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BL 2005-04-12 LB February 10, 2005 AMENDED BYLAWS OF WILLIAM T. COZBY PUBLIC LIBRARY BOARD ARTICLE I NAME The name of the organization shall be the William T. Cozby Library Board, herein referred to as "the Board". ARTICLE II INTENT SECTION 1: The Board shall act in an advisory capacity to the City Council. ARTICLE III OFFICERS SECTION 1: The Chairperson, Vice-Chairperson shall be elected during the October Board meeting each year for a one (1) year term. In the event of a vacancy in the office of the Chairperson, the Vice-Chairperson shall assume the duties of the Chairperson. In the event of a vacancy in the office of the Vice-Chairperson the Chairperson shall appoint a Board member to temporarily assume the duties of that office until the next regular meeting at which time an election will be held to fill such vacancy. SECTION 2: The Chairperson shall preside at all meetings of the Board. In the absence of the Chairperson, the Vice-Chairperson shall preside. In the absence of both the Chairperson and the Vice-Chairperson, the Board shall elect a Chair-Pro Tern. SECTION 3: The Recording Secretary of the Board shall be a staff member named by the City Manager or his designee. The Recording Secretary shall prepare and maintain minutes of all Board meetings. SECTION 4: The Board shall be composed of seven (7) regular members appointed by City Council in October, each of which shall be appointed for two-year staggered terms, four (4) members' terms expiring in even-numbered years and three (3) members' terms expiring in the odd-numbered years. Two (2) alternate members shall be appointed for two-year staggered terms, one (1) member's term expiring in even-numbered years and one (1) member's term expiring in the odd-numbered years. Each member shall be a qualified voter in the city and shall have been a resident of the City for at least twelve (12) months preceding the date of appointment. Members shall be appointed by the City Council in accordance with the rules and regulations governing Board appointments. SECTION 5: The Board shall also include two (2) non-voting, youth advisors which shall be appointed for one year. Youth advisors shall have been a resident of the City for at least twelve February 10, 2005 (12) months preceding the date of appointment and shall be in the seventh (ih) through twelfth (lih) grade. ARTICLE IV MEETINGS SECTION 1: Regular monthly meetings of the Board will be held on the second (2nd) Thursday of each month at 7:00 p.m. in the Library Board Room of the William T. Cozby Public Library, 177 Heartz, Coppell, Texas, unless designated. The Board shall hold such special meetings as shall be called by the Chairperson or upon written request of at least two (2) members of the Board or at the request of the City Council. SECTION 2: The order of business for each meeting shall be as contained in an agenda prepared by the Library Director or designated representative and the Board Chairperson. Any board member or citizen of Coppell may submit items to the Chairperson or Library Director to be considered for the agenda. SECTION 3: All meetings reqUIre a quorum of regular members, exclusive of advisory members to be present. SECTION 4: Five (5) regular members of the Board shall constitute a quorum for the purpose of transaction of business, and no action of the Board shall be valid or binding unless adopted by an affirmative vote of four (4) or more members of the Board unless otherwise authorized by the laws of the State of Texas. SECTION 5: All meetings of the Board shall be open to the public unless otherwise permitted by law and shall be subject to the Open Meetings Act. SECTION 6: The Board shall submit to the City Council a copy of the minutes of each regular and special meeting with a list of any members absent from such meetings. SECTION 7: If a regular Board member is absent for three (3) consecutive regularly scheduled meetings, or 25% of the regularly scheduled meetings within a 12 month period, said member shall be removed from the Board, and the City Council will fill the unexpired term. SECTION 8: If a youth advisor has three (3) unexcused absences from regularly scheduled meetings, or 25% of the regularly scheduled meetings within a 12 month period, said youth advisor may be removed from the Board, and the City Council may fill the unexpired term. SECTION 9: Should any member of the Board choose to abstain from voting on any question before the Board, where no declared conflict of interest exists, the abstention shall be recorded as an affirmative vote in favor of the motion pending before the Board in the official minutes of the Board. February 10, 2005 ARTICLE V POWERS AND DUTIES SECTION 1: The Board shall have the following powers and perform the following duties: A. Abide by applicable ordinances of the City of Coppell and follow the rules and regulations prescribed by the City Council for the conduct of its business. B. Adopt bylaws governing board actions, proceedings, and deliberations, subject to approval by the City Council. C. Act in an advisory capacity to the City Council, City Manager and Library Director in matters pertaining to library services. D. Promote library services to the community and cooperate with other governmental agencies and civic groups in the advancement of library services. E. Review and/or recommend policies to govern the operation program of the library. F. Assist in interpreting the policies and functions of the Library Department to the public. G. Review the effectiveness of library services with the Library Director. H. Assist in long-range planning and give input for improvement and expansion of library services and facilities and review and make recommendations to the City Council regarding the library's master and five-year plans. I. Unless deferred, provide semi-annual Library Board reports to the City Council regarding its goals and objectives and its input for future library services. ARTICLE VI AMENDMENT SECTION 1: These bylaws may be amended only by majority vote of the members of the Board, and approval of the City Council.