CP 2005-06-28 NOTICE OF CITY COUNCIL MEETING AND AGENDA JUNE 28, 2005 DOUG STOVER, TIM BRANCHEAU, Place 1 Mayor Mayor Pro Tem JAYNE PETERS, Place 2 BILLY FAUGHT, Place 5 BRIANNA HINOJOSA-FLORES, Place 3 THOM SUHY, Place 6 MARSHA TUNNELL, Place 4 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:00 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, June 28, 2005, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM #ITEM DESCRIPTION 1. Call to order. ag062805 Page 1 of 5 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. Discussion concerning the City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding sale of land East of Coppell Road and South of Bethel Road. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Electronic Voter and Speaker Que in Council Chambers. B. Discussion regarding the 379A Election for September 10, 2005. C. Discussion of Agenda Items. Adjourn Work Session. PUBLIC ANNOUNCEMENTS Public Service Announcements concerning local civic events and no Council action is required or permitted. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. 7. Report by Parks and Recreation Board. 8. Appearance by Cary Jay Cross regarding City Integrity/Traffic Enforce- ment/Municipal Court. 9. Citizens' Appearances. ag062805 Page 2 of 5 ITEM # ITEM DESCRIPTION CONSENT AGENDA 10. Consider approval of the following consent agenda items: A. Consider approval of minutes: June 14, 2005 June 17, 2005. B. Consider approval of an Agreement of Cooperation for CDBG/Home Program and authorizing the Mayor and City Manager to sign. END OF CONSENT 11. Consider approval of an Ordinance of the City of Coppell, Texas, ordering a Special Election to be held September 10, 2005 to consider the adoption and extension of the one-half of one percent sales and use tax for a period of two (2) years for the purpose of financing authorized programs of the Coppell Education Development Corporation of Coppell; authorizing the City Manager to enter into and sign a Joint Election Agreement and Election Service Contract with Dallas County Elections Department for conducting the Municipal Election; and authorizing the Mayor to sign. 12. Consider Council appointment to the Metrocrest Family Medical Clinic. 13. Necessary action resulting from Work Session. 14. Mayor and Council Reports. A. Report by Councilmember Peters regarding TML’s Legislative Update. 15. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell. B. Coppell ISD – Councilmembers Faught and Suhy. C. Coppell Seniors – Mayor Pro Tem Brancheau. D. Dallas Regional Mobility Coalition - Councilmember Peters. E. Economic Development Committee - Councilmembers Suhy and York. F. Metrocrest Hospital Authority - Councilmember Tunnell. G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores. H. Metrocrest Social Service Center - Councilmember Brancheau. ag062805 Page 3 of 5 ITEM # ITEM DESCRIPTION I. North Texas Council of Governments - Councilmember Tunnell. J. NTCOG/Regional Emergency Management - Councilmember Suhy K. North Texas Commission - Councilmember Peters. L. Senior Adult Services - Councilmember Faught. M. Town Center/Architectural Committee - Councilmember Hinojosa- Flores. 16. Necessary Action Resulting from Executive Session. Adjournment. ____________________________________ Douglas N. Stover, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this _________ day of _________________, 2005, at __________________. ____________________________________ Libby Ball, City Secretary DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. ag062805 Page 4 of 5 ITEM # ITEM DESCRIPTION PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724 Carrying of a concealed handgun on these premises or at any official political meeting in the City of Coppell is illegal. Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta oficial de politica en la ciudad de Coppell. ag062805 Page 5 of 5 KEY TO COUNCIL GOALS ICONS 2005 Economic Development • Continue "Hot Spot" focus • Develop strategy for use or sale of city-owned property • Study revenue enhancement options • Develop comprehensive Old Town strategy • Entice Dallas County Community College District to locate satellite facility in Coppell • Continue focus on vacant retail revitalization Quality Public Facilities & Infrastructure • Study continued use of ½-cent sales tax for park purposes • Develop permanent funding for IMF • Continue focus on local and regional transportation efforts • Provide quality park and recreation activities for all Excellent City Services & High Citizen Satisfaction • Continue strategic planning for future costs of service delivery • Timely response with quality service delivery • Explore municipal/ISD service synergies • Develop methods to enhance communication and citizen involvement Sense of Community • Develop comprehensive Old Town strategy • Finalize cemetery issue • Develop and support community special events and programs • Develop and support activities for teens • Continue development of trails throughout the community Fiscal Stability • Continue and improve financial planning and forecasting • Continue systematic management and reduction of debt • Balance expenditure decisions with ability to maintain over time • Perform cost analysis on all approved projects and programs prior to implementation • Work to protect sales tax base from Streamlined Sales Tax initiative Neighborhood Integrity & Code Enforcement • Maintain communications with neighborhoods and the community • Update the Master Plan and Zoning as required • Introduce a more proactive neighborhood integrity approach Safe Community • Maintain and improve existing excellent level of service • Continue focus on Homeland Security • Provide quality public safety education programs • Enhance traffic/speed control efforts DATE: June 28, 2005 ITEM #: ES-2 AGENDA REQUEST FORM EXECUTIVE SESSION A. Section 551.071, Texas Government Code – Consultation with City Attorney. 1. Concerning the City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107. B. Section 551.072, Texas Government Code – Deliberation regarding Real Property. 2. Discussion regarding sale of land East of Coppell Road and South of Bethel Road. Agenda Request Form - Revised 02/04 Document Name: %executivesession DATE: June 28, 2005 ITEM #:WS-3 AGENDA REQUEST FORM WORK SESSION A. Discussion regarding Electronic Voter and Speaker Que in Council Chambers. B. Discussion regarding the 379A Election for September 10, 2005. C. Discussion of Agenda Items. Agenda Request Form - Revised 02/04 Document Name: %worksession DEPT: City Secretary DATE: June 28, 2005 ITEM #: 7 AGENDA REQUEST FORM ITEM CAPTION: Report by the Parks and Recreation Board. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: DIR. REVIEW: FIN. REVIEW: CM REVIEW: Agenda Request Form - Revised 09/02 Document Name: %boardreport DEPT: City Manager DATE: June 28, 2005 ITEM #: 8 AGENDA REQUEST FORM ITEM CAPTION: Appearance by Cary Jay Cross regarding City Integrity/Traffic Enforcement/Municipal Court. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 09/04 Document Name: !Cross DATE: June 28, 2005 ITEM #: 9 AGENDA REQUEST FORM CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc DEPT: City Secretary DATE: June 28, 2005 ITEM #: 10/A AGENDA REQUEST FORM ITEM CAPTION: Consider approval of minutes: June 14, 2005. June 17, 2005 GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: %minutes CM061405 Page 1 of 12 MINUTES OF JUNE 14, 2005 The City Council of the City of Coppell met in Regular Called Session on Tuesday, June 14, 2005, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Tim Brancheau, Mayor Pro Tem Jayne Peters, Councilmember Brianna Hinojosa-Flores, Councilmember Marsha Tunnell, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, Deputy City Secretary Kathy Wilkerson and City Attorney Robert Hager. ITEM # ITEM DESCRIPTION 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. Concerning the City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107. 2. City of Coppell vs. Barney Barnett, et al. Mayor Stover convened into Executive Session at 6:10 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 6:44 p.m. and opened the Work Session. CM061405 Page 2 of 12 WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Board/Commission Application Schedule. B. Discussion regarding Board Vacancies and Appointments. C. Discussion regarding appointments to Council Committees. D. Discussion regarding Council Retreat and Scorecards. E. Discussion of Agenda Items. Work Session was not completed and reconvened at the end of the meeting. PUBLIC ANNOUNCEMENTS Public Service Announcements concerning local civic events and no Council action is required or permitted. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Pastor Rod Cullver, Living Hope Church, led those present in the Invocation. 6. Pledge of Allegiance. Mayor Stover led those present in the Pledge of Allegiance. 7. Citizens' Appearances. There was no one signed up to speak on this item. Mayor Stover welcomed the North Lake College government students that were present in the audience. CM061405 Page 3 of 12 CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: May 24, 2005. B. Consider accepting the resignation of Rick McCaffrey from the Planning and Zoning Commission. C. Consider accepting the resignation of John Durand from the Coppell Economic Development Committee. D. Consider approval of awarding Bid/Contract # Q-0505-01 to Fox Contractors, Inc. for the construction of the Loch Lane Water Line Project, in an amount of $58,391.00, as provided for in IMF funds; and authorizing the City Manager to sign. E. Consider approval of the Annual Standards of Care for Day Camp Programs and authorizing the Mayor to sign. Land Use and Development F. Consider approval of an Ordinance for Case No. S-1211R, Service Star, zoning change from PD-199-HC-S-1211 (Planned Development-199-Highway Commercial-Special Use Permit-1211) to PD-199-HC-S-1211R (Planned Development-199-Highway Commercial-Special Use Permit-1211 Revised), to allow the development of an auto repair garage, car wash, convenience store and gasoline service station on 2.24 acres of property located at the southwest corner of S.H. 121 and MacArthur Blvd., and authorizing the Mayor to sign. G. Consider approval of a 60-day extension to the expiration date for the Villas of Lake Vista, Phase 1, Final Plat, to allow the platting of 93 townhome lots and 13 common areas on 12.7 acres of property located south of Lake Vista Drive, east of MacArthur Boulevard. Item B was pulled for separate consideration. CM061405 Page 4 of 12 Action: Councilmember Faught moved to approve Consent Agenda Items A, C, D, E, F carrying Ordinance No. 91500-A-410 and G. Councilmember York seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 8B. Consider accepting the resignation of Rick McCaffrey from the Planning and Zoning Commission. Action: Councilmember Peters moved to accept the resignation of Rick McCaffrey from the Planning and Zoning Commission effective September 30, 2005. Mayor Pro Tem Brancheau seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa- Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 9. PUBLIC HEARING: Consider approval of the designation of a reinvestment zone pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is the property owned by Coppell Trade Center, L.P., described as Coppell Trade Center Lot 1, Block 1 (40.655 acres) and located on the north side of Sandy Lake Road just west of State Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Action: Councilmember Tunnell moved to close the Public Hearing and approve the following items: Item 9: Approve the designation of a reinvestment zone pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is the CM061405 Page 5 of 12 property owned by Coppell Trade Center, L.P., described as Coppell Trade Center Lot 1, Block 1 (40.655 acres) and located on the north side of Sandy Lake Road just west of State Road. and Item 10: Approve Ordinance No. 2005-1099 designating Coppell Trade Center L.P., Reinvestment Zone No. 43, and authorizing the Mayor to sign. Councilmember Suhy seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 10. Consider approval of an Ordinance designating Coppell Trade Center L.P., Reinvestment Zone No. 43, and authorizing the Mayor to sign. This item was considered with Item 9. Please see Item 9 for minutes. 11. Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and Coppell Trade Center L.P., and authorizing the Mayor to sign. Presentation: Jim Witt, City Manager, made a presentation to Council. Action: Councilmember York moved to approve Resolution No. 2005-0614.1 approving a Tax Abatement Agreement between the City of Coppell and Coppell Trade Center L.P., and authorizing the Mayor to sign. Councilmember Peters seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. CM061405 Page 6 of 12 12. Consider approval of an Economic Development Incentive Agreement between the City of Coppell and Coppell Trade Center LP, and authorizing the City Manager to sign. Presentation: Jim Witt, City Manager, made a presentation to Council. Action: Councilmember Hinojosa-Flores moved to approve an Economic Development Incentive Agreement between the City of Coppell and Coppell Trade Center LP, and authorizing the City Manager to sign. Mayor Pro Tem Brancheau seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa- Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 13. PUBLIC HEARING: Consider approval of Case No. PD-210-SF-9(CH), Kaye Street, zoning change from SF-12 (Single Family-12) to PD-210-SF- 9(CH) (Planned Development-210-Single Family-9, Called Hearing) to allow for the retention of existing homes and permit the development and redevelopment of homes on existing lots and to allow the replatting of lots to a minimum of 9,000-square feet on property located along the north and south sides of Kaye Street, east of Coppell Road, encompassing 35 lots (412 & 420 Coppell Road and 300-426 Kaye Street). Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Action: Councilmember Tunnell moved to close the Public Hearing and approve Case No. PD-210-SF-9(CH), Kaye Street, zoning change from SF-12 (Single Family-12) to PD-210-SF-9(CH) (Planned Development-210-Single Family-9, Called Hearing) to allow for the retention of existing homes and CM061405 Page 7 of 12 permit the development and redevelopment of homes on existing lots and to allow the replatting of lots to a minimum of 9,000-square feet on property located along the north and south sides of Kaye Street, east of Coppell Road, encompassing 35 lots (412 & 420 Coppell Road and 300- 426 Kaye Street) subject to the following conditions: A. Use regulations. A building or premise shall be used only for the following purposes: 1. Any use permitted in the "SF-ED", "SF-18" or the "SF-12" districts. 2. Home occupation. 3. Such uses as may be permitted under provisions of Special Use Permits, Sections 12-30-5 and 12-30-6 of the Zoning Ordinance. B. Maximum height regulations. The maximum height regulations will be 35 feet nor more than two-and-one-half stories high. C. All existing legal residential structures and existing lots are deemed conforming. Additions to the main structure will be permitted without platting the property as long as the addition is compliant with the SF-9 regulations as herein specified, the addition does not exceed a 50% increase over the existing and maximum lot coverage does not exceed 35 percent. D. Platting the property shall be required prior to the issuance of a building permit for new home construction and additions, which exceed a 50% increase over the existing floor area; however, the existing lot dimensions shall be deemed conforming. E. Construction of new homes when the lots are being replatted shall adhere to the regulations as set forth herein: 1. Minimum size of yards: (A) Front yard: 25 feet. (B) Side yard: Eight feet. A side yard adjacent to a side street: 15 feet. Allowable non-residential uses: 25 feet. (C) Rear yard: 20 feet. 2. Minimum size of lot: (A) Lot area: 9,000-square feet. (B) Lot width: 70 feet. (C) Lot depth: 100 feet. 3. Minimum dwelling size: 1,600-square feet, exclusive of garages and breezeways and porches. CM061405 Page 8 of 12 4. Maximum lot coverage: 35 percent of the total lot area may be covered by the combined area of the main buildings and accessory buildings. 5. Parking regulations. (A) Two enclosed parking spaces per unit are required behind the front yard line for all new homes. (B) Garages may either be attached or detached from the main structure. Type of exterior construction. 1. All structures in existence at the time of this ordinance shall be considered conforming as to the masonry requirements. 2. All new residential construction and additions shall be as follows: at least 80 percent of the exterior walls of the first floor of all structures shall be of masonry construction (see Section 12-42-1 of the Zoning Ordinance), exclusive of doors, windows and the area above the top plate line. Each story above the first floor of a straight wall structure shall be at least 80 percent masonry, exclusive of doors, windows and the area above the top plate line. F. Site Plans 1. The exhibit of Existing Building Footprints and the table of Lot and House Sizes shall generally indicate the existing conditions within this PD. Unless otherwise documented, these shall serve as the basis to determine the requirements for building additions and platting. 2. Board of Adjustment has the authority to consider variances to the provisions of this PD. G. Platting 1. Properties must be platted in accordance with Section 12- 39-1 of the Zoning Ordinance prior to the issuance of a building permit for all new home construction and expansions of existing homes, which exceeds 50% of the existing floor area. 2. The plat, if involving four or less lots, and is in compliance with all regulations herein, and the provisions of the Subdivision Ordinance, may be approved administratively as a Minor Amending Plat, as provided for in Section 212 of the Local Government Code. 3. All plats shall provide a minimum of a 10-foot sidewalk and utility easement parallel and adjacent to Kaye Street. CM061405 Page 9 of 12 H. Alleys 1. Alleys shall not be required. I. Disasters 1. If a house is destroyed due to a natural disaster or fire, the homeowner may elect to rebuild the home as it exists today without seeking any variances. Councilmember Faught seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa- Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 14. Consider approval of an Ordinance for Case No. S-1224-TC, Little Caesars Pizza, zoning change from TC (Town Center) to S-1224-TC (Special Use Permit-1224-Town Center), to allow the operation of a 1,350-square-foot restaurant, take-out only, to be located in the Town Center Addition, Lot 2, Block 3, along the east side of Denton Tap Road; north of Town Center Blvd., and authorizing the Mayor to sign. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Action: Councilmember Suhy moved to approve Ordinance No. 91500-A-411 for Case No. S-1224-TC, Little Caesars Pizza, zoning change from TC (Town Center) to S-1224-TC (Special Use Permit-1224-Town Center), to allow the operation of a 1,350-square-foot restaurant, take-out only, to be located in the Town Center Addition, Lot 2, Block 3, along the east side of Denton Tap Road; north of Town Center Blvd., and authorizing the Mayor to sign. Councilmember York seconded the motion, the motion carried 6-1 with Mayor Pro Tem Brancheau and Councilmembers Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion and Councilmember Peters voting against the motion. 15. Consider approval of an Ordinance for Case No. PD-194R3-LI, Amberpoint Business Park, Lot 2R, Block A, zoning change from PD-194R2-LI, (Planned Development-194 Revision 2-Light Industrial) to PD-194R3-LI (Planned Development-194 Revision 3-Light Industrial) to amend the Planned Development to CM061405 Page 10 of 12 attach a Detail Site Plan to allow the development of three office/warehouse buildings, totaling approximately 714,010- square feet, on 64.3 acres of property located along the south side of Sandy Lake Road, between Freeport Parkway and Northpoint Drive, and authorizing the Mayor to sign. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Action: Councilmember Peters moved to approve Ordinance No. 91500-A-412 for Case No. PD-194R3-LI, Amberpoint Business Park, Lot 2R, Block A, zoning change from PD-194R2-LI, (Planned Development-194 Revision 2- Light Industrial) to PD-194R3-LI (Planned Development-194 Revision 3- Light Industrial) to amend the Planned Development to attach a Detail Site Plan to allow the development of three office/warehouse buildings, totaling approximately 714,010-square feet, on 64.3 acres of property located along the south side of Sandy Lake Road, between Freeport Parkway and Northpoint Drive, and authorizing the Mayor to sign. Councilmember Suhy seconded the motion, the motion carried 6-1 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught, Suhy and York voting in favor of the motion and Councilmember Tunnell voting against the motion. 16. Consider appointment to fill a vacancy on the Coppell Education Development Corporation, term to expire October 2005. Action: Councilmember Suhy moved to appoint Darrell Michiels to fill a vacancy on the Coppell Education Development Corporation, term to expire October 2005. Councilmember Faught seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 17. Consider appointments to Council Committees. CM061405 Page 11 of 12 Action: Councilmember Peters moved to appoint the following to Council Committees: Carrollton/Farmers Branch ISD/Lewisville ISD – Marsha Tunnell City/Coppell ISD Liaisons – Billy Faught - Thom Suhy Coppell Senior’s – Tim Brancheau - Jayne Peters Dallas Regional Mobility Coalition – Jayne Peters Economic Development Committee – Thom Suhy - Bill York Metrocrest Hospital Authority – Marsha Tunnell Metrocrest Medical Foundation – Brianna Hinojosa-Flores Metrocrest Social Service Center – Tim Brancheau North Texas Council of Governments (NTCOG) – Marsha Tunnell North Texas Council of Governments – Regional Emergency Management Planning Council (NTCOG) – Thom Suhy North Texas Commission – Jayne Peters Senior Adult Services – Billy Faught Town Center/Architectural Committee – Brianna Hinojosa-Flores Councilmember Hinojosa-Flores seconded the motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 18. Necessary action resulting from Work Session. There was no action necessary under this item. 19. Mayor and Council Reports. A. Report by Mayor Stover regarding Metroplex Mayors’ Meeting. B. Report by Mayor Stover regarding Project Graduation. C. Report by Mayor Stover regarding Council Retreat. A. Mayor Stover reported on the Metroplex Mayor’s Meeting he, Mayor Pro Tem Brancheau and Deputy City Manager Phillips attended on June 14, 2005. The main item of discussion was Legislative issues. B. Mayor Stover reported on the great success of Project Graduation and thanked everyone who participated. CM061405 Page 12 of 12 C. Mayor Stover reported on the Council Retreat and thanked Council for participating. The main item of discussion was the Council Goals for 2005-2006. The Work Session was reconvened at this time. WORK SESSION (Open to the Public) Convene Work Session A. Discussion regarding Board/Commission Application Schedule. D. Discussion regarding Council Retreat and Scorecards. The Work Session was adjourned and the Regular Session opened. REGULAR SESSION (Open to the Public) Council discussed Item 18 at this time. See Item 18 for minutes. 20. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. City Secretary _____________________________________ Douglas N. Stover, Mayor ATTEST: _______________________________________ Kathy Wilkerson, Deputy CM061705 Page 1 of 2 MINUTES OF JUNE 17, 2005 The City Council of the City of Coppell met in Special Called Session on Friday, June 17, 2005, at 5:30 p.m. in the Board Room at Coppell Independent School District, 200 S. Denton Tap Road, Coppell, Texas. The following members were present: Doug Stover, Mayor Tim Brancheau, Mayor Pro Tem Jayne Peters, Councilmember Brianna Hinojosa-Flores, Councilmember Marsha Tunnell, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Bill York, Councilmember Coppell Independent School District Board of Trustees in attendance: Cindy Warner, Vice-President Dr. Mike Arthur Alan Mushinski Scott Orr Also present were City Manager Jim Witt, City Attorney Robert Hager, School Superintendent Dr. Jeff Turner, Assistant School Superintendent Sid Grant, Chief Financial Officer Ralph Seely, Dr. Robert Freilich, Catherine Norian, and Bruce Peshoff. ITEM # ITEM DESCRIPTION 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Executive Session. JOINT EXECUTIVE SESSION WITH (Closed to the Public) COPPELL ISD SCHOOL BOARD TRUSTEES 2. Convene Joint Executive Session A. Section 551.071, Texas Government Code – Consultation with City Attorney and School Board Special Legal Counsel. CM061705 Page 2 of 2 1. Concerning the City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107. 2. Discussion regarding ballot language for a possible 379A Sales Tax Election to be held in September, 2005. Mayor Stover convened into Executive Session at 5:49 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 10:42 p.m. There being no further business to come before the City Council, the meeting was adjourned. _____________________________________ Douglas N. Stover, Mayor ATTEST: _________________________________ Robert Hager, City Attorney DEPT: City Manager DATE: June 28, 2005 ITEM #: 10/B AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an Agreement of Cooperation for CDBG/Home Program and authorizing the Mayor and City Manager to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 09/04 Document Name: !CDBG DEPT: City Secretary DATE: June 28, 2005 ITEM #: 11 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of an Ordinance of the City of Coppell, Texas, ordering a Special Election to be held September 10, 2005 to consider the adoption and extension of the one-half of one percent sales and use tax for a period of two (2) years for the purpose of financing authorized programs of the Coppell Education Development Corporation of Coppell; authorizing the City Manager to enter into and sign a Joint Election Agreement and Election Service Contract with Dallas County Elections Department for conducting the Municipal Election; and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 09/04 Document Name: %callelection 1 35934 AN ORDINANCE OF THE CITY COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ORDERING A SPECIAL ELECTION TO BE HELD SEPTEMBER 10, 2005 TO CONSIDER THE ADOPTION AND EXTENSION OF THE ONE- HALF OF ONE PERCENT SALES AND USE TAX FOR A PERIOD OF TWO YEARS FOR THE PURPOSE OF FINANCING AUTHORIZED PROGRAMS OF THE COPPELL EDUCATION DEVELOPMENT CORPORATION OF COPPELL; MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Senate Bill 607 was passed by the 77th Texas Legislature amending the TEXAS LOCAL GOVERNMENT CODE to add Chapter 379A to authorize municipalities to foster economic opportunity, job generation, and capital investment by promoting a favorable business climate, preparing the workforce for productive employment, and supporting infrastructure development through the creation of a municipal development corporation authorized under the statute, funded by the levy of a sales and use tax for the benefit of the corporation authorized by a majority of the voters of a municipality voting in an election called for that purpose; and WHEREAS, the citizens of the City of Coppell adopted such sales and use tax by majority vote of the qualified voters of the City in an election held on August 11, 2001; and WHEREAS, the City Council desires to conduct an election on proposed amendments in conjunction with the special election for the adoption of a sales tax and use tax for the purpose of financing authorized programs for the Coppell Education Development Corporation; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That a special election is hereby ordered to be conducted on the 10th day of September, 2005, at which election all qualified voters may vote “for” or “against” the following ballot proposition: “Whether or not to adopt and extend for a period of two (2) years the one- half of one percent sales and use tax for the purpose of financing programs to publicly funded education institutions through the Coppell Education Development Corporation for the promotion of literacy, foreign language, career technology for the development of a skilled workforce, long-term job training, early childhood programs, post-secondary education institutions, and any other undertaking that the board determines will directly facilitate the development of a skilled workforce.” 2 75070 SECTION 2. The election shall be held as a Joint Election administered by the Dallas County Elections Administrator in accordance with the provisions of the Texas Election Code and a Joint Election Agreement. SECTION 3. That not later than the twenty-first (21st) day before election day, notice of the special election, which shall contain the location of each polling place, shall be posted on the bulletin board used to post notices of City Council Meetings. SECTION 4. That a substantial copy of this ordinance shall serve as proper notice of said election. Said notice, including a Spanish translation thereof, shall be also be published once in a newspaper of general circulation published within the City, not earlier than the thirtieth (30th) day nor later than the tenth (10th) day before election day. A copy of the published notice that contains the name of the newspaper and the date of publication shall be retained as a record of said notice, and the person posting notice shall make a record of the time of posting, starting date, and the place of posting. SECTION 5. The special election will be conducted in accordance with an Election Services Agreement between the City of Coppell, Texas and Dallas County, Texas Elections Department in which the City Manager is hereby authorized to execute on behalf of the City. The method of election will be as provided in such contract. SECTION 5. Pursuant to the Election Services Agreement, Elections Administrator of Dallas County shall serve as Elections Administrator for the election. Presiding Election Judges and an Alternate Presiding Election Judge appointed to serve at the polling place shall be those election officials furnished by the Elections Administrator from the list of proposed election judges listed in the Election Services Agreement. 3 75070 SECTION 6. In compliance with Section 271.006 of the TEXAS ELECTION CODE, Libby Ball, City Secretary, is Early Voting Clerk. Bruce R. Sherbert, Dallas County Elections Administrator, will be appointed as the Chief Deputy Early Voting Clerk. Other Deputy Early Voting Clerks will be appointed as needed to process early voting mail and to conduct early voting by personal appearance. SECTION 7. An early voting ballot board shall be created to process early voting results in accordance with Section 87.001 of the TEXAS ELECTION CODE. The early voting ballot board shall be made up of members appointed in the manner stated in the Election Services Agreement and the Presiding Judge and Alternate Presiding Judge of the early voting board shall be the election officials listed in the Election Services Agreement. SECTION 8. Applications for early voting ballot by mail received by the City of Coppell will be transported by runner on the date received to Bruce R. Sherbert, Early Voting Clerk, Dallas County Elections Department, 2377 North Stemmons Freeway, Suite 820, Dallas, Texas 75207. SECTION 9. In accordance with Section 123.001 of the TEXAS ELECTION CODE, the direct record voting systems approved by the Secretary of State are hereby adopted for use during early voting and election date for the special election on September 10, 2005. SECTION 10. The early voting by personal appearance shall be conducted in the Town Center located at 255 Parkway Boulevard, Coppell, Texas 75019 beginning Wednesday, August 24, 2005 and continuing through Friday, August 26, 2005 between the hours of 8:00 a.m. and 5:00 p.m.; Saturday, August 27, 2005 between the hours of 8:00 a.m. and 5:00 p.m.; Sunday, August 28, 2005 between the hours of 1:00 p.m. and 6:00 p.m.; Monday, August 29, 2005 4 75070 through Friday, September 2, 2005 between the hours of 8:00 a.m. and 5:00 p.m.; and Tuesday, September 6, 2005 between the hours of 7:00 a.m. and 7:00 p.m. SECTION 11. The voting hours for the special election on September 10, 2005 will be from 7:00 a.m. to 7:00 p.m. in the Town Center Atrium located at 255 Parkway Boulevard, Coppell, Texas 75019. SECTION 12. The City Secretary shall present the election returns to the City Council which shall canvass the returns and declare the results not earlier than the eight (8th) day nor later than the eleventh (11th) day after the election in accordance with the TEXAS ELECTION CODE. SECTION 13. That this ordinance shall take effect immediately from and after its passage, as the law and charter in such cases provide. DULY ORDERED by the City Council of the City of Coppell, Texas the ______ day of ________, 2005. APPROVED: DOUGLAS N. STOVER, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ROBERT E. HAGER (REH/cdb 06/13/05) DEPT: City Secretary DATE: June 28, 2005 ITEM #: 12 AGENDA REQUEST FORM ITEM CAPTION: Consider Council appointment to the Metrocrest Family Medical Clinic. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 09/04 Document Name: %metrocrestappt DATE: June 28, 2005 ITEM #: 13 AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM WORK SESSION Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork DATE: June 28, 2005 ITEM #: 14 AGENDA REQUEST FORM MAYOR AND COUNCIL REPORTS A. Report by Councilmember Peters regarding TML’s Legislative Update. Agenda Request Form - Revised 09/02 Document Name: %mayorreport DATE: June 28, 2005 ITEM #: 15 AGENDA REQUEST FORM COUNCIL COMMITTEE REPORTS A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell. B. Coppell ISD – Councilmembers Faught and Suhy. C. Coppell Seniors – Mayor Pro Tem Brancheau. D. Dallas Regional Mobility Coalition - Councilmember Peters. E. Economic Development Committee - Councilmembers Suhy and York. F. Metrocrest Hospital Authority - Councilmember Tunnell. G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores. H. Metrocrest Social Service Center - Councilmember Brancheau. I. North Texas Council of Governments - Councilmember Tunnell. J. NTCOG/Regional Emergency Management - Councilmember Suhy K. North Texas Commission - Councilmember Peters. L. Senior Adult Services - Councilmember Faught. M. Town Center/Architectural Committee - Councilmember Hinojosa-Flores. Agenda Request Form - Revised 06/03 Document Name: %ccommreport DATE: June 28, 2005 ITEM #: 16 AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: June 28, 2005 Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager