CP 2005-05-24
NOTICE OF CITY COUNCIL MEETING AND AGENDA
MAY 24, 2005
DOUG STOVER, DIANA RAINES, Place 3
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
JAYNE PETERS, Place 2 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 6:00 p.m. Council Chambers (Open to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, May 24, 2005, at 6:00 p.m. for Work
Session and Regular Session will begin at 7:00 p.m., with Executive Session
immediately following, to be held at Town Center, 255 Parkway Boulevard,
Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM #ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Discussion regarding Council Retreat.
B. Discussion regarding Parade Issues.
C. Presentation by Rick Moore regarding Online Survey Results.
D. Discussion regarding appointment of Mayor Pro Tem.
E. Discussion regarding Council Committees.
F. Discussion regarding appointments to Coppell Education Develop-
ment Corporation and Library Board.
G. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
3. Convene Regular Session.
4. Invocation.
5. Pledge of Allegiance.
6. Consider accepting the resignation of Brianna L. Hinojosa-Flores from the
Coppell Education Development Corporation and the Conduct Review
Board.
7. Presentation to and recognition of Councilmember Diana Raines.
8. Swearing-in of Councilmembers Place 1, 3 and 5.
9. Consider appointment of Mayor Pro Tem as required by Section 3.05 of
the Home Rule Charter.
10. Presentation to Cindy Geppert, Coppell Woman of the Year 2005.
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ITEM # ITEM DESCRIPTION
11. Consider approval of a proclamation honoring David Thomas Day for his
appointment to the Air Force Academy, and authorizing the Mayor to
sign.
12. Consider approval of a proclamation honoring Kevin McAdams for his
appointment to the Naval Academy at Annapolis, and authorizing the
Mayor to sign.
13. Consider approval of a proclamation naming Monday, May 30, 2005 as
Russell Gellman Appreciation Day, and authorizing the Mayor to sign.
14. Presentation by CISD students, in cooperation with the Kiwanis Club,
regarding a proposed Nature Center on city of Coppell Park property.
15. Presentation by Ray Turco regarding Citizen Survey.
16. Report by Parks and Recreation Board.
17. Citizens' Appearances.
CONSENT AGENDA
18. Consider approval of the following consent agenda items:
A. Consider approval of minutes: May 10, 2005
May 16, 2005.
B. Consider approval of a grant in the amount of $58,550.00 to the
Coppell Independent School District for technology at the High
School, and authorizing the City Manager to sign.
C. Consider approval of a grant in the amount of $30,000.00 to the
Coppell Independent School District for technology in a Ready, Set,
Teach program at the High School, and authorizing the City
Manager to sign.
D. Consider approval of a grant in the amount of $126,000.00 to the
Coppell Independent School District for Library print material at 13
campuses, and authorizing the City Manager to sign.
E. Consider approval of an Interlocal Agreement with Dallas County to
repair and overlay the asphalt paving in Northlake Woodlands
Subdivision, Phases 1 through 5, with Dallas County furnishing labor,
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ITEM # ITEM DESCRIPTION
materials and equipment to perform the work; and authorize the
City of Coppell paying a cost of $149,966.60, as budgeted in the
IMF; and authorizing the Mayor to sign.
F. Consider approval of an Interlocal Agreement with Dallas County to
repair and overlay Southwestern Boulevard, from Denton Tap Road
to Coppell Road, with Dallas County furnishing labor and
equipment necessary to perform the work; and the City of Coppell
furnishing materials at a cost of $61,169.75, as budgeted in the IMF;
and authorizing the Mayor to sign.
END OF CONSENT
19. Consider approval of a resolution authorizing the use of Community
Development Block Grant funds from FY 2005 in the amount of $68,932
and the reallocation of available Community Development Block Grant
funds from FY 1998 in the amount of $3,447.68 for the construction of
American with Disabilities Act compliant accessibility ramps along the
west sidewalk of Samuel Boulevard (Parkway Boulevard to MacArthur
Boulevard), and authorizing the City Manager to execute the necessary
documents for such funds; and authorizing the Mayor to sign.
20. Consider awarding a bid and issue a purchase order to Romtec, in the
amount of $202,523.89, for the supply and installation of a Restroom
Building for Wagon Wheel Park, and authorizing the City Manager and the
President of the Coppell Recreation Development Corporation to sign.
21. Consider approval of award of a bid to Dean Construction for the
development of Phase II Lighting for the Practice Field Areas at Wagon
Wheel Park in an amount of $404,150.00, and authorizing the City
Manager and the President of the Coppell Recreation Development
Corporation to sign.
22. Consider appointment to fill a vacancy on the Coppell Education
Development Corporation, term to expire October, 2005.
23. Consider approval of the following for the Library Board:
A. Consider accepting the resignation of Pamela Bennett; and
B. Consider appointment to fill a Regular term to expire October 2005.
24. Consider approval of the following for the Parks & Recreation Board:
A. Accepting the resignation of Larry Jones and Jim Wikman as
Regular members;
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ITEM # ITEM DESCRIPTION
B. Changing the status of David Castillo from a Regular member to an
Alternate member; and
C. Appointments to fill vacancies.
25. Necessary action resulting from Work Session.
26. City Manager's Report.
A. Council Goals.
27. Mayor and Council Reports.
A. Report by Mayor Stover regarding High School Graduation.
B. Reort by Mayor Stover regarding the Public Meeting on North Lake
Development.
28. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD.
B. Coppell ISD - Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and
Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Service Center - Councilmember Brancheau.
I. North Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. North Texas Commission - Councilmember Peters.
L. Senior Adult Services - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission.
EXECUTIVE SESSION (Closed to the Public)
29. Convene Executive Session
A. Section 551.071, Texas Government Code – Consultation with City
Attorney.
1. City of Coppell vs. Barney Barnett, et al.
B. Section 551.087, Texas Government Code - Deliberation regarding
Economic Development Negotiations.
1. Economic Development Prospects in Old Coppell.
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ITEM # ITEM DESCRIPTION
30. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this _________ day of
_________________, 2005, at __________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political meeting
in the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en
cualquier junta oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS
2005
Economic Development
• Continue "Hot Spot" focus
• Develop strategy for use or sale of city-owned property
• Study revenue enhancement options
• Develop comprehensive Old Town strategy
• Entice Dallas County Community College District to locate satellite
facility in Coppell
• Continue focus on vacant retail revitalization
Quality Public Facilities & Infrastructure
• Study continued use of ½-cent sales tax for park purposes
• Develop permanent funding for IMF
• Continue focus on local and regional transportation efforts
• Provide quality park and recreation activities for all
Excellent City Services & High Citizen Satisfaction
• Continue strategic planning for future costs of service delivery
• Timely response with quality service delivery
• Explore municipal/ISD service synergies
• Develop methods to enhance communication and citizen involvement
Sense of Community
• Develop comprehensive Old Town strategy
• Finalize cemetery issue
• Develop and support community special events and programs
• Develop and support activities for teens
• Continue development of trails throughout the community
Fiscal Stability
• Continue and improve financial planning and forecasting
• Continue systematic management and reduction of debt
• Balance expenditure decisions with ability to maintain over time
• Perform cost analysis on all approved projects and programs prior to
implementation
• Work to protect sales tax base from Streamlined Sales Tax initiative
Neighborhood Integrity & Code Enforcement
• Maintain communications with neighborhoods and the community
• Update the Master Plan and Zoning as required
• Introduce a more proactive neighborhood integrity approach
Safe Community
• Maintain and improve existing excellent level of service
• Continue focus on Homeland Security
• Provide quality public safety education programs
• Enhance traffic/speed control efforts
DATE: May 24, 2005
ITEM #:WS-2
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Council Retreat.
B. Discussion regarding Parade issues.
C. Presentation by Rick Moore regarding Online Survey Results.
D. Discussion regarding appointment of Mayor Pro Tem.
E. Discussion regarding Council Committees.
F. Discussion regarding appointments to Coppell Education Development Corporation and
Library Board.
G. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name:
%worksession
Rev: 08/26/04
COUNCIL’S COMMITTEES
CARROLLTON/FARMERS BRANCH ISD/LEWISVILLE ISD
Council: Mayor Pro Tem Raines Appointed: 05/25/04
CITY/COPPELL ISD LIAISONS
Council: Mayor Pro Tem Raines Appointed: 05/25/04
Council: Councilmember Suhy Appointed: 05/25/04
CISD: Allen Mushinski Appointed: 08/04
COPPELL SENIORS
Council: Councilmember York Appointed: 05/25/04
DALLAS REGIONAL MOBILITY COALITION
Council: Councilmember Peters Appointed: 05/25/04
ECONOMIC DEVELOPMENT COMMITTEE
Council: Councilmember Faught Appointed: 05/25/04
Councilmember Tunnell Appointed: 05/25/04
METROCREST HOSPITAL AUTHORITY
Council: Councilmember Tunnell Appointed: 05/25/04
METROCREST MEDICAL FOUNDATION
Council Councilmember Brancheau Appointed: 05/25/04
METROCREST SOCIAL SERVICE CENTER
Council Councilmember Brancheau Appointed: 05/25/04
NCTCOG (NORTH TEXAS COUNCIL OF GOVERNMENTS)
(Appointed by City Council - annual basis)
Council: Councilmember Tunnell Appointed: 05/25/04
NCTCOG (NORTH TEXAS COUNCIL OF GOVERNMENTS) – REGIONAL
EMERGENCY MANAGEMENT PLANNING COUNCIL
Council: Councilmember Suhy Appointed: 05/25/04
NORTH TEXAS COMMISSION
Council: Councilmember Peters Appointed: 05/25/04
SENIOR ADULT SERVICES
Council: Councilmember Faught Appointed: 05/25/04
TOWN CENTER/ARCHITECTURAL COMMITTEE
Council: Councilmember Faught Appointed: 05/25/04
Staff: Greg Jones, Chief Building
Official
TRINITY RIVER COMMON VISION COMMISSION
Council: Councilmember Faught Appointed: 05/25/04
TRINITY TRAIL ADVISORY COMMISSION
Council: Mayor Pro Tem Raines Appointed: 05/25/04
Staff: Brad Reid, Director of Parks and
Recreation
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 6
AGENDA REQUEST FORM
ITEM CAPTION: Consider accepting the resignation of Brianna L. Hinojosa-Flores from the Coppell Education
Development Corporation and the Conduct Review Board.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %CEDCRresign
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 7
AGENDA REQUEST FORM
ITEM CAPTION:
Presentation to and recognition of Councilmember Diana Raines.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %raines
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 8
AGENDA REQUEST FORM
ITEM CAPTION:
Swearing-in of Councilmembers Place 1, 3 and 5.
GOAL(S):
EXECUTIVE SUMMARY:
Councilmember York was sworn in for Place 7 at the Canvass of Election due to his being out of town on
May 24th.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %swearin
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 9
AGENDA REQUEST FORM
ITEM CAPTION:
Consider appointment of Mayor Pro Tem as required by Section 3.05 of the Home Rule Charter.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %protem
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION:
Presentation to Cindy Geppert, Coppell Woman of the Year 2005.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %womanoftheyear
DEPT: City Manager
DATE: May 24, 2005
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation honoring David Thomas Day for his appointment to the
Air Force Academy, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: !AirForce
PROCLAMATION
WHEREAS, David Thomas Day has received an appointment to the Air Force
Academy; and
WHEREAS, David has achieved high academic success, and now will
combine that with honorable service to his country; and
WHEREAS, this high honor recognizes David for his academic achievement,
his outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim David Day as a citizen
and wish to recognize his commitment to excellence which has led to this appointment.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the city of Coppell, do
hereby congratulate David Day on his appointment to the Air Force Academy and wish
him continued success in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city
of Coppell to be affixed this _____ day of May 2005.
_____________________________________
Douglas N. Stover, Mayor
ATTEST:
___________________________
Libby Ball, City Secretary
DEPT: City Manager
DATE: May 24, 2005
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation honoring Kevin McAdams for his appointment to the
Naval Academy at Annapolis, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: !Naval
PROCLAMATION
WHEREAS, Kevin McAdams has received an appointment to the Naval
Academy at Annapolis; and
WHEREAS, Kevin has achieved high academic success, and now will
combine that with honorable service to his country; and
WHEREAS, this high honor recognizes Kevin for his academic achievement,
his outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim Kevin McAdams as a
citizen and wish to recognize his commitment to excellence which has led to this
appointment.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the city of Coppell, do
hereby congratulate Kevin McAdams on his appointment to Annapolis and wish him
continued success in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city
of Coppell to be affixed this _____ day of May 2005.
_____________________________________
Douglas N. Stover, Mayor
ATTEST:
___________________________
Libby Ball, City Secretary
DEPT: City Manager
DATE: May 24, 2005
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a proclamation naming Monday, May 30, 2005 as RUSSELL
GELLMAN APPRECIATION DAY, and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: !Soccer
PROCLAMATION
WHEREAS, Russell Gellman, a freshman at Coppell High School, is one of
only 20 students from across the United States and the only one from Texas named to
the National Soccer Team to represent our country at the Maccabi Games in Tel Aviv,
Israel, in July 2005; and
WHEREAS, 67 countries and over 7,000 athletes will compete in the Maccabi
Games, which are second only to the Olympics in size and scope; and
WHEREAS, Russell Gellman is the son of Dr. Steven and Robbie Gellman of
Coppell, grandson of Mary Anderson, and grandson of Paul Gellman and the late
Rhoda Gellman; and
WHEREAS, the Mayor, City Council and citizens of Coppell are proud to
have such a fine young athlete as Russell Gellman represent our City and State, and
wish to salute him for this remarkable achievement.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the city of Coppell,
do hereby proclaim Monday, May 30, 2005 as
RUSSELL GELLMAN APPRECIATION DAY
IN WITNESS THEREOF, I have set my hand and caused the seal of the city
of Coppell to be affixed this _____ day of May 2005.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
_______________________
Libby Ball, City Secretary
DEPT: Parks and Recreation
DATE: May 24, 2005
ITEM #: 14
AGENDA REQUEST FORM
ITEM CAPTION:
Presentation by CISD students, in cooperation with the Kiwanis Club, regarding a proposed Nature Center on city
of Coppell Park property.
GOAL(S):
EXECUTIVE SUMMARY:
The Kiwanis Club has been working with the Coppell High School Key Club and the middle school Builders Club,
as well as various CISD science teachers, to develop a proposal for a nature center at Wagon Wheel Park. The
group has presented their ideas to the Park Board on a couple of occasions and come to the City Council with the
support of the Board and the Parks and Recreation Department. The proposal includes a phased plan to develop a
learning situation for the community and the school districts.
Much research has gone into this recommendation, as is reflected in the presentation that will be made by the
students.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: ^nature center
DEPT: City Manager
DATE: May 24, 2005
ITEM #: 15
AGENDA REQUEST FORM
ITEM CAPTION: Presentation by Ray Turco regarding Citizen Survey.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: !Turco
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 16
AGENDA REQUEST FORM
ITEM CAPTION:
Report by the Parks and Recreation Board.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %boardreport
DATE: May 24, 2005
ITEM #: 17
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 18/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: May 10, 2005
May 16, 2005.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %minutes
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MINUTES OF MAY 10, 2005
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, May 10, 2005, at 5:00 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Diana Raines, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Joint Executive Session with Coppell ISD
School Board Trustees.
JOINT EXECUTIVE SESSION WITH (Closed to the Public)
COPPELL ISD SCHOOL BOARD TRUSTEES
2. Convene Joint Executive Session
A. Section 551.071, Texas Government Code – Consultation
with City Attorney and School Board Special Legal
Counsel.
1. Concerning the City of Coppell and Coppell
Independent School District opposition to a change
of zoning request of the Billingsley Corporation in
the City of Dallas, Zoning Case Number Z045-107.
Mayor Stover convened into Executive Session at 5:09 p.m. as allowed under
the above-stated article. Mayor Stover adjourned the Executive Session at 6:37
p.m. and opened the Work Session.
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EXECUTIVE SESSION (Closed to the Public)
3. Convene Executive Session
A. Section 551.087, Texas Government Code - Deliberation
regarding Economic Development Negotiations.
1. Economic Development Prospects in Old Coppell.
This Executive Session was postponed until the May 24, 2005 City
Council meeting.
WORK SESSION (Open to the Public)
4. Convene Work Session
A. Discussion regarding Park Board Attendance and
Membership.
B. Discussion of Agenda Items.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
5. Convene Regular Session.
6. Invocation.
Pastor Wayne McDonald, Metrocrest Community Church, led those
present in the Invocation.
7. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
8. Consider approval of a proclamation honoring John Alexander
Oldenkamp for his appointment to Annapolis, and authorizing
the Mayor to sign.
CM051005
Page 3 of 23
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to John Alexander Oldenkamp.
Action:
Councilmember Tunnell moved to approve a proclamation honoring John
Alexander Oldenkamp for his appointment to Annapolis, and authorizing
the Mayor to sign. Mayor Pro Tem Raines seconded the motion, the
motion carried 7-0 with Mayor Pro Tem Raines and Councilmembers
Brancheau, Peters, Tunnell, Faught, Suhy and York voting in favor of the
motion.
9. Consider approval of a proclamation honoring Lee Jason
Robinson for his appointment to West Point, and authorizing
the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to Lee Jason Robinson.
Action:
Councilmember Faught moved to approve a proclamation honoring Lee
Jason Robinson for his appointment to West Point, and authorizing the
Mayor to sign. Councilmember York seconded the motion, the motion
carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Tunnell, Faught, Suhy and York voting in favor of the motion.
10. Consider approval of a proclamation proclaiming the week of
May 15 through 21, 2005, as Emergency Medical Services
Week, and authorizing the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to David Green.
CM051005
Page 4 of 23
Action:
Councilmember Peters moved to approve a proclamation proclaiming the
week of May 15 through 21, 2005, as Emergency Medical Services Week,
and authorizing the Mayor to sign. Councilmember Suhy seconded the
motion, the motion carried 7-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York
voting in favor of the motion.
11. Consider approval of a proclamation proclaiming Sunday, May
15, 2005, “National Peace Officers’ Memorial Day” and the
week of May 15 – 21, 2005 as National Police Week, and
authorizing the Mayor to sign.
Presentation:
Mayor Stover read the Proclamation for the record and presented the
same to R. J. Harr.
Action:
Councilmember Tunnell moved to approve a proclamation proclaiming
Sunday, May 15, 2005, “National Peace Officers’ Memorial Day” and the
week of May 15 – 21, 2005 as National Police Week, and authorizing the
Mayor to sign. Mayor Pro Tem Raines seconded the motion, the motion
carried 7-0 with Mayor Pro Tem Raines and Councilmembers Brancheau,
Peters, Tunnell, Faught, Suhy and York voting in favor of the motion.
12. Consider approval of Selection Committee’s recommendation
for Coppell Woman of the Year 2005.
Presentation:
Lilly Tuggle recommended Cindy Geppart to be the Coppell Woman of the
Year.
Action:
Councilmember Brancheau moved to approve Cindy Geppart as the
Coppell Woman of the Year 2005. Councilmember Peters seconded the
motion, the motion carried 7-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York
voting in favor of the motion.
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Page 5 of 23
13. Citizens' Appearances.
There was no one signed up to speak on this item.
CONSENT AGENDA
14. Consider approval of the following consent agenda items:
A. Consider approval of minutes: April 26, 2005.
B. Consider approval of awarding Bid # Q-0305-02, for
Cleaning and Related Services to Municipal Buildings, to
Members Building Maintenance in the amount of
$107,400 as budgeted, for a 1-year period beginning June
1, 2005, with renewal options of an additional 4-years;
and authorizing the City Manager to sign.
C. Consider approval of awarding Bid # Q-0405-01 for
Interior/Exterior Painting of Municipal Buildings, to
Concord Commercial Services, Inc., in the amount of
$93,064.70 as budgeted; and authorizing the City
Manager to sign.
D. Consider approval of a Letter of Intent concerning the
future purchase of Police Department vehicles in FY
2005/06 and authorizing the City Manager to sign.
E. Consider approval of an ordinance to adopt the 2005
Standard Construction Details for regulating
infrastructure construction within the City of Coppell;
and authorizing the Mayor to sign.
Land Use and Development
F. Consider approval of an Ordinance for Case No. PD-
199R2-HC, Vista Point II, Lot 5R, Block A (Bank of Texas),
zoning change from PD-199-HC (Planned Development-
199-Highway Commercial) to PD-199R2-HC (Planned
Development-199 Revision 2-Highway Commercial) to
amend the Planned Development to allow the
development of an approximate 5,585-square-foot bank
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facility, with drive-through lanes, on 1.25 acres of
property located along the west side of MacArthur Blvd.,
south of S.H. 121, and authorizing the Mayor to sign.
G. Consider approval of an Ordinance for Case No. PD-97R3-
R, Corners of Coppell (Universal Academy), zoning change
from PD-97-R (Planned Development-97-Retail) to PD-
97R3-R (Planned Development-97 Revision 3-Retail) to
amend the Planned Development to allow the occupancy
of approximately 73,128-square-feet of the existing
building for Universal Academy (grades preK-12th), and
the occupancy of the remaining 41,475-square feet for
college and/or retail uses, on 10.7 acres of property
located at the southeast corner of Sandy Lake Road and
MacArthur Blvd., and authorizing the Mayor to sign.
H. Consider approval of an Ordinance for Case No. ZC-
617(CH) zoning change from HO-C (Historic Overlay-
Commercial); HO-C-S-1125R (Historic Overlay-
Commercial-Special Use Permit-1125 Revised); HO-R
(Historic Overlay-Retail); HO-SF-7 (Historic Overlay-Single
Family-7); HO-SF-12 (Historic Overlay-Single Family-12);
HO-LI (Historic Overlay-Light Industrial); PD-119-HO-SF-9
(Planned Development-119-Historic Overlay-Single
Family-9); PD-108-HO-LI (Planned Development-108-
Historic Overlay-Light Industrial); PD-108R5-HO-LI
(Planned Development-108R5-Historic Overlay-Light
Industrial); PD-188-HO-C (Planned Development-188-
Historic Overlay-Commercial); PD-197-HO-TH-1/C
(Planned Development-197-Historic Overlay Townhome-
1/Commercial), and PD-206-HO-R (Planned Development-
206-Historic Overlay-Retail) to the proposed zoning
district H (Historic), replacing the HO (Historic Overlay)
district, and authorizing the Mayor to sign.
I. Consider approval of an Ordinance amending Chapter 12
of the Coppell Comprehensive Zoning Ordinance, Section
12-28A, to replace the HO (Historic Overlay) district with
H (Historic); to adopt specific uses and development
regulations for a Historic district, while retaining
development conditions of the existing Planned
Developments and Special Use Permits; to add Section
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12-30-13A to add the uses permitted by Special Use
Permit in the Historic district; to attach the design
guidelines as an appendix; to replace Section 12-3-1 HO
(Historic Overlay) with H (Historic); to replace Section 12-
3-2 Historic Overlay definition and purpose to the
Historic district definition and purpose; to delete Section
12-30-18 in its entirety, and to specifically exclude the
Historic district from Section 12-30-14, and authorizing
the Mayor to sign.
Presentation:
Jim Witt, City Manager, answered questions from Council on Item D.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B,
C, D, E carrying Ordinance No. 2005-1098, F carrying Ordinance No.
91500-A-406, G carrying Ordinance No. 91500-A-407, H carrying
Ordinance No. 91500-A-408, and I carrying Ordinance No. 91500-A-409.
Councilmember York seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
15. PUBLIC HEARING:
Consider approval of Case No. PD-194R3-LI, Amberpoint
Business Park, Lot 2R, Block A, zoning change request from
PD-194R2-LI, (Planned Development-194 Revision 2-Light
Industrial) to PD-194R3-LI (Planned Development-194 Revision
3-Light Industrial) to amend the Planned Development to
attach a Detail Site Plan to allow the development of three
office/warehouse buildings, totaling approximately 714,010-
square feet, on 64.3 acres of property located along the south
side of Sandy Lake Road, between Freeport Parkway and
Northpoint Drive.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that the following
had signed up to speak in opposition to Item 15:
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Susan Custer, 642 Oakbend; David Cruess, 714 Beal; John Nieder, 710
Beal Lane; Tray Elam, 629 Post Oak; Bill Davis, 626 Beal Lane; Kevin
Ewing, 634 Beal Lane; Warren Roach, 134 Oakbend Dr.; Mary Ewing,
634 Beal Lane; William C. Clark, 723 Post Oak Dr.; and Jeff Austin, 713
Post Oak.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Jim Gaspard, Applicant, stated he was available to answer questions
from Council.
Chief Halton, Fire Chief, answered questions from Council.
Bob Hager, City Attorney, answered questions from Council.
Ken Griffin, Director of Engineering and Public Works, answered
questions from Council.
There was a call for an Executive Session at this time.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
Section 551.071, Texas Government Code – Consultation
with City Attorney.
Mayor Stover convened into Executive Session at 8:49 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 8:54 p.m. and reconvened the Regular Session.
REGULAR SESSION (Open to the Public)
Action:
Councilmember Peters moved to close the Public Hearing and approve
Case No. PD-194R3-LI, Amberpoint Business Park, Lot 2R, Block A,
zoning change request from PD-194R2-LI, (Planned Development-194
Revision 2-Light Industrial) to PD-194R3-LI (Planned Development-194
Revision 3-Light Industrial) to amend the Planned Development to attach
a Detail Site Plan to allow the development of three office/warehouse
buildings, totaling approximately 714,010-square feet, on 64.3 acres of
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property located along the south side of Sandy Lake Road, between
Freeport Parkway and Northpoint Drive subject to the following
conditions:
1. Note on plans that the southeastern drive will not be used
until Freeport Parkway is improved. Submit proposed
barricade, and indicate that a headache bar will be installed
upon tie in.
2. Comply with Engineering and Fire Department comments.
Fire Administration:
A. Fire hydrants must be located outside the
collapse zone of the buildings (1.5 x building
height).
Engineering:
A. The driveways along Northpoint Drive will be
reviewed in further detail during the Engineering
plan review.
Additional comments may be generated upon detailed
Engineering review.
Mayor Pro Tem Raines seconded the motion, the motion failed 3-4 with
Mayor Pro Tem Raines and Councilmembers Peters and Suhy voting in
favor of the motion and Councilmembers Brancheau, Tunnell, Faught,
and York voting against the motion.
Action:
Councilmember Faught moved to close the Public Hearing and approve
Case No. PD-194R3-LI, Amberpoint Business Park, Lot 2R, Block A,
zoning change request from PD-194R2-LI, (Planned Development-194
Revision 2-Light Industrial) to PD-194R3-LI (Planned Development-194
Revision 3-Light Industrial) to amend the Planned Development to attach
a Detail Site Plan to allow the development of three office/warehouse
buildings, totaling approximately 714,010-square feet, on 64.3 acres of
property located along the south side of Sandy Lake Road, between
Freeport Parkway and Northpoint Drive subject to the following
conditions:
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1. Note on plans that the southeastern drive will not be used
until Freeport Parkway is improved. Submit proposed
barricade, and indicate that a headache bar will be installed
upon tie in. This headache bar can be removed upon the
completion of the Freeport Parkway extension from Sandy
Lake Road to S.H. 121.
2. Comply with Engineering and Fire Department comments.
Fire Administration:
A. Fire hydrants must be located outside the
collapse zone of the buildings (1.5 x building
height).
Engineering:
A. The driveways along Northpoint Drive will be
reviewed in further detail during the Engineering
plan review.
Additional comments may be generated upon detailed
Engineering review.
Councilmember York seconded the motion.
There was a call for an Executive Session at this time.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
Section 551.071, Texas Government Code – Consultation
with City Attorney.
Mayor Stover convened into Executive Session at 9:20 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 9:22 p.m. and reconvened the Regular Session.
REGULAR SESSION (Open to the Public)
At this time Councilmember Faught withdrew his motion and
Councilmember York withdrew his second of the motion.
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Action:
Councilmember Brancheau moved to reconsider the previous motion
made by Councilmember Peters. Mayor Pro Tem Raines seconded the
motion to reconsider the previous motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of reconsidering the motion.
Action:
Councilmember Peters moved to close the Public Hearing and approve
Case No. PD-194R3-LI, Amberpoint Business Park, Lot 2R, Block A,
zoning change request from PD-194R2-LI, (Planned Development-194
Revision 2-Light Industrial) to PD-194R3-LI (Planned Development-194
Revision 3-Light Industrial) to amend the Planned Development to attach
a Detail Site Plan to allow the development of three office/warehouse
buildings, totaling approximately 714,010-square feet, on 64.3 acres of
property located along the south side of Sandy Lake Road, between
Freeport Parkway and Northpoint Drive subject to the following
conditions:
1, Note on plans that the southeastern drive will not be used
until Freeport Parkway is improved. Submit proposed
barricade, and indicate that a headache bar will be installed
upon tie in.
2. Comply with Engineering and Fire Department comments.
Fire Administration:
A. Fire hydrants must be located outside the
collapse zone of the buildings (1.5 x building
height).
Engineering:
A. The driveways along Northpoint Drive will be
reviewed in further detail during the Engineering
plan review.
Additional comments may be generated upon detailed
Engineering review.
Mayor Pro Tem Raines seconded the motion, the motion carried 6-1 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught,
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Suhy and York voting in favor of the motion and Councilmember Tunnell
voting against the motion.
16. PUBLIC HEARING:
Consider approval of the Amberpoint Business Park, Lot 2R,
Block A, Replat, to allow the development of three
office/warehouse buildings, totaling approximately 714,010-
square feet on 64.3 acres of property located along the south
side of Sandy Lake Road, between Freeport Parkway and
Northpoint Drive.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Jim Gaspard, 6106 McCoomas Blvd., Dallas, Texas, made a presentation
to Council.
Action:
Councilmember York moved to close the Public Hearing and approve the
Amberpoint Business Park, Lot 2R, Block A, Replat, to allow the
development of three office/warehouse buildings, totaling approximately
714,010-square feet on 64.3 acres of property located along the south
side of Sandy Lake Road, between Freeport Parkway and Northpoint
Drive subject to the following conditions:
1. Contact Jeff Curry at 972-570-4126 to discuss easement
requirements.
2. Compliance with Engineering and Fire Department
comments.
Fire Administration:
A. Fire hydrants must be located outside the
collapse zone of the buildings (1.5 x building
height) except, per Fire Marshall Oates, the fire
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hydrants on the East side of the property are
fine where they are located on the current plan.
Engineering:
C3.01
A. The drainage information will be evaluated
during the plan review process.
C6.01
B. The maximum allowable spacing between fire
hydrants is 300'. Some of the hydrants shown
on the plans exceed this maximum.
Additional comments may be generated upon detailed
Engineering review.
Councilmember Suhy seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
17. PUBLIC HEARING:
Consider approval of Case No. S-1224-TC, Little Caesars Pizza,
zoning change request from TC (Town Center) to S-1224-TC
(Special Use Permit-1224-Town Center), to allow the operation
of a 1,350-square-foot restaurant, take-out only, to be located
in the Town Center Addition, Lot 2, Block 3, along the east
side of Denton Tap Road; north of Town Center Blvd.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Robert Suarez, Applicant, 1689 Sparrow Court, Lewisville, Texas, made a
presentation and answered questions from Council.
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Alen Hinkley, Owner’s Representative, 12201 Merit Drive, Dallas, Texas,
answered questions from Council.
Action:
Councilmember Suhy moved to close the Public Hearing and approve
Case No. S-1224-TC, Little Caesars Pizza, zoning change request from TC
(Town Center) to S-1224-TC (Special Use Permit-1224-Town Center), to
allow the operation of a 1,350-square-foot restaurant, take-out only, to
be located in the Town Center Addition, Lot 2, Block 3, along the east
side of Denton Tap Road; north of Town Center Blvd. subject to the
following conditions:
1. Hours of operation shall not exceed 11 a.m. – 11 p.m.
Sunday through Thursday and 11 a.m. – 12 midnight Friday
and Saturday.
2. Remove the sign on the back of the store.
Councilmember Tunnell seconded the motion, the motion carried 6-1
with Mayor Pro Tem Raines and Councilmembers Brancheau, Tunnell,
Faught, Suhy and York voting in favor of the motion and Councilmember
Peters voting against the motion.
18. Consider approval of the Park West Commerce Center, Lot 2R-
3, Block 2, Site Plan, to allow the development of one 137,000-
square-foot office/warehouse building and one 153,000-square-
foot office/warehouse building on 16.8 acres of property
located at the northwest corner of Beltline and Airline Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Jim Schnuor, 5400 Renaissance Towers, Dallas, Texas, made a
presentation to Council.
Chief Halton, Fire Chief, answered questions from Council.
Ken Griffin, Director of Engineering and Public Works, answered
questions from Council.
There was a call for an Executive Session at this time.
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EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
Section 551.071, Texas Government Code – Consultation
with City Attorney.
Mayor Stover convened into Executive Session at 9:55 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 10:00 p.m. and reconvened the Regular Session.
REGULAR SESSION (Open to the Public)
Action:
Councilmember Tunnell moved to approve the Park West Commerce
Center, Lot 2R-3, Block 2, Site Plan, to allow the development of one
137,000-square-foot office/warehouse building and one 153,000-square-
foot office/warehouse building on 16.8 acres of property located at the
northwest corner of Beltline and Airline Roads subject to the following
conditions:
1. Obtain permission from property owner to the west to
connect into that owner’s fire line. (We need written
confirmation.)
2. Inclusion of the 24-foot mutual access/fire lane easement to
the property to the north.
3. Abide by the attached department comments.
Fire Administration:
A. Fire hydrant on north side of building A needs to
be relocated to north side of fire lane in a
landscape island.
Engineering:
A. The City anticipates beginning construction of a
new 16” water line adjacent to this site in mid
2005. There will need to be coordination
between this development and the City
pertaining to taps, location and timing.
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Additional requirements may be identified during full
engineering plan review.
Councilmember Faught seconded the motion, the motion carried 7-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught, Suhy and York voting in favor of the motion.
19. PUBLIC HEARING:
Consider approval of the Park West Commerce Center, Lot 2R-
3, Block 2, Replat, being a replat of Park West Commerce
Center, Lot 2R-2, Block 2, to allow the development of one
137,000-square-foot office/warehouse building and one
153,000-square-foot office/warehouse building on 16.8 acres of
property located at the northwest corner of Beltline and Airline
Roads.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
James Gaddy, 5000 Quorum Drive, Suite 100, Dallas, Texas, made a
presentation to Council.
Jim Schnuor, 5400 Renaissance Towers, Dallas, Texas, made a
presentation to Council.
Chief Halton, Fire Chief, answered questions from Council.
Kyle McCullah, 12221 Merit Drive, Dallas, Texas, answered questions
from Council.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
the Park West Commerce Center, Lot 2R-3, Block 2, Replat, being a
replat of Park West Commerce Center, Lot 2R-2, Block 2, to allow the
development of one 137,000-square-foot office/warehouse building and
one 153,000-square-foot office/warehouse building on 16.8 acres of
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property located at the northwest corner of Beltline and Airline Roads
subject to the following conditions:
1. Delete “proposed” from the easement note connecting this
property to property to the north.
2. Inclusion of the 24-foot mutual access/fire lane easement to
the property to the north.
3. Abide by Engineering’s comments including those relative to
a 30-foot utility/drainage easement.
Engineering:
A. A Mutual Access Easement should be provided
to the property to the north.
Electric and Gas:
A. Plat Unacceptable, please contact Jeff Curry at
972-570-4126 to discuss easement
requirements.
Councilmember Brancheau seconded the motion, the motion carried 7-0
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Tunnell, Faught, Suhy and York voting in favor of the motion.
20. PUBLIC HEARING:
Consider approval of Case No. S-1211R, Service Star, zoning
change request from PD-199-HC-S-1211 (Planned Development-
199-Highway Commercial-Special Use Permit-1211) to PD-199-
HC-S-1211R (Planned Development-199-Highway Commercial-
Special Use Permit-1211 Revised), to allow the development of
an auto repair garage, car wash, convenience store and
gasoline service station on 2.24 acres of property located at
the southwest corner of S.H. 121 and MacArthur Blvd.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
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Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Bennett Ratliff, Applicant, P. O. Box 949, Coppell, Texas, made a
presentation to Council.
Action:
Councilmember Suhy moved to close the Public Hearing and approve
Case No. S-1211R, Service Star, zoning change request from PD-199-HC-
S-1211 (Planned Development-199-Highway Commercial-Special Use
Permit-1211) to PD-199-HC-S-1211R (Planned Development-199-
Highway Commercial-Special Use Permit-1211 Revised), to allow the
development of an auto repair garage, car wash, convenience store and
gasoline service station on 2.24 acres of property located at the
southwest corner of S.H. 121 and MacArthur Blvd. subject to the
following conditions:
1. City of Lewisville’s approval of the location and design of the
driveways and deceleration lanes on MacArthur Boulevard.
2. The offsite utility and paving work to support this project
needs to be approved prior to receiving any permits for the
development.
3. Contact Larry Redick at 972-323-8917 to discuss electric
load requirements.
Councilmember York seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
21. Consider approval of the Vista Point II, Lots 1-7, Block A,
Amending Plat, to allow for the revision to fire lanes, property
dimensions and calls to reflect the approved Site Plans and to
correct various errors on 25.81 acres of property located at the
southwest corner of S.H. 121 and MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
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David Littleton, Applicant, 8616 Northwest Plaza Drive, Dallas, Texas,
made a presentation to Council.
Action:
Councilmember Brancheau moved to approve the Vista Point II, Lots 1-7,
Block A, Amending Plat, to allow for the revision to fire lanes, property
dimensions and calls to reflect the approved Site Plans and to correct
various errors on 25.81 acres of property located at the southwest corner
of S.H. 121 and MacArthur Blvd. subject to the following conditions:
1. The City of Lewisville’s approval of the location and design of
the driveways and deceleration lanes along MacArthur
Boulevard and S.H. 121.
2. Contact Larry Redick at 972-323-8917 to discuss electric
easement requirements.
Councilmember Faught seconded the motion, the motion carried 6-1
with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters,
Faught, Suhy and York voting in favor of the motion and Councilmember
Tunnell voting against the motion.
22. Consider approval of the Denton Tap Development, Lot 1,
Block A, Site Plan (Wachovia Bank), to allow the construction
of a 4,081-square-foot bank facility, with five drive-through
lanes on 1.41 acres of property located at the northwest corner
of Denton Tap Road and Fitness Court.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Ken Clausen, Applicant, 5080 Spectrum Drive, Suite 400, Addison,
Texas, made a presentation to Council.
Action:
Councilmember Tunnell moved to approve the Denton Tap Development,
Lot 1, Block A, Site Plan (Wachovia Bank), to allow the construction of a
4,081-square-foot bank facility, with five drive-through lanes on 1.41
acres of property located at the northwest corner of Denton Tap Road
and Fitness Court subject to the following conditions:
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1. The bank facility be fully sprinkled.
2. Assure compliance with Section 12 23 5.4 of the Zoning
Ordinance, which states “Glass should not exceed 50 percent
of the total area of any one façade of a building”.
Councilmember Suhy seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
23. PUBLIC HEARING:
Consider approval of the Denton Tap Development, Lot 1,
Block A, Replat (Wachovia Bank), being a replat of the Grandy’s
Addition, Lot 1, Block 1, Minor Plat, to allow the construction
of a 4,081-square-foot bank facility, with five drive-through
lanes on 1.41 acres of property located at the northwest corner
of Denton Tap Road and Fitness Court.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Ken Clausen, 5080 Spectrum Drive, Suite 400, Addison, Texas, made a
presentation to Council.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
the Denton Tap Development, Lot 1, Block A, Replat (Wachovia Bank),
being a replat of the Grandy’s Addition, Lot 1, Block 1, Minor Plat, to
allow the construction of a 4,081-square-foot bank facility, with five
drive-through lanes on 1.41 acres of property located at the northwest
corner of Denton Tap Road and Fitness Court subject to the following
conditions:
1. Contact Larry Redick at 972-323-8917 to discuss electric
easement requirements.
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2. The addition of a sprinkler system for fire protection has
modified the plans. The modification may generate
additional comments upon detailed Engineering review.
Councilmember Suhy seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
24. Consider approval of awarding Bid/Contract # Q-0405-02 to
Pavement Services Corp. for the construction of the Brick
Paver Replacement Program in an amount of $247,571, as
provided for in IMF funds; and authorizing the City Manager to
sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
Action:
Councilmember York moved to approve awarding Bid/Contract
# Q-0405-02 to Pavement Services Corp. for the construction of the Brick
Paver Replacement Program in an amount of $247,571, as provided for
in IMF funds; and authorizing the City Manager to sign. Councilmember
Peters seconded the motion, the motion carried 7-0 with Mayor Pro Tem
Raines and Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy
and York voting in favor of the motion.
25. Consider approval of awarding Bid/Contract # Q-0405-03 to
JRJ Paving, L.P., for the construction of the MacArthur
Boulevard Widening Project, from Bethel School Rd. to Belt
Line Rd., in an amount of $319,988.85, as provided for in CIP
funds; and authorizing the City Manager to sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
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Action:
Mayor Pro Tem Raines moved to approve awarding Bid/Contract # Q-
0405-03 to JRJ Paving, L.P., for the construction of the MacArthur
Boulevard Widening Project, from Bethel School Rd. to Belt Line Rd., in
an amount of $319,988.85, as provided for in CIP funds; and authorizing
the City Manager to sign. Councilmember Brancheau seconded the
motion, the motion carried 7-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and York
voting in favor of the motion.
26. Necessary action resulting from Work Session.
There was no action necessary under this item.
27. Mayor and Council Reports.
A. Report by Mayor Stover regarding Metroplex Mayors’
Meeting.
B. Report by Mayor Stover regarding the Relay for Life.
C. Report by Mayor Stover regarding the Prayer Breakfast.
D. Report by Mayor Stover regarding Jim Jackson’s Town
Hall Meeting.
E. Report by Mayor Stover regarding Election Results.
F. Report by Councilmember Peters regarding TML
Legislative Update.
A. Mayor Stover reported on the Metroplex Mayors’ Meeting he
attended on May 10, 2005. The key speaker at the meeting was
John Walsh, from the North Texas District Council of the Urban
Land Institute.
B. Mayor Stover thanked all the Council and City staff members and
their families, who participated in the Relay for Life.
C. Mayor Stover announced that the Prayer Breakfast had been held.
D. Mayor Stover reported on the Town Hall Meeting conducted by
Representative Jim Jackson.
E. Mayor Stover announced that at the May 7, 2005 Municipal
Officers Election Tim Brancheau was elected to Place 1, Brianna
Hinojosa-Flores was elected to Place 3, Billy Faught was elected to
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Place 5 and Bill York was elected to Place 7. Mayor Stover also
thanked Carlos Rodriguez and Pamela Devine for their interest and
participation in the election.
F. Councilmember Peters reported on the TML Legislative Update.
The main items of discussion were School Finance Legislation and
bills that effected Cities.
28. Necessary Action Resulting from Executive Session.
Action:
1. Mayor Pro Tem Raines moved to approve Paul Hastings to retain
Clarion Associates, Planning Works, Bolton Real Estate
Consultants, and Berg Oliver Associates in connection with the
representation of the City of Coppell in the City of Dallas zoning
Case Number Z045-107. Councilmember Tunnell seconded the
motion, the motion carried 7-0 with Mayor Pro Tem Raines and
Councilmembers Brancheau, Peters, Tunnell, Faught, Suhy and
York voting in favor of the motion.
2. Mayor Pro Tem Raines moved to approve the Mayor to execute a
Joint Powers Agreement with Coppell Independent School District
to oppose the Development by Billingsley Corporation of property
located south of North Lake and east of Beltline Road and north of
Hackberry Road located in the City of Dallas. Councilmember
Suhy seconded the motion, the motion carried 7-0 with Mayor Pro
Tem Raines and Councilmembers Brancheau, Peters, Tunnell,
Faught, Suhy and York voting in favor of the motion.
There being no further business to come before the City Council, the meeting
was adjourned.
__________________________________
Douglas N. Stover, Mayor
ATTEST:
__________________________________
Libby Ball, City Secretary
CM051605
Page 1 of 2
MINUTES OF MAY 16, 2005
The City Council of the City of Coppell met in Special Called Session on
Monday, May 16, 2005, at 7:00 a.m., in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Jayne Peters, Councilmember
Billy Faught, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney David Dodd.
SPECIAL SESSION (Open to the Public)
1. Canvass returns of the May 7, 2005 Municipal Election,
approval of an order declaring the results of said election; and
authorizing the Mayor to sign.
Presentation:
City Attorney David Dodd established that according to Section 67.004 of
the Texas Election Code two members of the City Council constitute a
quorum for purposes of canvassing an election and read the Canvass of
Returns and Declaration of Results of election into the record showing
the following number of votes:
Place 1
Tim Brancheau 331
Place 3
Brianna L. Hinojosa-Flores 301
Pamela K. Devin 74
Carlos E. Rodriguez 29
Place 5
Billy Faught 320
Place 7
Bill York 315
CM051605
Page 2 of 2
Action:
Councilmember Peters moved to accept the Canvass of Returns and
Declaration of Election. Councilmember Faught seconded the motion,
the motion carried 3-0 with Councilmembers Peters, Faught and York
voting in favor of the motion.
2. Swear in Councilmember Bill York.
Mayor Stover swore in Councilmember York.
There being no further business to come before the City Council, the meeting
was adjourned.
, City Secretary
_____________________________________
Douglas N. Stover, Mayor
ATTEST:
_________________________________
Libby Ball
DEPT: City Manager
DATE: May 24, 2005
ITEM #: 18/B
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a grant in the amount of $58,550.00 to the Coppell Independent School
District for technology at the High School, and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this grant are available in the CEDC ½ cent sales tax proceeds.
Agenda Request Form - Revised 09/04 Document Name:!Technology
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1
STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION
§
COUNTY OF DALLAS § GRANT AGREEMENT
This Educational Development Grant Agreement (“Agreement”) is made by and between
the City of Coppell, Texas (“CITY”), Coppell Education Development Corporation (“CEDC”)
and the Coppell Independent School District (the “CISD”), acting by and through their
respective authorized officers.
W I T N E S S E T H :
WHEREAS, the CITY is authorized by TEX. LOC. GOV’T CODE § 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CISD has submitted a grant application No. 2005-T01 to provide
funding to purchase Infinity Project technology kits, text and workbooks, staff development, lab
computers, and a printer for Coppell High School (the PROJECT);
WHEREAS, the CISD has developed the PROJECT which will enhance the
Engineering Technologies Pathway program at Coppell High School, which assists students by
preparing them for career in their chosen field; and
WHEREAS, CISD is in need of funding the costs of the necessary equipment and
workbooks and seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit
the CITY and the City’s inhabitants and will promote literacy in the CITY;
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CISD an education development grant (the “GRANT”) in an amount not to exceed
Fifty-eight Thousand Five Hundred Fifty Dollars and no cents ($58,550.00).
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2
2.CISD agrees to utilize the GRANT to fund the purchase of Infinity Project technology
kits, text and workbooks, staff development, lab computers, and a printer for CISD high school
students.
3.CITY agrees to provide the GRANT of Fifty-eight Thousand Five Hundred Fifty Dollars
and no cents ($58,550.00) funds payable on a quarterly basis with the first payment to be made
on or before August 15, 2005.
4. On a quarterly basis beginning no later than November 15, 2005 the CISD shall submit a
detailed list of expenditures for this GRANT to the CEDC. The detailed list shall include, but
not limited to, software, hardware, supplies, equipment and contracts for personnel. CISD shall
also submit no later than sixty (60) days after the close of school year the number of students
served, grade levels actually served, and any changes in personnel during the period covered by
this GRANT.
5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and
cure period described herein, shall be in default of this AGREEMENT. As liquidated damages
in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the
CITY, the GRANT with interest at the rate of eight percent (8%) per annum from the date of
receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of
default would be speculative and difficult to determine. Upon breach by CISD of any
obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall
have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to
cure the default within the time provided herein, or, as such time period may be extended, then
the CITY at its sole option, shall have the right to terminate this AGREEMENT without further
notice to the CISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CISD, in the use of the GRANT and
in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY
and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with
these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all
such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney’s
fees, of any nature whatsoever arising out of the CISD’S performance of the conditions under
this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre-paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
10. In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this _______ day of _____________________, 2005.
CITY OF COPPELL, TEXAS
By: ______________________________________
JIM WITT, CITY MANAGER
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
EXECUTED this _______ day of _____________________, 2005.
COPPELL EDUCATION DEVELOPMENT CORPORATION
By: ______________________________________
ANTONIO ALTEMUS, PRESIDENT
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4
SIGNED this ______ day of ________________, 2005.
COPPELL INDEPENDENT SCHOOL DISTRICT
By: ______________________________________
DR. JEFF TURNER, SUPERINTENDENT
Coppell Independent School District
200 S. Denton Road
Coppell, Texas 75019
ATTEST:
By: ______________________________________
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________,
2005, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
___________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2005, by Antonio Altemus, President of Coppell Education Development Corporation, on behalf
of said corporation.
Notary Public, State of Texas
My Commission expires:
COPPELL INDEPENDENT SCHOOL DISTRICT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2005, by Dr. Jeff Turner, Superintendent of Coppell Independent School District, on behalf of
said district.
Notary Public, State of Texas
My Commission expires:
DEPT: City Manager
DATE: May 24, 2005
ITEM #: 18/C
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a grant in the amount of $30,000.00 to the Coppell Independent School
District for technology in a Ready, Set, Teach program at the High School, and authorizing the City Manager to
sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this grant are available in the CEDC ½ cent sales tax proceeds.
Agenda Request Form - Revised 09/04 Document Name: !Ready
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1
STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION
§
COUNTY OF DALLAS § GRANT AGREEMENT
This Educational Development Grant Agreement (“Agreement”) is made by and between
the City of Coppell, Texas (“CITY”), Coppell Education Development Corporation (“CEDC”)
and the Coppell Independent School District (the “CISD”), acting by and through their
respective authorized officers.
W I T N E S S E T H :
WHEREAS, the CITY is authorized by TEX. LOC. GOV’T CODE § 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CISD has submitted a grant application No. 2005-T02 to provide
funding to purchase a Ready, Set, Teach! Program, which includes three (3) laptop computers
and projectors, five (5) network computers, essential educational software, educational
equipment, project supplies, and teacher resource books for Coppell High School (the
PROJECT);
WHEREAS, the CISD has developed the PROJECT which will provide students
interested in becoming educators a background in child-development principles, as well as
effective teaching practices at the junior and senior level; and
WHEREAS, CISD is in need of funding the costs of the necessary equipment and
workbooks and seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit
the CITY and the City’s inhabitants and will promote literacy in the CITY;
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CISD an education development grant (the “GRANT”) in an amount not to exceed
Thirty Thousand Dollars and no cents ($30,000.00).
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2
2.CISD agrees to utilize the GRANT to fund the purchase of three (3) laptop computers
and projectors, five (5) network computers, essential educational software, educational
equipment, project supplies, and teacher resource books for CISD high school students.
3.CITY agrees to provide the GRANT of Thirty Thousand Dollars and no cents
($30,000.00) funds payable on a quarterly basis with the first payment to be made on or before
August 15, 2005.
4. On a quarterly basis beginning no later than November 15, 2005 the CISD shall submit a
detailed list of expenditures for this GRANT to the CEDC. The detailed list shall include, but
not limited to, software, hardware, supplies, equipment and contracts for personnel. CISD shall
also submit no later than sixty (60) days after the close of school year the number of students
served, grade levels actually served, and any changes in personnel during the period covered by
this GRANT.
5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and
cure period described herein, shall be in default of this AGREEMENT. As liquidated damages
in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the
CITY, the GRANT with interest at the rate of eight percent (8%) per annum from the date of
receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of
default would be speculative and difficult to determine. Upon breach by CISD of any
obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall
have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to
cure the default within the time provided herein, or, as such time period may be extended, then
the CITY at its sole option, shall have the right to terminate this AGREEMENT without further
notice to the CISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CISD, in the use of the GRANT and
in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY
and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with
these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all
such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney’s
fees, of any nature whatsoever arising out of the CISD’S performance of the conditions under
this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre-paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
10. In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this _______ day of _____________________, 2005.
CITY OF COPPELL, TEXAS
By: ______________________________________
JIM WITT, CITY MANAGER
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
EXECUTED this _______ day of _____________________, 2005.
COPPELL EDUCATION DEVELOPMENT CORPORATION
By: ______________________________________
ANTONIO ALTEMUS, PRESIDENT
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4
SIGNED this ______ day of ________________, 2005.
COPPELL INDEPENDENT SCHOOL DISTRICT
By: ______________________________________
DR. JEFF TURNER, SUPERINTENDENT
Coppell Independent School District
200 S. Denton Road
Coppell, Texas 75019
ATTEST:
By: ______________________________________
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________,
2005, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
___________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2005, by Antonio Altemus, President of Coppell Education Development Corporation, on behalf
of said corporation.
Notary Public, State of Texas
My Commission expires:
COPPELL INDEPENDENT SCHOOL DISTRICT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2005, by Dr. Jeff Turner, Superintendent of Coppell Independent School District, on behalf of
said district.
Notary Public, State of Texas
My Commission expires:
DEPT: City Manager
DATE: May 24, 2005
ITEM #: 18/D
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of a grant in the amount of $126,000.00 to the Coppell Independent School
District for Library print material at 13 campuses, and authorizing the City Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS: Funds for this grant are available in the CEDC ½ cent sales tax proceeds.
Agenda Request Form - Revised 09/04 Document Name: !Library
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1
STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION
§
COUNTY OF DALLAS § GRANT AGREEMENT
This Educational Development Grant Agreement (“Agreement”) is made by and between
the city of Coppell, Texas (“CITY”), Coppell Education Development Corporation (“CEDC”)
and the Coppell Independent School District (the “CISD”), acting by and through their
respective authorized officers.
W I T N E S S E T H :
WHEREAS, the CITY is authorized by TEX. LOC. GOV’T CODE § 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CISD has submitted a grant application No. 2005-L01 to provide
funding for quality library print collections (the PROJECT), to serve students residing in
Coppell at thirteen (13) campuses in the CISD and five (5) computer workstations at the Coppell
Middle School North library; and
WHEREAS, the CISD has developed the PROJECT using the Crew Method of
expanded guidelines for collection evaluation and weeding, and increased collaboration among
students, teachers, and librarians; and
WHEREAS, the PROJECT will allow CISD libraries to impact the literacy level of
every student by providing additional, meaningfully selected print resources; and
WHEREAS, CISD is in need of funding quality library print collections and five (5)
computer workstations, and seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit
the CITY and CITY’S inhabitants and will promote literacy in the CITY.
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CISD an education development grant (the “GRANT”) in an amount of One
Hundred Twenty-six Thousand Dollars and no cents ($126,000.00) subject to availability of
funds.
2.CISD agrees to utilize the GRANT to fund quality library print collections to serve
students residing in Coppell at thirteen (13) campuses in the CISD, along with five (5) computer
workstations at Coppell Middle School North.
3.CITY agrees to provide the GRANT of One Hundred Twenty-six Thousand Dollars and
no cents ($126,000.00) subject to availability of funds payable on a quarterly basis with the first
payment to be made on or before August 15, 2005. Funds to be expended in accordance with the
budget categories set forth in the GRANT application.
4. On a quarterly basis beginning no later than November 15, 2005 the CISD shall submit a
detail list of expenditures for this GRANT to the CEDC. The detailed list of expenditures shall
include all purchase orders and other financial documents, which address the GRANT
expenditures by category as approved by the CEDC, and reflected in Item 3 of this
AGREEMENT. CISD shall also provide documentation related to the number of students
served, grade level served, as well as any other information that reflects the success of the
Library Print Collection Program.
5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and
cure period described herein, shall be in default of this AGREEMENT. As liquidated damages
in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the
CITY, the GRANT with interest at the rate of eight percent (8%) per annum from the date of
receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of
default would be speculative and difficult to determine. Upon breach by CISD of any
obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall
have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to
cure the default within the time provided herein, or, as such time period may be extended, then
the CITY at its sole option, shall have the right to terminate this AGREEMENT without further
notice to the CISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CISD, in the use of the GRANT and
in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY
and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with
these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney’s
fees, of any nature whatsoever arising out of the CISD’S performance of the conditions under
this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre-paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
10. In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this _______ day of _____________________, 2005.
CITY OF COPPELL, TEXAS
By: ______________________________________
JIM WITT, CITY MANAGER
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By: ______________________________________
EXECUTED this _______ day of _____________________, 2005.
COPPELL EDUCATION DEVELOPMENT CORPORATION
By: ______________________________________
Antonio Altemus, PRESIDENT
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4
ATTEST:
By: ______________________________________
SIGNED this ______ day of ________________, 2005.
COPPELL INDEPENDENT SCHOOL DISTRICT
By: ______________________________________
DR. JEFF TURNER, SUPERINTENDENT
Coppell Independent School District
200 S. Denton Road
Coppell, Texas 75019
ATTEST:
By: ______________________________________
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________,
2005, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
___________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
_______________________________________________
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2005, by Antonio Altemus, President of Coppell Education Development Corporation, on behalf
of said corporation.
Notary Public, State of Texas
My Commission expires:
COPPELL INDEPENDENT SCHOOL DISTRICT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _______ day of ___________,
2005, by Dr. Jeff Turner, Superintendent of Coppell Independent School District, on behalf of
said district.
Notary Public, State of Texas
My Commission expires:
DEPT: Engineering
DATE: May 24, 2005
ITEM #: 18/E
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Interlocal Agreement with Dallas County to repair and overlay the asphalt paving in
Northlake Woodlands Subdivision, Phases 1 through 5, with Dallas County furnishing labor, materials and
equipment to perform the work; and authorize the City of Coppell paying a cost of $149,966.60, as budgeted in the
IMF; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this agreement will allow the resurfacing of a portion of Northlake Woodlands Phases 1 through 5, as
identified in the Infrastructure Maintenance Fund 5-year plan for FY 04/05.
Staff recommends approval of the Interlocal Agreement with Dallas County and will be available to answer any
questions at the Council meeting.
FINANCIAL COMMENTS: Funds have been provided in the Infrastructure Maintenance Fund for this project.
Agenda Request Form - Revised 09/04 Document Name: #Northlake Woodlands
MEMORANDUM
TO:Mayor and City Council
FROM:Keith R. Marvin, P.E., Civil Engineer
DATE:May 24, 2005
REF: Consider approval of an Interlocal Agreement with Dallas County to repair and overlay the
asphalt paving in Northlake Woodlands Subdivision, Phases 1 through 5, with Dallas
County furnishing labor, materials and equipment to perform the work; and authorize the
City of Coppell paying a cost of $149,966.60, as budgeted in the IMF; and authorizing the
Mayor to sign.
The city budgeted $150,00 this year in the Infrastructure Maintenance Fund (IMF) for rehabilitation of
asphalt streets within the Northlake Woodlands Subdivision, Phases 1 through 7. We anticipated that
the money would cover the rehabilitation of approximately one-third of the streets within that area.
The city approached Dallas County for a cost proposal for the paving work. The proposal submitted
indicated that Dallas County could perform spot repair as necessary and asphalt overlay, of more than
50% of the streets in the target area, within the budgeted amount. Dallas County has completed
several asphalt paving projects within town where there was some cost sharing involved. However,
due to the residential nature of these streets, the city will be responsible for the entire cost.
The attached exhibit shows all the streets within the Northlake Woodlands Subdivision, Phases 1
through 7. The streets highlighted in yellow are the ones that Dallas County will be repairing and
overlaying under this Interlocal Agreement. The streets highlighted in red will be repaired with IMF
funds in the next budget year. The streets in red have concrete curb and gutter that will need repair
prior to Dallas County being able to pave those streets.
Staff recommends approval of the Interlocal Agreement with Dallas County for repair and asphalt
overlay of various streets within the Northlake Woodlands Subdivision, Phases 1 through 5, in the
amount of $149,966.60 as budgeted in IMF funds.
Staff will be available to answer any questions at the council meeting.
DEPT: Engineering
DATE: May 24, 2005
ITEM #: 18/F
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of an Interlocal Agreement with Dallas County to repair and overlay Southwestern Boulevard,
from Denton Tap Road to Coppell Road, with Dallas County furnishing labor and equipment necessary to perform
the work; and the City of Coppell furnishing materials at a cost of $61,169.75, as budgeted in the IMF; and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this agreement will allow the resurfacing of Southwestern Blvd., from Denton Tap Rd. to Coppell Rd.,
as identified in the Infrastructure Maintenance Fund 5-year plan for FY 04/05.
Staff recommends approval of the Interlocal Agreement with Dallas County and will be available to answer any
questions at the Council meeting.
FINANCIAL COMMENTS: Funds have been provided in the Infrastructure Maintenance Fund for this contract.
Agenda Request Form - Revised 09/04 Document Name: #Southwestern
MEMORANDUM
TO:Mayor and City Council
FROM:Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE:May 24, 2005
REF: Consider approval of an Interlocal Agreement with Dallas County to repair and
overlay Southwestern Boulevard, from Denton Tap Road to Coppell Road, with
Dallas County furnishing labor and equipment necessary to perform the work; and
the City of Coppell furnishing materials at a cost of $61,169.75, as budgeted in the
IMF; and authorizing the Mayor to sign.
The asphalt paving on Southwestern Blvd. has been deteriorating for several years. City staff
has made numerous repairs along Southwestern Blvd., but last year it was determined that the
street had deteriorated to a level that extensive repairs would be needed. At that time, we
contacted Dallas County to provide us a cost estimate for repairing and overlaying Southwestern
Blvd., from Denton Tap Rd. to Coppell Rd. At about the same time we received the estimate
from Dallas County, my office was approached by the owner of the property on the south side of
Southwestern Blvd. from Denton Tap Rd. to Grapevine Creek, concerning development of that
property.
Council may recall that there is a existing development agreement that requires the developer of
the property on the south side of Southwestern Blvd. to build Southwestern Blvd., from Denton
Tap to Grapevine Creek, at the time of development of the property. The owner of the property
on the south side of Southwestern Blvd. had their engineer contact my office to work out some of
the details on Southwestern Blvd. construction. After meeting with the owner’s engineer, I took
an agenda item to City Council on August 10, 2004 to redesignate Southwestern Blvd. from a
four-lane divided collector street to a four-lane undivided collector street. Because the owner of
the property indicated that they would be pursuing the reconstruction of Southwestern Blvd. on a
rapid timetable, the city backed off the repaving of Southwestern Blvd. Subsequent to that time,
no action has taken place on the potential development of the property on the south side of
Southwestern Blvd., and no additional contact has taken place between the owner’s engineer and
this office concerning the reconstruction of Southwestern Blvd from Denton Tap to Grapevine
Creek.
Because it is now apparent that no construction activity is about to take place, the city
reapproached Dallas County for an updated cost estimate to repair and overlay Southwestern
Blvd., from Denton Tap Rd. to Coppell Rd. Because of the classification of Southwestern Blvd.,
the City is only responsible for the materials. Dallas County handles the cost of labor and
equipment. The estimate from Dallas County to reconstruct Southwestern Blvd. is $106,043.75.
The city’s share is $61,169.79, with Dallas County picking up the balance of $44,874.00.
Because a section of Southwestern Blvd. is adjacent to an elementary school, it is important that
this work take place during the summer. Approval of this Interlocal Agreement with Dallas
County will allow the County to repair and overlay Southwestern Blvd. and perform the work
during the summer months. Also, because of the classification of Southwestern Blvd., we will
only be paying approximately 57% of the entire cost to have Southwestern rebuilt.
Staff recommends approval of the Interlocal Agreement with Dallas County and will be available
to answer any questions at the Council meeting.
DEPT: Engineering
DATE: May 24, 2005
ITEM #: 19
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a resolution authorizing the use of Community Development Block Grant funds from FY
2005 in the amount of $68,932 and the reallocation of available Community Development Block Grant funds from
FY 1998 in the amount of $3,447.68 for the construction of American with Disabilities Act compliant accessibility
ramps along the west sidewalk of Samuel Boulevard (Parkway Boulevard to MacArthur Boulevard), and
authorizing the City Manager to execute the necessary documents for such funds; and authorizing the Mayor to
sign.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this agenda item will allow the city to submit an official application to Dallas County to request
approval to utilize the FY 2005 Community Development Block Grant (CDBG) funding and remaining FY 1998
funding for accessibility ramps along the west side of Samuel Boulevard from MacArthur Blvd. to Parkway Blvd.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds for this project are being provided by Dallas County.
Agenda Request Form - Revised 09/04 Document Name: #CDBG
MEMORANDUM
TO:Mayor and City Council
FROM:Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE:May 24, 2005
REF: Consider approval of a resolution authorizing the use of Community Development
Block Grant funds from FY 2005 in the amount of $68,932 and the reallocation of
available Community Development Block Grant funds from FY 1998 in the amount
of $3,447.68 for the construction of American with Disabilities Act compliant
accessibility ramps along the west sidewalk of Samuel Boulevard (Parkway
Boulevard to MacArthur Boulevard), and authorizing the City Manager to execute
the necessary documents for such funds; and authorizing the Mayor to sign.
The City of Coppell is eligible to receive $68,932 in FY 2005 CDBG funding from Dallas
County on October 1, 2005. In addition, there is $3,447.68 remaining from the Coppell Middle
School West Restroom Project in FY 19998 that can be reallocated and combined with the FY
2005 funds.
The public meeting for citizen input on possible projects for CDBG FY 2005 funding was held
on April 26, 2005. Following the meeting, several projects were evaluated to determine if they
met the requirements of the CDBG funding. It was decided that an appropriate project would be
to reconstruct the accessibility ramps along the west sidewalk of Samuel Blvd., from Parkway
Blvd. to MacArthur Blvd. The current ramps at the intersecting streets and alleys are not
compliant with the American with Disabilities Act (ADA) standards. Samuel Blvd. is a two-lane
undivided roadway that is classified as a major thoroughfare within the city. Providing ADA
compliant ramps along this thoroughfare will benefit the entire city as well as the surrounding
residents. This portion of sidewalk is adjacent to five subdivisions that have ingress and egress
off of Samuel Blvd. Elementary school age children from these subdivisions attend Lee
Elementary School located on Samuel Blvd., south of Parkway Blvd. This sidewalk provides
pedestrian access to the elementary school, as well as three nearby churches and city park
facilities.
The city met the May 10, 2005 deadline to submit the proposed project and cost estimate to
CDBG staff for a preliminary review. Design, contract administration and inspection of the
proposed project will be done in-house. It may be necessary to obtain corner clips of right-of-
way off of several parcels to properly construct the ramps. An outside consultant would prepare
any necessary legal descriptions for the corner clips. The estimated cost for the consultant
services and construction is $72,250. There should be sufficient funding for the surveying
services and construction, if the project is approved for CDBG funding. The Project/Activity
Application along with a resolution authorizing the submission of the proposed project must be
submitted to Dallas County by June 3, 2005.
Staff recommends approval of the resolution authorizing the use of FY 2005 CDBG funds and
the reallocation of FY 1998 funds for the construction of ADA compliant accessibility ramps
along the west sidewalk of Samuel Blvd. (Parkway Blvd. to MacArthur Blvd.). Staff will be
available to answer any questions.
DEPT: Parks & Recreation
DATE: May 24,2005
ITEM #: 20
AGENDA REQUEST FORM
ITEM CAPTION:
Consider awarding a bid and issue a purchase order to Romtec, in the amount of $202,523.89, for the supply and
installation of a Restroom Building for Wagon Wheel Park, and authorizing the City Manager and the President of
the Coppell Recreation Development Corporation to sign.
GOAL(S):
EXECUTIVE SUMMARY:
A restroom building for the west side of Wagon Wheel Park has been a priority for the Park Board, CRDC and the
Youth Sports Associations since that side of the park was opened up for use. A portable toilet has been used for
years, which is a less than desirable situation. Now that the master plan for that portion of the park has been
decided and the practice areas constructed, the placement of the restroom facility has been determined and
construction can now proceed.
FINANCIAL COMMENTS: Funds for this project are available in the CRDC ½ sales tax collections.
Agenda Request Form - Revised 09/04 Document Name: ^Wagon Wheel-West Restroom Building-1AR
MEMORANDUM
TO:Mayor and City Council
FROM:Brad Reid, Director of Parks and Recreation
DATE:May 24, 2005
REF:Consider award of a purchase order to Romtec, in the amount of $202,523.89, for
the supply and installation of a Restroom Building for Wagon Wheel Park, and
authorizing the City Manager and the President of the Coppell Recreation
Development Corporation to sign.
The Park Board and the CRDC have designated a restroom for the west side of Wagon Wheel
Park as a high priority. The completion of the practice areas on this portion of the park has
offered the opportunity for the planning of this restroom. The Sports Associations have
indicated support of a restroom on this side of the park, especially with the increased traffic due
to the anticipated Fall opening of the new practice areas. The building will be sited in close
proximity to the new batting cages, expanded parking lot and field #6. Included is a small
concession, with some space for storage.
The Coppell Recreation Development Corporation has authorized funding for this restroom.
This particular building is a pre-manufactured structure, which is shipped in major components,
erected on site, and faced with the finishes as chosen by the owner. The restroom will be
finished in the same cultured stone veneer and roofing material to match the existing buildings at
the park. Romtec bid on this building through the TXMAS State Procurement Contract. This
expenditure was approved by the CRDC at their May 2, 2005 meeting.
The Parks and Recreation Department recommends approval of the quote from Romtec for the
supply and installation of a restroom building for Wagon Wheel Park in the amount of
$202,523.89 and authorizing the City Manager and the President of the Coppell Recreation
Development Corporation to sign.
www.romtec.com 18240 North Bank Rd., Roseburg, OR 97470 QUOTE #
info@romtec.com 541-496-3541 fax: 541-496-0803
Date: 03/30/05
TXMAS QUOTATION - CONTRACT # TXMAS-5-56030
Job:
Contractor:
Contact:Contact:
Address:Address:
City:City:
State: TX Zip: 75019 State - Zip:
Phone:Phone:
Fax:Fax:
E-mail:E-mail:
Project
Location:
Quantity Model Comm. Price Extension
1 2084 $73,602 $73,602.00
1 2084-A $4,595 $4,595.00
1 2084-C $2,590 $2,590.00
1 Custom $24,360 $24,360.00
$105,147.00
-$9,379.11
$1,200.00 $1,200.00
2 Shipping & Handling From Roseburg, OR to: Texas Zip Code:$9,856.00
$95,700.00
$202,523.89
Authorized Signature
Roofing: AEP-SPAN metal roofing, High Seam, PG 10-11 HS, HS20 (color to be decided). Exterior:smooth-face
concrete (to accommodate stone exterior priced below)
TERMS: Materials payment due net 35-day from date of shipment. Construction payment due upon completion or per mutually agreed-to payment schedule.
ROMTEC IS HUBZONE CERTIFIED
TXMAS TURNKEY CONSTRUCTION COST ESTIMATE: Sierra Concrete Construction Cost Estimate assumes a bonded and
prevailing wage job, which is semi-truck accessible, with utilities within 10 feet of foundation. Includes connection to utilities and
plumbing and electrical rough in. Estimates also include excavation and pouring the footing, foundation and slab. Plus, the
construction and trim out of the complete building with all fixtures and features. Permits, rock excavation, demolition, sidewalks
and other site construction are not included. (labor for insulation package included)
SIN#361-32
Structural Engineering Fee SIN# 361-30
Description
Value/Concrete - Sierra IV Multi-User Restroom with 10' Concession & Storage Rooms - 24'-0" x 28'-0"
China Plumbing Fixture Pkg - S4MUcs (w/floor mount toilets)
TXMAS DISCOUNT: Available only to qualified Texas State and Local Entities
SUBTOTAL
* There is 15% restocking fee on all returned items.
* This quote is effective for 90 days from above date; thereafter all prices are subject to change without notice.
TOTAL
* SPECIAL INSTRUCTIONS:
* All prices listed above are F.O.B. Roseburg, OR, freight prepaid and added.
A COMPLETE SET OF STAMPED PLANS, INCLUDING FOOTING & FOUNDATION DETAILS, IS INCLUDED WITH BUILDING PURCHASE.
Date
* This quotation is subject to the terms and conditions listed on the second sheet of this form (Click Terms tab below).
KENDRA PETTENGILL 3/30/2005
Agency/ Owner:
Architect/
Engineer:
972-462-5149
972-462-5115
816 South Coppell Road (PO Box 9478)
Electrical Fixture Pkg - S4MUcs (single-phase)
Upcharge for stone veneer exterior (full height of wall)-Texas Stone.
City of Coppell
John Elias
CLICK HERE for photos, drawings & product info at www.romtec.com.
jelias@ci.coppell.tx.us
Coppell
TXMAS QUOTE 2084 Sierra IV Multi w-concess3-30-05.xls Page 1 of 1
Oregon Romtec Inc.
TXMAS TXMAS-5-56030
GSA #GS-07F-0095M
The Texas Building and Procurement Commission (TBPC) has established, as an alternative
purchasing method, the use of Texas multiple award schedule (TXMAS) contracts that have
been developed from contracts that have been competitively awarded by the federal
government or any other governmental entity of any state. As the responsible federal entity,
the General Services Administration’s (GSA) Federal Supply Service awards Federal Supply
Schedule contracts by competitive procurement procedures for more than 50 schedules that
cover multiple commodities and services. The prices reflected on GSA schedule contracts are
the most favored customer (MFC) prices and the maximum price allowable. TXMAS contracts
take advantage of the MFC pricing and under certain circumstances, an agency or local
government entity, may negotiate a lower price for the goods or services offered on a
schedule contract A “best value”purchase can be made by following the TXMAS purchasing
To make a purchase, contact the contractor at
Romtec Inc.
18240 North Bank Road
Roseburg, OR 97470
Attn: Kendra Pettengill
541/496-3541
info@romtec.com
TXMAS has different regulations, forms, and qualification criteria for State Agencies vs. local
governments. To get more details and specific information or guidelines you can contact
Texas Building and Procurement Commission
1711 San Jacinto
Austin, Texas 78701
512-463-3384 or 512-463-3418
txmas@tbpc.state.tx.us
The TXMAS website: http://portal.tbpc.state.tx.us/txmas/
DEPT: Parks & Recreation
DATE: May 24, 2005
ITEM #: 21
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of award of a bid from Dean Construction for the development of Phase II Lighting for the
Practice Field Areas at Wagon Wheel Park in the amount of $404,150.00, and authorizing the City Manager and
the President of the Coppell Recreation Development Corporation to sign.
GOAL(S):
EXECUTIVE SUMMARY:
The CRDC has made it a high priority to finalize the lighting of the practice areas at Wagon Wheel Park. The
additional lighting will cover both the south practice areas and the areas on the northwest portion of the park.
Phase I of the project did not finish this lighting system as the funding was not available at the time. Additionally,
the connector pathway from the 5-field ball complex on the east side of the park, to field #6 and the practice areas
on the west side of the park will be lighted under this award. The CRDC has approved the project and now
recommends final approval through the City Council.
FINANCIAL COMMENTS: Funds for this project are available in the CRDC ½ cent sales tax collections.
Agenda Request Form - Revised 09/04 Document Name: ^Wagon Wheel Practice Phase II Lighting-1AR.doc
MEMORANDUM
TO:Mayor and City Council
FROM:Brad Reid, Director of Parks and Recreation
DATE:May 24, 2005
REF:Consider approval of award of a bid from Dean Construction for the development
of Phase II Lighting for the Practice Field Areas at Wagon Wheel Park in the
amount of $404,150.00, and authorizing the City Manager and the President of the
Coppell Recreation Development Corporation to sign.
The first phase of development of the practice fields at Wagon Wheel Park did not include
funding for lighting of the entire area. Between one-third and one-half of the practice area was
left unlighted during the initial phase of construction. As a result, the Coppell Recreation
Development Corporation has placed the finalization of this lighting as a high priority for
funding. This lighting will include portions of the areas on the west side of the park, as well as
areas on the southern section. It is anticipated that completion of this project will finish the
lighting of the practice areas.
The project also includes lighting of the crossover walkway and bridge connecting the east side
of the park to the west. The Parks and Recreation Department has received numerous requests to
get this area lighted for the safety of the park visitors. The light fixtures will be consistent with
the walkway lighting that exists on other areas of the park.
Dean Construction was approached to bid on the project due to the favorable history of this
company on the Wagon Wheel development and this company's ability to deliver a successful
product at a very competitive price. The project was not formally bid, as the CRDC is not
required to do so. The CRDC has approved the project and now recommends final approval
through the City Council. This expenditure was approved by the CRDC at their May 2, 2005
meeting.
The Parks and Recreation Department recommends approval of the bid from Dean Construction
for the installation of Phase II lighting at the practice areas at Wagon Wheel Park in the amount
of $404,150.00 and authorizing the City Manager and the President of the Coppell Recreation
Development Corporation to sign.
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 22
AGENDA REQUEST FORM
ITEM CAPTION: Consider appointment to fill a vacancy on the Coppell Education Development Corporation,
term to expire October, 2005.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %CEDCappt
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 23
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of the following for the Library Board:
A. Consider accepting the resignation of Pamela Bennett; and
B. Consider appointment to fill a Regular term to expire October 2005.
GOAL(S):
EXECUTIVE SUMMARY:
Staff recommends moving David Smith from an Alternate to a Regular member.
Since the annual Board and Commission process begins this month, Staff recommends filling any additional
vacancies during that process.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %Libraryresign&appt
DEPT: City Secretary
DATE: May 24, 2005
ITEM #: 24
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of the following for the Parks & Recreation Board:
A. Accepting the resignation of Larry Jones and Jim Wikman as Regular members;
B. Changing the status of David Castillo from a Regular member to an Alternate member; and
C. Appointments to fill vacancies.
GOAL(S):
EXECUTIVE SUMMARY:
Staff recommends moving Greg Garcia and Mike Ridgley from Alternate to Regular members.
Since the annual Board and Commission process begins this month, Staff recommends filling any additional
vacancies during that process.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %parkresign
From: "Jim and Milissa Wikman" <jwikman@gte.net>
To: "Brad Reid" <breid@ci.coppell.tx.us>
Date: Tuesday, May 03, 2005 7:52:25 PM
Subject: Parks and Rec Board Resignation
Brad,
I regretfully need to submit my resignation from the Coppell Parks and
Recreation Board, effective immediately.
I thoroughly enjoyed being part of the board, however, the recent change in
my job situation requires me to miss too many board meetings to be an
effective member.
I really appreciated working with you and the other board members, and
would be happy to apply again in the future if my situation changes.
Thanks again for your leadership. Best of luck to the board going forward.
Jim Wikman
265 Penuel Drive
Coppell, TX 75019
DATE:May 24, 2005
ITEM #: 25
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: May 26, 2005
ITEM #: 26
AGENDA REQUEST FORM
CITY MANAGER'S REPORT
A. Council Goals.
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: May 24, 2005
ITEM #: 27
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding High School Graduation.
B. Report by Mayor Stover regarding the Public Meeting on North Lake Development.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: May 24, 2005
ITEM #: 28
AGENDA REQUEST FORM
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD.
B. Coppell ISD - Councilmember Suhy.
C. Coppell Seniors - Councilmember York.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Faught and Tunnell.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Brancheau
H. Metrocrest Social Service Center - Councilmember Brancheau.
I. North Texas Council of Governments - Councilmember Tunnell.
J. NTCOG/Regional Emergency Management - Councilmember Suhy
K. North Texas Commission - Councilmember Peters.
L. Senior Adult Services - Councilmember Faught.
M. Town Center/Architectural Committee - Councilmember Faught.
N. Trinity River Common Vision Commission - Councilmember Faught.
O. Trinity Trail Advisory Commission.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
DATE: May 24, 2005
ITEM #: ES-29
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. City of Coppell vs. Barney Barnett, et al.
B. Section 551.087, Texas Government Code – Deliberation regarding Economic Development
Negotiations.
1. Economic Development Prospects in Old Coppell.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: May 24, 2005
ITEM #: 30
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: May 24, 2005
Department Submissions:
Item Nos. 14, 20 and 215 were placed on the Agenda for the above-
referenced City Council meeting by the Parks and Recreation
Department. I have reviewed the Agenda Requests (and any backup if
applicable) and hereby submit these items to the City Council for
consideration.
____________________
Parks and Recreation Department
Item Nos. 18/E, 18/F and 19 were placed on the Agenda for the above-
referenced City Council meeting by the Engineering Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Engineering Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager