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BM 2005-06-16 PZ Minutes of June 16, 2005 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, June 16, 2005, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Lee Foreman Vice Chairman Anna Kittrell Commissioner Rick McCaffrey Commissioner Mark Borchgardt Commissioner Paul Milosevich Commissioner Matt Hall Also present were Fire Marshal Tim Oates, Graduate Engineer Charlene LaMattina, Economic Development Coordinator Mindi Hurley, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Matt Steer and Secretary Barbara Jahoda. Commissioner Dornell Reese, Jr., was absent. PRE-SESSION (Open to the Public) Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Open to the Public) Call to Order. Chairman Foreman called the meeting to order. Approval of minutes dated May 19, 2005. Vice Chairman Kittrell made a motion to approve the minutes of the May 19, 2005, meeting, as written. Commissioner Borchgardt seconded; motion carried (5-0-1) with Commissioners Borchgardt, McCaffrey, Foreman, Milosevich and Kittrell voting in favor. None opposed. Commissioner Hall abstained because he was absent from the May meeting. PUBLIC HEARING: Consider approval of Case No. S-1036-LI(CH)~ Gifford Hill Plant #4 (Southern Star Concrete), to consider a change in zoning from the base zoning of HI (Heavy Industrial) to LI (Light Industrial) for S-1036 (Special Use Permit-1036) and allowing for the retention of the existing concrete batch plant on 5.5 acres of property located at 601 S.H. 121, west of Ace Lane. (Planning and Zoning Commission Called Public Hearing). 1 Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission showing exhibits, stating that this is a Planning Commission Called Public Hearing to consider changing the base zoning of an established concrete batch plant. As she discussed with the property owner(s), because this property is the only area in the City of Coppell that is zoned HI (Heavy Industrial), which could permit a number of inappropriate uses with a Special Use Permit, staff felt that changing the base zoning from HI to LI (Light Industrial) would be appropriate. The owner(s) wanted assurance that the existing concrete batch plant could remain operational as a conforming use, which, after consultation with the City Attorney, staff could support. If Council approves this change, Ms. Diamond mentioned that in coming months, the Commission will be asked to consider action to remove the HI zoning district from the Zoning Ordinance. Ms. Diamond then stated that staff recommends approval of this base zoning change, subject to one condition, which she read into the record, adding the words "as a conforming use." Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Discussion: There was discussion regarding circumstances under which this existing use may be discontinued and if the present owners wanted to sell, would a new use require Site Plan approval, etc. Action: Commissioner Borchgardt made a motion to recommend approval of Case No. S-1036- LI(CH), Gifford Hill Plant #4 (Southern Star Concrete), zoning change from the base zoning of HI to LI, subject to the following revised condition: 1) Appropriate language in the Ordinance allowing for the retention of the existing concrete batch plant as a conforming use. Commissioner Hall seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Milosevich and Kittrell voting in favor; none opposed. PUBLIC HEARING: Consider approval of Case No. S-1225-LI~ Osburn Contractors, to consider a change in zoning from LI (Light Industrial) to S-1225-LI (Special Use Permit-1225-Light Industrial), to allow the operation of a temporary concrete batch plant for a time period not to exceed nine (9) months on 16 acres of property located at the northwest corner of Beltline and Airline Drive (Park West Commerce Center, Lot 2R-3, Block 2), at the request of Ida Rodriguez, Osburn Contractors. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the property's location and the site on which this temporary batch plant, which includes areas for the portable plant, storage trailer, gravel and sand piles, is to be located. She mentioned that this use is permitted by right, for a time period not to exceed 90 days; however, in this case, a Special Use Permit is needed because of the duration of this project. Also, the Fire Marshal is requiring relocation when the walls are erected because the plant is located directly over the designated fire lane. When vertical wall construction begins, the applicant has agreed to move this plant, most likely, off-site. She then stated that staff recommends approval of this Special Use Permit, subject to three conditions, which she read into the record. Ms. Diamond also mentioned that 10 notices were sent to property owners within 200' of this property, and no responses either in favor or in opposition were returned to the Planning Department. Chairman Foreman suggested changing Condition No. 1 to state "relocated off this site" ..... , rather than "relocated from the fire lane". .... Ida Rodriguez, Osburn Contractors, 1917 Copper Street, Garland, TX 75042, was present to represent this case before the Commission and answer any questions, stated agreement with staff conditions and the Chairman' s suggestion relative to changing Condition No. 1. Discussion: There was no further discussion. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Vice Chairman Kittrell made a motion to recommend approval of Case No. S-1225-LI, Osburn Contractors, zoning change from LI (Light Industrial) to S-1225-LI, subject to the following conditions, revising Condition No. 1: 1) This facility shall be relocated from this property prior to any vertical wall construction. 2) The applicant shall provide copies of applications and permits from TCEQ. 3) This temporary concrete batch plat shall be permitted to remain operational for a period not to exceed nine (9) months from the date of Ordinance adoption, while maintaining the required permits through the Texas Commission on Environmental Quality. o Commissioner McCaffrey seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Milosevich and Kittrell voting in favor; none opposed. PUBLIC HEARING: Consider approval of the Shadydale Acres~ Lots 3R and 4R~ Block C~ Replat, being a replat of the north half of Tract 3 and the south half of Tract 4, Block C, to allow the construction of two single-family homes on 1.733 acres of property located at 132 and 136 Shadydale Lane, at the request of Kevin Hopson. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, giving the brief history of this subdivision, established in the 1960' s. She then stated that staff recommends approval of this residential Replat, subject to three conditions, which she read into the record. Gary Koons (representing Kevin Hopson), 781 Sibyl Lane, Prosper, TX, was present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. Discussion: There was no discussion. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner McCaffrey made a motion to recommend approval of the Acres, Lots 3R and 4R, Block C, Replat, subject to the following conditions: Shadydale 1) Waiver of the alley requirement. 2) A Tree Removal Permit being obtained for each lot prior to the Issuance of a Building Permit. 3) Revise the notations on the lots on the west side of Shadydale Lane from "revised" to "replat" and revise the City Secretary's Signature Block to note Lot 3R and 4R, Block C, being a replat of... Commissioner Milosevich seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Milosevich and Kittrell voting in favor; none opposed. Commissioner Milosevich excused himself from hearing Case No. 7, after having filed a Conflict of Interest form with the Commission Secretary. o PUBLIC HEARING: Consider approval of Case No. PD-205R-HC~ Vista Ridge Addition~ Lots 1BR-8X~ Block D (The Plaza), zoning change request from PD-205- HC (Planned Development-205-Highway Commercial) to PD-205R-HC (Planned Development-205 Revised-Highway Commercial), to amend the Planned Development to revise the Detail Site Plan to allow: a decrease in the number of buildings from 6 to 5 and number of parking spaces; an increase in the size of the total square footage from approximately 62,600-square feet to 74,238-square feet, a modification of usage and revisions to the elevations for the proposed one- and two- story general and medical office buildings on 7.77 acres of property located along the north side of S.H. 121, approximately 670 feet east of Denton Tap Road, at the request of JDB Real Estate. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing exhibits and a color board, giving the brief history of this property, comparing the original Concept Plan (approved in 2004) to that presently being proposed. He stated that the Landscape Plan essentially remains the same, as well as the monument sign and the screening wall. After comparing the revised elevations, he stated that staff recommends approval of this revised Planned Development, subject to five conditions, which he read into the record, expanding upon the options the applicant has with regard to building styles relating to Condition No. 5. He added that two notices were sent to property owners within 200'and no responses either in favor or opposition were returned to the Planning Department. Bill Anderson, Dowdey, Anderson & Associates, Inc., 5225 Village Creek Drive, Suite 200, Plano, TX 75093, was present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. Discussion: Commissioner Hall asked if the applicant had visited with the City of Lewisville regarding this project? Mr. Anderson replied that Lewisville is very supportive of the concept. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner Borchgardt made a motion to recommend approval of Case No. PD-205R- HC, Vista Ridge Addition, Lots 1BR-8X, Block D (The Plaza), zoning change request from PD-205-HC to PD-205R-HC, subject to the following conditions: 1) Elevations need to reflect street side appearance, not parking lot side. 2) Engineering comments will be generated upon detailed engineering review. 3) Although difficult to determine from Site Plan drawing, all dumpsters must be screened with a masonry-screening wall. 4) Elevation footprints and Site Plan footprints need to match. 5) NOTE: Replat of Lots 3&4 will be required before construction can begin, unless constructed as previously approved (two separate buildings). Commissioner McCaffrey seconded the motion; motion carried (5-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman and Kittrell voting in favor; none opposed. Commissioner Milosevich rejoined the Commission at approximately 7:10 p.m. go PUBLIC HEARING: Consider approval of Case No. PD-203R-R~ Nationwide Insurance, zoning change request from PD-203-R (Planned Development-203-Retail) to PD-203R-R (Planned Development-203 Revised-Retail) to amend the Planned Development to allow the construction of a 3,028-square-foot office building on 0.42 of an acre of property located at the southwest corner of Sandy Lake and Moore Roads, at the request of Bob Anderson. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits, including a color board. After discussing the proposed Site Plan, the trees to be retained, variances regarding perimeter landscaping and setbacks, signage, elevations and 12 parking spaces, he stated that staff suggests the elimination of one parking space to enhance the landscaping on this property because 11 spaces are being provided, exceeding the required number of 10. Ten notices were sent to property owners within 200' of this proposal and no responses either in favor or in opposition were returned to the Planning Department. He then stated that staff recommends approval of this Planned Development, subject to nine conditions, which he read into the record. David King, 2212 Peninsula Drive, Flower Mound, TX 57022, was present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. He added that he would prefer to keep the covered parking and additional parking space because of the number of his employees, plus the lease space. Discussion: There was discussion regarding the proposed carport, the possible need for additional parking spaces, the desire to have as much landscaping as possible because of the residential feel of this development and its location, etc. o Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner Borchgardt made a motion to recommend approval of Case No. PD- 203R-R, Nationwide Insurance, zoning change request from PD-203-R to PD-203R-R, subject to the following conditions: 1) Remove the proposed carport from the plans as this does not meet the minimum setback requirements within a nonresidential district. 2) Include a landscape area in place of the proposed parking space on the southeast corner of the lot. This will reduce proposed parking by one. Ensure this is reflected in all notes. 3) Replace the "Existing Transformer" note with "Existing Drainage Inlet". 4) Shield lights on rear and side elevations and ensure it meets the Glare and Lighting Standards of the Zoning Ordinance. 5) The size and style of each tenant's lettering will need to match. The phone number and "Lease Space Available" will need to be removed. 6) The monument sign needs to be setback 15' from the property line. 7) Ensure the dimensions on the Engineering Plans are the same as those submitted on the Site Plan. 8) Show the band of stamped concrete at the entry along Moore Road. 9) The Brick Screening Wall detail calls out "Wall design per City of Coppell Standards." Remove this call-out. The wall should be designed and sealed by a licensed P.E. and submitted to Building Inspections for review. Commissioner McCaffrey seconded the motion; motion carried (4-2) with Commissioners Borchgardt, McCaffrey, Foreman, and Kittrell voting in favor; Commissioners Hall and Milosevich opposed. PUBLIC HEARING: Consider approval of the Stringfellow Addition~ Lot 1R~ Block A~ Replat~ (Nationwide Insurance), being a replat of Tract 1, Block A, to allow the construction of a 3,028-square-foot office building on 0.42 of an acre of property located at the southwest corner of Sandy Lake and Moore Roads, at the request of JDJR Engineers. 10. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits, discussing existing and proposed easements. He then stated that staff recommends approval of this Replat, subject to three conditions, which he read into the record. He noted that because this is a residential replat, 10 notices were sent to owners within 200'; staff received no responses either in favor or opposition. Jim Dewey, JDJR Engineers, 2500 Texas Drive, Suite 100, Irving, TX 75062, was present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. Discussion: There was a question with regard to drainage improvements. Mr. Dewey responded. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner McCaffrey made a motion to recommend approval of the Stringfellow Addition, Lot 1R, Block A, Replat, (Nationwide Insurance), subject to the following conditions: 1) Contact Larry Redick at 972-323-8917 to discuss electric easement requirements. 2) Ensure all easements shown on the plat are shown on the site plan and vice versa. 3) Compliance with the Engineering comments. Commissioner Hall seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Milosevich and Kittrell voting in favor; none opposed. PUBLIC HEARING: Consider approval of Case No. PD-108R6-H~ Historic Coppell Properties~ Ltd., zoning change request from PD-108-H and H (Planned Development-108-Historic and Historic) to PD-108R6-H (Planned Development-106 Revision 6-Historic), to amend the Planned Development and attach a Detail Site Plan to allow the development of two medical and office buildings totaling 33,108- square feet on approximately 3.3 acres of property located along the south side of Bethel Road, approximately 185 feet east of Coppell Road, at the request of Roger (Skip) Blake, Blake Architects. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits and a color board. After discussing the Site Plan for both Phase 1 and the proposed Phase 2, proposed parking, lighting, variances regarding landscaping, tree survey, signage and elevations, he stated that staff recommends approval of this project, subject to 12 conditions, which he read into the record. He added that of the 14 notices sent to property owners within 200', one favorable response was returned to the Planning Department; none in opposition, although staff received a number of phone inquiries regarding this development. Skip Blake, Blake Architects, 1202 S. White Chapel Road, Suite A, Southlake, TX 76092, was present to represent this case before the Commission and answer any questions, complimented staff and stated agreement with staff conditions. Discussion: There was some discussion regarding Phase 2 - the location of the building in relation to the street. Public Hearing[: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner Hall made a motion to recommend approval of Case No. PD-108R6-H, Historic Coppell Properties, Ltd., zoning change request from PD-108-H and H to PD- 108R6-H, subject to the following conditions: 1) A Tree Removal Permit is required at the time of construction. 2) Label various materials on Elevations. 3) Show proposed sign area with dimensions and total square footage. Sign shall be bronze material, black in color. 4) Show details of proposed on-site sidewalk (color, paver type) as encouraged within the Old Coppell Design Guidelines. 5) All windows shall be bronze aluminum (not vinyl) with clear panes. 6) Enlarge the PD Conditions Note. 7) Include legend on Site Plan. 8) Remove hatching from Site Plan. 9) A registered Landscape Architect is required to seal Landscape Plans. 9 11. 10) Show trees to be preserved on the Landscape Plan. 11) Recalculate landscape areas. 12) Remove the majority of the random information from the proposed Bethel Road improvements (Leave proposed pavement, proposed sidewalk, existing fire hydrants). Commissioner Borchgardt seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Milosevich and Kittrell voting in favor; none opposed. Consider approval of the Historic Coppell Properties~ Ltd, Addition~ Lots 1 and 2~ Block 1~ Minor Plat, to allow the development of a 16,687-square-foot medical and office building on Lot 1, containing approximately 1.6 acres of property, and platting Lot 2, containing approximately 1.6 acres, for development of a future 16,421-square- foot medical and office building in Phase Two, located along the south side of Bethel Road, approximately 185 feet east of Coppell Road, at the request of Roger (Skip) Blake, Blake Architects. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits, discussing the location of the proposed fire lane/mutual access and utility easements throughout both phases. He then stated that staff recommends approval of this Minor Plat, subject to 11 conditions, which he read into the record. Skip Blake, Blake Architects, 1202 S. White Chapel Road, Suite A, Southlake, TX 76092, was present to represent this case before the Commission and answer any questions, stated agreement with staff conditions. Discussion: There was some discussion as to why Phase 2 is being platted at the present time, considering the applicant has up to two years to decide whether or not to purchase and develop the property. Action: Commissioner Milosevich made a motion to recommend approval of the Historic Coppell Properties, Ltd., Addition, Lots 1 and 2, Block 1, Minor Plat, subject to the following conditions: 1) Contact Larry Redick at (972) 323-8917 to discuss electric easement requirements. 2) A Tree Removal Permit is required at time of construction. 3) Under Developer Contact Information, rename to "Historic Coppell Properties". 10 12. 4) Reduce the circle symbol size at the end of each line segment. 5) Show bearings on the south property line with distances. 6) Move floating circle to end of C2 curve. 7) Include all radii not already reflected in curve table. 8) Remove all random lines (Lot 2 and Bethel). 9) Show acreage of right-of-way dedication. 10) Dimension all property line segments. 11) Compliance with Engineering comments. Commissioner Hall seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Milosevich and Kittrell voting in favor; none opposed. General discussion concerning planning and zoning issues. A. Update on Council planning agenda actions on June 14, 2005: a. Case No. PD-210-SF-9(CH), Kaye Street, zoning change from SF-12) to PD-210-SF-9(CH) to allow for the retention of existing homes and permit the development and redevelopment of homes on existing lots and to allow the replatting of lots to a minimum of 9,000-square feet on property located along the north and south sides of Kaye Street, east of Coppell Road, encompassing 35 lots (412 & 420 Coppell Road and 300-426 Kaye Street). b. Ordinance for Case No. S-1224-TC, Little Caesars Pizza, zoning change from TC to S-1224-TC. c. Ordinance for Case No. PD-194R3-LI, Amberpoint Business Park, Lot 2R, Block A, zoning change from PD-194R2-LI to PD-194R3-LI to amend the Planned Development to attach a Detail Site Plan to allow the development of three office/warehouse buildings, totaling approximately 714,010- square feet, on 64.3 acres of property located along the south side of Sandy Lake Road, between Freeport Parkway and Northpoint Drive. d. Ordinance for Case No. S-1211R, Service Star, zoning change from PD- 199-HC-S-1211 to PD-199-HC-S-1211R, to allow the development of an auto repair garage, car wash, convenience store and gasoline service station on 2.24 acres of property located at the southwest corner of S.H. 121 and MacArthur Blvd. e. 60-day extension to the expiration date for the Villas of Lake Vista, Phase 1, Final Plat, to allow the platting of 93 townhome lots and 13 common areas on 12.7 acres of property located south of Lake Vista Drive, east of MacArthur Blvd. 11 During the briefing session, Planning Director Gary Sieb informed the Commission of Council's June 14th actions on the above-mentioned items. Director's comments. Mr. Sieb reminded those Commissioners whose terms expire at the end of September that applications are due in the City Secretary Department by 5 p.m., Wednesday, July 27th. Mr. Sieb then introduced to the Commission Mindi Hurley, the City's new Economic Development Coordinator. With nothing further to discuss, the meeting adjourned at approximately 7:55 p.m. Lee Foreman, Chairman ATTEST: Barbara Jahoda, Secretary 12