and
authorizing the Mayor to sign.
L. Consider approval of extending Bid/Contract #Q-0101-03
for the FY 2004-05 Sidewalk Replacement Program to
Quantum Contracting, Inc., in an amount of $100,000, as
budgeted in the Infrastructure Maintenance Fund.
M. Consider approval of extending Bid/Contract #Q-0402-01
for the FY 2004-05 Reinforced Concrete Pavement Repair
Program to Pavement Services Corporation in an amount
of $250,000, as budgeted in the Infrastructure
Maintenance Fund.
Presentation:
Jim Witt, City Manager, answered questions from Council on Item K.
Vivyon Bowman, Director of Human Resources/Administrative Services,
answered questions from Council on Item K.
Ken Griffin, Director of Engineering/Public Works, answered questions
from Council on Items L and M.
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Action:
Councilmember York moved to approve Consent Agenda Items A, B, C,
D, E, F, G carrying Ordinance No. 91500-A-398, H carrying Ordinance
No. 91500-A-399, I carrying Ordinance No. 91500-A-400, J carrying
Ordinance No. 91500-A-401, K carrying Ordinance No. 2004-1089, L and
M. Councilmember Suhy seconded the motion, the motion carried 6-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Faught, Suhy and York voting in favor of the motion. Councilmember
Tunnell was not in attendance for the vote.
12. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone
pursuant to Section 312.201 of the Property Redevelopment
and Tax Abatement Act. The property to be considered for
Reinvestment Zone designation is that property owned by
Texas Dugan Limited Partnership, described as Lots 6 & 7,
Block A (14.13 acres) and located at the southwest corner of
Freeport Parkway and Creekview Drive.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Andrea Roy, Economic Development Coordinator, made a presentation to
Council.
Action:
Councilmember York moved to close the Public Hearing and approve the
following items:
Item 12:
Approve the designation of a reinvestment zone pursuant to Section
312.201 of the Property Redevelopment and Tax Abatement Act. The
property to be considered for Reinvestment Zone designation is that
property owned by Texas Dugan Limited Partnership, described as Lots 6
& 7, Block A (14.13 acres) and located at the southwest corner of
Freeport Parkway and Creekview Drive.
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Item 13:
Approve Ordinance No. 2004-1090 designating Texas Dugan Limited
Partnership, Reinvestment Zone No. 44, and authorizing the Mayor to
sign; and
Item 14:
Approve Resolution No. 2004-1214.2 approving a Tax Abatement
Agreement between the City of Coppell and Texas Dugan Limited
Partnership, and authorizing the Mayor to sign.
Councilmember Suhy seconded the motion, the motion carried 6-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught,
Suhy and York voting in favor of the motion. Councilmember Tunnell
was not in attendance for the vote.
13. Consider approval of an Ordinance designating Texas Dugan
Limited Partnership, Reinvestment Zone No. 44, and
authorizing the Mayor to sign.
This item was approved with Item 12. See Item 12 for minutes.
14. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Texas Dugan
Limited Partnership, and authorizing the Mayor to sign.
This item was approved with Item 12. See Item 12 for minutes.
15. PUBLIC HEARING:
Consider approval of Case No. PD-208-LI, Coppell Trade Center,
zoning change request from LI (Light Industrial) to PD-208-LI
(Planned Development-208-Light Industrial) to approve a
Concept Plan to allow the construction of approximately
645,000-square-feet of office warehouse uses on 40.6 acres of
property, and approval of a Detail Plan for Phase 1 on 12.87
acres of property, containing a 195,845-square-foot building
located along the north side of Sandy Lake Road, between
Northpoint Drive (extended) and the extension of Freeport
Parkway.
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Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Al Sorrells, 6453 Mimosa Lane, Dallas, TX, Applicant, made a
presentation to Council.
There was a call for an Executive Session at this time.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
Section 551.071, Texas Government Code - Consultation with
City Attorney.
Mayor Stover convened into Executive Session at 8:11 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 8:31 p.m. and opened the Regular Session.
Councilmember Tunnell returned during the Executive Session.
REGULAR SESSION (Open to the Public)
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. PD-208-LI, Coppell Trade Center, zoning change request from LI
(Light Industrial) to PD-208-LI (Planned Development-208-Light
Industrial) to approve a Concept Plan to allow the construction of
approximately 645,000-square-feet of office warehouse uses on 40.6
acres of property, and approval of a Detail Plan for Phase 1 on 12.87
acres of property, containing a 195,845-square-foot building located
along the north side of Sandy Lake Road, between Northpoint Drive
(extended) and the extension of Freeport Parkway subject to the following
conditions:
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1. Change address of Sandy Lake Industrial to “Addison” from
“Dallas” on all exhibits.
2. Tree retribution in the amount of $120,000 to be paid in two
phases of $60,000 each, payable prior to the issuance of the
certificate of occupancy for each phase, or in full within five
(5) years.
Councilmember Peters seconded the motion, the motion carried 6-1 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught,
Suhy and York voting in favor of the motion and Councilmember Tunnell
voting against the motion.
16. Consider approval of the Coppell Trade Center, Lot 1 Block 1,
Minor Plat, to allow the construction of a 195,845-square-foot
building (Phase 1) on a portion of 40.6 acres of property
located along the north side of Sandy Lake Road, between
Northpoint Drive (extended) and the extension of Freeport
Parkway.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember York moved to approve the Coppell Trade Center, Lot 1
Block 1, Minor Plat, to allow the construction of a 195,845-square-foot
building (Phase 1) on a portion of 40.6 acres of property located along the
north side of Sandy Lake Road, between Northpoint Drive (extended) and
the extension of Freeport Parkway subject to the following conditions:
1. Prepare title, signature and additions statements as outlined
in the Coppell Subdivision Regulations.
2. Abide by Engineering comments.
Utility Plan –
A. During final review, we will look at the detail of
the public water on the west side of the property.
Drainage –
A. A detailed analysis of the drainage through this
site will be requested. Any increase in velocity to
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the adjacent property will need to be mitigated
onsite, or an agreement with the adjacent
property owner will be required.
B. A property owner’s agreement must be
submitted to the city clearly showing that the
maintenance responsibility for the channel will
be the property owners. This includes any
mowing, silt removal or correction of erosion
along the channel.
Plat –
A. Fire vaults and all water meters shall be located
within the ROW, or a dedicated utility easement.
Additional comments may be forthcoming with the
submittal of final engineering plans.
Councilmember Brancheau seconded the motion, the motion carried 7-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught, Suhy and York voting in favor of the motion.
17. PUBLIC HEARING:
Consider approval of the Northlake 635 Business Park, Lots 1R
and 1R1, Block D, Replat (Coppell Business Center II), to allow
for the replat of one lot into two lots on 32.83 acres of
property located at the northwest corner of Belt Line Road and
Lakeshore Drive.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Jim Gaspard, 5001 Spring Valley Road, Suite 600W, Dallas, TX,
Applicant, was available for questions from Council.
Action:
Councilmember Peters moved to close the Public Hearing and approve
the Northlake 635 Business Park, Lots 1R and 1R1, Block D, Replat
(Coppell Business Center II), to allow for the replat of one lot into two lots
CM121404
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on 32.83 acres of property located at the northwest corner of Belt Line
Road and Lakeshore Drive. Councilmember York seconded the motion,
the motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers
Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the
motion.
18. Consider approval of the BEI Properties Addition, Lot 1, Block
A, Site Plan, to allow the construction of a 3,537-square-foot
retail building on 0.48 of an acre of property located along the
west side of Denton Tap Road, between Southwestern
Boulevard and Bethel Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Troy Smith, 1342 Creekview, Lewisville, representing the owners, was
available for questions.
Action:
Councilmember Tunnell moved to approve the following:
Item 18:
The BEI Properties Addition, Lot 1, Block A, Site Plan, to allow the
construction of a 3,537-square-foot retail building on 0.48 of an acre of
property located along the west side of Denton Tap Road, between
Southwestern Boulevard and Bethel Road subject to the following
condition:
1. Ensure the lighting shown on the rear elevation meets the
glare and lighting standards of the Zoning Ordinance.
Item 19:
The BEI Properties Addition, Lot 1, Block A, Minor Plat, to allow the
construction of a 3,537-square-foot retail building on 0.48 of an acre of
property located along the west side of Denton Tap, between
Southwestern Boulevard and Bethel Road subject to the following
condition:
1. Compliance with Engineering Comments.
CM121404
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Drainage Plan –
A. Drainage lines crossing the adjacent property will need
to be within a drainage easement.
Councilmember Faught seconded the motion, the motion carried 7-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught, Suhy and York voting in favor of the motion.
19. Consider approval of the BEI Properties Addition, Lot 1, Block
A, Minor Plat, to allow the construction of a 3,537-square-foot
retail building on 0.48 of an acre of property located along the
west side of Denton Tap, between Southwestern Boulevard and
Bethel Road.
This item was considered under Item 18. Please see Item 18 for minutes.
20. Consider approval of the Princeton Park, Lot 1, Block 1, Site
Plan Amendment, to allow the construction of a 40-square-foot
multi-tenant monument sign on 1.6 acres of property at 260-
270 North Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Jimmy Bishop, 6754 East Ridge, Dallas, TX, Applicant, addressed
Council.
Action:
Councilmember Brancheau moved to approve the Princeton Park, Lot 1,
Block 1, Site Plan Amendment, to allow the construction of a 40-square-
foot multi-tenant monument sign on 1.6 acres of property at 260-270
North Denton Tap Road subject to the following condition:
1. A tree removal permit will be required prior to the removal of
any trees from this site.
Mayor Pro Tem Raines seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
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21. Consider approval of awarding Bid/Contract #Q-1004-01 to
Tiseo Paving Company for the construction of East Sandy Lake
Road (from Kimbel Kourt to east city limits) in an amount of
$4,828,324.41, as provided for in CIP funds; and authorizing
the City Manager to sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
Action:
Councilmember Tunnell moved to approve awarding Bid/Contract
#Q-1004-01 to Tiseo Paving Company for the construction of East Sandy
Lake Road (from Kimbel Kourt to east city limits) in an amount of
$4,828,324.41, as provided for in CIP funds; and authorizing the City
Manager to sign. Councilmember Faught seconded the motion, the
motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers
Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the
motion.
22. Consider approval to contract an architectural services firm
pursuant to RFQ # 0078 for municipal building expansion.
Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Peters moved to approve a contract with Brinkley
Sargent Architects in an amount not to exceed $67,100.00 for
architectural services firm pursuant to RFQ # 0078 for municipal
building expansion. Councilmember Suhy seconded the motion, the
motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers
Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the
motion.
23. Necessary action resulting from Work Session.
There was no action necessary under this item.
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24. City Manager's Report.
A. Streamline Sales Tax Update.
B. Holiday Closings.
A. Jim Witt, City Manager, updated Council on the Streamline Sales
Tax activity.
B. Jim Witt, City Manager, updated Council on Holiday Closings for
the City of Coppell departments.
25. Mayor and Council Reports.
A. Report by Mayor Stover regarding Metroplex Mayors’
Meeting.
B. Report by Councilmember Faught regarding Jim
Jackson’s retirement/ transition celebration.
A. Mayor Stover reported on the Metroplex Mayors’ meeting he
attended on December 14, 2004. The main item of discussion was
air quality.
B. Councilmember Faught reported on Jim Jackson’s
retirement/transition celebration that he, Councilmember Peters
and City Manager Witt attended on December 7, 2004.
26. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Mayor
Pro Tem Raines.
B. Coppell ISD - Mayor Pro Tem Raines and Councilmember
Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember
Peters.
E. Economic Development Committee - Councilmembers
Faught and Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember
Brancheau
H. Metrocrest Social Service Center - Councilmember
Brancheau.
I. North Texas Council of Governments - Councilmember
Tunnell.
J. NTCOG/Regional Emergency Management -
Councilmember Suhy
K. North Texas Commission - Councilmember Peters.
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L. Senior Adult Services - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember
Faught.
N. Trinity River Common Vision Commission -
Councilmember Faught.
O. Trinity Trail Advisory Commission - Mayor Pro Tem
Raines.
A. Mayor Pro Tem Raines announced that Carrollton/Farmers Branch
ISD/Lewisville ISD would be getting out of school on December 17,
2004.
B. Mayor Pro Tem Raines announced that the Coppell ISD would be
closing at 2:00 p.m. on Friday, December 17, 2004. The Coppell
CISD voted to go back to semesters at their December 13, 2004
meeting.
C. Councilmember York announced that Hubert Cozby has passed
away. He also announced that Ms. Jeanne Heath is currently in
the ICU at the Lewisville Hospital.
D. Councilmember Peters reported on the Dallas Regional Mobility
meeting she attended on December 10, 2004. The main item of
discussion was the upcoming legislative agenda.
E. Councilmember Faught announced that the Coppell Economic
Development Committee is continuing to work on their strategic
planning.
F. Councilmember Tunnell announced that the December meeting for
the Metrocrest Hospital Authority was canceled. They will be
having a Retreat in January.
G. There was nothing to report on this item.
H. Councilmember Brancheau announced that the Metrocrest Social
Service Center would meet on December 16, 2004.
I. There was nothing to report on this item.
J. There was nothing to report on this item.
K. Councilmember Peters announced that the North Texas
Commission is the entity in charge of greeting the soldiers when
they return for R & R and the City of Coppell will be participating
again in January.
L. Councilmember Faught announced that the Senior Adult Services
is looking for someone to help drive the Senior Adult Services bus.
M. There was nothing to report on this item.
N. There was nothing to report on this item.
O. There was nothing to report on this item.
Council reconvened into Executive Session at this time.
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EXECUTIVE SESSION (Closed to the Public)
Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Sale of land south of Bethel, west of Coppell Road.
2. Sale of land north of Ruby Road, east of State Road.
Mayor Stover convened into Executive Session at 9:43 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 10:06 p.m. and opened the Regular Session.
REGULAR SESSION (Open to the Public)
27. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
____________________________________
, Mayor
ATTEST:
______________________________________
City Secretary
Douglas N. Stover
Libby Ball,
DEPT: Engineering Department
DATE: January 11, 2005
ITEM #: 9/B
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an interlocal agreement with Dallas County for road widening along Sandy Lake Road, west
of Denton Tap Rd., in a cost share amount of $11,734.50, as provided in the infrastructure maintenance fund; and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this agreement will allow the city to partner with Dallas County to have the necessary work performed
at 50% of the actual cost.
Staff recommends approval of the interlocal agreement with Dallas County and will be available to answer any
questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the Infrastructure Maintenance Fund for this agreement.
Agenda Request Form - Revised 09/04 Document Name: #DallasCoAgmt
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Keith R. Marvin, P.E., Civil Engineer
Date: January 11, 2005
RE: Consider approval of an interlocal agreement with Dallas County for road
widening along Sandy Lake Road, west of Denton Tap Road, in a cost share
amount of $11,734.50, as provided for in the infrastructure maintenance fund;
and authorizing the Mayor to sign.
This proposed widening is an effort to improve the flow of traffic at the intersection of Denton
Tap Road and Sandy Lake Road. Traffic traveling westbound on Sandy Lake Road has three
options when they get to the intersection. Traffic can turn left, right, or go straight through the
intersection. Currently, there are two lanes that widen out to four lanes at the intersection. One
of the two lanes feeds the two left turn lanes and the through lane and the other lane feeds the
right turn lane.
In September of this year we conducted a traffic count at this intersection, with the specific goal
of counting the volume of traffic making these three different movements. The 24-hour count
revealed a total volume of 10,591 vehicles traveling through this intersection from the
westbound direction. Of that total, 3,732 vehicles turned left, or southbound on Denton Tap
Road, 3,028 turned right, or northbound on Denton Tap Road, and 3,831 continued straight
through the intersection to continue westbound on Sandy Lake Road. This means of the total
volume of traffic, 7,563 vehicles used the left lane approaching the intersection and only 3,028
used the right lane. This causes a considerable backup in that left lane of traffic.
The proposed widening would take place on Sandy Lake Road west of this intersection and
allow the through westbound traffic to use both lanes as they approach the intersection and
merge on the west side of Denton Tap Road.
Sandy Lake Road is classified as a county Type “B” by Dallas County and as such is eligible for
a cost sharing agreement with the county. The estimated cost for the county to perform this
work is $21,590.50. The City of Coppell would be responsible for the material cost in the
amount of $11,734.50 and Dallas County would cover the cost of the labor.
Staff recommends approval of the interlocal agreement with Dallas County for road widening
along Sandy Lake Road, west of Denton Tap Road, in a cost share amount of $11,734.50.
Staff will be available to answer any questions at the council meeting.
Road & Bridge District ILA (AM 11-1997)1
STATE OF TEXAS §
COUNTY OF DALLAS §
INTERLOCAL AGREEMENT
BETWEEN DALLAS COUNTY AND CITY OF COPPELL
FOR ROAD WIDENING ALONG SANDY LAKE ROAD
WHEREAS, the City of Coppell, Texas, hereinafter called "City", and the County of Dallas,
Texas, hereinafter called "County", desire to enter into an interlocal agreement for the purpose of
widening Sandy Lake Road, as further described by Exhibit "A"; and,
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by City and
County for the mutual consideration stated herein:
W I T N E S S E T H
I.
City has requested and County agrees to perform work on Sandy Lake Road, to widening
Sandy Lake Road adjacent to the north side beginning at the existing driveway of Seven-Eleven
Food Store westward for a distance of 300 linear feet to the existing driveway of Albertson’s Food
and Drug, hereinafter called the "Project", as further described in Exhibit "A" attached hereto and
incorporated herein for all purposes. The Project is classified as a County Type "B" road project.
II.
County agrees to furnish materials, labor and equipment necessary and to perform the
Project construction at a cost not to exceed $21,590.50, hereinafter called the "Not to Exceed
Amount."
III.
City agrees to pay to County the sum of $11,734.50 as City's portion of the cost of the
Project. Such amount will be paid to County prior to the commencement of construction. Such
amount will be deposited with County prior to the commencement of construction and County is
authorized to expend such amount for periodic payments of Project cost.
IV.
City agrees to accomplish the following items, if required by the project, in a timely manner
to insure that such items will not delay the County construction schedule; (1) inform the public of
the proposed reconstruction of the Project; (2) locate all manholes, water valves, and other utilities
within the Project; and (3) make or cause to be made all utility relocations or adjustments necessary
for the Project at no cost to County.
Road & Bridge District ILA (AM 11-1997)2
V.
In the event that the cost of the Project shall exceed the Not to Exceed Amount, City and
County agree to either reduce the scope of construction or seek additional funding to complete the
project. At the termination of the Project, County will do a final cost accounting of the Project. In
the event that the amount paid by City exceeds the actual cost, the difference will be remitted to
City. In the event that additional funds are due, County will bill City who agrees to pay such funds
within thirty (30) days of receipt of such billing.
VI.
The term of this agreement shall be from the date of the last signature approving the
agreement until the completion of the Project and final payment as provided herein.
VII.
The City agrees that County shall have the right to enter upon the Project area for the time
period necessary for the completion of the Project. City agrees to furnish such police personnel as
requested by County for traffic control or other public safety matters at no cost to County.
VIII.
The County agrees to be responsible for any liability or damages the County may suffer as
a result of claims, demands, costs or judgments, including all reasonable attorneys fees, against the
County, including workers compensation claims, arising out of the performance of the construction
and services under this agreement, or arising from any accident, injury or damage, whatsoever, to
any person or persons, or to the property of any person(s) or corporation(s) occurring during the
performance of this agreement and caused by the sole negligence of the County, its agents, officers
and/or employees.
IX.
The City agrees to be responsible for any liability or damages the City may suffer as a result
of claims, demands, costs or judgments, including reasonable attorneys fees, against the City,
including workers compensation claims, arising out of the performance of the construction and
services under this agreement, or arising from any accident, injury or damage, whatsoever, to any
person or persons, or to the property of any person(s) or corporations(s) occurring during the
performance of the agreement and caused by the sole negligence of the City, its agents, officers
and/or employees.
X.
City and County agree that any liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with the comparative responsibility laws of
the State of Texas.
XI.
City and County agree that County's obligation to perform the Project construction is
contingent upon the receipt of City's payment of $11,734.50. and no construction on the Project will
commence prior to the receipt by County of such payment.
Road & Bridge District ILA (AM 11-1997)3
XII.
This Agreement shall be expressly subject to the sovereign immunity of County and the
governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended,
and all applicable federal and state law. This Agreement shall be governed by and construed in
accordance with the laws and case decisions of the State of Texas. Exclusive venue for any legal
action regarding this Agreement filed by either City or County shall be in Dallas County, Texas.
The City of Coppell, State of Texas, has executed the Agreement pursuant to duly authorized
City Council Resolution ____________, Minutes__________ dated the ____day of ________, 2005.
The County of Dallas, State of Texas, has executed this agreement pursuant to
Commissioners Court Order Number __________ and passed on the ____day of __________, 2005.
CITY OF COPPELL COUNTY OF DALLAS
BY_______________________________ BY__________________________________
DOUGLAS N. STOVER, MAYOR MARGARET KELIHER, COUNTY JUDGE
ATTEST: APPROVED AS TO FORM:
Libby Ball, City Secretary Robert Schell, Chief, Civil Section
Dallas County District Attorney
APPROVED AS TO FORM:
_________________________________
Robert E. Hagar, City Attorney
DEPT: Engineering Department
DATE: January 11, 2005
ITEM #: 9/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance abandoning a sanitary sewer easement located in Hidden Valley Addition; and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this item will allow the abandonment of an existing utility easement and allow the developer to create
more usable space on two lots within the subdivision.
Staff recommends approval of the ordinance abandoning the sanitary sewer easement and will be available to
answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: #HiddenValleyOrd
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Keith R. Marvin, P.E., Civil Engineer
Date: January 11, 2005
RE: Consider approval of an ordinance abandoning a sanitary sewer easement in
Hidden Valley Addition; and authorizing the Mayor to sign.
This abandonment request is for a sanitary sewer easement within the Hidden Valley subdivision
which was approved by City Council during the March 9, 2004 Council Meeting.
The developer of this property is relocating a portion of the existing sanitary sewer line in order
to create more usable space on two lots within the subdivision. The developer dedicated
approximately 74,275 square feet of public right-of-way and 10,050 square feet of new utility
easement with the Hidden Valley Addition plat. Also, the developer, at his expense, is
constructing a new sewer line within the dedicated public right-of-way and a portion of the new
utility easement.
With this relocation, the city no longer has a need for the existing easement. The easement was
dedicated to the city in 1981 for the sole purpose of the sanitary sewer line. The easement to be
abandoned contains approximately 20,650 square feet of land.
Staff recommends approval of this agenda item. The value of the right-of-way and easement
dedicated by the developer far exceeds the value of the easement to be abandoned. Therefore,
the city is not requesting any compensation for this abandonment.
Staff will be available to answer any questions at the Council meeting.
1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
ABANDONING A SANITARY SEWER EASEMENT IN HIDDEN
VALLEY ADDITION, AS DESCRIBED IN EXHIBITS "A" AND “B”
ATTACHED HERETO, IN FAVOR OF THE ABUTTING
PROPERTY OWNERS; PROVIDING THAT SUCH
ABANDONMENT SHALL BE IN EXCHANGE FOR THE
DEDICATION OF PUBLIC RIGHT-OF-WAY AND A UTILITY
EASEMENT; PROVIDING THAT SUCH ABANDONMENT SHALL
BE IN THE INTEREST WHICH THE CITY MAY LEGALLY AND
LAWFULLY ABANDON; PROVIDING THAT SAID ORDINANCE
SHALL CONSTITUTE A QUITCLAIM DEED THAT MAY BE
RECORDED WITH THE COUNTY CLERK OF DALLAS COUNTY
TEXAS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell has determined that the
location of the utility easement described in Exhibits "A" and “B” attached hereto, is not in
the correct alignment for the construction of utility improvements; and
WHEREAS, the abutting property owner desires that said sanitary sewer easement
be abandoned and in consideration thereof has dedicated to the City of Coppell, Texas,
74,275 square feet of public right-of-way and 10,050 square feet of utility easement in the
correct location; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1.That the City Council of the City of Coppell, Texas has
determined that the sanitary sewer easement described in Exhibits "A" and “B”, attached
hereto and made a part hereof for all purposes, is no longer needed or necessary for public
purposes and should be, and is hereby, abandoned in favor of the abutting property owner.
SECTION 2.That this abandonment ordinance shall constitute a Quitclaim
Deed in favor of the abutting property owner, and a certified copy of the same may be filed
in the Deed Records of Dallas County, Texas, to indicate such abandonment.
SECTION 3.That the City Manager or his designee shall, at the appropriate
time, file this ordinance as provided herein.
2
SECTION 4.That the abandonment provided for herein shall extend only to
the public right, title and interest which the City of Coppell, Texas, may have in and to said
sanitary sewer easement, and shall be construed to extend only to such interests that the
governing body of the City of Coppell, Texas, may legally and lawfully abandon.
SECTION 5.That this ordinance shall become effective from and after its
passage as the law and charter in such case provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____
day of __________, 2005.
APPROVED:
__________________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
__________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
____________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Engineering Department
DATE: January 11, 2005
ITEM #: 9/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an ordinance abandoning a utility easement in exchange for an alternate utility easement
located in the Rozas Addition; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this item will allow the abandonment of the existing utility easement in exchange for a slightly larger
utility easement in a different location to help facilitate the development of the property.
Staff recommends approval of the ordinance and will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: #RozasAdditionOrd
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Keith R. Marvin, P.E., Civil Engineer
Date: January 11, 2005
RE: Consider approval of an ordinance abandoning a utility easement in exchange
for an alternate utility easement located in the Rozas Addition; and authorizing
the Mayor to sign.
This request is to abandon an existing utility easement within the Rozas Addition, which was
approved by City Council during the November 9, 2004 Council Meeting.
The City of Coppell acquired this easement in 1994 with the intention of constructing a sanitary
sewer line across this property to relieve a sewer line in Moore Road that was identified in our
sewer master plan as being undersized.
The developer of this property has dedicated by plat a parallel utility easement that contains
slightly more land area than the easement to be abandoned. The developer is also being required
to construct the portion of sewer line that will be within the newly dedicated easement.
Staff recommends approval of this agenda item. Abandonment of this easement and dedication
of a new easement will allow the construction of the sewer line that was proposed when we
acquired this easement. Because the easements are similar in size, the city is not requesting any
compensation for this abandonment.
Staff will be available to answer any questions at the Council meeting.
1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
ABANDONING A 20 FOOT UTILITY EASEMENT, AS DESCRIBED
IN EXHIBIT "A" ATTACHED HERETO, IN FAVOR OF THE
ABUTTING PROPERTY OWNERS; PROVIDING THAT SUCH
ABANDONMENT SHALL BE IN THE INTEREST WHICH THE
CITY MAY LEGALLY AND LAWFULLY ABANDON; PROVIDING
THAT SAID ORDINANCE SHALL CONSTITUTE A QUITCLAIM
DEED THAT MAY BE RECORDED WITH THE COUNTY CLERK
OF DALLAS COUNTY TEXAS; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Council of the City of Coppell has determined that the
acceptance and relocation of public utilities has rendered the location of the utility easement
described in Exhibit "A" attached hereto, to be an incorrect alignment for the construction of
utility improvements; and
WHEREAS, the abutting property owner desires that said utility easement be
abandoned and in consideration thereof has dedicated to the City of Coppell, Texas, a utility
easement in the correct location; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1.That the City Council of the City of Coppell, Texas has
determined the acceptance and relocation of public utilities has rendered the utility easement
described in Exhibit "A", attached hereto and made a part hereof for all purposes, to no
longer be needed or necessary for public purposes and should be, and is hereby, abandoned
in favor of the abutting property owner.
SECTION 2.That this abandonment ordinance shall constitute a Quitclaim
Deed in favor of the abutting property owner, and a certified copy of the same may be filed
in the Deed Records of Dallas County, Texas, to indicate such abandonment.
SECTION 3.That the abandonment provided for herein shall extend only to
the public right, title and interest which the City of Coppell, Texas, may have in and to said
utility easement, and shall be construed to extend only to such interests that the governing
body of the City of Coppell, Texas, may legally and lawfully abandon.
SECTION 4.That this ordinance shall become effective from and after its
passage as the law and charter in such case provide.
2
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____
day of __________, 2005.
APPROVED:
__________________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
__________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
____________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: City Manager
DATE: January 11, 2005
ITEM #: 9/E
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a Memorandum of Understanding between the Coppell Chamber of
Commerce and the City, and authorizing the Mayor sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: !Chamber
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding defines the responsibilities and roles of the City of Coppell
and the Coppell Chamber of Commerce in relationship to Economic Development and
Community Promotion. This Memorandum outlines primary responsibilities, as well as areas of
joint responsibilities with respect to the two parties.
Section I - The Chamber's primary responsibilities shall include:
A. Continue to distribute and supply the City Manager’s office with a copy of the
new business information packet.
B. Be the contact point for ribbon-cutting ceremonies, and communicate with the
City's Community Information Officer regarding these ceremonies and the City's role, if any.
C. Provide a forum for the Mayor's report at the Chamber's luncheons.
D. Advertise City activities, including parades, meetings and other special events in
the Chamber's newsletter.
E. Develop a business referral guide which includes a report on the City’s activities,
as well as relevant social and economic data.
F. As necessary, provide City Council candidate and special election information
forums at a monthly luncheon preceding any City election.
G. The Chamber will provide a forum with Chamber business leaders to discuss key
legislative issues, for example, air quality, regional transportation and Robin Hood. If the
Chamber takes a position, said position shall be made known to the area legislatures and the city
of Coppell.
H. The Chamber shall develop a sponsored street map of the City to be utilized by
the Chamber and the City. The City should be supplied 500 copies with an option to purchase
additional copies at cost at the time of printing.
I. The Chamber shall serve as the lead, through its general operations or via
designated committee, on matters of retention in the retail sector, with City staff serving a
support role through information sharing. A semiannual meeting with the Economic
Development Coordinator for the city of Coppell shall be held in order to share information
garnered.
Section II - The City's primary responsibilities shall include:
A. The City shall have the primary responsibility for providing social/economic data
to the Chamber of Commerce.
B. The City will be prepared to provide a "state of the City" address in May to be
coordinated by the Chamber during its regular monthly luncheon.
C. The City shall have primary responsibility for economic development efforts
through the City's Economic Development Coordinator who shall serve as the lead on matters of
business recruitment within the retail, commercial, and industrial districts, and on matters of
business retention within the commercial and industrial districts, with Chamber support as
needed.
Section III - Joint Responsibilities shall include:
A. The Chamber and the City shall provide representatives to jointly serve on
various committees and to protect the quality of life and the business environment in Coppell.
B. The Chamber shall provide a seat on its Board for a City representative and the
City Manager shall appoint a member of the City staff to fill that seat with the intent of
enhancing the overall communication between the City and the Chamber. Appointment of the
City representative shall be consistent with the Chamber Bylaws.
This Memorandum of Understanding may be amended at any time by either party upon
mutual consent and adoption by respective boards.
PASSED this _______ day of _______________________ 2004.
CHAMBER OF COMMERCE
By: _____________________________________
Matt Hall, Chairman of the Board
PASSED this _______ day of _______________________ 2005.
CITY OF COPPELL
By: ____________________________________
Douglas N. Stover, Mayor
DEPT: Police
DATE: January 11, 2005
ITEM #: 9/F
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a resolution of the City of Coppell, Texas, approving the creation of a training program for
the Coppell Police Department through TCLEOSE, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
The Coppell Police Department desires to support a training agreement between the Coppell Police
Department and the Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE).
TCLEOSE requires a formal resolution of support from Council in order to continue training its police officers
under the direction of the Coppell Police Department.
The Coppell Police Department utilizes the training agreement with TCLEOSE to use certified in-house
trainers (Coppell officers) in order to provide quality training without the expense of sending officers to other
agencies or out of town. It also enables the police department to participate in inter-local training agreements that
allows Coppell Officers to instruct officers from other participating agencies along with our own officers. This
type of cooperative effort helps build working relationships with surrounding agencies while minimizing training
expenses.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: )TCLEOSE
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE
CREATION OF A TRAINING PROGRAM FOR THE COPPELL POLICE
DEPARTMENT; AUTHORIZING THE MAYOR TO EXECUTE THE NECESSARY
DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Coppell desires to support a training agreement between the
Coppell Police Department and the Texas Commission on Law Enforcement Officer Standards
and Education; and
WHEREAS, the Texas Commission on Law Enforcement Officer Standards and
Education (TCLEOSE) requires a formal resolution of support from Council; and
WHEREAS, the City of Coppell agrees that the continued training of its police officers
is a benefit to the police department and the citizens of Coppell.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1.That the Chief of Police is designated as the authorized agency
administrator who is given the power to apply for, accept, reject, alter, or terminate the training
agreement on behalf of the City and the Police Department.
SECTION 2.That this Resolution shall take effect immediately from and after its
passage as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the__________
day of January, 2005.
APPROVED:
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
APPROVED AS TO FORM:
____________________________________
Robert E. Hagar, City Attorney
DEPT: Planning
DATE: January 11, 2005
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. PD-209-C, TownOaks Centre, zoning change request from C (Commercial) to PD-
209-C (Planned Development-209-Commercial) to allow variances to the City’s Sign Ordinance regarding two
monument signs and attached signage at 120 S. Denton Tap Road, located at the southeast corner of Denton Tap
and Sandy Lake Roads.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: December 16, 2004
Decision of P&Z Commission: Approval (4-3) with Commissioners Foreman, Milosevich, Kittrell and
Reese voting in favor. Commissioners Borchgardt, Hall and McCaffrey opposed.
Approval is recommended, subject to the following conditions:
Attached Signs:
1) Approval of a 116-square-foot attached sign for Fitness Express, installed at the
angle, as shown, with white letters being individually mounted to black metal plate,
with two horizontal red stripes, and denial of the second tenant sign.
Monument Signs:
1) Approval of two internally-lit monument signs along Denton Tap and Sandy Lake
Roads with bronze name plates, all being the same height. Longer sign plates
for tenants exceeding 15,000-square feet shall be allowed. Lettering shall be a
minimum of 6-inches in height; font and color shall be consistent for all tenants.
2) The monument signs shall be a total of 63-square feet, with the additional 3-square
feet being limited to the architectural accents. The sign along Denton Tap Road shall
be set back 15 feet from the property line and the monument sign along Sandy Lake
Road shall be set back as far as possible from the property line, within the existing island.
Revised Elevations:
1) Approval of revised elevations, as resubmitted.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @1PD-209-C, TOCntr 1-AR
Item # 4
Page 1 of 7
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-209-C, TownOaks Centre
P & Z HEARING DATE: December 16, 2004 (Public Hearing continued from the
Commission’s 11/18/04 meeting. Additional staff comments are
italicized and in bold print. )
C.C. HEARING DATE: January 11, 2005
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: 120 S. Denton Tap Road (southeast corner of Denton Tap and
Sandy Lake Roads).
SIZE OF AREA: 8.6 acres of property
CURRENT ZONING: C (Commercial)
REQUEST: PD-209-C (Planned Development-209-Commercial) to allow
variances to the City’s Sign Ordinance regarding two monument
signs and attached signage.
APPLICANT: Alen Hinckley
Coppell Village, LTD.
12201 Merit Drive, Suite 170
Dallas, Texas 75251
(972) 991-4600
FAX: (972) 991-7500
HISTORY: This property was originally platted into four lots in 1984. Lot 1, was
platted for a restaurant pad site (now Kelly’s), Lots 2 and 4 for “strip”
retail and Lot 3 for a Minyards grocery store. In March of that year,
the Board of Adjustment granted a variance to the required 10-foot
front yard, decreasing the landscape setback by one to seven feet.
The applicant contended that they had already drawn the plans, etc,
Item # 4
Page 2 of 7
prior to the adoption of the ordinance requiring 10 feet of landscaping
and that providing the 10 feet would create a hardship (current
ordinances would require a minimum of 15 feet of landscaping along
street rights-of-way).
TRANSPORTATION:Denton Tap Road is a six-lane divided thoroughfare built to standard within a
120-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North –Frost Bank and Tom Thumb shopping center; TC (Town Center)
South – Braewood shopping center; C (Commercial)
East – Braewood West subdivision; SF-7 (Single Family-7)
West – McDonalds, Exxon gas station; R (Retail )
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable for mixed uses.
DISCUSSION: The applicant is requesting to place the existing TownOaks shopping
center under a PD to allow for significant variances to the Sign Ordinance
for their proposed attached and monument signs. Also being requested is
a revised façade, incorporating EFIS to accent the major tenants of this
center. The façade has been revised to red brick to match the existing
center.
Understanding that encouraging the occupancy of our older, underutilized,
shopping centers is a Council goal, and in the best interest of the community
as a whole, there is an overriding concern of the impact that granting of all
these variances will have on the future of this City. The standards set forth in
the CIVIC Report and codified as part of the Zoning Ordinance in 2002
demonstrates the importance of sustaining the aesthetic values of our
community. Some of the applicant’s requests are in direct conflict with those
actions. If granted, as submitted, it is reasonable to assume that similar
consideration will be requested by existing and future retailers in Coppell.
Therefore, this application must be carefully evaluated and measured against
any future negative precedence the granting of this request might generate.
With regard to the signage request, and as evidenced by the Princeton Park
signage application, the provision of the new ordinance can accommodate the
needs of the tenants, while maintaining the aesthetic value and character that
we have worked so hard to obtain. Each variance requested in this
application was analyzed individually in terms of its aesthetic value and
potential impact on the community as follows:
Item # 4
Page 3 of 7
VARIANCES TO ATTACHED SIGNS:
REGULATION:
Sec. 12-29-4.3.(A) Attached signs:
i. Attached signs shall consist of individually mounted channel
letters in white, ivory, black or neutral colors. Raceways shall
match the color of the materials to which they are mounted.
All illumination shall be limited to white or off-white. Logos in
any color shall be permitted, but shall not exceed 20 percent
of the area of the sign.
SIGN
VARIANCES REQUESTED
STAFF
RECOMMENDATION
REVISED REQUEST/
RECOMMENDATION
Red being the predominate color
(approximately 60%) of the attached
sign with the remaining letters being
white.
DENIAL - Adherence to the
ordinance requirements for
white, ivory, black or neutral
colors is recommended. The
Sign Ordinance which permits
logos OF ANY COLOR to be up
to 20% of the sign allows for
franchise recognition. Refer to
the Market at Town Center as an
example of 100% compliance
with this regulation.
Sign revised to be white
channel letters, with two
small red horizontal stripes,
however the sign has been
increased in size, see below.
The letters will be individually
mounted, however, they are mounted
onto a black metal plate which
provides a framing for sign, instead
of a raceway which matches the color
of the material to which it is
mounted.
APPROVAL – The black metal
plate is included in the area of
the sign, and the letters are
individually mounted to allow
for a shadowing effect and
therefore merits approval.
APPROVAL – NOT
REVISED SINCE INITIAL
REQUEST.
One additional non-conforming sign
(one non-conforming color in
addition to black) is requested to be
permitted for a future lease space
which exceeds 10,000-square feet.
DENIAL - There is no tenant -
the existing sign regulations
should prevail.
DENIAL - NOT REVISED
SINCE INITIAL
REQUEST.
Elevation and notes needs to
be revised.
REGULATION:
Sec. 12-29-4.3.(B) Effective Area:
“….attached signs are permitted a maximum aggregate effective
area equal to one-square foot per lineal foot of building or leasehold
frontage as applicable”.
Item # 4
Page 4 of 7
SIGN
VARIANCES REQUESTED
STAFF
RECOMMENDATION
REVISED REQUEST/
RECOMMENDATION
Express Fitness has 116 feet of linear
frontage; therefore, a 116- square-
foot attached sign is permitted. This
sign, if measured at an angle, is 116-
square feet. However, if measured as
defined in the Sign Ordinance, the
effective area of the sign is
approximately 140-square feet.
APPROVAL – This particular
sign, if compliant in terms of
color, would be appropriate at
the angle, as designed
APPROVAL OF
MEASURING THE SIGN
AT AN ANGLE, BUT
DENIAL OF THE
INCREASED SIZE - The
attached sign has been
increased in size to 150
square feet, exceeding the
maximum allowed by
Ordinance by 34- square feet,
if measured at an angle, as
previously supported. There
is no compelling reason to
allow an attached sign which
is 30% larger than would be
permitted by the Sign
Ordinance. The exhibit also
includes a 116- square foot
sign which is compliant with
the Sign Ordinance, and
recommended for approval.
VARIANCES TO MONUMENT SIGNS
REGULATION:
“Sec. 12-29-4.2(A) (recent ordinance amendment)
“ii. In the case of multi-tenant office and/or retail buildings, the
individual tenant names may be listed subject to:
(a) Individual tenant nameplates must be the uniform size, color
and font, in accordance with this ordinance.
(b) Minimum letter size shall be six inches…”
“No other advertising or promotional information is permitted
thereon. Such sign may be single or double-faced. Can signs
made of plastic or similar materials are not permitted as detached
(monument) signs. Back-lit plastic is not permitted within detached
(monument) signs.”
SIGN
VARIANCES REQUESTED STAFF RECOMMENDATION
REVISED REQUEST/
RECOMMENDATION
Two plates are twice the size of the
remaining 8 plates.
APPROVAL - When this revision to
the sign ordinance was written, it was
assumed to be applicable to non-
APPROVAL – NOT
REVISED SINCE
INITIAL REQUEST
Item # 4
Page 5 of 7
anchor strip retail and multi-tenant
office buildings (i.e. Princeton Park).
It is reasonable to allow major
tenants (greater than 15,000-square
feet) to have larger signs. Given that
all the name plates are the same
height, this variance merits approval.
Minimum letter size is 5 inches DENIAL – As discussed during the
Sign Ordinance amendment process,
6-inch is the minimum letter size to
allow for recognition at travel speeds
of 40 miles per hour.
DENIAL – LETTER
SIZE NOT REVISED
SINCE INITIAL
REQUEST, ALSO
REQUESTING
VARIOUS FONTS –
DENIAL OF VARIETY
OF FONTS.
Requesting internally lit sign APPROVAL - Considering that the
name plates will be bronze, with cut-
out letters and the internally lit areas
will be limited to the letters, this
design, with controlled lighting, is in
keeping with the intent of the
ordinance.
APPROVAL – NOT
REVISED SINCE
INITIAL REQUEST
REGULATION:
“Sec. 12-29-4.2(C)
ii. Provided that the premises has frontage on more than one
street and that the frontage on each street is 500 feet or more, two
monument signs are permitted on premises greater than five
acres in size as follows:
Maximum size--60 square feet.
Maximum height--Six feet each.
Minimum setbacks--15 feet from street right-of-way, 75 feet
from property lines other than those property lines fronting
the street right-of-way.
Maximum number of signs--One per street frontage.
Maximum total number--Two.
SIGN
VARIANCES REQUESTED
STAFF
RECOMMENDATION
REVISED REQUEST/
RECOMMENDATION
63-square feet DENIAL – The area of a
monument sign, and how it is
measured is very specific in the
Ordinance, which includes “all
extremities of the sign”
(architectural accents) as part of
APPROVAL- SUBJECT TO
THE ADDITIONAL THREE
SQUARE FEET IN SIZE
BEING LIMITED TO THE
ARCHITECTURAL
ACCENT (CORNICE
Item # 4
Page 6 of 7
the area calculation. This
proposed sign needs to be
redesigned to be compliant with
the ordinance.
MATCHING THE
BUILDING) AS SHOWN ON
THE SIGN ELEVATION.
Proposed Monument Sign on Denton
Tap Road to be set back 5 feet from the
property line
DENIAL – the existing
monument sign is set back 12
feet from Denton Tap R.O.W.,
The erection of a new sign,
which is in less conformance
with the Sign Ordinance, is not
acceptable. Compliance with
the 15-foot setback along
Denton Tap is recommended.
DENIAL – THE REVISED
PLAN INDICATES A TWO
(2) FOOT SETBACK FROM
THE PROPERTY LINE
ALONG DENTON TAP
FURTHER INCREASING
THE NON-CONFORMITY.
NO ATTEMPT WAS MADE
TO ADDRESS THE 15’
SETBACK REQUIRED BY
THE SIGN ORDINANCE.
Proposed Monument sign on Sandy
Lake Road to be set back one foot
from the property line.
APPROVAL – The existing
monument sign is being
relocated out of the Sandy Lake
Road R.O.W. It is
recommended that the new sign
be set back as far as possible
from the property line within the
existing island.
DENIAL – THE REVISED
PLAN INDICATES AN ONE
(1) FOOT SETBACK FROM
THE PROPERTY LINE
ALONG SANDY LAKE, NO
ATTEMPT WAS MADE TO
ADDRESS THE 15’
SETBACK REQUIRED BY
THE SIGN ORDINANCE.
REVISED ELEVATIONS
Also being requested are revised elevations for a portion of the façade of the shopping
center to incorporate EFIS entry features to accent the anchor tenants of this center. This
features contains two doors for the tenants, separated by an EFIS panel with three green
ceramic tie panels. These tiles are the same color as the existing accent tiles on the
building, which is an architecturally compatible element. However, the EFIS features do
not follow the same roof lines, heights, forms, details or materials as the remainder of the
building. While staff understands that the architecture of this 20 year old center could
benefit from some modernization, there is concern that this new façade treatment will
appear as an after-thought if not redesigned to be more architecturally compatible with
the existing building. Complementary accent features and details need to be carried on
throughout this center. The applicant has replaced the EFIS with red brick to match
the existing center, EFIS is now limited to an accent material for the cornices.
Decorative attached lighting and new storefront windows have been added to the new
façade.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends the following:
Item # 4
Page 7 of 7
• Attached Signs: Approval of the 116-square-foot attached sign, installed at
the angle as shown, (denial of a 150-square foot sign)with letters being
individually mounted to black metal plate, with two horizontal red stripes,
subject to all letters being white, and denial of the second tenant sign until
such time that the tenant is known and the sign can be reviewed.
• Monument Signs: Approval of the internally lit, bronze name plates, all
being the same height, but longer sign plates for tenants exceeding 15,000-
square feet, subject to minimum letter size being 6 inches; with consistent
font, the sign being a total of 63-square feet(the additional three square feet
being limited to the architectural accents); the sign along Denton Tap Road
being set back 15 feet from the property line; the monument sign along Sandy
Lake Road being removed from the street right-of-way and being set back as
far as possible from the property line, within the existing island.
• Revised Elevations: Need to be redesigned to be more architecturally
compatible with the existing building (less EFIS, more brick, repeat existing roof
lines and details, etc.) – Approval as resubmitted
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Exhibit of site plan, elevations and signage
2) Letter from Applicant with 3 color attachments
3) (Color details of attached signage ( 3 pages)
4) Color pictures of Monument Sign examples (provided by the applicant)
5) Color pictures of Attached Sign examples (provided by the applicant)
DEPT: Planning
DATE: January 11, 2005
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. PD-163R4-SF-9, Windsor Estates, zoning change request from PD-163R2-SF-9
(Planned Development 163-Revision 2-Single Family-9) to PD-163R4-SF-9 (Planned Development 163-Revision
4-Single Family-9) to revise the fence line from 25’ to 15’ along DeForest Road to allow for a four-foot tall
wrought iron fence on a 16-inch tall retaining wall on Lot 1, Block B (612 St. James).
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: December 16, 2004
Decision of P&Z Commission: Approval (6-1) with Commissioners Borchgardt, Hall, McCaffrey,
Milosevich, Kittrell and Reese voting in favor. Commissioner Foreman opposed.
Approval is recommended, subject to the following condition:
1) The notation “fence and building setback line” being added to the west side of this
lot, along St. James Place.
Staff recommends approval.
NOTE: Please see attached memo from Jill Watkins, requesting that this Public Hearing be opened and
continued to Council’s February 8, 2005, meeting. She will be out of the country on January 11th.
Agenda Request Form - Revised 09/04 Document Name: @2PD-163R4-SF-9, Windr 1-AR
Item # 5
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-163R4-SF-9, Windsor Estates
P & Z HEARING DATE: December 16, 2004
C.C. HEARING DATE: January 11, 2005
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 612 St. James Place in Windsor Estates
SIZE OF AREA: 0.3070 of an acre of property (13,373 square feet)
CURRENT ZONING: PD-163R2-SF-9 (Planned Development-163 Revision 2-Single
Family-9)
REQUEST: PD-163R4-SF-9 (Planned Development-163 Revision 4-Single
Family-9) to allow the construction of an 4.25’ tall wrought iron
fence on an 18” tall retaining wall 15’ from the property line along
DeForest Road on Lot 1, Block B (612 St. James).
APPLICANT: Mr. and Mrs. Marvin Watkins
612 St. James Place
Coppell, Texas 75019
(972) 462-7824
FAX: (972) 242-6754
HISTORY: In 1997, PD-163, Windsor Estates, was established to allow the
development of 27 single-family homes and common areas on 15.78
acres of property. The Preliminary Plat for this subdivision was
approved for 24 residential lots and two common areas in May 1998.
The Final Plat, for 23 residential lots and three common areas, was
approved in May 1999. In June 1999, the PD was amended to revise
the entry features and create additional common areas to
accommodate landscaping.
Item # 5
Page 2 of 4
On January 13, 2004, Council approved a revision to this PD and a
replat to allow: combining of Lots 4&5, Block B into one lot;
revising the size of the common areas (Lots 1X and 19X, Block
A); revising the size of Lots 1, 2, 14, 16 and 17, Block A;
renaming Lot 15 to Lot 15X; revising the 100-year Flood Plain
line, and denied the request to reduce the fence/building line on
Lot 1, Block B (612 St. James) from 25 to 15 feet along DeForest
Road.
On September 16, 2004, the Planning and Zoning Commission,
with a vote of 4 to 3, recommended denial of the request to allow
the retention of an existing 4.25’ tall wrought iron fence on an 18”
tall retaining wall 15’ from the property line along DeForest Road,
and denied the replat. After being delayed for two Council meetings
due to various reasons, on November 9, 2004 Council voted to once
again delay consideration of the request until their December 14,
2004 meeting. On November 11, 2004 staff received a letter from the
applicant requesting to withdraw the request.
TRANSPORTATION:DeForest Road has been extended through this subdivision as a concrete,
27’-wide residential street built within a 50’ right-of-way.
SURROUNDING LAND USE & ZONING:
North - Single Family (Windsor Estates); PD-163R2-SF-9
South - Single Family (Windsor Estates); PD-163R2-SF-9
East - Single Family (Windsor Estates); PD-163R2-SF-9
West - Single Family (Windsor Estates); PD-163R2-SF-9
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable low density residential.
DISCUSSION: As discussed in the HISTORY section of this report, this request was
recommended for denial by the Planning Commission in September of this
year. Although on the Council agenda three times, no action was taken, and
the applicant ultimately withdrew this request. The deliberations at the
November 9th Council meeting included comments on the aesthetic
characteristics of the fence, as constructed, and the yard, as landscaped, and a
suggestion was made that if the illegally constructed fence was removed,
then this request may merit reconsideration. This fence has since been
removed.
Item # 5
Page 3 of 4
In order to legally establish the fence setback line to reflect the desired fence
location, an amendment needs to be made to the Planned Development,
reflecting the 64’ long 4.25’ tall wrought iron fence on top of an 18” tall
retaining wall (effective height of 5.75 feet), as well as to replat the property
to revise the fence line along DeForest Road.
The difference between this and the initial request is that there is now an
added level of specificity in that the building line will remain where it is,
and only the fence line along DeForest Road will move. The applicant has
included detailed elevations of the retaining wall and the wrought iron
fence. The construction of the home is complete, as is the retaining wall
and the landscaping.
As discussed in the previous requests, when this PD was established, the
fence and the building setback lines on corner lots were specifically
designated to be set back 25 feet to preserve the open space and the
view/visibility along the streets. Staff’s main concern with the initial request
was the impact on the views along DeForest, as well as the abutting property
owner to the north. As previously illustrated the wrought iron fence on top of
the retaining wall did not significantly impact the view corridor, and the lush
landscaping installed enhances the aesthetics of this lot. Also to be
considered, is now that the home has been constructed, the 25-foot front yard
has been established along St. James Place, and this area will not be
encroached upon with structures or fencing. Finally, if this request is denied,
the applicant could construct an eight-foot solid wood or masonry fence, 25
feet from the property line, which would be more visually obstructive to this
view corridor than the wrought iron fence 15 feet from the property line.
As revised, staff can see the merits of this request, and if no opposition arises,
it ultimately should be approved.
In the event that this request is approved, this action needs to be subject to the
inclusion of the notation “fence and building setback line” being added to
the west side of this lot, along St. James Place. This fence setback condition
was a separate note on the previous plat and included as a PD condition.
Therefore, to assure clarity, this needs to be graphically represented.
Item # 5
Page 4 of 4
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff can support this amendment PD-163R4-SF-9 to allow a 4.25’ tall
wrought iron fence on an 18” tall retaining wall 15’ from the property line
along DeForest Road on Lot 1, Block B (612 St. James), subject to:
1) The notation “fence and building setback line” being added
to the west side of this lot, along St. James Place.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Revised Detail Plan
DEPT: Planning
DATE: January 11, 2005
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of the Windsor Estates, Lot 1, Block B, Replat, to revise the fence line from 25’ to 15’ along
DeForest Road to allow for a four-foot tall wrought iron fence on a 16-inch tall retaining wall on Lot 1, Block B
(612 St. James).
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: December 16, 2004
Decision of P&Z Commission: Approval (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed.
Approval is recommended, subject to the following condition:
1) The notation “fence and building setback line” being added to the west side of this
lot, along St. James Place.
Staff recommends approval.
NOTE: Please see attached memo from Jill Watkins indicating that she will be out of the country on
January 11, 2005.
IF COUNCIL CHOOSES TO CONTINUE CONSIDERATION OF PD-163R4-SF-9, WINDSOR
ESTATES, TO ITS 2/8/05 MEETING, THIS REPLAT MUST BE DENIED AT THIS TIME. IT
CAN BE BROUGHT BACK FOR CONSIDERATION AT COUNCIL’S FEBRUARY 8TH
MEETING.
Agenda Request Form - Revised 09/04 Document Name: @3Windsor L1,BB, Rpl. 1-AR
Item # 6
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE: Windsor Estates, Lot 1, Block B, Replat
P & Z HEARING DATE: December 16, 2004
C.C. HEARING DATE: January 11, 2005
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 612 St. James in Windsor Estates
SIZE OF AREA: 0.3070 of an acre of property (13,373-square feet)
CURRENT ZONING: PD-163R2-SF-9 (Planned Development-163 Revision 2-Single
Family-9)
REQUEST: Replat to allow a 15’ fence setback line along DeForest Road on Lot
1, Block B (612 St. James).
APPLICANT: Mr. and Mrs. Marvin Watkins
612 St. James Place
Coppell, Texas 75019
(972) 462-7824
FAX: (972) 242-6754
HISTORY: In 1997, PD-163 for Windsor Estates was established to allow the
development of 27 single-family homes and common areas on 15.78
acres of property. The Preliminary Plat for this subdivision was
approved for 24 residential lots and two common areas in May 1998.
The Final Plat, for 23 residential lots and three common areas, was
approved in May 1999. In June 1999, the PD was amended to revise
the entry features and create additional common areas to
accommodate landscaping.
Item # 6
Page 2 of 3
On January 13, 2004, Council approved a revision to this PD and a
replat, to allow: combining of Lots 4&5, Block B, into one lot;
revising the size of the common areas (Lots 1X and 19X, Block
A); revising the size of Lots 1, 2, 14, 16 and 17, Block A;
renaming Lot 15 to Lot 15X; revising the 100-year Flood Plain
line, and denied a request to reduce the fence/building line on Lot
1, Block B (612 St. James) from 25 to 15 feet along DeForest
Road.
On September 16, 2004, the Planning and Zoning Commission,
with a vote of 4 to 3, denied this replat to allow the retention of an
existing 4.25’ tall wrought iron fence on an 18” tall retaining wall 15’
from the property line along DeForest Road.
TRANSPORTATION:DeForest Road has been extended through this subdivision as a concrete, 27’
wide, residential street built within a 50’ right-of-way.
SURROUNDING LAND USE & ZONING:
North –Single Family (Windsor Estates); PD-163R2-SF-9
South – Single Family (Windsor Estates); PD-163R2-SF-9
East – Single Family (Windsor Estates); PD-163R2-SF-9
West - Single Family (Windsor Estates); PD-163R2-SF-9
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property
as suitable low density residential.
DISCUSSION: This is a companion item to the request to amend the PD to allow for the
reduced fence setback line along DeForest Road. This building/fence
setback line was also included in the original subdivision plat for this
property; therefore, if the rezoning is granted, this lot must be replatted. If
the rezoning is denied, then the request for this replat must be denied.
In the event that this request is approved, staff is requesting that the notation
of “fence and building setback line” be added to the west side of this lot,
along St. James Place. This condition was a separate note on the previous
plat and to assure clarity, this needs to be graphically represented.
Item # 6
Page 3 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff recommends consistency with the recommendation on the PD
amendment request. If it is approved, then this replat should be approved
subject to:
1) The notation “fence and building setback line” being added
to the west side of this lot, along St. James Place.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Replat of Lot 1R, Block B, of Windsor Estates
DEPT: Planning
DATE: January 11, 2005
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Ordinance for Case No. PD-208-LI, Coppell Trade Center, zoning change from LI (Light
Industrial) to PD-208-LI (Planned Development-208-Light Industrial) to approve a Concept Plan to allow the
construction of approximately 645,000-square-feet of office warehouse uses on 40.6 acres of property, and
approval of a Detail Plan for Phase 1 on 12.87 acres of property, containing a 195,845-square-foot building located
along the north side of Sandy Lake Road, between Northpoint Drive (extended) and the extension of Freeport
Parkway, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: N/A
Decision of P&Z Commission: N/A
On November 18, 2004, the Planning and Zoning Commission unanimously approved this zoning change (6-0).
On December 14, 2004, Council approved this zoning change (6-1) with Councilmember Tunnel voting in
opposition.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @4PD-208 ORD 1-AR
1 70464
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A ZONING CHANGE REQUEST FROM LI (LIGHT
INDUSTRIAL) TO PD-208-LI (PLANNED DEVELOPMENT-208-LIGHT
INDUSTRIAL) TO APPROVE A CONCEPT PLAN TO ALLOW THE
CONSTRUCTION OF APPROXIMATELY 645,000-SQUARE-FEET OF
OFFICE WAREHOUSE USES ON 40.6 ACRES OF PROPERTY, AND
APPROVAL OF A DETAIL PLAN FOR PHASE 1 ON 12.87 ACRES OF
PROPERTY, CONTAINING A 195,845-SQUARE-FOOT BUILDING
LOCATED ALONG THE NORTH SIDE OF SANDY LAKE ROAD,
BETWEEN NORTHPOINT DRIVE (EXTENDED) AND THE
EXTENSION OF FREEPORT PARKWAY, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO
AND INCORPORATED HEREIN FOR ALL PURPOSES; PROVIDING
FOR THE APPROVAL OF THE CONCEPT SITE PLAN, DETAIL SITE
PLAN FOR PHASE 1, DETAIL LANDSCAPE PLAN FOR PHASE 1,
EXISTING TREE PLAN, ELEVATIONS AND COLOR RENDERING,
ATTACHED HERETO AS EXHIBITS “B, C, D, E, F, AND G”,
RESPECTIVELY; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to all
property owners generally, and to all persons interested and situated in the affected area and in the
vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-208-LI
should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning from LI (Light Industrial) to PD-208-
2 70464
LI (Planned Development-208-Light Industrial) to approve a Concept Plan to allow the
construction of approximately 645,000-square-feet of office warehouse uses on 40.6 acres of
property, and approval of a Detail Plan for Phase 1 on 12.87 acres of property, containing a
195,845-square-foot building located along the north side of Sandy Lake Road, between
Northpoint Drive (extended) and the extension of Freeport Parkway, and being more particularly
described in Exhibit “A”, attached hereto and made a part hereof for all purposes.
SECTION 2.That the Planned Development District for Light Industrial Uses is hereby
approved, subject to the following special condition:
1) The tree mitigation fee in the amount of $120,000 shall to be paid in two phases of
$60,000 each, payable prior to the issuance of the C.O. for each phase, or in full within
five years.
SECTION 3.That Concept Site Plan, Detail Site Plan for Phase 1, Detail Landscape Plan
for Phase 1, Existing Tree Plan, Elevations and Color Rendering, attached hereto as Exhibits “B, C,
D, E, F, and G”, respectively, and made a part hereof for all purposes, are hereby approved as
special development standards for the Planned Development granted herein.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore
amended and as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
3 70464
decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 8.That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 9.That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2005.
APPROVED:
_____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb Reviewed & Revised 1/4/05)
CONCEPT PLAN40 ac. tract 640,000 sq. ft.4 buildings
DATE: January 11, 2005
ITEM #: 14
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: January 11, 2005
ITEM #: 15
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding Senator Shapiro’s Town Hall meeting.
B. Report by Mayor Stover regarding Teen Initiative.
C. Report by Mayor Stover regarding Legislative Session Swearing In.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: January 11, 2005
ITEM #: 16
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: January 11, 2005
Department Submissions:
Item Nos. 9/B, 9/C and 9/D were placed on the Agenda for the above-
referenced City Council meeting by the Engineering Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Engineering Department
Item No. 9/F was placed on the Agenda for the above-referenced City
Council meeting by the Police Department. I have reviewed the Agenda
Request (and any backup if applicable) and hereby submit this item to the
City Council for consideration.
____________________
Police Department
Item Nos. 10, 11, 12 and 13 were placed on the Agenda for the above-
referenced City Council meeting by the Planning Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Planning Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager