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CM 2005-05-24MINUTES OF MAY 24~ 2005 The City Council of the City of Coppell met in Regular Called Session on Tuesday, May 24, 2005, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Diana Raines, Mayor Pro Tem Tim Brancheau, Councilmember Jayne Peters, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Councilmembers Tunnell and York were absent from the meeting. Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. Call to order. Mayor Pro Tem Raines called the meeting to order, determined that a quorum was present and convened into Work Session. WORK SESSION (Open to the Public) Convene Work Session A. Discussion regarding Council Retreat. B. Discussion regarding Parade Issues. C. Presentation by Rick Moore regarding Online Survey Results. D. Discussion regarding appointment of Mayor Pro Tern. E. Discussion regarding Council Committees. F. Discussion regarding appointments to Coppell Education Development Corporation and Library Board. G. Discussion of Agenda Items. PUBLIC ANNOUNCEMENTS Public Service Announcements concerninl/[ local civic events and no Council action is required or permitted. CM052405 Page 1 of 13 REGULAR SESSION 3. Convene ReE'ular Session. (Open to the Public) Invocation. Jeremiah Mayfield, Director of Music Ministries, First United Methodist Church, led those present in the Invocation. Se Pledtie of Alletiiance. Mayor Stover led those present in the Pledge of Allegiance. Consider acceptintl the resitlnation of Brianna L. Hinojosa- Flores from the Coppell Education Development Corporation and the Conduct Review Board. Action: Councilmember Suhy moved to accept the resignation of Brianna L. Hinojosa-Flores from the Coppell Education Development Corporation and the Conduct Review Board. Mayor Pro Tem Raines seconded the motion, the motion carried 5-0 with Mayor Pro Tem Raines and Councilmembers Brancheau, Peters, Faught and Suhy voting in favor of the motion. 7. Presentation to and recol/inition of Councilmember Diana Raines. Presentation: Mayor Stover addressed Mayor Pro Tem Raines' term of service on City Council. Each Councilmember and the City Manager recounted their service with Mayor Pro Tem Raines. Former Mayor Sheehan and School Board Trustee Cindy Warner made a presentation. CM052405 Page 2 of 13 A plaque and gifts were presented to Mayor Pro Tem Raines. Swearinti-in of Councilmembers Place 1, 3 and 5. Mayor Stover swore in and presented Certificates of Election to: Tim Brancheau to Place 1 Brianna Hinojosa-Flores to Place 3 Billy Faught to Place 5 Consider appointment of Mayor Pro Tern as required by Section 3.05 of the Home Rule Charter. Action: Councilmember Peters moved to appoint Tim Brancheau as Mayor Pro Tem. Councilmember Faught seconded the motion, the motion carried 5-0 with Councilmembers Brancheau, Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. At this time, the makeup of Council is as follows: Doug Stover, Mayor Tim Brancheau, Mayor Pro Tem Jayne Peters, Councilmember Brianna Hinojosa-Flores, Councilmember Marsha Tunnell, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Bill York, Councilmember 10. Presentation to Cindy Geppert, Coppell Woman 2005. Presentation: Mayor Stover addressed the accomplishments of Cindy presented her with a plaque as Coppell Woman of the Year. Former Mayor Sheehan presented roses to Ms. Geppert. of the Year Geppert and CM052405 Page 3 of 13 11. Consider approval of a proclamation honoring David Thomas Day for his appointment to the Air Force Academy, and authorizing the Mayor to sign. Presentation: Mayor Stover read the Proclamation for the record and presented the same to David Thomas Day. Action: Councilmember Faught moved to approve a proclamation honoring David Thomas Day for his appointment to the Air Force Academy, and authorizing the Mayor to sign. Councilmember Suhy seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 12. Consider approval of a proclamation honoring Kevin McAdams for his appointment to the Naval Academy at Annapolis, and authorizing the Mayor to sign. Presentation: Mayor Stover read the Proclamation for the record and presented the same to Kevin McAdams. Kathie Gautille made a presentation to Kevin McAdams. Sandy Pappas, from Congressman Pete Session's office, made a presentation to Kevin McAdams. Action: Councilmember Hinojosa-Flores moved to approve a proclamation honoring Kevin McAdams for his appointment to the Naval Academy at Annapolis, and authorizing the Mayor to sign. Mayor Pro Tem Brancheau seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. CM052405 Page 4 of 13 13. Consider approval of a proclamation naming Monday, May 30, 2005 as Russell Gellman Appreciation Day, and authorizing the Mayor to sign. Presentation: Mayor Stover read the Proclamation for the record and presented the same to Russell Gellman. Action: Councilmember Suhy moved to approve a proclamation naming Monday, May 30, 2005 as Russell Gellman Appreciation Day, and authorizing the Mayor to sign. Councilmember Faught seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 14. Presentation by CISD students, in cooperation with the Kiwanis Club, regarding a proposed Nature Center on city of Coppell Park property. Presentation: Lynne Messina of the Kiwanis made a presentation to Council. Various Coppell Independent School District students made a presentation to Council and recognized members of the audience that have assisted with this project. Mayor Stover recognized the members of Boy Scout Troop 8888 that were present in the audience. Councilmember Hinojosa-Flores introduced herself at this time. 15. Presentation by Ray Turco regarding Citizen Survey. Presentation: Jim Witt, City Manager, made a presentation to Council. CM052405 Page 5 of 13 Ray Turco made a presentation to Council regarding the Survey. 16. Report by Parks and Recreation Board. This item was postponed until a later Council meeting. 17. Citizens' Appearances. There was no one signed up to speak on this item. 18. CONSENT AGENDA Consider approval of the following consent agenda items: ae Consider approval of minutes: May 10, 2005 May 16, 2005. Be Consider approval of a grant in the amount of $58,550.00 to the Coppell Independent School District for technoloE'y at the High School, and authorizing the City Manager to sign. Ce Consider approval of a grant in the amount of $30,000.00 to the Coppell Independent School District for technoloE'y in a Ready, Set, Teach program at the High School, and authorizing the City Manager to sign. De Consider approval of a grant in the amount of $126,000.00 to the Coppell Independent School District for Library print material at 13 campuses, and authorizing the City Manager to sign. Ee Consider approval of an Interlocal Agreement with Dallas County to repair and overlay the asphalt paving in Northlake Woodlands Subdivision, Phases I through 5, with Dallas County furnishing labor, materials and equipment to perform the work; and authorize the City of Coppell paying a cost of $149,966.60, as budgeted in the IMF; and authorizing the Mayor to sign. CM052405 Page 6 of 13 Fe Consider approval of an Interlocal Agreement with Dallas County to repair and overlay Southwestern Boulevard, from Denton Tap Road to Coppell Road, with Dallas County furnishing labor and equipment necessary to perform the work; and the City of Coppell furnishing materials at a cost of $61,169.75, as budgeted in the IMF; and authorizing the Mayor to sign. Presentation: Jim Witt, City Manager, answered questions from Council on Items E and F. Ken Griffin, Director of Engineering and Public Works, answered questions from Council on Item E. Action: Councilmember Peters moved to approve Consent Agenda Items A, B, C, D, E, and F. Councilmember Suhy seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 19. Consider approval of a resolution authorizing the use of Community Development Block Grant funds from FY 2005 in the amount of $68,932 and the reallocation of available Community Development Block Grant funds from FY 1998 in the amount of $3,447.68 for the construction of American with Disabilities Act compliant accessibility ramps along the west sidewalk of Samuel Boulevard (Parkway Boulevard to MacArthur Boulevard}, and authorizing the City Manager to execute the necessary documents for such funds; and authorizing the Mayor to sign. Presentation: Ken Griffin, Director of Engineering and Public Works, made a presentation to Council. Action: Councilmember Peters moved to approve Resolution 2005-0524.1 authorizing the use of Community Development Block Grant funds from CM052405 Page 7 of 13 FY 2005 in the amount of $68,932 and the reallocation of available Community Development Block Grant funds from FY 1998 in the amount of $3,447.68 for the construction of American with Disabilities Act compliant accessibility ramps along the west sidewalk of Samuel Boulevard (Parkway Boulevard to MacArthur Boulevard), and authorizing the City Manager to execute the necessary documents for such funds; and authorizing the Mayor to sign. Councilmember Hinojosa-Flores seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 20. Consider awarding a bid and issue a purchase order to Romtec, in the amount of $202,523.89, for the supply and installation of a Restroom Building for Wagon Wheel Park, and authorizing the City Manager and the President of the Coppell Recreation Development Corporation to sign. Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. Action: Councilmember Suhy moved to approve awarding a bid and issue a purchase order to Romtec, in the amount of $202,523.89, for the supply and installation of a Restroom Building for Wagon Wheel Park, and authorizing the City Manager and the President of the Coppell Recreation Development Corporation to sign. Councilmember Faught seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 21. Consider approval of award of a bid to Dean Construction for the development of Phase II Lighting for the Practice Field Areas at Wagon Wheel Park in an amount of $404,150.00, and authorizing the City Manager and the President of the Coppell Recreation Development Corporation to sign. CM052405 Page 8 of 13 Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. Action: Councilmember Faught moved to approve awarding a bid to Dean Construction for the development of Phase II Lighting for the Practice Field Areas at Wagon Wheel Park in an amount of $404,150.00, and authorizing the City Manager and the President of the Coppell Recreation Development Corporation to sign. Mayor Pro Tem Brancheau seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 22. Consider Education 2005. appointment to fill a vacancy on the Coppell Development Corporation, term to expire October, This item was postponed until the June 14, 2005 City Council meeting. 23. Consider approval of the following for the Library Board: A. Consider accepting the resignation of Pamela Bennett; and B. Consider appointment to fill a ReE'ular term to expire October 2005. Action: Councilmember Peters moved to accept the resignation of Pam Bennett from the Library Board and move David Smith from an Alternate member to a Regular member. Mayor Pro Tem Brancheau seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 24. Consider approval of the following for the Parks & Recreation Board: A. Accepting the resignation of Larry Jones and Jim Wikman as ReE'ular members; CM052405 Page 9 of 13 B. from a ReEular Changing the status of David Castillo member to an Alternate member; and Appointments to fill vacancies. Action: Mayor Pro Tem Brancheau moved to accept the resignations of Larry Jones and James Wickman from the Parks and Recreation Board; move David Castillo from a Regular member to an Alternate member; and move Greg Garcia and Mike Ridgley from Alternate members to Regular members. Councilmember Peters seconded the motion, the motion carried 5-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Faught and Suhy voting in favor of the motion. 25. Necessary action resulting from Work Session. There was no action necessary under this item. 26. City Manager's Report. A. Council Goals. ao Jim Witt, City Manager, reviewed the current status of 2004-2005 Council Goals. 27. Mayor and Council Reports. A. Report by Mayor Stover regarding High School Graduation. B. Reort by Mayor Stover regarding the Public Meeting on North Lake Development. ao Mayor Stover announced that the last day of school for the Coppell Independent School District will be Friday, May 27, 2005. Mayor Stover also announced that Coppell High School will hold their graduation on Tuesday, May 31, 2005. Bo Mayor Stover announced that a Public Meeting on the North Lake Development will be held on Wednesday, May 25, 2005. CM052405 Page 10 of 13 28. Council Committee Reports. A. B. C. D. Carrollton/Farmers Branch ISD/Lewisville ISD. Coppell ISD - Councilmember Suhy. Coppell Seniors - Councilmember York. Dallas Regional Mobility Coalition Peters. Economic Development Committee Faught and Tunnell. - Councilmember Councilmembers Metrocrest Hospital Authority - Councilmember Tunnell. Councilmember Metrocrest Medical Foundation Brancheau Metrocrest Social Service Center Brancheau. North Texas Council of Governments Tunnell. - Councilmember Councilmember NTCOG / Regional Emergency Management Councilmember Suhy North Texas Commission - Councilmember Peters. Senior Adult Services - Councilmember Faught. Town Center/Architectural Committee - Councilmember Faught. Trinity River Common Vision Commission Councilmember Faught. Trinity Trail Advisory Commission. ao Councilmember Suhy stated that the last day of school for Lewisville Independent School District was Tuesday, May 24, 2005. Bo Councilmember Suhy announced that the Coppell Baseball team has advanced to the Regional Semi-Finals in Abilene and wished them good luck on their games. Co Councilmember Brancheau reported on the Candidate Forum held by the Coppell Senior Center. Do Councilmember Peters reported on the Dallas Regional Mobility Coalition meeting she attended. The main items of discussion were the air quality lawsuit filed by local environmental groups against the EPA; the current transportation issues before the Legislature and TEX21 will hold its quarterly meeting June 9 - 10, 2005 in Lubbock. CM052405 Page 11 of 13 ao Fo Ho I. J. K. Lo Mo Councilmember Faught reported on the Coppell Economic Development Committee meeting he attended on May 3, 2005. The main items of discussion were putting the Strategic Plan on hold until the new Coordinator got a better feel for what is going on and the Carter-Crowley property. There was nothing to report on this item. Mayor Pro Tem Brancheau reported on the Metrocrest Medical Foundation meeting he attended on Tuesday, May 10, 2005. The main item of discussion was that the new provider for their member hospitals will be decided by August, 2006. There was nothing to report on this item. There was nothing to report on this item. There was nothing to report on this item. Councilmember Peters reported that the North Texas Commission is helping host the Grand Opening for the new International D Terminal at the Dallas/Fort Worth Airport on Monday, June 19, 2005. Councilmember Faught reported on the Senior Adult Services meeting he attended on May 10, 2005. The main items of discussion were the Quarterly Report, personnel issues; and a grant they received from Geico. There was nothing to report on this item. There was nothing to report on this item. There was nothing to report on this item. EXECUTIVE SESSION (Closed to the Public) 29. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. City of Coppell vs. Barney Barnett, et al. CM052405 Page 12 of 13 Section 551.087, Texas Government Code - Deliberation regarding Economic Development Negotiations. 1. Economic Development Prospects in Old Coppell. Mayor Stover convened into Executive Session at 9:45 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 10:18 p.m. and opened the Regular Session. REGULAR SESSION {Open to the Public! 30. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. Do~ ATTEST: Lil~by I~11, aity SEcretary CM052405 Page 13 of 13